Min - City Council - 1983 - 10/06 - RegularALLEN CITY COUNCIL
REGULAR SESSION
October 6, 1983
Present:
Mickey Pierson, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Don Rodenbaugh
Ward Paxton
Dennis Offutt
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Pierson at 7:33 p.m. on Thursday, October 6,
1983, in the Council Chambers of the Allen Municipal Annex,
One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item II)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to approve
and adopt all items on the Consent Agenda as recommended
and as follows:
A. Approval of the September 6, 1983 City Council and
Planning and Zoning Commission Minutes - Called -
Special Joint Meeting.
B. Approval of the September 15, 1983 City Council
Minutes - Regular Session.
C. Authorization to City Staff to pay bills associated
with the 1979 - 1982 Capital Improvements Program
as follows:
1. Communications Corporation of
America $ 370.00
Contract No. 13216 - Lease -Purchase
of Telephone System for Allen
Municipal Annex - Charges for Call
Waiting Feature of System
2. Manufacturer's Outlet Center $ 353.58
Contract No. FS 8023 - Construction
of Service Center/City Hall Annex
Landscaping of Building - Bark
Mulch
3. Wilhide, Inc. $ 3,236.00
Contract No. 39805 - Modular
Furniture for Service Center/
City Hall Annex - Receptionist
Desk Unit
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ALLEN CITY COUNCIL
October 6, 1983 Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
4. James Kilbane $ 30.38
Contract No. 39805 - Modular
Furniture for Service Center/
City Hall Annex - Installation
of Receptionist Desk Unit and
Lighting
5. DeShazo, Starek & Tang $ 3,500.02
Contract No. J83093 - Engineering
Services - Allen Main Street
Alignment Consultant Fees from
August 1 - 31, 1983
6. Ronald E. Fix and Associates:
a. Contract No. 821004 - Con- $ 925.88
struction of Park Place Drive -
Inspection and Engineering
Fees
b. Contract No. 820503C - Con- $ 2,923.69
struction of Utilities for
Jupiter Road Bridge -
Inspection, Surveying, Staking,
and Engineering Fee
7. Uvalde Construction Company $ 6,345.00
Contract No. 821004 - Con-
struction of Park Place Drive -
Payment No. 6
8. L. E. Delekta, Inc. $ 17,153.55
Contract No. 820503C - Con-
struction of Utilities for
Jupiter Road Bridge -
Payment No. 3
D. Ordinance No. 462-10-83: An Ordinance of the City of
Allen, Collin County, Texas, Annexing the Hereinafter -
Described Territory to the City of Allen, Texas,
Approximately 1.8298 Acres Lying in the Lewis Wetsel
Survey, Abstract No. 978, and Being Generally Described
as West of State Highway 5, Between the Intersections
of Thoreau Lane and High Meadow Drive, Collin County,
Texas, and Extending the Boundary Limits of the City
so as to Include Said Hereinafter -Described Property
Within the City Limits and Granting to All Inhabitants
and Owners of Said Property All of the Rights and
Privileges of Other Citizens and Binding all Inhabitants
by All of the Ordinances, Acts, Resolutions and Regulations
of Said City; Providing a Severability Clause; and Pro-
viding for the Effective Date of Said Ordinance.
E. Resolution No. 463-10-83: Resolution Designating "The
Allen American' the Official Newspaper of the City of
Allen, Collin County, Texas.
F. Set November 3, 1983 as the Public Hearing Date on a
Request to Rezone to PD (Planned Development) and
Approve the Site Plan for a 4.251 Acre Tract of Land
Located at the Intersection of Bethany Road and
U.S 75.
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ALLEN CITY COUNCIL
October 6, 1983
Page 3
CONSENT AGENDA (cont'd) (Agenda Item II)
G. Set October 20, 1983 as Public Hearing Date on
an Annexation Request of 179.04 Acres of Land
Located West of U.S. 75, North of F.M. 2170, and
South of Rowlett Road.
H. Set November 3, 1983 as Public Hearing Date on a
Request to Rezone to PD (Planned Development)
and Site Plan Approval on 20.595 Acres of Land
Located Adjacent to Park Place Drive and East of
Jupiter Road.
The motion carried.
End of Consent Agenda
Oaths -of -Office to Newly Appointed
and Reappointed Members of the
Parks and Recreation Board, Zoning
Board of Adjustment/Sign Control
Board (Agenda Item III -A)
City Secretary Marty Hendrix administered the oath -of -office
to the following newly appointed and reappointed members of the
Parks and Recreation Board and the Zoning Board of Adjustment/
Sign Control Board:
Ron Workman, Place No. 2 - Parks & Recreation Board
Wayne Austin, Place No. 3 - Parks & Recreation Board
Bob Outman, Place No. 4 - Parks & Recreation Board
Don Kirkindoll, Place No. 3 - Zoning Board of Adjustment/
Sign Control Board
Don Lewis, Place No. 5 - Zoning Board of Adjustment/Sign
Control Board
Mayor Pierson advised that Rick Alexander, Place No. 1 on
the Zoning Board of Adjustment/Sign Control Board, could not be
present at this meeting to receive his oath -of -office and it
would be administered to him at the city hall.
Plaque of Appreciation to Russ
Bratcher, Member of the Parks
and Recreation Board (Agenda Item III -B)
Mayor Pierson advised that Russ Bratcher, due to illness,
could not attend this meeting to receive his plaque of
appreciation, therefore, the plaque would be sent to him.
Accept Resignation of a Planning
and Zoning Commission Member -
Larry Larsen Place No. 7 (Agenda Item III -C)
Mayor Pierson advised of the resignation letter received
from Larry Larsen, Place No. 7, on the Planning and Zoning Com-
mission.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman McClure, the Council voted 7 - 0 to
accept the resignation letter from Larry Larsen with
a note of "thanks" for his service to the Commission.
The motion carried.
Mayor Pierson advised that the appointment to fill this
vacancy would be made at the next regular Council meeting.
Individuals interested in submitting a data sheet should contact
the City Secretary.
ALLEN CITY COUNCIL
October 6, 1983 Page 4
Public Hearing: Rezoning Request of
34.7005 Acres from
Zoning: R-2 (Residential) to
R-3, R-4 (Residential)
and LR (Local Retail)
Location: Located at Southeast
Corner of Malone Road
_ and F.M. 2170
Requestor: Robert L. Carr (Agenda Item IV -A)
and
Ordinance No. 464-10-83: An Ordinance
of the City of Allen, Collin County,
Texas, Amending the Comprehensive Zoning
Ordinance No. 366-10-81 of the City of
Allen, as Heretofore Amended, so as to
Change the Zoning Classification on
34.7005 Acres Out of the Following -
Described 41.7105 Acre Tract of Land
from R-2 (Residential) District Clas-
sification to 5.19 Acres of R-3 (Resi-
dential) District Classification; 27.6433
Acres to R-4 (Residential) District Clas-
sification, and 2.0472 Acres to LR (Local
Retail) District Classification. Said
Tract of Land Being Described as Follows:
Approximately 41.7105 Acre Tract Located
in the William Snider Survey, Abstract
No. 821, Collin County, Texas; Further
Described as Being the Southeast Corner
of F.M. 2170 and Malone Road; Providing
for a Penalty of Fine Not to Exceed the
Sum of Two Hundred Dollars ($200.00) for
Each Offense; Providing a Severability
Clause; and Providing for the Effective
Date of Said Ordinance. (Agenda Item IV -A)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a request to rezone 34.7005 acres from
R-2 (Residential) to R-3, R-4 (Residential) and LR (Local
Retail), located at the southeast corner of Malone Road
and F.M. 2170."
Buddy Sheperd, with Starnes and Associates and representing
the requestor, spoke before the Council of behalf of this request
for rezoning.
Mr. Sheperd provided some background information on this
request and pointed out the fact that this request was a
revision of a previous rezoning request which was denied by
the Council.
Mr. Sheperd presented a map showing the location of the
property and showing the various areas to be rezoned as follows:
LR (Local Retail)- 2.0472 Acres
R-4 (Residential)- 27.6433 Acres
R-3 (Residential)- 5.19 Acres
and with 7.01 Acres to remain zoned R-2 (Residential) of the
total 41.7105 acres of land.
Mayor Pierson opened the public hearing. No one appeared
to speak either for or against the request for rezoning. Mayor
Pierson closed the public hearing.
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ALLEN CITY COUNCIL
October 6, 1983 Page 5
Public Hearing: Rezoning Request
34.7005 Acres and
Ordinance No. 464-10-83 (cont'd) (Agenda Item IV -A)
The Planning and Zoning Commission, at their meeting of
August 25, 1983, had recommended to the City Council that
this rezoning request be approved as presented.
The Council briefly discussed the location of the property
and the distance of the end of the R-2 (Residential) zoning from
the southern boundary of the property.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve the rezoning request in accordance with the
recommendation of the Planning and Zoning Commission, as
stated; and to adopt Ordinance No. 464-10-83, as
captioned previously. The motion carried.
Public Hearing: Site Plan Approval
4.12 Acres
Location: Located North of
Park Place Drive,
1327 feet east of
Jupiter Road and
Adjacent to West
Boundary of Hillside
Village No. 8
Requestor: Dr. Joel B. Goldsteen (Agenda Item IV -B)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a request for site plan approval on
4.12 acres of land, located north of Park Place Drive,
1327 feet east of Jupiter Road and adjacent to the west
boundary of Hillside Village No. 8."
Dr. Joel B. Goldsteen, the requestor, presented to and spoke
before the Council on the request for site plan approval of the
4.12 acres of land.
Dr. Goldsteen presented the site plan showing a townhouse
development on the 4.12 acres of land, which contained 2B town-
houses at a density of 6.8 units per acre. The site plan also
included the public street around the property, open space,
alleys, utility easements and the boundaries of the property.
Dr. Goldsteen also advised of the location of the carports and
garages and the landscaped areas and stated that this would be
Phase I of the Park Place development, which would also
include additional townhouses and multi -family dwellings.
a4/
The Council discussed with Dr. Goldsteen the distance from
F.M. 2170 to this development, the location of Ford Middle School
to this development, the height restriction on a screening fence,
and the location of the screening fence.
Mayor Pierson opened the public hearing. No one appeared
to speak either for or against this request. Mayor Pierson
(v
closed the public hearing.
The Council continued their discussion on the density of this
development, the ingress/egress to this development, the location
of the alleys, present zoning on this property, and the
construction of the garages and the number of parking spaces for
cars.
The Planning and Zoning Commission, at their meeting of
September 8, 1983, recommended to the City Council approval of
the site plan as presented.
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ALLEN CITY COUNCIL
October 6, 1983
Page 6
Public Hearing: Permanent Zoning of
PD (Planned Develop -
Zoning: ment) and Site Plan
Approval - 1.829 Acres
Location: Located West of S.H. 5
between Thoreau Lane and
Highmeadow Drive
Requestor: Exchange Group, Inc. (Agenda Item IV -C)
and
Ordinance No. 465-10-83: An Ordinance of
the City of Allen, Collin County, Texas,
Amending the Comprehensive Zoning Ordinance
of the City of Allen, as Heretofore Amended,
so as to Establish Permanent Zoning, To -Wit:
"PD" Planned Development No. 14, on the
Following -Described Tract of Land: Approx-
imately 1.8298 Acres of Land, More or Less,
Out of the Lewis Wetsel Survey, Abstract
No. 978, Collin County, Texas; Providing
for Use Regulations; Providing for a Site
Plan; Providing for a Penalty of Fine Not
to Exceed the Sum of Two Hundred Dollars
($200.00) for Each Offense; Providing for
a Severability Clause; and Providing for
the Effective Date of Said Ordinance. (Agenda Item IV -C)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a request for permanent zoning of PD
(Planned Development) and site plan approval to coincide
with annexation of 1.829 acres of land, located west of
State Highway 5 between Thoreau Lane and High Meadow Drive."
Bill Jones, representing the Exchange Group, spoke before
the Council on behalf of the request to permanently zone the
1.829 acres of land to Planned Development to include the use
of office showroom.
Mr. Jones advised that this land had been annexed into the
city with the adoption of Ordinance No. 462-10-82, adopted under
the Consent Agenda at this meeting, and presented the site plan
for the development of this property for an office showroom.
The site plan showed the location of the building on the property,
parking area, landscaped areas, fire lane, and ingress/egress to
the site. Mr. Jones also presented an artist's rendering of the
exterior of the building.
Mayor Pierson opened the public hearing. No one appeared to
speak either for or against the request. Mayor Pierson closed
the public hearing.
Public Hearing: Site Plan Approval
4.12 Acres
Requestor: Joel B. Goldsteen (cont'd)
(Agenda
Item IV -B)
MOTION: Upon a motion made by Councilman McClure and
seconded by
Councilman Rodenbaugh, the Council
voted 7 -
0 to approve
the site plan request as presented
the recommendation of the Planning
and in accordance with
and Zoning Commission,
as stated. The motion carried.
Public Hearing: Permanent Zoning of
PD (Planned Develop -
Zoning: ment) and Site Plan
Approval - 1.829 Acres
Location: Located West of S.H. 5
between Thoreau Lane and
Highmeadow Drive
Requestor: Exchange Group, Inc. (Agenda Item IV -C)
and
Ordinance No. 465-10-83: An Ordinance of
the City of Allen, Collin County, Texas,
Amending the Comprehensive Zoning Ordinance
of the City of Allen, as Heretofore Amended,
so as to Establish Permanent Zoning, To -Wit:
"PD" Planned Development No. 14, on the
Following -Described Tract of Land: Approx-
imately 1.8298 Acres of Land, More or Less,
Out of the Lewis Wetsel Survey, Abstract
No. 978, Collin County, Texas; Providing
for Use Regulations; Providing for a Site
Plan; Providing for a Penalty of Fine Not
to Exceed the Sum of Two Hundred Dollars
($200.00) for Each Offense; Providing for
a Severability Clause; and Providing for
the Effective Date of Said Ordinance. (Agenda Item IV -C)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a request for permanent zoning of PD
(Planned Development) and site plan approval to coincide
with annexation of 1.829 acres of land, located west of
State Highway 5 between Thoreau Lane and High Meadow Drive."
Bill Jones, representing the Exchange Group, spoke before
the Council on behalf of the request to permanently zone the
1.829 acres of land to Planned Development to include the use
of office showroom.
Mr. Jones advised that this land had been annexed into the
city with the adoption of Ordinance No. 462-10-82, adopted under
the Consent Agenda at this meeting, and presented the site plan
for the development of this property for an office showroom.
The site plan showed the location of the building on the property,
parking area, landscaped areas, fire lane, and ingress/egress to
the site. Mr. Jones also presented an artist's rendering of the
exterior of the building.
Mayor Pierson opened the public hearing. No one appeared to
speak either for or against the request. Mayor Pierson closed
the public hearing.
ALLEN CITY COUNCIL
October 6, 1983
Page 7
Public Hearing: Permanent Zoning of
Planned Development
on 1.829 Acres -
Exchange Group, Inc., and
Ordinance No. 465-10-83 (continued) (Agenda Item IV -C)
The Council discussed with Mr. Jones regulations on parking
spaces for an office showroom with the use of electronic parts
assembly as a business at that location.
Bill Petty, Director of Community Development, reviewed
with the Council the parking requirements for businesses at this
location.
The Council discussed how the parking requirements can be
regulated, how various uses at this location will need a specific
use permit to operate at that location, and how the lack of adequate
parking can cause problems.to a development.
The Planning and Zoning Commission, at their meeting of
September 8, 1983, recommended to the City Council that the
request for permanent zoning of Planned Development and the
site plan be approved as presented.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman McClure, the Council voted 7 - 0 to approve
the request for permanent zoning of Planned Development
and the site plan as presented and in accordance with the
recommendations of the Planning and Zoning Commission, as
stated; and to adopt Ordinance No. 465-10-83, as captioned
previously. The motion carried.
Public Hearing: Annexation of 97.96
Acres of Land
Location: Located at the Northeast
Corner of the Intersection
of Malone Road and
F.M. 2170
Requestor: Omni Homes (Agenda Item IV -D)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a request to annex 97.96 acres of land
located at the northeast corner of the intersection of
Malone Road and F.M. 2170."
Mayor Pierson advised of the location of the property requested -
to be annexed into the city limits.
Mayor Pierson opened the public hearing. No one appeared to
speak either for or against the annexation request. Mayor Pierson
closed the public hearing.
There was no action taken on this item. The annexation
ordinance would be forthcoming at the November 3, 1983 City Council
meeting.
Ordinance No. 466-10-83: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning Ordinance
No. 366-10-81 so as to Add a Central
Business District Classification, Esta-
blishing Allowable Uses Under Said District
by Amending the Schedule of Uses, Changing
Zoning Classifications Within the Boundaries
of the Central Business District to "CBD"
by Amending the Zoning Map, and Establishing
Requirements for Site Plan Approval Through
the Public Hearing Process by Amending
Section 2.09, Site Plan Approval; Providing
a Saving Clause; Providing Injunctive
Relief; Providing for a Penalty of Fine Not (Agenda Item V)
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ALLEN CITY COUNCIL
October 6, 1983 Page 8
Ordinance No. 466-10-83 (cont'd): (Agenda Item V)
To Exceed the Sum of Two Hundred Dollars
($200.00) for Each Offense; and Pro-
viding an Effective Date.
Councilman Don Rodenbaugh spoke before the Council on
the changes recommended by the Central Business District Base
Committee in the form of the proposed ordinance.
Mayor Pierson commended the base committee on their work
in developing the Central Business District and the regulations.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman McClure, the Council voted 7 - 0 to adopt
Ordinance No. 466-10-83 establishing the Central Business
District Zoning Classification, as captioned previously.
The motion carried.
Approval of Final Plat - 37.54 Acre
Glen Hollow Addition (Agenda Item VI)
Jim Bell, with Fox and Jacobs, spoke before the Council on
the final plat of the 37.54 acre Glen Hollow Addition, located
at the northwest intersection of Chapparal Road and Jupiter Road.
Mr. Bell presented the final plat showing the location of
the lots, the streets in the addition, the boundaries of the
properties, etc.
Mayor Pierson advised that the Planning and Zoning Commission,
at their meeting of September 22, 1983, had recommended approval
of the plat for the Glen Hollow Addition as presented.
The Council discussed with Mr. Bell the paving of Jupiter
Road, Chapparal Road and Ridgemont. There was considerable
discussion on the construction of Jupiter Road and how it will
be widened.
Bill Petty, Director of Community Development, spoke before
the Council on the construction of Jupiter Road.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Rodenbaugh, the Council voted 7 - 0 to
approve the Final Plat for the Glen Hollow Addition as
presented and in accordance with the recommendation of
of the Planning and Zoning Commission, as stated. The
motion carried.
Approval of Specifications and
Authorization to Receive Bids
on Police Vehicles (Agenda Item VII -A)
Police Chief Richard Carroll spoke before the Council on
the specifications for the purchase of two (2) police vehicles.
Chief Carroll discussed with the Council the discontinuance
of the Chevrolet Malibus and the manufacturers that can be
expected to bid on these vehicles according to the proposed
specifications.
The Council also discussed the comparison of maintenance
costs to be included in the bid comparison and if the bid included
the vehicle being in road -ready condition.
MOTION: Upon a motion made by Councilman Paxton and seconded by
Councilman Rodenbaugh, the Council voted 7 - 0 to approve
the specifications and authorize the receipt of bids for
the two (2) police vehicles. The motion carried.
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ALLEN CITY COUNCIL
October 6, 1983 Page 9
Approval of Specifications and
Authorization to Receive Bids
on Communication Equipment (Agenda Item VII -B)
Police Chief Richard Carroll spoke before the Council on the
specifications for the purchase of communication equipment. Chief
Carroll advised that this project cost was to be equally shared by
the City of Allen and the Criminal Justice Division. The Council
had previously approved a resolution authorizing the application
for funding of this equipment.
Chief Carroll advised that Bob Acker, Fire Marshal, had
prepared the specifications for the communication equipment and
could discuss with the Council the technical details of the
specifications.
The Council discussed the repeater system to be installed on
existing equipment and the need for it in order to provide radio
communications between the base station and the new outlet mall.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Offutt, the Council voted 7 - 0 to approve
the specifications and authorize the receipt of bids
for the communication equipment for the Police Department.
The motion carried.
At this time, City Manager Jon McCarty advised that he had
received a resignation from Bob Acker, Fire Marshal, to be
effective on Friday, October 21, 1983. Mr. McCarty commended
Mr. Acker for his eight years of employment with the City of Allen
and the exemplary service as the Fire Marshal. The City Council
also added their appreciation for his work for the city.
Authorization to Purchase Tape
Logging Equipment for the
Police Department (Agenda Item VII -C)
Police Chief Richard Carroll spoke before the Council on the
purchase of tape logging equipment through an open contract, which
is held by Dictaphone Corporation, with the Houston Area Council
of Governments.
Chief Carroll advised that by purchasing the equipment in
this manner there is a cost saving factor of approximately $3,000.
This project also will be funded jointly by the city and the
Criminal Justice Division. The Council had previously approved
a resolution authorizing the application for the funding with the
Criminal Justice Division.
There was considerable discussion by the City Council on the
purchase of this tape logging equipment using this method of pur-
chase rather than the bidding process and whether this method
would satisfy the state requirements for the purchase of capital
items by a municipality. Further discussion also included whether
this cost included the installation of the equipment and the
warranty.
City Manager McCarty advised the Council that the Houston Area
Council of Governments had taken bids on the tape logging equipment
and Central Council of Governments can enter into interlocal agree-
ments with municipalities for the purchase of that equipment.
Thus, Mr. McCarty advised that the provisions of the state law
requirements for the bidding process have been met.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman Offutt, the Council voted 7 - 0 to approve
the authorization to purchase the tape logging equipment
for the Police Department from the Houston Area Council
of Governments in accordance with the city staff's recom-
mendation. The motion carried.
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ALLEN CITY COUNCIL
October 6, 1983 Page 10
Resolution No. 467-10-83(R): A
Resolution of the City Council of the
City of Allen, Collin County, Texas,
Approving the Participation of the
City of Allen in the Greater Dallas -
Fort Worth Regional Law Enforcement
Interlocal Assistance Agreement. (Agenda Item VII -D)
Police Chief Richard Carroll spoke before the Council on the
proposed resolution which if adopted would approve the City of
Allen's participation in a mutual assistance agreement for law
enforcement agencies in the greater Dallas -Fort Worth area.
Chief Carroll provided background information on the
establishing of this agreement and how it would operate and
affect the Allen Police Department.
The Council discussed other cities involved in this agreement,
how this agreement would affect the city's professional liability
insurance, how a determination will be made and by whom on whether
the Allen Police Department should assist other cities in certain
instances, and several other aspects of the proposed agreement.
There was considerable discussion by the Council with Chief
Carroll on the portion of the agreement stating "to provide
additional law enforcement officers to protect health, life and
property against riot, unlawful assembly accompanied by the use
of force and violence, and during times of natural disaster or
man-made calamity", and what types of crimes could be included
in that statement and what exactly that statement meant.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
adopt Resolution No. 467-10-83(R), approving the
participation of the City of Allen in the Greater Dallas -
Fort Worth Regional Law Enforcement Interlocal Assistance
Agreement. The motion carried.
Mayor Pierson recessed the regular session of the Allen City
Council at 9:06 p.m. The meeting reconvened at 9:20 p.m.
Recommendation to the Collin County
Commissioner's Court Concerning the
Collin County Farmer's Market (Agenda Item VIII)
Councilman Don Rodenbaugh, member of the Collin County
Farmer's Market Board, spoke before the Council on the proposal
of the extension of the Collin County Farmer's Market for
another season and the expansion of the facility with the
addition of 14 stalls.
Councilman Rodenbaugh also pointed out the letter agreement
between the City of Allen and the Collin County Commissioners
regarding the Farmer's Market and the City of Allen's need to
made a recommendation on the extension of the market for another
season, the market remaining at this location, or moving to
another location and where another suitable location might be.
There was considerable discussion by the City Council on
the market location now not being a suitable location, finding
another location in the City of Allen or elsewhere for a permanent
site; if constructed at another location in Allen, the building
meeting all of the building code and subdivision requirements,
not expanding the facility for just one more season, and whether
to extend the market for another season at that location.
Glen Renfro, Building Superintendent for Collin County,
spoke before the Council on the Farmer's Market and the proposal
for operation of the market for another year and the expansion
of the facility for the additional 14 stalls.
.2V(
ALLEN CITY COUNCIL
October 6, 1983
Page 11
Mayor Pierson advised that the city staff has been in contact
with the School District and the name of Donnie Higgins has been
raised as a potential nominee.
The Council discussed the vacancies to be filled on the board,
authorizing the city staff to work with the school district to
make the nomination, meeting the October 15th deadline for nominations,
and considering other individuals for nomination.
Councilman Womack submitted the names of Bob Curtis and
Ward Paxton for consideration as nominees also.
MOTION: Upon a motion made by Councilman McClure and seconded by
Councilman Womack, the Council voted 7 - 0 to direct the
city staff to work with the school district in the
selection of the nominee to the Collin County Appraisal
District Board of Directors and the casting of the 75
votes. The motion carried.
J0
Recommendation to the Collin
County Commissioners' Court
Concerning the Collin County
Farmers' Market (cont'd) (Agenda Item VIII)
The Council continued discussion on the existing location of
the .market not being suitable, the potential development of the
west side of U.S. 75, conditions of the letter agreement with
the county which could terminate the market at that location,
finding another site for the market in Allen, the probability
that there is not another suitable site in the City of Allen
for the market, the high costs of land in the city at this time,
the extension of the Farmers' Market for another season, thus
giving the county time to look for another location and to see
if the market can prove to be profitable, and the county con-
sidering a location in the extraterritorial jurisdiction of the
city for a permanent facility.
Other discussion included the expansion of the market
facilities for another season being a decision to be made by
the Collin County Commissioners, what the Farmers' Market Board's
recommendation was in this matter, the members of the Farmers'
Market Board at this time, and what action the Council should
take regarding the Farmers' Market in order to provide input back
to the County Commissioners.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Councilman Womack, the Council voted six (6) for
and one (1) opposed, with. Mayor Pierson casting the
negative vote, to modify the agreement with the county
to allow the Farmers' Market to operate through 1989
at the existing location and then the operation at
that site be eliminated. The motion carried.
Consider Nominations to the
Collin County Central Appraisal
District Board of Directors (Agenda Item IX)
Mayor Pierson advised the Council that a request has been
received from the county to submit nominations for members to
the Collin County Appraisal District Board of Directors. The
City of Allen is entitled to 75 votes, which is determined by
the amount of taxes collected by the city in the previous tax year.
Mayor Pierson advised that in the pass the city has worked
closely with the School District and the City of Plano and their
school district to get a member on the board.
Mayor Pierson advised that the city staff has been in contact
with the School District and the name of Donnie Higgins has been
raised as a potential nominee.
The Council discussed the vacancies to be filled on the board,
authorizing the city staff to work with the school district to
make the nomination, meeting the October 15th deadline for nominations,
and considering other individuals for nomination.
Councilman Womack submitted the names of Bob Curtis and
Ward Paxton for consideration as nominees also.
MOTION: Upon a motion made by Councilman McClure and seconded by
Councilman Womack, the Council voted 7 - 0 to direct the
city staff to work with the school district in the
selection of the nominee to the Collin County Appraisal
District Board of Directors and the casting of the 75
votes. The motion carried.
J0
ALLEN CITY COUNCIL
October 6, 1983
Page 12
Selection of Auditor to Conduct
the 1982 - 83 Fiscal Year Audit (Agenda Item X)
Mayor Pierson advised the Council of the interview process
which was conducted with several auditing firms by he and the
City Manager. The firms interviewed were Kissinger, Pingleton,
f
(fir'
and Williams and Peat, Marwick, and Mitchell.
City Manager McCarty handed out to the Council the proposals
for their services and the comparison between the two firms.
Mayor Pierson reviewed with the Council the proposals and
advised that it was the city staff's recommendation that the
firm of Peat, Marwick and Mitchell be selected as the auditor
to conduct the 1982 - 83 fiscal year audit.
The Council discussed the amount of funds appropriated
for the payment to the auditor in the FY 1983 - 84 budget,
the number of hours for extra service be limited, and that
the city staff be prepared to present records and financial
materials when the auditor begins in order to provide ai.time-saving
element.
MOTION: Upon a motion made by Councilman Paxton and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve the selection of the firm of Peat, Marwick
and Mitchell as the auditor to conduct the 1982 - 83
fiscal year audit in accordance with the recommendation
of the city staff. The motion carried.
Tax Report - September 30, 1983 (Agenda Item XI -A)
Walter Curtis, Tax Collector -Assessor, presented to and
spoke before the Council on the Schedule of Taxes Receivable
as of September 30, 1983.
Mr. Curtis discussed with the Council the collection rate
and the work being done to send out the 1983 tax statements.
This item was received as a matter of information. There
was no action taken on this item.
Wilson Creek Wastewater
Treatment Plant (Agenda Item XI -B)
City Manager Jon McCarty advised the Council of the current
status of the discharge permit for the Wastewater Treatment Plant
to be located at Wilson Creek. Mr. McCarty advised that the
hearing examiner has issued his findings in the matter and a copy
of it was available for anyone interested in reading it. The
examiner's findings were to issue the permit under certain stip-
ulations.
Mr. McCarty advised the Council of the four parties that
had made recommendations for the issuance of the discharge permit
and reviewed those recommendations briefly with the Council.
Mr. McCarty advised that the Texas Water Commission will
be conducting a public hearing on Thursday, November 3, 1983,
in Austin and will have before them the four recommendations
and will be making a decision on them.
City Manager McCarty encouraged the Council to attend
that public hearing in Austin to show the city's interest in
the determination of this issue.
This item was received as a matter of information. There
was no action taken on this item.
ALLEN CITY COUNCIL
October 6, 1983
Page 13
Discuss Schedule for Main
Street Designation (Agenda Item XI -C)
City Manager McCarty reminded the City Council of the recom-
mendation of the Main Street Study Committee that a public hearing
be held on the proposal for the alignment of Main Street, if the
Council found no problems with their recommendation after the
review and discussion of it at the September 29th meeting.
Since timing is an important issue in this matter, it is
recommended that the City Council proceed with the holding of
that public hearing, however, it has also been recommended that
the Main Street Study Committee conduct a public meeting to
explain what this proposal consists of and to answer any questions
that may be raised by citizens in this matter. The public meeting
is to be scheduledprior to the public hearing in order to receive
as much input on this major project as can be done.
City Manager McCarty advised that the exact dates for both
of the meetings had yet to be determined at this time.
The Council discussed the relationship between the deve-
lopment of Main Street and other accesses to be provided in
the city to handle the traffic, that streets and thoroughfares
needed to be looked at to provide additional east/west access,
and determination of a date to hold the public hearing and that
the Main Street Study Committee hold a public meeting prior to
the public hearing in a timely manner to provide public notice.
By consensus, the Council set the public hearing on the
proposal for the alignment of Main Street for the Council meeting
of Thursday, November 3, 1983.
Adjournment
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman McClure, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 10:55 p.m. The motion carried.
These minutes approved on the 20th day of October ,
1983.
,
M. B.'ViErrson, MAYOR
1 ` r
Marty Hen ri , CITY SECRETARY
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