Min - City Council - 1983 - 10/20 - RegularALLEN CITY COUNCIL
REGULAR SESSION
October 20, 1983
Present:
Mickey Pierson, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Don Rodenbaugh
Ward Paxton
Dennis Offutt
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Executive Session
In accordance with Article 6252-17 (Open Meetings Law),
V.A.T.C.S., Section 2(g), the Allen City Council convened into
Executive Session at 7:00 p.m. on Thursday, October 20, 1983,
in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas, to discuss matters pertaining to personnel.
The Executive Session adjourned at 7:25 p.m.
Regular Session
The regular session of the Allen City Council was called
to order by Mayor Pierson on Thursday, October 20, 1983 at 7:38 p.m.
in the Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item III)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to approve
and adopt all items on the Consent Agenda as recommended
and as follows:
A. Approval of the October 6, 1983 City Council Minutes -
Regular Session
B. Authorization to City Staff to pay bills associated
with the 1979 - 82 Captial Improvements Program as
follows:
1. Marquette Lease Services, Inc. $ 765.75
Contract No. 13216 - Lease/Purchase
of Telephone System for Allen
Municipal Annex - October, 1983
The motion carried.
End of Consent Agenda
ALLEN CITY COUNCIL
October 20, 1983
Page 2
Appointment to Fill an Unexpired
Term to Place No. 7 on the
Planning & Zoning Commission (Agenda Item IV -A)
Mayor Pierson advised of the vacancy in Place No. 7 on the
Planning and Zoning Commission due to the resignation of Larry
Larsen. The unexpired term is due to expire in June of 1984.
Mayor Pierson opened the floor for nominations to that place.
Mayor Pro Tem Farmer nominated Wayne Armand.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman McClure, the Council voted 7 - 0 that the
nominations cease and that Wayne Armand be appointed by
acclamation to Place No. 7 on the Planning and Zoning
Commission. The motion carried.
Mayor Pierson advised that Mr. Wayne Armand had been appointed
to Place No. 7 on the Planning and Zoning Commission, with his term
of office to expire in June of 1984.
Appointment of Chairman and
Secretary to the Sign Control
Board (Agenda Item IV -B)
Mayor Pierson advised the Council that it was the responsi-
bility of the Council to appoint the Chairman and Secretary of the
Sign Control Board at this time since the officers' service runs
concurrently with the terms of office. The Chairman had been
Rick Alexander and the Secretary had been Don Kirkindoll, whose
terms had expired in September of 1983. Those individuals had
been reappointed to the Sign Control Board for a two year term
of office.
Now There was discussion by the Council on the appointment of the
officers of the Sign Control Board as compared to the appointment
of the officers for the Zoning Board of Adjustment, the officers
now serving on the Board of Adjustment, why the Council has to
appoint the Sign Control Board officers, and making the officers
of both boards the same since they serve in a dual capacity.
Mayor Pierson opened the floor for nominations for the
Chairman and Secretary for the Sign Control Board.
Mayor Pro Tem Farmer nominated Don Kirkindoll as the Chairman
and John Karlsruher as the Secretary.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman McClure, the Council voted 7 - 0 that the
nominations cease and that Don Kirkindoll be appointed
as the Chairman and John Karlsruher as the Secretary to
the Sign Control Board by acclamation. The motion
carried.
Appointment to Alternate No. 2 on
the Board of Adjustment
Mayor Pierson advised the Council that with the appointment
of Wayne Armand to the Planning and Zoning Commission, that now
left a vacancy in Place No. 2 on the Board of Adjustment/Sign
Control Board.
Mayor Pierson opened the floor for nominations to Place No. 2
on the Board of Adjustment/Sign Control Board.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman Offutt, the Council voted 7 - 0 to appoint
George Chrisman to Place No. 2 on the Board of Adjustment/
Sign Control Board, to replace Wayne Armand, with the
term of office to expire in September of 1984. The
motion carried.
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ALLEN CITY COUNCIL
October 20, 1983 Page 3
Plague -of -Appreciation to
Bob Acker, Fire Marshal (Agenda Item V)
Mayor Pierson presented a plaque -of -appreciation to
Bob Acker, who was resigning from the city and had served as
Assistant Fire Marshal, Fire Marshal and Emergency Preparedness
Coordinator since his first appointment in May of 1975.
Mayor Pierson extended the appreciation of the Council and
city staff for the work Mr. Acker had done.
Public Hearing: Annexation of Land
179.04 Acres -
Location: Located West of
U.S. 75, North of
F.M. 2170 and South
of Rowlett Road
Requestor: OPUBCO Properties, Inc./
Sibley & Wolff (Agenda Item VI)
Mayor Pierson read the request into the record as follows:
"Public Hearing on a Request to Annex 179.04 Acres of Land
Located West and Adjacent to U.S. 75, North and Adjacent
to F.M. 2170, and South and Adjacent to Rowlett Road."
Doyle Patterson, with Weir & Associates, representing the
requestor, presented a large scale drawing of the property, an
aerialphoto showing its location and spoke before the Council
regarding the annexation of the land into the City of Allen.
Mayor Pierson opened the public hearing.
A representative of the OPUBCO Properties, Inc., also
briefly spoke before the Council on annexation of this property.
With no one else wishing to speak either for or against
this request, Mayor Pierson closed the public hearing.
There was no action taken on this item. The annexation
ordinance will be forthcoming to the Council at the November 17th
meeting.
Approval of a Combination
Preliminary & Final Plat on
1.829 Acres, Located West
of S.H. 5 between Thoreau
Lane and High Meadow Drive (Agenda Item VII)
Bill Jones, with the Exchange Group, Inc., presented to and
spoke before the Council on the preliminary and final plat on
1.829 acres of land out of the Lewis Wetzel Survey, Abstract
No. 978, located as fronting on the west side of State Highway 5,
and extending approximately from the intersection of Thoreau Lane
to north side of High Meadow Drive intersections.
Mr. Jones also presented for the Council's review a grading
plan of the property and a water and sewer plan showing the
utility easements on the property.
Mayor Pierson advised that the Planning and Zoning Commission,
at their meeting of October 13, 1983, had recommended approval
of this preliminary and final plat as presented.
Bill Petty, Director of Community Development, spoke before
the Council on the city staff's review of the plat and that the
plat met all of the city's code and platting requirements.
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ALLEN CITY COUNCIL
October 20, 1983
Page 4
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Approval of a Combination
Preliminary & Final Plat -
1.829 Acres (continued) (Agenda Item VII)
There was considerable discussion by the Council with
Mr. Jones and Robert Pittman on the portion of the property, a
small triangular piece, which was not included in the platting
of this property; how the water and sewer lines would be con-
structed; how the adjoining property to the south would connect
to those lines; and who would be responsible for the construction
of utilities on the portion of the property creating a gap in
the utilities, why the small piece of land was not platted, and
why the piece of land was not useful to this development.
Bill Petty, Director of Community Development, spoke before
the Council on the construction of the utilities to service this
property and the adjoining property to the south if it was
developed.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman McClure, the Council voted 7 - 0 to approve
the combination preliminary and final plat for the
1.829 acres of land as presented and in accordance with
the recommendation of the Planning and Zoning Commission,
as stated. The motion carried.
Review for Approval the
Proposed Outline of the
Rowlett Creek Corridor Study (Agenda Item VIII)
Ron Workman, Chairman of the Parks and Recreation Board,
presented to and spoke before the Council on the "Request for
Proposal" for the Planning Policies and Development Alternatives
for Protection and Management of the Rowlett Creek Flood Plain
and Environs Within the City of Allen.
Mr. Workman provided background information on the work by
the Parks and Recreation Board on the outline preparation for
the request for proposal and the work with the consultant,
James Mertes.
Mr. Workman advised that the Parks and Recreation Board,
at their regular meeting on August 8, 1983, recommended approval
of the Rowlett Creek Study Request for Proposal, and at a joint
meeting of the Parks and Recreation Board and the Planning and
Zoning Commission on September 19, 1983, a recommendation was
made by both bodies that the City Council review and approve
the Rowlett Creek Study Request for Proposal.
There was considerable discussion by the Council with
Mr. Workman on the date that the city would go out for bids
with the request for proposal, timeframe for receipt of the
proposals, when the decision had to be made on someone to do
the study, the anticipated cost of the study, how the study
would be funded, and timeframe for completion of this project.
There was a brief discussion on the action to be taken by
the Council and the reasoning of the request for proposal before
the Council.
It was concluded that the request for proposal was a draft
document for the Council's review and approval. If changes
were needed, then recommendations for those changes should be
made and the final document would be prepared.
It was the consensus of the City Council that the city staff
and the Parks and Recreation Board proceed with the preparation
of the final document in order to proceed with the authorization
to seek bids on the Rowlett Creek Corridor Study.
There was no action taken on this item.
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ALLEN CITY COUNCIL
October 20, 1983
Page 5
Ordinance No. 468-10-83: An Ordinance Pre-
scribing Regulations Governing Garbage and
Refuse in the City of Allen; Defining Terms;
Prescribing Regulations for Garbage Recepta-
cles; Establishing Collection Fees; Estab-
lishing Collecting Agent; Prescribing for
Regulation Governing Permits; Establishing
Prohibited Acts; Providing for a Penalty of
no More than One Thousand Dollars ($1,000.00)
for the Violations of this Ordinance; Pro-
viding for Repeal of Conflicting Ordinances;
Providing for a Severability Clause; Providing
for the Publication of the Caption of this
Ordinance and an Effective Date Hereof. (Agenda Item IX)
City Manager McCarty advised the Council of the finalization
of the proposed ordinance prescribing regulations governing garbage
and refuse in the city and the contract to be entered into between
the city and SCA, Inc., of Dallas, who was awarded the bid for
solid waste collection in the city.
Mr. McCarty advised that the only significant change was that
the date of initial collection by SCA would begin on December 1, 1983.
The Council discussed the possibility of the discontinuance of
service by Southern Sanitation before the December 1st date and if
SCA was prepared to begin pick-up of solid waste immediately.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to adopt
Ordinance No. 468-10-83, as captioned above, and to
authorize the execution of the contract with SCA, Inc.
The motion carried.
Mayor Pierson recessed the regular session of the Allen City
Council at 8:42 p.m. The meeting reconvened at 8:52 p.m.
Approval of Specifications and
Authorization to Receive Bids for
an Underfired Asphalt Dispenser -
Road Repair Kettle for the Street
Department (Agenda Item X -A)
Bill Petty, Director of Community Development, presented to
and spoke before the Council on the specifications for the under -
fired asphalt dispenser - road repair kettle.
Mr. Petty advised how the piece of equipment would be bene-
ficial to the Street Department and how it is used, and that funds
for this equipment would be made through the use of revenue
sharing funds out of the 1982 - 83 budget.
Mr. Petty advised that the city staff's recommendation was
to approve the specifications and authorize the receipt of bids
for this equipment.
The Council briefly discussed various aspects of the specifi-
cations, the anticipated cost of this equipment, the street equip-
ment to be purchased with bond funds in this year's budget and the
need to sell bonds to receive those monies.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Rodenbaugh, the Council voted 7 - 0 to
approve the specifications and authorize the receipt of
bids for an underfired asphalt dispenser - road repair
kettle per the city staff's recommendation. The motion
carried.
At this time the Council discussed the status of the construc-
tion of Park Place Drive; why it had not been completed, especially
the portion running east of the Ford Middle School Site to Allen
Heights Drive; when it was anticipated that it would be completed;
and why the contractors had left the site to return at a later date.
ALLEN CITY COUNCIL
October 20, 1983 Page 6
Discussion on Status of Park
Place Drive Construction (Cont'd)
City Staff discussed with the Council the need to obtain two
additional right-of-ways before construction can take place on
the east portion of Park Place Drive, and the anticipated date for
the contractor to return to the site and complete that project.
i� Approval of Specifications and
v Authorization to Receive Bids
on a Tractor and Riding Mowers -
Parks Department (Agenda Item X -B)
Mark Thornton, Director of Parks & Recreation, presented to
and spoke before the Council on the specifications for the tractor
and the riding mowers.
Mr. Thornton reviewed the specifications and advised that
this equipment would be purchased on a lease/purchase or purchase
plan for four to five years, and funding of the 1983 - 84 budget
would be with the use of revenue sharing funds.
Mr. Thornton advised that the city staff's recommendation was
to approve the specifications and authorize the receipt of bids
for this equipment.
The Council discussed with Mr. Thornton the purchase of two
riding mowers with a 50" cutting width rather than the purchase
of one riding mower with a 72" cutting width and the productivity
that can be achieved.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Offutt, the Council voted 7 - 0 to approve
the specifications and authorize the receipt of bids for
a tractor and riding mowers in accordance with the recom-
mendations of city staff, as stated. The motion carried.
Police Report - September, 1983 and
Quarterly Report - July - September, 1983 (Agenda Item XI -A)
Police Chief Richard Carroll presented to the Council the
Consolidated Summary of Activities of the Allen Police Department
for the month of September, 1983 and the Quarterly Report of
July - September, 1983.
This item was received as a matter of information. There
was no action taken on this item.
Public Meeting by the Main Street
Study Committee (Agenda Item XI -B)
City Manager Jon McCarty advised the City Council of the
public meeting to be held by the Main Street Study Committee on
Thursday, October 27, 1983, at 7:00 p.m. in the cafetorium of
Rountree Elementary School, 800 E. Main Street, in order to
present their recommendation on the alignment of Main Street
through the city and to answer questions posed by citizens on
the recommendation.
Based upon the outcome of this public meeting, Mr. McCarty
advised that the public hearing on the proposal of the Main Street
Study Committee would be held at the City Council Meeting of
Thursday, November 3, 1983; or if additional information or work
is requested and has to be prepared, thenthe public hearing will
be placed on the Thursday, November 17, 1983 City Council Agenda.
This item was received as a matter of information. There
was no action taken on this item.
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ALLEN CITY COUNCIL
October 20, 1983
Page 7
Wilson Creek Wastewater
Treatment Plant (Agenda Item XI -C)
City Manager Jon McCarty advised the Council of the upcoming
public hearing to be held in Austin, Texas at 10:00 a.m. on
Thursday, November 3, 1983, in regard to the discharge permit
for the Wilson Creek Wastewater Treatment Plant.
Mr. McCarty advised of the participation of the interested
communities and the need for representation from the City of Allen
to attend this public hearing and plans for the trip to Austin.
This item was received as a matter of information. There
was no action taken on this item.
General Discussion
Councilman Rodenbaugh brought up for discussion the
franchise agreement between the City of Allen and Southwestern
Bell Telephone. Councilman Rodenbaugh requested that the city
staff flag that franchise for the year 2000 in order to allow
the city to take some action before the franchise is renewed
for another 20 years.
The Council discussed the need for updated equipment in
the city, action needed to get Southwestern Bell to provide
that equipment, lack of action by Southwestern Bell to meet
the city's needs, the condition of the existing equipment in
the city, etc.
Councilman McClure asked about the status of the annexation
reports to the State Comptroller's Office. City Secretary Marty
Hendrix advised that the maps were to be prepared to be sent.
Councilman McClure asked about the status of the city
staff's preparing an ordinance for requirement of business
licenses within the city and bringing before the Council for
their review and action. City Manager McCarty advised that
the city staff will work on that and perhaps bring a recom-
mendation before the Council during the month of November.
Councilman Womack advised that he had talked with Glen
Renfro, Building Superintendent for Collin County, regarding
the Collin County Commissioners' reaction to the city's recom-
mendation on the Farmers' Market. Mr. Renfro advised that
the city needed to write a letter to the Commissioners' Court
advising of their action and recommendation on the Farmers'
Market. It was concluded that the city staff would provide a
letter to the Collin County Commissioners' referencing the
minutes of that meeting since they had been approved.
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Adjournment into Executive Session
MOTION: Upon a motion made by Councilman McClure and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
into Executive Session at 9:40 p.m. The motion carried.
Executive Session (Agenda Item XII)
In accordance with Article 6252-17 (Open Meetings Law),
V.A.T.C.S., Section 2(g), the Allen City Council convened into
Executive Session at 9:45 p.m. on Thursday, October 20, 1983,
in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas, to discuss matters pertaining to personnel.
MOTION: Upon a motion made by Councilman McClure and seconded by
Mayor Pro Tem Farmer, the Council voted 7 - 0 to adjourn
the Executive Session at 10:35 p.m. and reconvene into
Regular Session. The motion carried.
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ALLEN CITY COUNCIL
October 20, 1983
Page 8
Reconvene and Consider Action on
Items Discussed in Executive Session
Relating to Salaries of Council -
Appointed Employees (Agenda Item XIII)
The Allen City Council reconvened into regular session at
10:38 p.m. on Thursday, October 20, 1983, in the Council Chambers
of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
MOTION: Upon a motion made by Councilman Rodenbaugh and seconded
by Councilman Offutt, the Council voted 7 - 0 to approve
the new salary levels for the three Council -appointed
employees, being the City Manager, City Secretary and
Tax Assessor/Collector. The motion carried.
Adjournment
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Womack, the Council voted 7 - 0 to adjourn
the regular session at 10:50 p.m. The motion carried.
These minutes approved on the 3rd day of November
1983.
Marty ftendrixb CITY SECRETARY
d
M. B. Pierson, MAYOR
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