Min - City Council - 1983 - 07/21 - RegularALLEN CITY COUNCIL
Regular Session
July 21, 1983
Present:
Mickey Pierson, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Rex Womack (arrived at 7:33 p.m.)
Don Rodenbaugh
Ward Paxton
Absent:
Jim McClure
Dennis Offutt
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called to
order by Mayor Pierson at 7:31 p.m, on Thursday, July 21, 1983,
in the Council Chambers of the Allen Municipal Annex, 1 Butler
Circle.
CONSENT AGENDA:
(Agenda Item II)
At the request of City Manager McCarty, items "H" and "J"
were removed from the Consent Agenda for individual consideration.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Mayor Pro Tem Farmer, the Council voted 4 - 0 (with
Councilman Womack being absent at this time) to approve
and adopt all remaining items on the Consent Agenda as
recommended and as follows:
A. Approval of June 30, 1983 City Council Minutes -
Budget Workshop Session.
B. Approval of July 7, 1983 City Council Minutes -
Regular Session.
C. Authorization to City Staff to pay bills associated
with the Capital Improvements Program for 1979 - 1982
as follows:
1. Marquette Lease Services, Inc. $ 765.75
Contract No. 13216 - Lease Purchase
of Telephone System for Allen
Municipal Annex
2. Uvalde Construction Company $ 4,072.50
Contract No. 821004 - Construction
of Park Place Drive - Payment No. 3
D. Set August 4, 1983, as Public Hearing Date on a Request
for Annexation of 182.9089 Acres of Land Located
Adjacent and South of Exchange Parkway, Adjacent and
East of Timberbend Trail, Adjacent and West of Malone
Road and North of F.M. 2170, Said Public Hearing to be
Held Beginning at 11:00 A.M. on the Site of Proposed
Annexation.
147
ALLEN CITY COUNCIL
July 21, 1983
Page 2
CONSENT AGENDA (continued) (Agenda Item II)
E.
Set August 4, 1983, as Public Hearing Date on a Request
for Annexation of 182.9089 Acres of Land Located
Adjacent and South of Exchange Parkway, Adjacent and
East of Timberbend Trail, Adjacent and West of Malone
Road and North of F.M. 2170 Beginning at 7:30 p.m. at
the City Council Chambers, One Butler Circle.
F.
Set August 4, 1983 as the Public Hearing Date on a
Request to Annex 130 Acres Located Adjacent and
South of F.M. 2170, Adjacent and East of Allen Heights
and West of the Greengate Addition, Said Public Hearing
to Begin at 12:00 Noon on the Site of the Proposed
Annexation.
G.
Set August 4, 1983 as the Public Hearing Date on a
Request to Annex 130 Acres Located Adjacent and South
of F.M. 2170, Adjacent and East of Allen Heights and
West of the Greengate Addition, Said Public Hearing to
Begin at 7:30 p.m. in the City Council Chambers, One
Butler Circle.
I.
Set August 18, 1983 as Public Hearing Date on a Request
to Rezone 12.8 Acres of Land from AO (Agriculture Open
Space) to PD (Planned Development), Said Land is Located
Adjacent and West of State Highway 5 and Adjacent and
North of Cottonwood Creek Shopping Center.
K.
Set August 18, 1983 as Public Hearing Date on a Request
to Rezone Land Presently Zoned LR, R-5, AO, and R-4
to PD (Planned Development), Being Approximately 409 Acres
Located North of Chapparal Road, Adjacent and East of
Jupiter Road, Adjacent and West of Cottonwood Creek and
South of Park Place Drive.
L.
Set July 26, 1983 as a Joint Planning and Zoning Com-
mission and City Council Workshop Meeting to Consider
Recommendations from the CBD (Central Business District)
Base Committee.
The
motion carried.
End of Consent Agenda.
Set August 18, 1983 as Public Hearing
Date on a Request to Establish Per-
manent Zoning PD (Planned Development)
on 182.9089 Acres of Land Located
Adjacent and South of Exchange Parkway,
Adjacent and East of Timberbend Trail,
Adjacent and West of Malone Road and (Consent Agenda
North of F.M. 2170. Item II -H)
and
Set August 18, 1983 as Public Hearing
Date on a Request to Rezone 15 Acres of
Land from LR (Local Retail) to PD (Planned
Development) and Establish Permanent
Zoning on Approximately 130 Acres for PD
(Planned Development) Zoning, Said Tracts
of Land Located Adjacent and South of
F.M. 2170 and Adjacent and East of Allen (Consent Agenda
Heights Drive. Item II -J)
City Manager Jon McCarty had requested that these two items
be removed from the Consent Agenda for individual consideration.
City Manager McCarty read the two Consent Agenda Items "H"
and "J" into the record as captioned above.
ALLEN CITY COUNCIL Page 3
July 21, 1983
Set August 18, 1983 as Public Hearing
Date on Request to Establish Permanent (Consent Agenda
Zoning PD on 182.9089 Acres of Land (cont'd) Item II -H)
and
Set August 18, 1983 as Public Hearing
Date on a Request to Rezone 15 Acres
of Land from LR to PD and Establish (Consent Agenda
Permanent Zoning PD on 130 Acres of Land Item II -J)
City Manager McCarty advised the City Council that in item
"H" the 182.9089 acres of land had to be annexed into the city
limits before final zoning action can be taken on the property.
The same also being true on the 130 acres of land in item "J".
According to State Law, the final annexation action could not
be accomplished until September 15th, therefore, the City Council
had the option of holding the public hearings for zoning at that
time in order to coordinate the zoning with the annexation pro-
ceedings.
Gregory Boyd, of Jones and Boyd Engineering, spoke before
the Council on the need to hold the public hearing on the
182.9089 acres of land on August 18th so that they would have
the blessing of the City Council on the zoning, since the sale
of this property is contingent upon the zoning of the property.
City Manager McCarty explained to Mr. Boyd that the zoning
of the property is not finalized until an ordinance is adopted
establishing the zoning and that cannot be accomplished until
the annexation of the property in the form of an ordinance is
completed. The City Council, at their meeting of August 18th,
F. could only act upon the recommendations of the Planning and
Zoning Commission.
The Council discussed the need to establish an understanding
that the annexation and zoning of property should be coordinated
and that the developers be advised of that fact when requesting
annexation and zoning of property in the future.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 5 - 0 to set
the public hearing dates for Consent Agenda Items "H"
and "J" on September 15, 1983. The motion carried.
Approval of Specifications and
Authorization to Solicit Bids
for Solid Waste Collection
within the City of Allen (Agenda Item III)
City Manager Jon McCarty presented to and spoke before the
City Council on the contract documents for solid waste collection
within the City of Allen.
Mr. McCarty reviewed with the Council the Notice to Bidders,
Instructions to Bidders, the proposal forms and the changes made
in the contract document for solid waste collection per discussions
by the City Council at previous meetings.
The City Council and City Manager reviewed and discussed
various aspects of the contract including the length of years of
the contract, minimum collection for commercial accounts, scheduled
holidays, point of contact in the city, "red tag system" for
notification to citizens as to why garbage was not picked up,
provisions for rate increase requests, insurance requirements,
and definition of ownership of solid waste.
ALLEN CITY COUNCIL
July 21, 1983
Page 4
Approval of Specifications and
Authorization to Solicit Bids
for Solid Waste Collection
Within the City of Allen (cont'd) (Agenda Item III)
City Manager McCarty and the City Council reviewed the
proposed ordinance for solid waste collection.
Mr. McCarty advised the Council of their options to either
go out for bids for solid waste collection or negotiate a contract
for solid waste collection. He advised of the State Law of 23.68(a)
of Vernon's Annotated Civil Statutes regarding the bidding process
or the negotiation of a contract for solid waste collection.
Mr. McCarty advised the Council that city staff's recommendation
was to go out for bids for solid waste collection.
The Council continued discussion on the provisions of the
contract and the ordinance regarding the use of large commercial
containers and availability of such, the City of Allen working
towards an agreement with the City of McKinney for the use of the
landfill rather than the contractor, the form of the proposal for
submission of the bids, the number of pickup points for the city
to be collected, the city attorney approving the insurance company,
and the definition of dead animals weighing less than 10 pounds,
and the penalty clause being too open-ended.
It was the consensus of the Council to include provisions in
the contract for the contractor to provide the larger commercial
containers if an approved route to the landfill for the larger
vehicles is subsequently designated by the City of McKinney, and
to provide for a more defined penalty clause in the ordinance.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Mayor Pro Tem Farmer, the Council voted 5 - 0 to
approve the specifications and authorize receipt of bids
for solid waste collection within the City of Allen per
the presentation and recommendation of the city staff.
The motion carried.
City Manager advised the City Council of the confirmation
with Southern Sanitation, the existing solid waste contractor,
that they will continue their collection of the city's solid
waste until the bid is awarded. The existing contract with
Southern Sanitation is due to expire the end of July, 1983.
City Manager McCarty advised that the rates for the continued
collection may vary but that issue will be brought forth at
a later date.
Police Report - June, 1983 and
Second Quarter - April, May &
June, 1983 (Agenda Item IV -A)
Police Chief Richard Carroll presented to and spoke before
the Council on the Consolidated Summary of Activities of the
Allen Police Department for the month of June, 1983, and the
Second Quarterly Report for the months of April, May and June of
1983.
The Council briefly reviewed those reports and discussed
with Chief Carroll the status of the traffic situation on the
service road of U.S. 75 at the intersection of Bethany Road and
the status of the Neighborhood Watch Program.
This item was received as a matter of information. There
was no action taken on this item.
ALLEN CITY COUNCIL
July 21, 1983
Page 5
Update on Main Street Study
Committee (Agenda Item IV -B)
City Manager McCarty advised the City Council of the status
of the work being done by the Main Street Study Committee and
their work with the consultant and the process they are working
on.
City Manager McCarty advised the Council that if time is
available at the next regular City Council Meeting on August 4th,
he would like the consultant to appear before the Council to
provide information on the process and procedures they have
followed in assisting the Main Street Committee with their
work.
This item was received as a matter of information. There
was no action taken on this item.
Consider Participation Through
Texas Municipal League on the
Rate Increase Request From
Southwestern Bell (Agenda Item IV -C)
Mayor Pierson advised the City Council of the June 24, 1983
request of Southwestern Bell for another rate increase with the
Public Utility Commission. The request is for a $1.7 billion
per annum increase (an increase of approximately 76.36%).
The Council discussed the public hearings held in various
cities regarding this rate increase, the granting of the franchise
with Southwestern Bell, the large amount of this increase request,
and the City of Allen's previous participation with the Texas
Municipal League on these rate increase requests.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 5 - 0 to approve
the participation with the Texas Municipal League on
the rate increase request from Southwestern Bell in the
amount on $332.56. The motion carried.
General Discussion
Mark Thornton, Director of the Parks and Recreation Department,
spoke before the Council on the 1983 Summer/Fall Softball Season.
Mr. Thornton advised the City Council of the shortening of
the summer/fall softball season and the scheduling problems and
the need to schedule overflow games at the Hillside Fields.
The Council discussed with Mr. Thornton the need to abide
by the curfew rules and other rules established for those fields
and the use of those fields to stay at a minimum due to the
problems occuring there previously.
Adjournment
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 5 - 0 to adjourn
the regular session of the Allen City Council at 8:50 p.m.
The motion carried.
These minutes approved on the 9th day of August
1983.
M. B. i rson, MAYOR
M
Marty Hendri>� CITY SECRETAR
151
PROPOSED USE HEARING"
REVENUE SHARING FUNDS
FY 1983 - 84 BUDGET
JULY 21, 1983
7:00 P.T-
Present:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Council Members:
Mickey Pierson, Mayor
Don Rodenbaugh
15.2
City Manager Jon McCarty called the "Proposed Use Hearing"
to order by 7:00 p.m. on Thursday, July 21, 1983, in the
Council Chambers of the Allen Municipal Annex, 1 Butler Circle,
Allen, Texas.
There were approximately 12 people in attendance at the
meeting. Approximately 9 people in attendance were from the
Senior Citizens Group.
City Manager McCarty provided those present with background
information on federal revenue sharing funds, procedures involved
in obtaining the funds, how the funds are received by the City of
Allen during the year, and how the City of Allen uses the funds.
City Manager McCarty advised those present that an
estimated balance of $1,628 in revenue sharing funds remained
from the 1982 - 83 funds, and the city would receive in the
fiscal year 1983 - 84 an estimated balance of $56,000.
City Manager McCarty advised that he had received a written
request from the Senior Citizens Group (see copy attached) for
revenue sharing funds in the amount of $5,545.00.
City Manager McCarty opened the public hearing. The following
persons spoke before the City Manager with requests for the use
of revenue sharing funds.
Lucille Brazeal, 100 Boyd Drive, spoke in behalf of the
Senior Citizens request for funds.
Marie Cundiff, 103 Belmont, spoke in behalf of the Senior
Citizens request for funds.
Pete Ford, 408 Coats Drive, spoke in behalf of the Senior
Citizens request for funds.
With no one else wishing to provide oral or written
testimony on the use of revenue sharing funds, City Manager
McCarty closed the public hearing.
15.2
"PROPOSED USE HEARING"
REVENUE SHARING FUNDS
July 21, 1983
Page 2
City Manager McCarty advised that the request from the
Senior Citizens Group would be taken into consideration in the
budget preparation. The next scheduled public hearing on the
revenue sharing budget would be held on or about August 25, 1983.
The meeting was adjourned at 7:11 p.m.
1983. These minutes approved on the 9th day of August
ATTEST:
APPROVED:
Marty Hendrix, y
ITY SECRETARY
L
CITY OF ALLEN
302 W. MCDERMOTT
ALLEN. TEXAS 75002
ATTACHMENT NO. 1 TO
"PROPOSED USE HEARING" MINUTES
of July 21, 1983
SENIOR CITIZENS PROPOSED 1983-184 BUDGET
Phone
$ 400.00
Advertising
225.00
Newsletter(7)
120.00
Tables(5)
300.00
Chairs(20)
400.00
Humidifyer(2)
250.00
Activity Fund
500.00
Garbage Disposal
200.00
Custodial Supply
50.00
P.E. Equipment
300.00
Sign
100.00
Miscl.
200.00
Gas
500.00
Electricity
1,500.00
Van Fund
500.00
$5,545.00
302 W. MCDERMOTT • 214-7273336 • 214.424-751 P MAL 14G l W 1
/5V