Min - City Council - 1983 - 04/07 - RegularALLEN CITY COUNCIL
REGULAR SESSION
April 7, 1983
Present•
Mickey Pierson, Mayor
Council Members: Newly Elected Council Member:
Joe Farmer, Mayor Pro Tem Rex Womack
Don Rodenbaugh
Ward Paxton
Dennis Offutt
Absent•
Jim McClure
H. R. Daugherty
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Pierson at 7:31 p.m. on Thursday, April 7,
1983, in the Council Chambers of the new Allen Municipal Annex,
1 Butler Circle.
Canvass of Election Returns from
City Council Election - April 2, 1983 (Agenda Item II -A)
City Secretary Marty Hendrix advised the Council they had
before them a copy of the Election Returns for the City Council
Election held on Saturday, April 2, 1983, showing a total of votes
cast for the absentee polling place and the regular polling place,
along with Registers of Official Ballots for ballots issued in the
election process. There were a total of 484 votes cast in the
election, with 39 in the absentee polling place and 445 in the regular
polling place. As shown on the Election Returns, the candidates
received the following number of votes in a cumulative total:
COUNCILMAN - PLACE NO. 1
NAME OF CANDIDATE VOTES RECEIVED
Joe Farmer 388
Write-in Candidates:
waylon Roberts
1
Mel Williams
1
Roger Chaney
1
Jack Stein
1
Rick Alexander
1
Park Fishel
1
Ronald Gentry
1
Charles Moore
2
Charles M. Jones
2
Rex Womack
1
Kevin Linsley
1
Ward Paxton
1
Joe Fuller
1
Joe Moseley
1
Kevin Tinsley
1
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ALLEN CITY COUNCIL
April 7, 1983 Page 2
Canvass of Election Returns from
City Council Election - April 2, 1983 (cont'd) (Agenda Item II -A)
COUNCILMAN - PLACE NO. 3
NAME OF CANDIDATE VOTES RECEIVED
Rex Womack 290
v H. R. Daugherty 187
Write-in Candidate: Micky Person 1
COUNCILMAN - PLACE NO. 5
Larry N. Reeves 199
G. Ward Paxton 272
Write-in Candidates:
A. Boyd I
J. T. Uland 4
Roger Chaney 1
W. Rosson 1
7
Resolution No. 434-4-83(R): Order
Declaring Result of April 2, 1983
City Council Election for Councilman
Place No. 1, 3, and 5 (Agenda Item II -B)
MOTION: Upon a motion made by Councilman Offutt and seconded by
Councilman Rodenbaugh, the Council voted 5 - 0 to adopt
Resolution No. 434-4-83(R), declaring the results of
the election, being Joe Farmer - Councilman, Place No. 1;
Rex Womack - Councilman, Place No. 3; and G. Ward Paxton -
Councilman - Place No. 5. The motion carried.
Oaths -of -Office to Re-elected and
Newly Elected Councilmen (Agenda Item II -C)
City Secretary Marty Hendrix administered the oath -of -office
to the re-elected Joe Farmer, Councilman - Place No. 1; to the
newly elected Rex Womack, Councilman - Place No. 3; and to the
re-elected G. Ward Paxton, Councilman - Place No. 5.
Mayor Pierson presented to those Council Members their
Certificates of Election.
Councilman Rex Womack took his place on the City Council.
Election of Mayor Pro Tem (Agenda Item II -D)
Mayor Pierson opened the floor for nominations to Mayor Pro
Tem.
Councilman Joe Farmer nominated Councilman Don Rodenbaugh.
Councilman Don Rodenbaugh nominated Councilman Joe Farmer.
MOTION: Upon a motion made by Councilman Offutt and seconded by
Councilman Paxton, the Council voted 6 - 0 that the
nominations cease. The motion carried.
In the order of their nominations, Mayor Pierson polled
the votes of the City Council members for each nominee, with
Councilman Don Rodenbaugh receiving two votes and Councilman
Joe Farmer receiving four votes.
Mayor Pierson advised that Councilman Joe Farmer was re-
elected as Mayor Pro Tem for another term.<;
ALLEN CITY COUNCIL
April 7, 1983
Page 3
CONSENT AGENDA (Agenda Item III)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Paxton, the Council voted 6 - 0 to approve
and adopt all items on the Consent Agenda as recommended
and as follows:
A. Approval of March 17, 1983 City Council Minutes -
Regular Session
B. Authorization to city staff to pay bills associated
with the 1979 - 1982 Capital Improvements Program
as follows:
1. Silverthorne Corporation:
a. Contract No. FS 8023 - $ 2,538.00
Construction of Service Center/
City Hall Annex - Furniture
9 Chairs - Conference Room
b. Contract No. FS 8023 - $ 630.00
Construction of Service Center/
City Hall Annex - Design
Development/Furniture Selection
& Budgeting - Phase I
2. Custom Woodcraft $ 1,382.00
Contract No. FS 8023 -
Construction of Service Center/
City Hall Annex - Cabinets &
Counter Tops for Mail Room/
Lunch Room
3. Amfac Plumbing Supply Company $ 74.61
Contract No. FS 8023 -
Construction of Service Center/
City Hall Annex - Kitchen sink
& faucets for Lunch Room
4. Ronald E. Fix & Associates $ 2,290.00
Contract No. 821004 - Con-
struction of Park Place Drive -
Construction Inspection
5. Hines Sand & Gravel $ 345.00
Jupiter Road Softball Field
Improvements - gravel for
road
6. Amfac Plumbing Supply Company 268.80
Jupiter Road Softball Field
Improvements - tiles for drainage
7. A & T Polygon Construction, Inc. $ 1,755.00
Jupiter Road Softball Field
Improvements - 450' of chain
link fence and installation
8. Blakemore Wholesale Lumber Company $ 2,310.00
Hillside Park Softball Fields
Improvement - 14 each 45' poles
C. Review the Minutes of the Sign Control Board -
Called - Special Meeting of March 8, 1983.
The City Council discussed with Mr. Blair the placement of one
of the apartment buildings, the considerations on how the traffic
study was determined, why Mr. Blair didn't use land presently
zoned for apartments for this development, the rental rates of the
apartments, density of the apartments, traffic problems in connection
with the commercially -zoned areas, the exterior construction of the
buildings, the heights of the buildings, screening of the trash
dumpsters, and landscaping on the south boundary line.
Mayor Pierson opened the public hearing. Mayor Pierson
read a letter into the record from Charles and Evelyn Knight and
Robin H. Knight, Route 1, Box 346, Jupiter Road, Allen, Texas
75002, opposing the proposed zoning change (see Attachment No. 1).
The following individuals spoke before the Council in opposition
to this rezoning request and/or asked questions pertaining to this
development:
Julie Hill, 537 White Oak, presented petitions to the
City Council containing 116 names of residents
opposing this rezoning request.
Dave Loya, 522 White Oak
Katherine Watts, 300 Keith Drive
Robert Lowman, 507 S. Greenville
Mike Hill, 537 White Oak
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ALLEN CITY COUNCIL
April 7, 1983 Page 4
CONSENT AGENDA (cont'd) (Agenda Item III)
D. Set Public Hearing Date for May 5, 1983 on consider-
ation of Site Plan Approval on Part of Lot 3, Bethany
Park Addition, for apartment development.
The motion carried.
End of Consent Agenda
Public Hearing: Zoning Change & Site Plan
Approval from R-2 to PD
for Multi -family use,
Office use and Shopping
Center Use - 16 acres (Agenda Item IV)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a request for a zoning change and site
plan approval from R-2 (Residential) to PD (Planned Deve-
lopment) to include Multi -family, Shopping Center and
Office uses on approximately 16 acres of land located
between Greenville Avenue and Jupiter Road, adjacent and
south of the First United Methodist Church and Jupiter
Road Church of Christ."
Weston Blair, developer and contractor, presented to and
spoke before the Council on this rezoning request and site
plan approval.
Mr. Blair presented copies of the site plan for the Council's
review and advised of the location of the property, the history
behind the proposed zoning change, and reviewed the site plan
presented for the multi -family development.
Mr. Blair explained that the site plan showed the location
of the 196 units of apartments, with parking spaces, swimming pool,
tennis courts, jogging path, storage garages, landscaped areas,
and two recreation areas; the site for office development and the
site for the shopping center development.
Mr. Blair advised of the exterior construction of the buildings,
the items for interior furnishings, described the amenities, reviewed
the ingress/egress to the property from State Highway 5, and advised
of the traffic study provided by the North Central Council of Govern-
ments.
The City Council discussed with Mr. Blair the placement of one
of the apartment buildings, the considerations on how the traffic
study was determined, why Mr. Blair didn't use land presently
zoned for apartments for this development, the rental rates of the
apartments, density of the apartments, traffic problems in connection
with the commercially -zoned areas, the exterior construction of the
buildings, the heights of the buildings, screening of the trash
dumpsters, and landscaping on the south boundary line.
Mayor Pierson opened the public hearing. Mayor Pierson
read a letter into the record from Charles and Evelyn Knight and
Robin H. Knight, Route 1, Box 346, Jupiter Road, Allen, Texas
75002, opposing the proposed zoning change (see Attachment No. 1).
The following individuals spoke before the Council in opposition
to this rezoning request and/or asked questions pertaining to this
development:
Julie Hill, 537 White Oak, presented petitions to the
City Council containing 116 names of residents
opposing this rezoning request.
Dave Loya, 522 White Oak
Katherine Watts, 300 Keith Drive
Robert Lowman, 507 S. Greenville
Mike Hill, 537 White Oak
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ALLEN CITY COUNCIL
April 7, 1983
Page 5
Public Hearing: Zoning Change & Site Plan
Approval from R-2 to PD
for Multi -family use,
Office use and Shopping
(continued) Center use - 16 acres (Agenda Item IV)
Gerald Eberts, 558 Hawthorne
Mike McKee, 523 Red Oak
E` Doug Quebe, 523 White Oak
George Pike, 529 Red Oak
Jerry Giles, 541 White Oak
Mike Hill, 537 White Oak, appeared before the City Council
and advised that according to the City of Allen Comprehensive
Zoning Ordinance, the requester of a zoning change is required
to post a sign on the property in question advising of the request
for the zoning change. Mr. Hill stated that Mr. Blair had not
complied with that requirement.
City staff asked Mr. Blair if he had met the requirement
and he advised that he had not and was not aware of the requirement.
Bill Petty, Director of Community Development, advised that
those requirements are provided in materials handed out to deve-
lopers requesting zoning changes and that Mr. Blair had received
that information.
The City Council discussed with City Staff that requirement
and the responsibility of the requirement to be met by the
developer.
City Manager McCarty read the requirement from the Zoning
Ordinance as shown in paragraph 4.03(6).
MOTION: Upon a motion made by Councilman Paxton and seconded
by Mayor Pro Tem Farmer, the Council voted 6 - 0 to
reset the public hearing on this zoning change and
site plan approval for May 5, 1983. The motion carried.
Mayor Pierson recessed the regular session of the Allen City
Council at 8:54 p.m. The meeting reconvened at 9:05 P.M.
Approval of Preliminary & (Agenda Item V)
Final Plat - Texet, Inc.
Kim Johnson, with Beltway Construction, presented to and
spoke before the Council on the preliminary and final plat for
Texet, Inc., Located on 16+ acres of land in the Rufus Sewell
Survey, Abstract No. 875 and further described as being west
of State Highway 5 and north of Ridgemont Drive and continuing
to the Southern Pacific Railroad tracks.
Mr. Johnson advised that the plat contained Lots 1, 2, & 3,
with Lot 1 being adjacent to State Highway 5 and to be held in
reserve, with Lot 2 being scheduled for immediate construction
and Lot 3 for construction at a later time. The plat showed
the necessary water and sewer utility easements, fire lane
easements, street right-of-way for State Highway 5 and for
improvements to Ridgemont Drive.
Mr. Johnson advised that they would improve Ridgemont from
State Highway 5 to the west boundary of Lot 2 with 22' of pavement
to accommodate the immediate construction. Ridgemont Drive would
be completed in front of Lot No. 3 when it was phased into
construction or if Ridgemont was constructed from the service
road of U. S. 75 to the railroad, then it would be completed at that
time.
The Council discussed with the Texet representatives the
completion of Ridgemont Drive, the difference between the companies
of Texet and Epcor, and the letter from Texet regarding the com-
pletion of Ridgemont Drive.
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ALLEN CITY COUNCIL
April 7, 1983
Page 6
Approval of Preliminary & Final
Plat - Texet, Inc. (cont'd) (Agenda Item V)
The Planning and Zoning Commission recommended approval of
the preliminary and final plat as submitted with the stipulation
that a letter of agreement be submitted by Texet concerning
future improvements of paving and utilities along Lot 3 when
the lot is developed or at such time that Ridgemont is developed
from U. S. 75 to the east.
Based on the recommendation of the Planning and Zoning
Commission, a letter stating those facts was submitted to the
city by the Texet, Inc.
The Council discussed with city staff the use of the letter
and if a contract needed to be drawn up to insure that the road
is developed.
Mayor Pierson advised that he would abstain from consider-
ation of this item due to a possible conflict of interest since
the Allen National Bank has an option to purchase Lot No. 1.
Councilman Offutt brought up for consideration the fact
that in the development of this area the need to maintain as
many of the natural trees is an important issue and concern
of Allen residents since it is a beautiful area with a lot of
trees.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Mayor Pro Tem Farmer, the Council voted 5 - 0, with an
abstention from Mayor Pierson, to approve the preliminary
and final plat for the Texet, Inc., in accordance with
the recommendations of the Planning & Zoning Commission,
as stated. The motion carried.
Approval of Final Plat -
Allen Retail Center
(Manufacturers' Outlet Mall Site)
(Agenda Item VI)
Gene Geer, engineer, presented to and spoke before the Council
on the final plat for the Allen Retail Center (Manufacturers' Out-
let Mall Site), located approximately 1,600 feet south of the
intersection of S.H. 121 and U.S. 75, and being on the west side
of U. S. 75.
Mr. Geer presented the final plat which showed the location
of six parcels, with the mall site being located on Parcel No. 6,
containing 43.444 acres of land, and Parcels 1, 2, 3, 4 and 5 being
located on the exterior of the mall site. The plat also showed
the 80' right-of-way for the road to connect the service road of
U. S. 75 to S.H. 121, utility easements, fire lane easements,
access easements, and the exterior boundaries of the property.
Sam Reeves, with Reeves and Sweeney Engineers, spoke before
the Council on the work to proceed if the plat is approved, that
being the road construction and the water line construction.
Bill Petty, Director of Community Development, advised that
the Planning and Zoning Commission, at their meeting of March 24,
1983, recommended approval of the final plat contingent upon there
being a mutual agreement drawn up between Belz Enterprises and the
City of Allen regarding the needed right-of-way of 400' for State
Highway 121 and that the city staff approves the engineering on
the plat before submission to the City Council.
Mr. Petty further stated that city staff has discussed the
400' right-of-way dedication with Belz Enterprises and they are
amenable to dedicating that much right-of-way, however, they would
like to enter into a contract with the city that if that much
right-of-way is not needed the remaining portion would be returned
to them; and that the city grant them a temporary easement in order
that they can erect a sign in that area.
%1�
ALLEN CITY COUNCIL
April /, 1983 Page 7
Approval of Final Plat -
Allen Retail Center
(Manufacturers' Outlet Mall Site) (cont'd) (Agenda Item VI)
Mr. Petty advised that the city staff's recommendation to
the City Council is that the city enter into a contractural
agreement with Belz Enterprises regarding those two matters
and consider them a separate issue from the approval of the
final plat.
Mr. Petty then advised of the engineering plans and that
they have been received and reviewed by the city staff with
just a few minor corrections to be made.
There was considerable discussion between the City Council
and Mr. Reeves regarding the request that the city enter into
a contractural agreement to return the unused land for the
street right-of-way designated for improvements to State Highway
121 and the placement of the utilities in that area. It was
determined that this matter would be considered separate from
the approval of the final plat and would be brought back to
the City Council at a later date.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman Paxton, the Council voted 6 - 0 to approve
the Final Plat for the Allen Retail Center (Manufacturers'
Outlet Mall Site) as presented. The motion carried.
Approval of Replat of
Downtown Lots - Rodenbaugh
North Addition (Agenda Item VII)
Councilman Rodenbaugh abstained from consideration of this
item due to a possible conflict of interest.
Gary Rodenbaugh presented to and spoke before the Council
on the replat of Lots No. 14 and 16, Block No. 7, of the original
town of Allen, Collin County, Texas, located at the southeast
corner of Boyd and Butler Streets.
Mr. Rodenbaugh advised that there presently exists two lots
with a residential dwelling existing across the property line
separating the two lots. The replat of this property is just to
remove the interior property lines and make this into one lot.
The Planning and Zoning Commission, at their meeting of March
24, 1983, recommended approval of the replat of the Rodenbaugh North
Addition as presented.
The Council briefly discussed the location of the property
and the replatting.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Paxton, the Council voted 5 - 0, with an
abstention from Councilman Rodenbaugh, to approve the
replat of the Rodenbaugh North Addition as presented and
in accordance with the recommendations of the Planning
and Zoning Commission, as stated. The motion carried.
Review Draft of the Proposed
Taxicab/Limousine Ordinance (Agenda Item VIII)
Don Crowder, City Attorney, presented to and spoke before
the Council on the propsed draft of an ordinance to regulate
taxicab and limousine service within the City of Allen.
Mr. Crowder advised the Council that city staff had reviewed
the proposed ordinance and there had been some suggested changes.
Mr. Crowder reviewed the proposed ordinance with the City
Council including the definitions, the form of the application, etc.
7.5
ALLEN CITY COUNCIL
April 7, 1983
Page 8
Review Draft of the Proposed
Taxicab/Limousine Ordinance (cont'd) (Agenda Item VIII)
In discussion on the proposed ordinance, the City Council
suggested some provisions be included for the revoking of a
license if a taxicab/limousine driver is convicted of DWI.
In further discussion on the ordinance, it was the consensus
of the City Council that the city staff redraft the ordinance
to include additional items presented by the city attorney.
Mayor Pierson recessed the meeting at 9:55 p.m. The
meeting reconvened at 10:09 p.m.
Consider a Recommendation by the
Planning & Zoning Commission
Setting Procedures to Establish
the Central Business District Zone (Agenda Item IX)
Bill Petty, Director of Community Development, presented to
and spoke before the Council on the recommendation of the Planning
and Zoning Commission regarding the establishing of a Central
Business District for the City of Allen, which included a "state-
ment of need", the formation and structure of a Central Business
District Committee and a work flow of the committee.
There was considerable discussion by the City Council with
city staff on the establishing of a central business district
and the considerable amount of work needed to achieve that goal.
Areas of discussion included the need for this work at this time
with all of the other developments going on in the city at this
time, perhaps the use of shopping center zoning for that area
in the interim period of time, what direction the City Council
really wants to go in with regard to a central business district,
how the Main Street Study Committee relates to this work and
the impact of their committee's work in this effort, the size
of the committee recommended by the Planning and Zoning Commission
being too large, perhaps the need for guidelines from businessmen
in that area on the needs and wants for a central business district,
and the selection of two Council Members to work with the Planning
and Zoning Commission on reaching a determination on the direction
that this work should take.
It was the consensus of the City Council that Mayor Pro Tem
Farmer and Councilman Rodenbaugh would be the representatives to
meet with the Planning, and Zoning Commission on working out the
details and considerations of the central business district.
Consider Recommendations of the
Sign Control Board to Amend the
Sign Regulations Ordinance (Agenda Item X)
Bill Petty, Director of Community Development, presented to
and spoke before the Council on the recommendations of the Sign
Control Board, at their meeting of March 8, 1983, regarding the
regulations for off-site commercial advertising signs on public
service structures, signs for service clubs and garage sale signs.
Mr. Petty reviewed with the Council the recommended amendment
to the Sign Regulations Ordinance for inclusion of garage sale signs
under Section 3A(15).
The Council discussed with Mr. Petty increasing the garage
sales signs to six (6) off-site signs rather than the two (2) signs
as proposed by the Sign Control Board.
Mr. Petty reviewed with the Council the amendment to the
Sign Regulations Ordinance, Section 3D(5), to include the use of
temporary promotional signs for off-site commercial advertising
signs on public service structures.
ALLEN CITY COUNCIL
April 7, 1983
Page 9
Consider Recommendations of the
Sign Control Board to Amend the
Sign Regulations Ordinance (cont'd) (Agenda Item X)
There was considerable discussion between the City Council,
city staff and representatives of the Sign Control Board, being
Rick Alexander and Wayne Armand, on the classification of off-
site commercial advertising signs on public service structures
as a temporary structure, the time period of six months being
too short for the issuance of such a permit, maintenance on these
public service structures, the structural requirements on these
public service structures and on temporary signs, and extending
the time period for issuance of the temporary permit to a one
year period.
Mr. Petty reviewed with the Council the amendment to the
Sign Ordinance, Section 3E(4), regarding the inclusion of the
signs for service clubs be permitted signs in the Sign Ordinance.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman Paxton, the Council voted 6 - 0 to approve
the recommended amendments to the Sign Regulations
Ordinance as presented, and in accordance with the
recommendations of the Sign Control Board, with the
following changes:
1. Section 3A15d to read: "Number of signs
restricted to one (1) on-site and six (6)
off-site signs."
2. Section 3D5, second paragraph, to read:
"The signs must be temporary and must have
Sign Control Board approval and a permit
will be required. These permits will be
granted for a maximum period of one (1)
year and may be extended in one (1) year
intervals upon the approval by the Sign
Control Board."
and to direct the city staff to prepare the appro-
priate ordinance for such amendments. The motion
carried.
Authorization to Solicit Bids
for Relocation of Jupiter Road
Bridge Utilities (Agenda Item XI)
Ron Fix, City Engineer, presented to and spoke before the
Council on the relocation of water and sewer utilities for
construction of the Jupiter Road Bridge.
City Manager McCarty advised the Council of the history
of this project and the rejection of bids on moving the utilities
last year and the acquiring of easements from the adjacent
property owners and the problems incurred in those areas.
Mr. Fix presented a drawing showing the layout of the
utilities to be moved and explained the process and the need
to move the utilities, and advised of the construction of the
bridge.
City Manager McCarty advised the Council that the bid
would also include construction of an 8" water line for Ford
Middle School and provided the history behind this addition
to this project. The water line would run along Park Place
Drive.
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ALLEN CITY COUNCIL
April 7, 1963 Page 10
Authorization to Solicit Bids
for Relocation of Jupiter Road
Bridge Utilities (continued) (Agenda Item XI)
The Council briefly discussed the relocation of the
utilities and the schedule of completion of this project
and the completion of the bridge.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Offutt, the Council voted 6 - 0 to authorize
the receipt of bids for the relocation of utilities for
the Jupiter Road Bridge and the construction of the 8"
water line on Park Place Drive. The motion carried.
Consider New Personnel Auth-
orization for the Community
Development Department (Agenda Item XII)
Bill Petty, Director of Community Development, presented to
and spoke before the Council on the new personnel authorizations
for the Community Development Department.
Mr. Petty reviewed with the Council the history behind the
organization of the Community Development Department and provided
an organization chart showing the original alignment of the
Street Department personnel and the Building and Zoning Department
personnel and a new organization chart showing the alignment of
the personnel for the Community Development Department, which
combines those functions of Street and Building and Zoning.
Mr. Petty advised that the personnel to be hired would be
a Maintenance Worker, a Planning Coordinator, and an Inspector,
however, the budget figure for salaries would not have to be
adjusted.
The Council discussed with Mr. Petty the need for the
planning coordinator at this time and the functions of that
person and the hiring of all of those personnel at this time.
MOTION: Upon a motion made by Councilman Womack and seconded
by Mayor Pro Tem Farmer, the Council voted 6 - 0 to
approve the request for the additional personnel in
the Community Development Department as presented.
The motion carried.
Mayor Pierson recessed the regular session of the Allen
City Council at 12:11 a.m. The meeting reconvened at 12:20 a.m.
Consideration of Authorization
for Submission of a Letter to
Withdraw from Social Security
(Agenda Item XIII)
City Manager Jon McCarty advised the City Council of
the request by city staff to consider "opting out" of the
Social Security Program by making a submission of a letter which
will begin the two-year waiting process for final withdrawal
from Social Security.
Mr. McCarty also advised of the pending legislation presently
in the Congress amending the Social Security Act which could
require that local governments who have not opted out of the
Social Security System may not in the future be able to do so.
The City Council discussed with city staff the withdrawal
process and the study by city staff for a replacement benefit
program.
City Manager McCarty advised the Council that the submission
of the letter did not indicate that the city would withdraw
from Social Security, but would give notice and enable the
city staff to study the replacement benefits and make a com-
parison to the Social Security Program and at the end of the two
year waiting period a determination could be made.
]it
ALLEN CITY COUNCIL
April 7, 1983
Page 11
Consideration of Authorization
for Submission of a Letter to
Withdraw from Social Security (cont'd) (Agenda Item XIII)
There was considerable discussion with city staff on the
need to support the social security system and insure that those
types of benefits were available to the employees.
IL MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Rodenbaugh, the Council voted three (3)
in favor of adoption of a resolution authorizing the
submission of a letter notifying the Social Security
Administration of the City of Allen's intent to with-
draw from Social Security and three (3) opposed, with
Council Members Paxton, Womack and Offutt casting the
negative votes. The motion failed.
Summer Recreation Program (Agenda Item XIV -A)
Mark Thornton, Director of Parks & Recreation Department,
presented to and spoke before the Council on the 1983 Summer
Recreation Program.
Mr. Thornton advised that the programs included a new
day camp program, the open -gym program and a new recreation
education program. Mr. Thornton provided all of the activities
to be included in the day camp program, the open -gym program
and the recreation education seminars, the equipment, the
hours of operation, the dates of operation, and the budget
for these programs.
Mr. Thornton advised that the Parks and Recreation Board,
f. at their meeting on March 29, 1983, recommended approval of these
[v summer recreation programs and with the Council's review of the
budget impact of these programs, the Council should set the fees
for the day camp program.
The Council discussed with Mr. Thornton the employees to
provide supervision for these programs, the fees for the day
camp program being based on a break-even basis, and the open -
gym program not being a babysitting service for Allen youth.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman Offutt, the Council voted 6 - 0 to
approve the 1983 Summer Recreation Program, with the
fees for the day camp program to be on a break even
basis. The motion carried.
Hillside/Jupiter Road Softball
Fields Status (Agenda Item XIV -B)
Mark Thornton, Director of Parks & Recreation Department,
presented to and spoke before the Council on the status of
improvements to the Hillside and Jupiter Road Softball Fields.
Mr. Thornton advised of the background information on
the improvements to be made at the softball fields at the
direction of the City Council, the breakdown on the work
that has been completed and/or almost completed, and provided
the budget impact for all of the materials and equipment needed
to make the improvements.
Mr. Thornton also advised the Council of the help received
from various people to achieve these improvements.
This item was received as a matter of information. There
was no action taken on this item.
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ALLEN CITY COUNCIL
April 7, 1983 Page 12
Update on Capital Outlay Equipment
for the Parks & Recreation Department (Agenda Item XIV -C)
Mark Thornton, Director of Parks & Recreation Department,
presented to and spoke before the Council on the capital outlay
equipment needs for the Parks and Recreation Department.
Mr. Thornton advised the Council of the status of the
equipment existing now in the department and the need for
a large area aerator, a broadcast spreader, a high pressure
sprayer and a box scraper. Mr. Thornton provided the budget
impact with the proposed purchase of those items and the budget
funds allotted for the years 1981 - 82 and 1982 - 83.
Mr. Thornton advised that the city staff recommendation was
to reapply the funds previously designated for a reel mower for
the purchase of needed equipment, with the understanding that
in the near future, additional funds may be requested to replace
equipment presently in use. The staff also recommends the four
items previously mentioned be purchased with the available funds
from price quotes from various vendors dealing specifically in
turf equipment.
MOTION: Upon a motion made by Councilman Offutt and seconded
by Councilman Rodenbaugh, the Council voted 6 - 0 to
approve the recommendations of the city staff as
stated. The motion carried.
Tax Report - March 31, 1983
(Agenda Item XV -A)
Walter Curtis, Tax Collector, presented to and spoke before
the Council on the Schedule of Taxes Receivable as of March 31,
1983.
The Council briefly reviewed the schedule and discussed the
Tax Office facilities in the new Allen Municipal Annex.
This item was received as a matter of information. There
was no action taken on this item.
Workshop with the North Texas
Municipal Water District
(Agenda Item XV -B)
Mayor Pierson advised the City Council of the upcoming
meeting between the City of Allen and the North Texas Municipal
Water District scheduled for Thursday, April 28, 1983 at 7:00 p.m.
in the Board Room of the North Texas Municipal water District
Building in Wylie. Mayor Pierson emphasized the need for attendance
by the City Council.
The Council briefly discussed the items on the agenda for
discussion, that being membership status in the District for
the City of Allen and the second water delivery point.
This item was received as a matter of information. There
was no action taken on this item.
Rowlett Creek Sewer Plant Status Report (Agenda Item XV -C)
City Manager Jon McCarty advised the Council of the recent
expansion at the Rowlett Creek Wastewater Treatment Plan located
in Plano and how the City of Richardson was not using the antic-
ipated capacity they were projected to be using and the costs
for the expansion were going to have to be redistributed.
ALLEN CITY COUNCIL
April 7, 1983
Page 13
Rowlett Creek Sewer Plant Status Report (cont'd) (Agenda Item Xv-C)
City Manager McCarty advised the Council that the City of
Allen would be paying an additional $19,753 for the 1982 - 83
fiscal year to the North Texas Municipal Water District for the
cost of wastewater treatment.
This item was received as a matter of information. There
was no action taken on this item.
Planning and Management
Conference
(Agenda Item XV -D)
Bill Petty, Director of Community Development, advised the
Council of an upcoming planning and management workshop to be held
by the North Central Council of Governments and advised that
several members of the Planning and Zoning Commission would be
attending.
Mr. Petty encouraged the City Council to attend and advise
him if they were interested so that reservations can be made.
This item was received as a matter of information. There
was no action taken on this item.
Jack Decatur Memorial (Agenda Item XV -E)
City Manager Jon McCarty presented to the Council a land-
scaping plan and the information on a request from the Jack
Decatur family for the placement of a memorial at the new Allen
Municipal Annex in memory of Jack Decatur, who recently passed
away and who was involved in a lot of civic services.
IL Mr. McCarty advised that the memorial would be placed at
the entrance way and would contain landscaping with trees,
ground cover, park bench, and a small plaque. The funds for
this memorial had been made by various friends at the request
of the Decatur family. Mr. McCarty advised that if the Council
approved of the proposed plans, the city staff would meet with
Mrs. Decatur and advise her of the plans.
It was the consensus of the City Council that the plans
for the landscaping and memorial be approved.
Executive Session and
Appointment of an Alternate to
Fill Position Number 2 on the
Zoning Board of Adjustments (Agenda Item XVI)
The agenda items of an Executive Session for personnel and
property; and Consideration of a Appointment of an Alternate to
Fill Position Number 2 on the Zoning Board of Adjustment were
deferred until the next regular City Council Meeting due to the
lateness of this meeting.
Adjournment
MOTION: Upon a motion made by Councilman Womack and seconded
by Mayor Pro Tem Farmer, the Council voted 6 - 0 to
adjourn the regular session of the Allen City Council
at 1:55 a.m. The motion carried.
These minutes approved on the 21st day _�f April
1963.
a
C
A
(ATTACHMENT NO. 1 to April 7, 1983
Council Minutes)
4-7-83
Dear Councilmen:
We the undersigned are against the proposed change in zoning
on the 16.2 acres South of the Methodist Church of Christ Churches.
We are unable to be present at the meeting tonight but urge that you
vote against this proposed for the following reasons:
1. Increased traffic on both Jupiter and Greenville Age.
It is rediculous to imagine that the traffice will not be
affected.
2. Multi -family zoning is not needed in this area. There
is already multi -family zoning West of Hiway 5 and South'
of Bethany. This would have the multi -family zoning in
the South of town in one area.
3 -Multi -family zoning would most certainly adversly affect
values already existing family homes in the area.
4. More shopping center zoning is not needed at this Spot
on Hiway 5 as there is already existing zoning on South of
Bethany and .4 mile North at Cottonwood Creed Mall.
Thank you for your consideration again we urge you vote against this
proposal.
Yours truly,
M G