Min - City Council - 1983 - 09/15 - RegularALLEN CITY COUNCIL
REGULAR SESSION
September 15, 1983
Present:
Mickey Pierson, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Don Rodenbaugh
Ward Paxton
Dennis Offutt
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Pierson at 7:30 p.m, on Thursday, September 15,
1983 in the Council Chambers of the Allen Municipal Annex, One
Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item II)
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Womack, the Council voted 7 - 0 to approve
and adopt all items on the Consent Agenda as recommended
and as follows:
A. Approval of the September 1, 1983 City Council Minutes -
Regular Session.
B. Approval of the September 8, 1983 City Council Minutes -
Called - Special Session.
C. Authorization to City Staff to pay bills associated
with the 1979 - 1982 Capital Improvements Program
as follows:
1. Bill Wiley Custom Cabinets $ 3,500.00
Contract No. FS 8023 - Con-
struction of the Service Center/
City Hall Annex - Building and
Installation of Bookcases and
Cabinets for Front Office Area
2. C & W Electric Supply $ 89.46
Contract No. 39805 - Modular $ 25.68
Furniture for Service Center/
City Hall Annex - Electrical
r Supplies for Installation of
(�Y Modular Units ($89.46) and
Lamps for Modular Units ($25.68)
3. Wilhide, Inc. $13,165.00
Contract No. 39805 - Modular
Furniture for Service Center/
City Hall Annex - Modular Units
for Front Offices and Modular
Unit for Reception Area
4. Marquette Lease Services, Inc. $ 765.75
Contract No. 13216 - Lease/
Purchase of Telephone System
for Allen Municipal Annex
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ALLEN CITY COUNCIL
September 15, 1983
Page 2
CONSENT AGENDA (continued) (Agenda Item II)
D. Set October 6, 1983, as Public Hearing Date on an
Annexation Request of 96.82 Acres of Land Located at
the Northeast Corner of Malone Road and F.M. 2170,
as Requested by Omni Homes.
E. Set October 6, 1983, as Public Hearing Date on a
Request for Site Plan Approval on 4.12 Acres of
Land Located North and Adjacent to Park Place Drive
and East of Jupiter Road, as Requested by Joel B.
Goldsteen, Inc.
F. Set October 6, 1983, as Public Hearing Date on a
Request to Establish Permanent Zoning of PD (Planned
Development) and Site Plan Approval on 1.829 Acres
of Land Located on the West Side of State Highway 5
Between the Intersections of Thoreau Lane and High
Meadow Drive, as Requested by Robert Pittman.
G. Ordinance No. 455-9-83: An Ordinance of the City of
Allen, Collin County, Texas, Annexing the Hereinafter -
Described Territory to the City of Allen, Texas,
Approximately 183 Acres Located in the Peter Fisher
Survey, Abstract No. 324, Recorded in Volume 397,
Page 355, of the Deed Records of Collin County, Texas,
and Extending the Boundary Limits of the City so as
to Include Said Hereinafter -Described Property Within
the City Limits and Granting to All Inhabitants and
Owners of Said Property all of the Rights and
Privileges of Other Citizens and Binding All Inhabi-
tants By All the Ordinances, Acts, Resolutions and
Regulations of Said City; Providing a Severability
Clause; and Providing for the Effective Date of Said
Ordinance.
Ordinance No. 456-9-83: An Ordinance of the City of
Allen, Collin County, Texas, Annexing the Hereinafter -
Described Territory to the City of Allen, Texas,
Approximately 130 Acres Located in the John Davis
Survey, Abstract No. 255, and the Simon Burns Survey,
Abstract No. 92, Collin County, Texas, and Extending
the Boundary Limits of the City So as to Include Said
Hereinafter -Described Property Within the City Limits
and Granting to All Inhabitants and Owners of Said
Property All of the Rights and Privileges of Other
Citizens and Binding All Inhabitants by all the
Ordinances, Acts, Resolutions and Regulations of Said
City; Providing a Severability Clause; and Providing
for the Effective Date of Said Ordinance.
The motion carried.
End of Consent Agenda
Appointments to Places 2, 3, & 4
on Parks & Recreation Board -
Places 1, 3, & 5 on Board of
Adjustment/Sign Control Board and
Appointment of City Health Officer (Agenda Item III)
Mayor Pierson advised the Council that appointments were to
be made to Places 2, 3, & 4 on the Parks and Recreation Board due
to expiring terms of office for Places 2 and 4 and with a
resignation in Place 3.
Mayor Pierson opened the floor for nominations to Place No. 2
on the Parks and Recreation Board.
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ALLEN CITY COUNCIL
September 15, 1983
Page 3
Appointments to Parks & Recreation
Board, Board of Adjustment/Sign
Control Board and City Health
Officer (continued) (Agenda Item III)
Mayor Pro Tem Farmer nominated Ron Workman.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman McClure, the Council voted 7 - 0 that the
nominations cease and that Mr. Workman be appointed to
Place No. 2 on the Parks and Recreation Board by
acclamation. The motion carried.
Mayor Pierson opened the floor for nominations to Place No. 3
on the Parks and Recreation Board.
Councilman Womack nominated Wayne Austin.
Councilman Offutt nominated Judy Rihn.
MOTION: Upon a motion made by Councilman McClure and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 that
the nominations cease. The motion carried.
In the order of their nominations, Mayor Pierson polled the
Council Members, with Wayne Austin receiving five (5) votes and
Judy Rihn receiving two (2) votes. Mayor Pierson advised that
Wayne Austin was appointed to Place No. 3 on the Parks and Recrea-
tion Board to fill the unexpired term vacated by Russ Bratcher.
Mayor Pierson opened the floor for nominations to Place No. 4
on the Parks and Recreation Board.
Councilman Rodenbaugh nominated Bob Outman.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Mayor Pro Tem Farmer, the Council voted 7 - 0 that the
nominations cease and that Mr. Bob Outman be appointed
to Place No. 4 on the Parks and Recreation Board by
acclamation. The motion carried.
Mayor Pierson advised that appointments to Places 1, 3, and
5 on the Board of Adjustment/Sign Control Board were to be con-
sidered due to expiring terms of office in those places.
Mayor Pierson opened the floor for nominations to the Board
of Adjustment/Sign Control Board.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Rodenbaugh, the Council voted 7 - 0 to
reappoint Rick Alexander to Place No. 1, Don Rirkindoll
to Place No. 3 and Don Lewis to Place No. 5 on the
Board of Adjustment/Sign Control Board for another two
year term of office by acclamation. The motion carried.
Mayor Pierson advised the Council that appointment of the
City Health Officer was to be considered due to an expiring term
of office.
Mayor Pierson opened the floor for nominations for the City
Health Officer.
Councilman Paxton nominated Dr. Anthony Vita as the City
Health Officer.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman McClure, the Council voted 7 - 0 to
reappoint Dr. Anthony Vita as the City Health Officer
for another one year term of office. The motion carried.
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ALLEN CITY COUNCIL
September 15, 1983
Page 4
Appointments to Parks & Recreation
Board, Board of Adjustment/Sign
Control Board and City Health
Officer (continued) (Agenda Item III)
Mayor Pierson extended congratulations to those individuals
that were appointed and appreciation to all of the individuals
who had submitted data sheets for consideration.
Public Hearing: Permanent Zoning &
Site Plan Approval
Zoning: 183 Acres to PD
Southwest Corner of
Location: Exchange Parkway &
Malone Road
Requestor: 4 -Way Development Co. (Agenda Item IV -A)
and
Ordinance No. 457-9-83: An Ordinance
of the City of Allen, Collin County,
Texas, Amending the Comprehensive
Zoning Ordinance of the City of Allen,
as Heretofore Amended, so as to
Establish Permanent Zoning, To -Wit:
"PD" Planned Development No. 11, on
the Following -Described Tract of Land:
Approximately 183 Acres of Land, More
or Less, Conveyed by H. A. Rothfus and
Wife, Halye Rothfus, to Cecil O.
Patterson as Recorded in Volume 397,
Page 355, of the Collin County Deed
Records, Located in the Peter Fisher
Survey, Abstract No. 324, Collin
County, Texas; Providing for a Pre-
liminary Site Plan, Development Plan
and Use Regulations; Providing for a
Final Site Plan for the Single -Family
Detached Area; Providing for a Penalty
of Fine Not to Exceed the Sum of Two
Hundred Dollars ($200.00) for Each
Offense; Providing for a Severability
Clause; and Providing for an Effective
�,s
Mayor Pierson read the request into the record as follows:
"Public Hearing on a Request for Permanent Zoning and Site
Plan Approval on Approximately 183 Acres of Land for PD
(Planned Development) Requested by 4 -Way Development
Company Located at the Southwest Corner of Exchange
Parkway and Malone Road.
Wayne Claycomb, with Coronet Realty Company representing
4 -Way Development Company, presented to and spoke before the
Council on the request to permanently zone 183 acres of planned
development and advised that Murray Development Company is the
actual developer of this property.
Mr. Greg Boyd, with the Jones & Boyd Engineering, Inc.
presented the site plan of the planned development, showing
Tract 1 as retail, Tract 2 as multi -family, Tract 3 as townhouse,
Tract 4 as single-family residential and Tract 5 as an open area
for a park site. Mr. Boyd also presented the planned development
zoning map showing the tracts of the property designated as refer-
enced above. The Site Plan actually detailed the street layout
of the Tract 4 - singly -family residential area.
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ALLEN CITY COUNCIL
September 15, 1983
Page 5
Public Hearing: Permanent Zoning &
Site Plan Approval
183 Acres and
Ordinance No. 457-9-83 (continued) (Agenda Item IV -A)
Mr. Boyd reviewed the density of the property for single-
family residential development, i.e., the size of the lots,
the size of the houses, number of lots, the location of the
streets, etc.
Mayor Pierson advised that the Planning and Zoning
Commission, at their meeting of July 14, 1983, had recommended
to the City Council approval of this Planned Development request,
with the stipulation that all development within the tracts,
including single family development, require site plan approval.
Mayor Pierson opened the public hearing.
The following individuals spoke before the Council on this
request and/or asked questions pertaining to this request:
Harold Gustafson, 1114 Sandy Trail
Charles Moore, 924 Autumn Lake
Mayor Pierson closed the public hearing.
The Council discussed the density of this development as
it relates to the house size and lot size specified in the
Zoning Ordinance for R-5, R-4, R-3, and R-2 zoning requirements;
the phase of development on this property, the development of
the open space into a park area; the location of Rivercrest now
in existence and where it enters this property; the development
of Exchange Parkway located north of this property; there being
only two entrances into the subdivision off of Exchange Parkway;
and the small lot sizes.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Rodenbaugh, the Council voted six (6)
for and one (1) opposed, with Councilman Paxton casting
the negative vote, to approve the request as presented
and in accordance with the recommendation of the Planning
and Zoning Commission, as stated; and to adopt Ordinance
No. 457-9-83 as captioned previously. The motion carried.
Public Hearing: Permanent Zoning
130 Acres to PD
Zoning: Rezoning - 15 Acres
from LR to PD
Location: Located South of
F.M. 2170, east of
Allen Heights Drive
and West of Green -
gate Subdivision
Requestor: Combined America Corp. (Agenda Item IV -B)
and
Ordinance No. 458-9-83: An Ordinance of
the City of Allen, Collin County, Texas,
Amending the Comprehensive Zoning Ordinance
of the City of Allen, as Heretofore
Amended, so as to Establish Permanent
Zoning, To -Wit: "PD" Planned Development
No. 12, on a Total of 145 Acres of Land,
More or Less, Out of the John Davis Survey,
Abstract No. 255, and the Simon Burns
Survey, Abstract No. 92, Collin County,
Texas, 15 Acres of Which is Presently
Delineated on the Official Zoning Map as
"LR" Local Retail; Providing for a Pre-
liminary Site Plan and Development Plan;
Providing for Use Regulations; Providing
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ALLEN CITY COUNCIL
September 15, 1983 Page 6
Ordinance No. 458-9-83 (cont'd):
for a Penalty tor Eac Offense;
Providing for a Severability Clause;
and Providing for an Effective Date. (Agenda Item IV -B)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a Request for Permanent Zoning on
Approximately 130 Acres for PD (Planned Development) and
Rezoning of Approximately 15 Acres from LR (Local Retail)
to PD (Planned Development) Located South of F.M. 2170,
East of Allen Heights Road and West of the Greengate
Subdivision."
Russell Smith, representing Combined America Corporation,
spoke before the Council on behalf of this request to permanently
zone 130 acres to Planned Development and rezoning 15 acres of
land from local retail to Planned Development.
Mr. Ralph Kelman, with Environmental Space Design, presented
to and spoke before the Council on the preliminary site plan
and development plan for this property of 145 acres. Mr. Kelman
advised that Tract A was for office, Tract B for Shopping Center,
Tract C for Shopping Center, Tract D for duplexes, Tract E for
multi -family and Tract H was for a mix of single-family residential
homes. The development plan showed the extension of Allen Heights
Drive through the property, with a proposed connector road off
of F.M. 2170 to connect to Allen Heights Drive. Mr. Kelman explained
that the open space for this development would consist of a water
feature such as small lakes.
The Council discussed the need for larger residential lots,
additional streets in the shopping center zoned areas, the zoning
on adjacent properties, construction that will be done to the old
Allen Heights Drive which is located on the west boundary of this
property, and that no vehicular traffic could enter the shopping
center area from that access.
Mayor Pierson opened the public hearing. With no one appearing
to speak either for or against this request, Mayor Pierson closed
the public hearing.
The Planning and Zoning Commission, at their meeting of
of July 14, 1983, recommended to the City Council approval of
the Planned Development request as presented, with an amendment
to have the 2-F and Townhouse minimum house size increased to
1200 square feet, and that all development, including single-
family tracts, should require final site plan approval before
development.
There was considerable discussion by the City Council on
the proposed densities for the residential development and the
relationship between the size of the lots and the size of the
dwellings as compared to R-5, R-4 and R-3 in the Zoning Ordinance.
Mr. Bill Petty, Director of Community Development, spoke
before the Council on the development of old Allen Heights Drive
and what the developer would be required to pave.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman McClure, the Council voted five (5) for
and two (2) opposed, with Council Members Paxton and
Offutt casting the negative votes, to approve the
permanent zoning and rezoning request on the 145 acres
as presented and in accordance with the recommendation
of the Planning and Zoning Commission, as stated, and
to adopt Ordinance No. 458-9-83 as captioned previously.
The motion carried.
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ALLEN CITY COUNCIL
September 15, 1983
Page 7
Public Hearing: Request to Annex -
1.8298 Acres
Location: Located West of
S.H. 5, Between
Thoreau & High
Meadow Drive
Requestor: Robert Pittman -
Exchange Group (Agenda Item IV -C)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a Request to Annex 1.8298 Acres of Land
Located West of State Highway 5 Between the Intersections
of Thoreau Lane and High Meadow Drive."
Bill Jones, with the Exchange Group, spoke before the Council
on behalf of this annexation request. Mr. Jones advised the
Council that they were proposing to construct a 2100 sq. ft. office/
showroom on this property and presented a site plan and an artist's
rendering of the exterior of the building. Mr. Jones further stated
that Mr. Robert Pittman would be the contractor on this project.
Mayor Pierson advised that this public hearing was for the
annexation of the property into the corporate city limits and
not to consider the site plan or zoning on this property.
Mayor Pierson opened the public hearing. with no one appearing
to speak either for or against this request, Mayor Pierson closed
the public hearing.
The City Council briefly discussed the Service Plan proposed
for this annexation request and the bringing of the water and
ce sewer lines to service this property.
There was no action taken on this item. The proposed
annexation ordinance would be forthcoming at the next regular
City Council Meeting.
Mayor Pierson recessed the regular session of the Allen
City Council at 8:37 p.m. The meeting reconvened at 8:46 p.m.
Consideration of a Request to
Establish Permanent Zoning of
Planned Development (PD) on
Approximately 409 Acres,
Located South of Park Place
Drive, North of Chaparral Road,
East of Jupiter Road and West
of Cottonwood Creek and (Agenda Item V)
Ordinance No. 459-9-83: An Ordinance
of the City of Allen, Collin County,
Texas, Amending Comprehensive Zoning
Ordinance No. 366-10-81, as Previously
Amended, so as to Change the Following -
Described Tracts of Land from LR (Local
Retail); R-4 (Residential); R-5 (Resid-
ential); and A -O (Agricultural - open
Space) Classifications to PD (Planned
Development) No. 13, Said Tract of Land
Being Described as Follows: Approxi-
mately 409 Acres of Land Situated in
R. C. Ingraham Survey, Abstract No. 462,
R. C. Whisenant Survey, Abstract No.
1012, William Perrin Survey, Abstract
No. 708, MCBain Jamison Survey, Abstract
No. 491, and the G. W. Ford Survey,
Abstract No. 328, City of Allen, Collin
County, Texas; Providing a Location Map;
Providing for Use Regulations; Providing
for a Preliminary Site Plan; Providing
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ALLEN CITY COUNCIL
September 15, 1983 Page 8
Ordinance No. 459-9-83 (cont'd):
1,9
for Final Site Plan Approval; Pro-
viding for a Penalty of Fine Not to
Exceed the Sum of Two Hundred Dollars
($200.00) for Each Offense; Providing
a Severability Clause; and Providing
for the Effective Date of Said Ordinance. (Agenda Item V)
Mayor Pierson advised the Council of the background on
this request and the action to be taken on this item.
Mr. Don Bass, with Don Bass Development Company, presented
to and spoke before the Council on this request for Planned
Development of approximately 409 acres of land.
Mr. Bass presented a preliminary site plan for the Cotton-
wood Bend Development showing the following proposed zoning on
tracts of land:
Tract 1 - Multi Family
Tract 2 - Park Site
Tract 3 - Garden Home
Tract 4 - Single Family
Tract 5 - Single Family
Tract 6 - Single Family
Tract 7 - Single Family
Tract 8 - Park Site
Tract 9 - Townhouse (attached)
Tract 10 - Single Family
Tract 11 - Office
Tract 12 - Shopping Center
Mr. Bass advised of the changes on this plan as compared
to the plan he had previously presented.
There was considerable discussion by the City Council on
the changes and why the shopping center and office locations
had not been taken out of the plan since they were located at
an intersection across from an elementary school.
There was considerable discussion by the Council on the
density of the lots as compared to the house sizes and the need
for larger lots; the findings of the Planning and Zoning Commission
regarding "the distribution of home sites has been found to be
consistent with the intent of the city's unofficial development
goals" and whether that statement means consistent with this
particular development or the city as a whole.
Mr. Bill Petty, Director of Community Development, was
asked by the Council to read the minutes of the joint workshop
session of the City Council and the Planning and Zoning Commission
held on December 7, 1982 regarding the proposed housing size and
lot size and the percentages of distribution.
The Council discussed whether those percentages were for the
city as a whole or just per development and reviewed those per-
centages with the percentage of development as proposed by
Mr. Bass in the Cottonwood Bend Development.
MOTION: A motion was made by Mayor Pro Tem Farmer and seconded
by_Councilman McClure to approve the planned development
request as presented; and to adopt Ordinance No. 459-9-83,
as captioned previously.
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ALLEN CITY COUNCIL
September 15, 1983
Page 9
Ordinance No.
459-9-83 (cont'd) (Agenda Item V)
AMENDMENT TO
MAIN MOTION:
A motion was made by Councilman Paxton to amend
the motion to remove Tract 11 (Office) and Tract 12
(Shopping Center) from the plan and replace Tract 11
with Tract 10 (Single Family) and replace Tract 12
with Tract 5 (Single Family). The motion was
seconded by Councilman Offutt. The Council voted
two (2) for and five (5) opposed, with Mayor Pierson,
Mayor Pro Tem Farmer, Council Members Womack,
Rodenbaugh, and McClure casting the negative votes.
The amendment to the main motion failed.
VOTE ON
MAIN MOTION:
The Council voted five (5) for and two (2) opposed,
with Council Members Paxton and Offutt casting the
negative votes, to approve the request as presented;
and to adopt Ordinance No. 459-9-83, as captioned
previously. The motion carried.
Ordinance No. 460-9-83: An Ordinance
of the City of Allen, Collin County,
Texas, Setting, Fixing, and Adopting
the Tax Rate for the City of Allen,
Texas, for the Fiscal Year Beginning
October 1, 1983, and Ending September 30,
1984; and Providing an Effective Date
for This Ordinance. (Agenda Item VI -A)
Mayor Pierson advised the Council of the proposed ordinance
setting, fixing and adopting the tax rate for the Fiscal Year
1983 - 1984 to be $.40 per $100 valuation of property within
the City of Allen.
The Council discussed the proposed tax rate, the bond
indebtness of the city, the revenues that will be generated
this coming fiscal year, the appraisal value on property going
up, maintaining the same service levels, the increase in tax
rate as opposed to the City of Plano, the dollar amount the
$.40 represents per household with some examples, the tax increase
for the County, proposed increases in charges for water bills,
garbage collection and building permits, and keeping all of these
items in perspective with the increase in the tax rate.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman McClure, the Council voted six (6) for
and one (1) opposed, with Councilman Paxton casting the
negative vote, to adopt Ordinance No. 460-9-83, as
captioned above. The motion carried.
Ordinance No. 461-9-83: An Ordinance
of the City of A -en, Collin County,
Texas, Approving and Adopting the
Budget and Setting Appropriations
for the Fiscal Year Beginning October 1,
1983, and Terminating September 30, 1984;
and Providing for an Effective Date. (Agenda Item VI -B)
Mayor Pierson advised of the proposed ordinance to adopt
the proposed budget for the Fiscal Year 1983 - 1984.
There was considerable discussion by the City Council on
financing of street equipment and financing the development of
a Master Plan for the City of Allen. The Council also discussed
the additional revenues that could be forthcoming.
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ALLEN CITY COUNCIL
September 15, 1983
Page 10
Ordinance No. 461-9-83: (cont'd) (Agenda Item VI -B)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Paxton, the Council voted 7 - 0 to adopt
a minute resolution that states "That the City Council
recognizes that the necessary funds to purchase street
equipment have not been included in the 1983-84 fiscal
year budget, however, city staff has reviewed other
means of financing through the use of bond funds and
the City Council directs that the purchase of street
equipment is a top priority for the fiscal year 1983 - 84
and that appropriate bond funds should be used for the
purchase of street equipment."
The Council continued discussion on the proposed budget and
the amount of salary raises the city employees would be receiving
with the adoption of this budget.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted six (6) for and
one (1) opposed, with Councilman Paxton casting the
negative vote, to adopt Ordinance No. 461-9-83, as
captioned previously. The motion carried.
Mayor Pierson recessed the regular session of the Allen City
Council at 10:11 p.m. The meeting reconvened at 10:26 p.m.
Award Contract on the Solid
Waste Disposal Within the
City of Allen (Agenda Item VII)
City Manager Jon McCarty reviewed with the Council the
receipt of bids for the solid waste collection contract, the
bid tabulation sheets, and provided some additional information
sheets showing answers to some questions posed by the City
Manager.
Mr. McCarty provided an analysis of the bids proposed and
the survey he had taken in other cities regarding the bidders.
The Council reviewed all of the rates for residential and
commercial pick-up and discussed the comparison of costs of
using just bags and opposed to bags and cans.
Further discussion included the terms of the contract for
rates on a yearly basis and the fact that rate increases can be
asked for on a yearly basis, whether or not to use just bags or
bags and cans, whether or not to structure the contract for a
single year or multiple years, and discussion of various aspects
of the questionnaire from the survey of the cities.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman McClure, the Council voted 7 - 0 to
approve the use of bags and cans for solid waste
collection within the City of Allen. The motion carried.
With the determination of using cans and bags, the Council
reviewed again the bid tabulation sheets and compared the costs
for solid waste collection services.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman Offutt, the Council voted six (6) for
and one (1) opposed, with Councilman Womack casting the
negative vote, to award the contract for solid waste
collection to SCA of Dallas. The motion carried.
111
ALLEN CITY COUNCIL
September 15, 1983
Page 11
Review Proposal and Authorize
Preliminary Engineering on a
Delivery Point for Water
Within the City of Allen (Agenda Item VIII)
City Manager Jon McCarty advised the Council of the letter
from the North Texas Municipal Water District regarding .the pro-
posed route of the 42 -inch McKinney Parallel Pipeline, Phase II
which will have a portion of the line in the Allen City Limits.
Mr. McCarty reviewed the route of the line and advised of
the benefits the city could received from this line from a cost
standpoint and the potential use of it for the second delivery
point.
Mr. McCarty advised the Council that the city staff is
recommending that the Council authorize bond funds for an
engineer to look at the plans for this 42 -inch line in order
to determine the amount of water to be received from the line
and where the second delivery point can be placed on the line
and the amount of land needed for that facility. Mr. McCarty
advised that existing bond funds could be used to finance the
engineering costs which would probably range from $5,000 to
$3,000.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
authorize the city staff to have an engineer look at
the plans for the proposed 42 -inch McKinney Parallel
Pipeline and its route and to authorize the use of
bond funds to pay for this service. The motion carried.
Police Report - August, 1983 (Agenda Item IX -A)
Police Chief Richard Carroll presented to and briefly spoke
before the Council on the Consolidated Summary of Activities
for the Allen Police Department for August, 1983.
This item was received as a matter of information. There
was no action taken on this item.
Set Date for Workshop to Review
the Main Street Study Committee
Proposal (Agenda Item IX -B)
City Manager McCarty advised the Council that the Main
Street Study Committee was ready to make a recommendation to the
City Council on the routing of Main Street and would like to
hold a joint workshop session between the City Council, the
Planning and Zoning Commission and the Committee to review and
discuss the recommendation.
By consensus, the City Council set the workshop date for
Thursday, September 29, 1983, at 7:30 p.m., at the Allen Municipal
Annex.
Bethany Road (Agenda Item IX -C)
City Manager Jon McCarty advised the Council of a request
from Mrs. Brian Williams concerning the closing of Bethany Road,
west of U. S. 75.
Mr. McCarty advised that Mrs. Williams wants to close the
gate on Bethany Road, thus closing off the road, west of U. S.
75, in order to keep trespassers off of her property. Mrs.
Williams does not want the city to abandon the right-of-way of
Bethany to her, just allow her to keep trespassers off of her
property.
The Council discussed the city not abandoning the right-of-
way of Bethany Road, entering an agreement with Mrs. Williams
in that regard, the hazardous condition of the bridge on Bethany,
�o�
ALLEN CITY COUNCIL
September 15, 1983
Page 12
Bethany Road (continued) (Agenda Item IX -C)
and the city staff working with her in this situation.
By consensus, the Council directed the city staff to work
with Mrs. Williams in this matter and enter into an agreement
regarding this temporary closing of Bethany, keeping in mind that the
city will not abandon the right-of-way for Bethany Road.
General Discussion:
City Manager Jon McCarty advised the Council of the hiring
of a Finance Director to begin work on September 26, 1983.
Mrs. Carol A. Maier had been selected for that position.
Mayor Pro Tem Farmer recommended that the Central Business
District Base Committee make their recommendations at the joint
workshop session to be held on September 29, 1983.
Mayor Pierson advised the Council that he and the City
Manager had interviewed several auditing firms and that a
recommendation would be forthcoming at the next regular City
Council meeting.
City Secretary Marty Hendrix reminded the Council of the
upcoming open house for the Allen Municipal Annex to be held
on Sunday, September 18, 1983 from 1:30 p.m. until 3:30 p.m.
Adjournment
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman McClure, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 11:55 p.m. on Thursday, September 15, 1983. The
motion carried.
These minutes approved on the 6th day of October
1983.
I"—
Marty Hendrix, ity Secretary
/['i,
M. B. Pierson, MAYOR
� I �