R-1648-10-98RESOLUTION NO. 1648-10-98(R)
A RESOLUTION OF THE CITY COUNCIL OF TAE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS
AND PARTICIPANTS IN THE COLLIN COUNTY GOVERNMENTAL PURCHASERS
FORUM PROVIDING FOR A COOPERATIVE PURCHASING PROGRAM FOR
GOODS AND SERVICES; DESIGNATING THE CITY MANAGER, OR HIS
DESIGNEE, AS OFFICIAL REPRESENTATIVE OF THE CITY IN MATTERS
RELATING TO THE PROGRAM; AND AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council has been presented a proposed Interlocal Agreement by and between the City of
Allen, Texas, and participants in the Collin County Governmental Purchasers Forma, a copy of which is
attached hereto as Exhibit "A" and incorporated herein by reference (herein called "Agreement"); and
WHEREAS, upon full review and consideration of the Agreement, and all matters attendant and related thereto,
the City Council is of the opinion that the terms and conditions thereof should be approved, and that the City
Manager, or his designee, shall be authorized to execute it on behalf of the City of Allen.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS THAT:
SECTION 1: The terms and conditions of the Agreement, having been reviewed by the City Council of the
City of Allen and found to be acceptable and in the best interests of the City of Allen and its citizens, are hereby
in all things approved.
SECTION 2: The City Manager, or his designee, of the City of Allen, under the direction of the City Council
of the City of Allen, is hereby designated as the official representative to act for the City in all matters relating to
the Cooperative Purchasing Program including the designation of specific contracts in which the City desires to
participate.
SECTION 3: The City Manager, or his designee, is hereby authorized to execute the Agreement and all other
documents in connection therewith on behalf of the City of Allen, substantially according to the terns and
conditions set forth in this Agreement.
SECTION 4: This resolution shall become effective from and after its passage. Furthermore, any previous
Interlocal Agreements between the City of Allen and other participants in this Forum shall become null and void
upon passage of this Agreement and this Agreement shall become the valid agreement between the participants.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 15TH DAY OF OCTOBER, 1998.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Aidy Mon, CMC, CITY SECRETARY
RVTERLOCAL AGREEMENT
THIS AGREEMENT made and entered into this 15" day of October, 1998, by and between the City of Allen,
Texas, and participants in the COLLIN COUNTY GOVERNMENTAL PURCHASER'S FORUM (hereinafter
called "FORUM"), acting through the CITY OF ALLEN'S duly authorized agent:
WITNESSETH:
WHEREAS, the CITY OF ALLEN and the present FORUM participants (currently consisting of COLLIN
COUNTY, COLLIN COUNTY COMMUNITY COLLEGE DISTRICT, UNIVERSITY OF TEXAS -DALLAS,
COLLIN COUNTY CENTRAL APPRAISAL, CITY OF ALLEN, CITY OF ANNA, CITY OF BLUE
RIDGE, CITY OF CARROLLTON, CITY OF CELINA, TOWN OF FAIRVIEW, CITY OF
FARMERSVILLE, CITY OF FRISCO, CITY OF MCKINNEY, CITY OF MURPHY, CITY OF PARKER,
CITY OF PLANO, CITY OF RICHARDSON, CITY OF SACHSE, CITY OF WYLIE, ALLEN I.S.D., BLUE
RIDGE I.S.D., CELINA I.S.D., COMMUNITY I.S.D., FARMERSVILLE I.S.D., FRISCO I.S.D.,
MCKINNEY I.S.D., MELISSA I.S.D., PLANO I.S.D. and PRINCETON I.S.D.) as permitted under Chapter
271 V.T.C.A., Local Government, Cooperative Purchasing Program, wish to enter into this Interlocal
Agreement to set forth the terms and conditions under which the CITY OF ALLEN and FORUM Participants
may purchase various goods and services commonly utilized by all entities; and
WHEREAS, participation in a Cooperative Purchasing Program will be highly beneficial to the taxpayers of the
CITY OF ALLEN and FORUM participants through the anticipated savings to be realized; and
WHEREAS, it is also realized that this program could be very beneficial to smaller governmental entities in
Collin County that choose to join the FORUM at a latter date by formal declaration by their governing bodies to
1 participate in this program by passage of a similar document.
NOW, THEREFORE, in consideration of the foregoing as set forth herein, the CITY OF ALLEN and other
FORUM participants agree as follows:
1. All FORUM participants will work cooperatively to provide a program for the purchase of various
goods and services commonly utilized by all participants ("Cooperative Purchasing Program"), and
under such Program purchase goods and services from vendors under present and future contracts
with any entity in the FORUM.
2. The FORUM participants will enter into individual contracts with vendors under the Cooperative
Purchasing Program provided for under the Agreement. The participant shall be individually
responsible for payment directly to the vendor and for the vendor's compliance with all conditions of
delivery and quality of purchased items under such individual contracts.
3. This Agreement shall continue in full force and effect until terminated by either parry with thirty
(30) day written notice.
4. Notwithstanding anything herein to the contrary, participation in this Agreement by the CITY OF
ALLEN may be terminated upon thirty (30) days written notice to the other members of the
FORUM.
5. This Agreement my be executed simultaneously, to two or more participants in the FORUM, each
of which shall be deemed an original and all which together shah constitute one and the same
instrument.
EXECUTED hereto on the 15" day of October, 1998, as authorized by authority of CITY OF ALLEN.
ATTEST:
.!J I . _I /
EMJ=?n,'cmc, CITY SECRETARY
I
UTFUMP Ul
Michael Stanger, ACTING MY MANAGER