Min - City Council - 2016 - 10/11 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 11, 2016
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
city Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
' Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Pete Smith, City Attorney
Workshop Session
With a quonun of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:29 p.m. on Tuesday, October 11, 2016, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Update Regarding the Opening of Fire Station #2
• Update Regarding the Naming of Watters Branch Community Park
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:55 p.m. on
Tuesday, October 11, 2016.
Call to Order and Announce a Ouorum is Present
With a quomm of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
' order by Mayor Terrell at 1:04 p.m. on Tuesday, October 11, 2016, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 11, 2016
' Mayor Terrell moved to Agenda Item 2.
PAGE
Public Recognition
2. Present Plsques-of-Appreciation to Former Members of the Various Boards and Commissions.
• Chris Schulmeister, Allen Community Development Corporation, 2011-2016
• Tyrone Wilson, Allen Convention and Visitors Bureau, 2013-2016
• Greg Kennedy, Allen Economic Development Board, 2012-2016
• Scott Sutherland Allen Economic Development Board, 2010-2016
• Richard Ackerman, Allen Library Board, 2014-2016
• Larry Holley, Allen Parks and Recreation Board, 2013-2016
3. Office of the Mayor.
Presented a Proclamation to Jesse Simmons, City Forester, Proclaiming October 29, 2016, as
"Arbor Day."
Presented a Proclamation to Representatives of the Allen Eagles Competitive Shooting Team
Proclaiming 2016 as "Allen Eagles Competitive Shooting Team Year"
Citizens' Comments.
' Andrea Sorensen, 317 Anderson Court, Allen, Texas, spoke regarding concerns with trespassing of
individuals through her neighborhood onto the McDermott property.
Consent Agenda
MOTION: Upon a motion trade by Councilmember Obermeyer and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda
as follows:
4. Approve Minutes of the September 27, 2016, Regular City Council Meeting.
5. Approve the Minutes of the October 3, 2016, Triad Meeting of the Allen City Council, Allen ISD
Board of Trustees, and Allen -Fairview Chamber of Commerce Executive Board.
6. Authorize the City Manager to Execute a Facilities Agreement with JBGL Chateau, LLC,
Related to the Development of Twin Creeks Park Phase H.
7. Authorize the City Manager to Purchase Twenty -Four (24) Vehicles and Four (4) Equipment
Replacements for Various Departments from Silsbee Ford, Sterling McCall Ford, Caldwell
County Chevrolet, Reliable Chevrolet, Siddons-Martin, CUES Camera Equipment, John Deere,
Landmark, and Vermeer through the HGAC, Tarrant County, and Buyboard Cooperative
Purchasing Agreements in the Amount of $2,402,501.
' S. Authorize the City Manager to Execute a Professional Service Contract with Halff Associates,
Inc., in the Amount of $429,600 for the Design of the Hillside Village Water and Sanitary Sewer
Rehabilitation Project.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 11, 2016 PAGE 3
' 9. Authorize the City Manager to Execute a Contract with LanArc Design, Inc., in the Amount of
$58,825 for Landscape Architectural Design Services for the Cottonwood/Heritage Village Hike
and Bike Trail Connection Project near the Allen Senior Recreation Center.
10. Authorize the City Manager to Execute a Professional Service Contract with BW2 Engineers,
Inc., in the Amount of $54,775 for the Design of the Allen Public Library Parking Lot Expansion
Project.
The motion carried.
Councilmember Oberrneyer commented that though the purchase of vehicles was on the Consent Agenda,
careful consideration went into approval of the item. Mayor Terrell also added that a portion of the funds used
were from the Vehicle Replacement Fund.
Regular Aeenda
11. Consider an Appointment to Fill Place No. 4 on the Keep Allen Beautiful Board.
MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Sedlacek,
the Council voted seven (7) for and none (0) opposed, to nominate Tabassum `Moria' Abroad,
as recommend by the Council Nominating Committee, to fill Place No. 4 on the Keep Allen
Beautiful Board. The motion carried.
' Other Business
12. Calendar.
• October 14 — Allen Eagles Football — Allen High School @ 7:00 p.m.
• October 15 — Allen Americans Hockey — Allen Event Center @ 7:00 p.m.
• October 22 — Ribbon Cutting Ceremony — Allen Heritage Village @ 11:00 a.m.
• October 29 — Arbor Day and Dedication of Orchard Park @ 9:00 a.m.
13. Items of Interest.
• Allen's Community Theatre opened with several performances throughout the following months.
• Council recognized Boy Scouts from Troop 334 in attendance for the Citizenship in Community
merit badge.
• Council wished a happy birthday to City Manager Peter Vargas and Councilmember Herald.
Executive Session
Executive Session was not held.
Adjournment
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ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 11, 2016
PAGE 4
' MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Herald, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 7:35 p.m. on Tuesday, October 11, 2016. The motion carred.
These minutes approved on the 25" day of October 2016.
ATTEST:
Shelley TRMC, CITY SECRETARY
1
APPROVED:
Stephen errell, MAYOR