R-1624-8-98RESOLUTION NO. 1624-8-98 (R)
' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, AMENDING THE COUNCIL'S EXECUTIVE LIMITATIONS
POLICIES BY LIMITING THE CITY MANAGER'S AUTHORITY OVER
EXPENDITURES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Allen City Council approved Resolution No. 1611-7-98(R), adopting governance policies to
provide the best and most effective leadership and efficient administration of city government possible to the
citizens of Allen; and,
WHEREAS, the City Council, having determined that the people should retain authority over all expenditures
greater than $50,000;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS THAT:
SECTION 1: Executive Limitations Policy 3.5, Asset Protection, shall be and same is hereby amended to
add the following paragraph:
110. Make any purchase or commit the organization to any expenditure of
greater than $50,000."
SECTION 2: This Resolution shall become effective from and after its passage.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 20TH DAY OF AUGUST, 1998.
APPROVED:
ATTEST:
Jfidy Mo n, CMC, CITY SECRETARY
' POLICY TYPE: EXECUTIVE LIMITATIONS
POLICY 3.5 POLICY TITLE: ASSET PROTECTION
The City Manager shall not allow the assets to be unprotected, inadequately maintained or unnecessarily
risked (except normal deterioration of infrastructure subject to bond programs/financial conditions beyond
City Manager control).
Accordingly, he or she may not:
1. Fail to have in place a Risk Management Program which insures against property losses to
at least 80% of replacement value and insures against liability losses to Council members,
staff and the City of Allen to the amount legally obligated to pay.
2. Allow unbonded personnel access to material amounts of funds.
3. Subject plant and equipment to improper wear and tear or insufficient maintenance.
4. Receive, process or disburse funds under controls insufficient to meet the Council -
appointed auditor's standards.
5. Unnecessarily expose city government, its Council or staff to claims of liability.
6. Fail to protect intellectual property, information and files from loss or significant damage.
7. Acquire, encumber, dispose or contract for real property.
8. Invest or hold operating capital in violation of the City's investment policy.
9. Allow internal control standards to be less than that necessary to satisfy generally accepted
accounting/auditing standards recognizing that the cost of internal control should not exceed
the benefits expected to be derived.
10. Make any purchase or commit the organization to any expenditure of greater than $50,000.
Date of Adoption O -ZP- (P Affirmation of official Council action adopting this pot 11
ty Secremri,