Min - City Council - 1985 - 05/16 - RegularCITY OF ALLEN
ANNEXATION PUBLIC HEARING
MAY 16, 1985
100.171 Acres
Present:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
In accordance with Article 970(a), V.A.T.C.S., the
public hearing was called to order by City Manager Jon
McCarty at 1:05 p.m. on Thursday, May 16, 1985, in the
Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
City Manager Jon McCarty advised that the 100.171
acres of land out of the Francis Dosser Survey, Abstract
No. 280, Collin County, Texas, had been requested to be
annexed into the Allen city limits by Betsy B. Sandison,
property owner.
City Manager McCarty reviewed the location of the
property, being north of Stacy Road, east of Cottonwood
Creek and west of U.S. 75.
City Manager McCarty advised that the prepared service
plan for the 100.171 acres was available for public review.
City Manager McCarty opened the public hearing. With
no one wishing to speak either for or against this
annexation request, City Manager McCarty closed the public
hearing.
The public hearing was adjourned at 1:15 p.m.
These minutes reviewed and approved on this the 16th
day of May, 1985.
ALLEN CITY COUNCIL
REGULAR SESSION
May 16, 1985
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Jim Wolfe
Jim Pendleton
Gary Koch
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 7:35 p.m, on Thursday,
May 16, 1985, in the Council Chambers of the Allen Municipal
Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item II)
At the request of Councilman Womack, Consent Agenda Item
II -D was removed for individual consideration.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Koch, the Council voted 7 - 0 to approve
and adopt all remaining items on the Consent Agenda
as recommended and as follows:
A. Approval of City Council Minutes of May 2, 1985 -
Regular Session.
B. Authorization to city staff to pay bills associated
with the 1979 - 1982 Capital Improvements Program
as follows:
1. Schrickel, Rollins and Associates, Inc. $56,250.00
Contract - Construction of Ford
Park - Services for Preliminary
Drawings, Working Drawings, Spec-
ifications and Miscellaneous Items
2. Gohmann of Texas $ 4,513.65
Contract for Street Overlay
Program - Invoices No. 6979,
6997, 7018, and 7038 - April
and May, 1985 - for asphalt
3. Graham Associates, Inc. $ 1,854.45
Contract for Construction of
Main Street - Engineering Services
for Items 4, 6, 7 and 8 of Original
Proposal for Services - April 23,
1985
ALLEN CITY COUNCIL
May 16, 1985
Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
4. Graham Associates, Inc. $12,500.46
Contract for Construction of
Main Street - Engineering
Services for Items 4, 6, 7,
and 8 of Original Proposal
for Services - March 26, 1985
Graham Associates, Inc. $ 495.00
Contract for Construction of
Main Street - Engineering
Design of Phase I - Main
Street Project - April 23,
1985
Graham Associates, Inc. $ 5,070.00
Contract for Construction of
Main Street - Engineering
Services connected with
Surveying for Design for the
Preparation of Plan for
Phase I of the Main Street
Project - April 23, 1985
Set June 6, 1985 as Public Hearing Date on a Request
for Zoning Change from AO (Agriculture - Open Space)
to FP -PD (Flood Plain - Planned Development) on
133.2 Acres Located South of State Highway 121 and
East of F.M. 2478, as requested by Jones & Boyd,
Inc., agent for Austin Fairchild.
Schedule of Taxes Receivable as of April 30, 1985
The motion carried.
End of Consent Agenda
Set June 6, 1985 as Public Hearing
Date on a Request for Specific Use
Permit for Gasoline Sales and
Amend the Site Plan Accordingly
at Bethany Corner Shopping Center
(Planned Development No. 4) on
3.217 Acres Located at the South-
east Corner of Bethany Road and
State Highway 5, as requested by (Consent Agenda
Bethany Corner Joint Venture Item II -D)
Councilman Womack advised the Council that he had requested
that this item be removed from the Consent Agenda in order to
bring up for discussion the need for a policy on controlling
gasoline sales at major intersections before the Council sets
a public hearing date on the request for gasoline sales.
Councilman Womack advised the Council of the various major
intersections that were ready to be developed in the city and
pointed out the potential that they all could request specific
use permits for gasoline sales. Councilman Womack advised the
Council that he felt there was a need to develop a policy con-
trolling gasoline sales at major intersections, which could
include just how many of those uses would be allowed at a
major intersection.
ALLEN CITY COUNCIL
May 16, 1985
Page 3
Set June 6, 1985 as Public Hearing
Date on Request for Specific Use
Permit for Gasoline Sales - (Consent Agenda
Bethany Corner Shopping Center (cont'd) Item II -D)
The Council discussed the use of the Specific Use Permit
to regulate gasoline sales and whether an additional policy
was needed, the recent requests by various developers for the
Specific Use Permits to allow gasoline sales as an accessory
use to a convenience store on the corners of major intersections
within the city, and the need to consider a policy at this time
before other requests come before the Council.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Koch, the Council voted six (6) for
and one (1) opposed, with Mayor Pro Tem Farmer casting
the negative vote, to set the public hearing date for
June 20, 1985 on Consent Agenda Item II -D, and to
request that the Planning and Zoning Commission review
gasoline sales at intersections within the city limits
and forward a recommendation to the City Council.
The motion carried.
Public Hearing: Proposed 1985
Bond Program (Agenda Item III -A)
and
Resolution No. 609-5-85(R):
A Resolution Ordering a Bond
Election to be Held Within
the City of Allen, Texas,
Making Provision for the
Conduct of the Election and
Resolving Other Matters
Incident and Related to
Such Election
Mayor Rodenbaugh read the agenda item into the record
as follows:
"Public Hearing on the Proposed 1985 Bond Program and
Consider All Matters Incident and Related to the
Calling and Holding of a Bond Election Including the
Passage and Adoption of a Resolution Calling Said
Election."
City Manager Jon McCarty advised the Council that the
proposed resolution had been distributed by the city's bond
attorney and pointed out that Mark Westerhart, with Dumas,
Huguenin, Boothman & Morrow, the city's bond attorneys, was
present to answer any questions the Council may have.
Mr. McCarty reviewed the proposed resolution calling the
1985 bond election and read all seven propositions as they will
appear on the ballot; advised that the proposed date of the
election would be Saturday, June 22, 1985; and that the regular
polling place would be at Rountree Elementary School, with
hours of voting from 7:00 a.m. to 7:00 p.m.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against the proposed bond
program. Mayor Rodenbaugh closed the public hearing.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Womack, the Council voted
7 - 0 to adopt Resolution No. 609-5-85(R), as
captioned previously. The motion carried.
Mr. McCarty pointed out also that Dan Almon, with
Schneider, Bernet & Hickman, Inc., the city's bond agents,
was present.
ALLEN CITY COUNCIL
May 16, 1985 Page 4
Public Hearing: Request to Annex
100.171 Acres of
Land
Location: North of Stacy Road,
East of Cottonwood
Creek and West of
U. S. 75
Requester: Betsy B. Sandison (Agenda Item III -B)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing to Consider a Request to Annex 100.171
Acres of Land Located North of Stacy Road, East of
Cottonwood Creek and West of U. S. 75."
J. T. Dunkin, representing the property owner, Betsy B.
Sandison, spoke before the Council on behalf of this request
for annexation of 100.171 acres of land out of the Francis
Dosser Survey, Abstract No. 280, located north of Stacy Road,
east of Cottonwood Creek and west of U. S. 75.
In accordance with State Law, the first public hearing
was held by city staff at 1:00 p.m. on May 16, 1985, in the
Council Chambers of the Allen Municipal Annex. Minutes of
those proceedings had been furnished to the City Council
for their review. The service plan had been prepared and
was available for public review.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against this annexation
request. Mayor Rodenbaugh closed the public hearing.
There was no action taken on this item.
ordinance would be prepared and presented to
at their regular meeting to be held on June
sideration of adoption.
Public Hearing: Request for Zoning
Change in Planned
Development No. 3
on 2.2431 Acres
from LI to SC and
on 2.2431 Acres from
SC to LI
Location: Northwest Corner of
State Highway 5 and
Bethany Road
Requestor: Marvin Shelley
and
Ordinance No. 610-5-85: An Ordinance
of the City of Allen, Collin County,
Texas, Amending Planned Development
Zoning Ordinance No. 368-10-81, as
Heretofore Amended to Allow "LI"
Light Industrial Uses, on 2.0661
Acres Presently Restricted to "SC"
Shopping Center Uses, and to Allow
"SC" Shopping Center Uses on 4.387
Acres Presently Restricted to "LI"
Light Industrial Uses to Include
the Attachment of Exhibit "E",
Providing for a Penalty, Providing
for an Effective Date, and Providing
for Publication of the Caption.
The annexation
the City Council
6, 1985 for con -
(Agenda Item III -C)
Mayor Rodenbaugh read the request into the record as
follows:
ALLEN CITY COUNCIL
May 16, 1985
Page 5
Public Hearing: Request for Zoning
Change in Planned
Development No. 3 (Agenda Item III -C)
and
Ordinance No. 610-5-85 (cont'd)
Craig Curry, with Nelson Engineering and representing
Marvin Shelley Realtors, Inc., presented to and spoke before
the Council on this request for zoning change in Planned
Development No. 3.
Using a color -coded zoning exhibit, Mr. Curry reviewed
the existing zoning on the subject property, explained the
change in the zoning and the reasoning behind the request,
pointed out the location of the First National Bank property,
and pointed out the other adjacent properties.
Mr. Curry presented a proposed site plan for the shopping
center area and explained the need to increase the shopping
center zoning district in order to provide an appropriate
depth for the retail shopping center buildings from the
existing lot owned by First National Bank, and to provide adequate
parking and access to the shopping center district. Mr. Curry
also presented an artist's rendering of the front elevation
of the retail shopping center building as it might appear.
��r
The Council discussed with Mr. Curry the depth of the
shopping center lot if the zoning was changed and again
the amount of area to be changed from Light Industrial to
Shopping Center and from Shopping Center to Light Industrial.
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against this request for zoning change.
Mayor Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular
meeting held on April 11, 1985, recommended to the City
Council approval of the request for zoning change amendment
to Planned Development No. 3 per the land use map presented.
The Council discussed the width of the Light Industrial
district located to the west of the proposed shopping center
site and whether it left enough area to be developed, dis-
cussed the types of tenants to be located in the shopping
center area, and what the comprehensive plan reflected for
this area.
Bill Petty, Director of Community Development, advised
the Council of the Comprehensive Plan's designation for this
area and that it reflected the current zoning on the property.
The Council discussed with Mr. Curry why a site plan
had not also been brought forward with this request for a
zoning change since one had been prepared to show why this
amendment was being requested.
r
MOTION: Upon a motion made by Councilman Koch and seconded
by Councilman Pendleton, the Council voted 7 - 0 to
approve the request for the zoning change amendment
to Planned Development No. 3, in accordance with
the recommendation of the Planning and Zoning Commission,
as stated; and to adopt Ordinance No. 610-5-85, as
captioned previously. The motion carried.
��r
ALLEN CITY COUNCIL
May 16, 1985
Page 6
First Reading of a Unilateral
Annexation Ordinance on 583.39
Acres of Land Located in 39
Parcels and 12 Tracts of Land
Adjacent to the Corporate Limits (Agenda Item IV)
City Secretary Marty Hendrix read the unilateral annexation
ordinance into the record as follows:
"An Ordinance of the City of Allen, Collin County, Texas,
Annexing the Hereinafter -Described Territory to the
City of Allen, Texas, Approximately 583.39 Acres Located
in the Following Tracts: Tract No. 1 Consisting of a
1.5 Acre Tract, a .67 Acre Tract, a 1.758 Acre Tract,
a 1.455 Acre Tract, and a .964 Acre Tract Located in
the Lewis Wetsel Survey, Abstract No. 978; Tract No. 2
Consisting of a 1.493 Acre Tract Located in the William
Perrin Survey, Abstract No. 708; Tract No. 3 Consisting
of a 5.00 Acre Tract, a 6.00 Acre Tract, and a 11.1783
Acre Tract Located in the MCBain Jamison Survey, Abstract
No. 491; Tract No. 4 Consisting of a 75.64 Acre Tract, a
72.32 Acre Tract, a 43.8 Acre Tract, a 69.6 Acre Tract,
a 17.513 Acre Tract, Located in the Henry Wetsel Survey,
Abstract No. 1026, and a 2.19 Acre Tract Located in the
F. C. Wilmeth Survey, Abstract No. 999; Tract No. 5
Consisting of a 1 Acre Tract, a .50 Acre Tract, and a
2.07 Acre Tract Located in the James T. Roberts Survey,
Abstract No. 777; Tract No. 6 Consisting of a 34.781
Acre Tract Located in the Jonathan Phillips Survey,
Abstract No. 719; Tract No. 6 Consisting of a 61.07
Acre Tract Known as Ridgeview Memorial Park Located
in the George Phillips Survey, Abstract No. 701;
Tract No. 8 Consisting of a 1.357 Acre Tract, a 10.00
Acre Tract, a 10 Acre Tract, a 10 Acre Tract, a 15.2286
Acre Tract, a 4.145 Acre Tract, a 6.723 Acre Tract, a
1.920 Acre Tract, and a 6.3924 Acre Tract Located in
the George W. Ford Survey, Abstract No. 328; Tract No.
9 Consisting of a 1.059 Acre Tract and a 2.118 Acre Tract
Located in the Peter Fisher Survey, Abstract No. 324;
Tract No. 10 Consisting of a 18.875 Acre Tract Known as
High Point Estates Located in the William Snyder Survey,
Abstract No. 821; Tract No. 11 Consisting of a 71.110 Acre
Tract Known as Buckingham Polo Estates Located in the
J. T. Roberts Survey, Abstract No. 777; and Tract No. 12
Consisting of a 3.65 Acre Tract Located in the Henry
Wetsel Survey, Abstract No. 1026; Collin County, Texas,
and Extending the Boundary Limits of the City so as to
Include Said Hereinafter -Described Property Within the
City Limits and Granting to all Inhabitants and Owners of
Said Property All of the Rights and Privileges of Other
Citizens and Binding All Inhabitants by All the Ordinances,
Acts, Resolutions and Regulations of Said City; Providing
a Severability Clause; and Providing for the Effective
Date of Said Ordinance."
After the reading of the annexation ordinance, Mr. Florentino
Ramirez, Jr., requested to speak to the Council. Mr. Ramirez
advised that he was an attorney representing some of the property
owners in the subject annexation and it was their desire that
the annexation ordinance reading be postponed, however, since
the ordinance had been read into the record they were now
requesting the postponement of the publication of the ordinance
caption in the newspaper. Mr. Ramirez advised that he was
requesting time to met with the city attorney regarding some
legal issues on this unilateral annexation and did not know
if that could be accomplished within the 30 days before the
Council can act upon the annexation ordinance.
r�
ALLEN CITY COUNCIL
May 16, 1985
Page 7
Barbara Buehler, Library Director, presented to and
spoke before the Council on the proposed ordinance that would
increase the size of the Library Board from the present
five (5) member board to a seven (7) member board, which would
be consistent with the other boards and commission in the city.
Mrs. Buehler advised that the Library Board, at their
regular meeting held on May 7, 1965, recommended to the City
Council approval of the amendment to increase the board's size
to seven members.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman Wolfe, the Council voted 7 - 0 to adopt
Ordinance No. 611-5-85, increasing the size of the
Library Board from five members to seven members,
in accordance with the recommendation of the Library
Board, as stated, as captioned above. The motion
carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 8:45 p.m. The meeting reconvened at
8:50 p.m.
111
First Reading of a Unilateral
Annexation Ordinance on 583.39
Acres of Land (cont'd) (Agenda Item IV)
Mr. Larry Engles, an attorney, also representing some
property owners in the subject unilateral annexation also
spoke before the Council on contacting the City Attorney
regarding this annexation and the need to met with him before
the Council acts on this annexation ordinance.
The Council discussed the matter of delaying the publication
of the caption of the annexation ordinance, as required by the
city charter; of the setting up of a meeting between the
attorneys, the City Attorney and the City Manager; the fact that the
City Council can vote on the annexation ordinance within
the 30 days after publication of the ordinance, but can
postpone that action if there are just causes; and why the City
Attorney did not advise the Council or the City Manager of
the telephone conversation with the attorneys involved in
this unilateral annexation.
In further discussion, it was pointed out by Mayor
Rodenbaugh that the City Manager would set up a meeting between
the attorneys, himself and the City Attorney to discuss their
issues on this unilateral annexation and that the city would
proceed with the publication of the annexation ordinance in
the city's official newspaper as planned.
There was no action taken on this item.
Ordinance No. 611-5-85: An
Ordinance of the City of Allen,
Collin County, Texas, Amending
Section 2 "Establishment of
Library Board" of Ordinance No.
418-11-82 of the City of Allen,
Texas; and Providing for an
Effective Date. (Agenda Item V)
Barbara Buehler, Library Director, presented to and
spoke before the Council on the proposed ordinance that would
increase the size of the Library Board from the present
five (5) member board to a seven (7) member board, which would
be consistent with the other boards and commission in the city.
Mrs. Buehler advised that the Library Board, at their
regular meeting held on May 7, 1965, recommended to the City
Council approval of the amendment to increase the board's size
to seven members.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman Wolfe, the Council voted 7 - 0 to adopt
Ordinance No. 611-5-85, increasing the size of the
Library Board from five members to seven members,
in accordance with the recommendation of the Library
Board, as stated, as captioned above. The motion
carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 8:45 p.m. The meeting reconvened at
8:50 p.m.
111
ALLEN CITY COUNCIL
May 16, 1985
Page 8
Update on the Greenbelt
Linear Park Study (Agenda Item VI -A)
Mark Thornton, Director of Parks and Recreation, spoke
before the Council on the receipt of proposals for the Green-
belt/Linear Park Study from various consulting firms, the
selection process for the top five proposals, and the pre-
sentations that will be given by the top five consulting firms.
Mr. Thornton advised the Council that they were invited
to attend the presentations that will be held on May 29th
from 6:30 p.m. to 10:00 p.m. and on May 30th from 9:00 a.m.
to 12:00 noon at the Allen Municipal Annex.
This item was received as a matter of information. There
was no action taken on this item.
Declare Certain Equipment
Surplus in the Parks and
Recreation Department and
Authorize Its Sale (Agenda Item VI -B)
Mark Thornton, Director of Parks and Recreation Department,
spoke before the Council on the following items to be declared
as surplus equipment and to be placed in the May 20th auction
being conducted by the Allen Police Department:
Weedeaters
T-170 Mitsubishi 2 each
Riding Mower
International Cub 1 each
Cadet 1200
Snapper 8hp Honda 1 each
Tiller
Whites 3'hp 1 each
Push Mowers
21" (Snapper) 1 each
19" 1 each
Jacobsen 1 each
Weedeaters
Kioritz RM303E 1 each
Kiroitz SRM302A 1 each
Mr. Thornton advised that it was city staff's recommendation
that the above equipment be deemed surplus equipment and to
authorize its sale in the auction scheduled for May 20th.
MOTION: Upon a motion made by Councilman Koch and seconded
by Councilman McClure, the Council voted 7 - 0 to
declare the above referenced equipment as surplus
equipment and to authorize its sale in the May 20th
auction, in accordance with the city staff's recom-
mendation, as stated. The motion carried.
Authorization for Executive
of a Land Use Agreement on
Property for Use as a Day
Camp for the Parks and
Recreation Department (Agenda Item VI -C)
Mark Thornton, Director of Parks and Recreation Department,
spoke before the Council on the proposed land use agreement.
'no
ALLEN CITY COUNCIL
May 16, 1985
Page 9
Authorization for Execution
of a Land Use Agreement -
Day Camp (cont'd) (Agenda Item VI -C)
Mr. Thornton advised that with the anticipated construction
of Ford Park, the Parks and Recreation Department was forced
to find another location for the summer day camp program.
IL
Mr. Thornton stated that the site that had been found was
located at the intersection of Park Place Drive and Hillside
Lane and that the property owners, Bass/Goodman Developers
and Parker -Atkinson, were agreeable to the city using the
property as long as they are released from liability.
Mr. Thornton advised that it was the city staff's recom-
mendation that the City Council authorize the city staff to
finalize an agreement between the city and Bass/Goodman
Developers, and Parker -Atkinson, to release them from
liability for use of each of their respective properties
for the day camp operated by the Parks and Recreation Depart-
ment of the City of Allen.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Koch, the Council voted 7 - 0 to
authorize the city staff to finalize an agreement
between the City of Allen and Bass/Goodman Developers
and Parker -Atkinson to release them from liability
for use of each of their respective properties for
a day camp to be operated by the Parks and Recreation
Department, in accordance with the city staff's recom-
mendation, as stated. The motion carried.
Award of Bid for a Pickup
Track for the Water and Sewer
Department (Agenda Item VII -A)
Ernie Hoback, Director of Public Works, spoke before the
Council on the solicitation of bids, the receipt of bids,
the bid opening held on May 9, 1985, and the tabulation of
the bid results.
Mr. Hoback advised that the city sent out bid specifications
to seven prospective bidders and received five bids as follows:
Bob Tedford Chevrolet $ 6,010.00
Howard Thornton Ford $ 6,403.72
Jim Johnson Chevrolet $ 5,660.00
Bob Tomes Ford $ 6,101.55
Fred Taylor GMC Truck Sales $ 5,464.74
Mr. Hoback pointed out to the Council that the bid received
from Howard Thornton Ford did not meet the bid specifications.
Mr. Hoback advised that it was the city staff's recom-
mendation that the bid for the pickup truck for the Water
and Sewer Department be awarded to Fred Taylor GMC Truck
Sales in the amount of $5,464.74.
MOTION: Upon a motion made by Councilman Koch and seconded
by Councilman Wolfe, the Council voted 7 - 0 to
award the bid for the pickup truck for the Water
and Sewer Department to the lowest bidder, being
Fred Taylor GMC Truck Sales in the amount of
$5,464.74, in accordance with the city staff's recom-
mendation, as stated. The motion carried.
ALLEN CITY COUNCIL
May 16, 1985
Page 10
Lz^
Approve Specifications and
Authorize Solicitation of
Bids for a Backhoe Trailer
for the Water and Sewer
Department (Agenda Item VII -B)
Ernie Hoback, Director of Public Works, spoke before the
Council on the bid specifications for a backhoe trailer to
be used to transport the backhoe for the Water and Sewer
Department.
Mr. Hoback reviewed the specifications for the trailer
and explained that the backhoe trailer would be hooked up
to the 1 -ton truck in order to transport the backhoe to
various job locations rather than driving the backhoe.
Mr. Hoback advised that the city staff's recommendation
was that the City Council approve the specifications and
authorize the receipt of bids for a backhoe trailer for the
Water and Sewer Department.
The Council discussed with Mr. Hoback how the hitch
would be attached to the dump truck for the trailer and
how the trailer would be hooked up to the dump truck;
if the use of the dump truck in this capacity could cause
damage to it; and whether the payload of the trailer was
to be a minimum of 20,000 lbs. or a maximum of 20,000 lbs.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman McClure, the Council voted
7 - 0 to approve the specifications and authorize
the solicitation of bids for a backhoe trailer for
the Water and Sewer Department, in accordance with
the city staff's recommendations, as stated. The
motion carried.
Water and Sewer System
Analysis and Plan (Agenda Item VIII -A)
Ernie Hoback, Director of Public Works, distributed to
the Council the preliminary copies of the Water and Sewer System
Analysis and Plan as recently prepared by Graham and Associates
for their review.
Mr. Hoback advised the Council that they were to review
the documents and this item would be placed on their next
Council agenda for consideration of adoption.
Mr. Hoback pointed out to the Council that the city staff
was going to recommend a change on page 20 of the Water System
Analysis pertaining to the size of the water lines.
This item was received as a matter of information. There
was no action taken on this item.
Appointments to Boards and
Commissions (Agenda Item VIII -B)
The City Secretary had provided the Council with infor-
mation, at their request, on the various methods used by
other cities for appointments to their boards and commissions.
For comparison, the procedures were from the cities of Plano,
McKinney, Farmers Branch, Dallas, Richardson, and The Colony.
Lz^
ALLEN CITY COUNCIL
May 16, 1985
Appointments to Boards
and Commissions
Page 11
(Agenda Item VIII -B)
After having reviewed the various procedures, Councilman
Wolfe recommended the following changes in the boards and
commission procedures:
1. That the City Council be the responsible party
for contacting an individual before they place
an individual's name in nomination for an
appointment to any board or commission.
2. That information sheets be prepared that describe
the job of each board or commission and include
information on the meeting nights and the number
of meetings that an individual can expect to
attend.
3. That the information
to go with the data
a data sheet to fill
an appointment.
sheets be part of a packet
sheet when a person requests
out for consideration of
9. That a statement needed to be added to the data
sheet which stated that the person had attended
at least one meeting of the board or commission
to which he is requesting appointment.
City Secretary Marty Hendrix advised the Council that
information sheets on each board and commission had been
prepared but perhaps did not include enough information on
the number of meetings that a person can expect to attend
while serving on a board or commission.
The Council discussed Councilman Wolfe's recommendations
and directed that each board or commission review the existing
information sheets for their particular board or commission
to verify that it is comprehensive enough to show the amount
of work and time that is needed to serve on the board or com-
mission; that the number of meetings of each board or commission
held the previous year be shown on the information sheet; that
the information sheets be included with the data sheet in a
packet of information for an individual interested in applying
for a board or commission; and that a statement be added to
the data sheet that will indicate that an individual has
attended at least one meeting of the board or commission to
which he is requesting appointment. The Council requested
that the City Secretary present that packet of information
at the next Council meeting.
This item was received as a matter of information. There
was no action taken on this item.
Items of Interest to
the Council
(Agenda Item VIII -C)
City Manager Jon McCarty introduced to the City Council
the new Finance Director, Charlotte Smith.
City Secretary Marty Hendrix advised the Council of the
upcoming meeting of the Collin County Public Officials
Association to be held on Thursday, May 23, 1985, at 6:30 p.m.
at the Holiday Inn in McKinney. Several Council Members
indicated that they would attend that meeting.
Councilman Womack pointed out to the Council his concerns
on the situation involving the unilateral annexation and the
fact that there are other properties involved that want to
be annexed into the city in a timely manner in order to vote
in the upcoming bond election.
ALLEN CITY COUNCIL
May 16, 1985
Page 12
Items of Interest of
the Council (Agenda Item VIII -C)
The Council briefly discussed the statements made by the
two attorneys representing property owners in opposition of
the unilateral annexation, whether they had actually contacted
the City Attorney, and why the City Attorney had not contacted
the City Manager or Mayor and advised of their conversations.
Mayor Pro Tem Farmer advised the Council of the work of
the Public Information Committee of the Capital Improvement
Program Study Committee and of the format prepared by the
committee to provide publicity on the bond propositions and
the actions to be taken immediately for advertisement of the
bond election.
Mayor Pro Tem Farmer advised the Council of some pending
legislation in the State Legislature regarding the city's
ability to pass a new additional 1C sales tax and requested
that the city staff check into this legislation and obtain
more information on it.
Mayor Rodenbaugh advised the Council of the pending
action in the State Legislature regarding the repeal of the
"Blue Law".
Councilman Wolfe commented on the monthly activity reports
being prepared by city staff and commended the staff on the
information being provided in those reports.
Councilman Pendleton brought up for discussion the Mayors
and Councilmen's Annual Conference to be held in June in
Galveston and asked if any of the other Council Members planned
to attend, as he had decided to attend. The other Council
Members advised that they would not be attending.
Mayor Pro Tem Farmer pointed out to the Council and
city staff the need to provide for a formalized orientation
session for new members of boards and commissions as well as
new Council Members. He stated that this would help to prepare
them for their service on the various boards and commissions.
City staff advised Mayor Pro Tem Farmer that an orientation
session was usually held with the city staff support of each
board or commission prior to their first meeting.
City Manager Jon McCarty advised the Council of an
upcoming meeting of the Action Committee of the Capital
Improvement Program Study Committee to be held at 7:30 p.m.
on Monday, May 20, 1985, at the Allen Municipal Annex and
that appropriate notification would be forthcoming.
Adjournment
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman McClure, the Council voted
7 - 0 to adjourn the regular session of the Allen
City Council at 9:42 p.m. on Thursday, May 16, 1985.
The motion carried.
These minutes approved on the 6th day of June
1985.
Marty Hendrix,bCITY SECRETARY