Min - City Council - 1985 - 06/20 - RegularALLEN CITY COUNCIL
REGULAR SESSION
June 20, 1985
Present:
Donald P. Rodenbaugh, Mayor
Council Members•
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Jim Wolfe
Jim Pendleton
Gary Koch
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 6:30 p.m, on Thursday, June 20,
1985, in the Council Chambers of the Allen Municipal Annex,
One Butler Circle, Allen, Texas.
Mayor Rodenbaugh adjourned the regular session of the
Allen City Council into Executive Session.
Executive Session (Agenda Item II)
In accordance with Article 6252-17, V.A.T.C.S. (Open
Meetings Law), Sections 2(g) and 2(e), the Allen City
Council convened into Executive Session at 6:34 p.m. on
Thursday, June 20, 1985, in the Conference Room of the
Allen Municipal Annex, One Butler Circle, Allen, Texas,
in order to discuss matters pertaining to personnel and
legal consultation with the City Attorney.
The Executive Session was adjourned at 8:00 p.m.
Regular Session
The Allen City Council reconvened into regular session
at 8:01 p.m. on Thursday, June 20, 1985, in the Council
Chambers of the Allen Municipal Annex, One Butler Circle,
Allen, Texas.
CONSENT AGENDA
(Agenda Item III)
Mayor Rodenbaugh advised of a clarification in the
Consent Agenda for Item A, which should read, "Approve
Minutes of June 6, 1985, Regular Session".
MOTION: Upon a motion made by Councilman McClure and
seconded by Councilman Pendleton, the Council
voted 7 - 0 to approve all items on the Consent
Agenda as recommended and as follows:
A. Approve City Council Minutes of June 6, 1985 -
Regular Session.
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ALLEN CITY COUNCIL
June 20, 1985
Page 2
CONSENT AGENDA (Cont'd) (Agenda Item III)
tug
B. Authorization to city staff to pay bills
associated with the 1979 - 82 Capital
Improvement Program as follows:
1. Gohmann of Texas $ 5,096.69
Contract for Street Overlay
Program - Invoices 7204, 7214,
7239, and 7222 - May, 1985
2. Riffe Petroleum $ 640.50
Contract for Street Overlay
Program - Invoice 132211 -
May, 1985
3. Par -Gas $ 64.71
Contract for Street Overlay
Program - Invoices 58110 &
58199, April and May, 1985
4. Graham Associates, Inc. $ 8,505.00
Engineering Design of Phase
I - Main Street Project - 5/85
5. Graham Associates, Inc. $10,300.00
Engineering Services Con-
nected with Surveying for
Design for the Preparation
of Plan for Phase I of the
Main Street Project -
May 28, 1985
C. Ordinance No. 614-6-85: An Ordinance of the
City of Allen, Collin County, Texas, Annexing
the Hereinafter -Described Territory to the
City of Allen, Texas, Approximately 583.39
Acres Located in the Following Tracts: Tract
No. 1 Consisting of a 1.5 Acre Tract, a .67
Acre Tract, a 1.758 Acre Tract, a 1.455 Acre
Tract, a .67 Acre Tract, a 1.758 Acre Tract,
a 1.455 Acre Tract, and a .964 Acre Tract
Located in the Lewis Wetsel Survey, Abstract
No. 978; Tract No. 2 Consisting of a 1.493
Acre Tract Located in the William Perrin
Survey, Abstract No. 708; Tract No. 3 Con-
sisting of a 5.00 Acre Tract, a 6.00 Acre
Tract, and a 11.1783 Acre Tract Located in
the MCBain Jamison Survey, Abtract No. 491;
Tract No. 4 Consisting of a 75.64 Acre Tract,
a 72.32 Acre Tract, a 43.8 Acre Tract, a
69.6 Acre Tract, a 17.513 Acre Tract, Located
in the Henry Wetsel Survey, Abstract No. 1026,
and a 2.19 Acre Tract Located in the F. C.
Wilmeth Survey, Abstract No. 999; Tract No. 5
Consisting of a 1 Acre Tract, a .50 Acre Tract,
and a 2.07 Acre Tract Located in the James T.
Roberts Survey, Abstract No. 777; Tract No. 6
Consisting of a 34.781 Acre Tract Located in
the Jonathan Phillips Survey, Abstract No. 719;
Tract No. 7 Consisting of a 61.17 Acre Tract
Known as Ridgeview Memorial Park Located in the
George Phillips Survey, Abstract No. 701; Tract
No. 8 Consisting of a 1.357 Acre Tract, a 10.00
Acre Tract, a 10 Acre Tract, a 10 Acre Tract,
a 15.2286 Acre Tract, a 4.145 Acre Tract, a 6.723
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ALLEN CITY COUNCIL
June 20, 1985
Page 3
CONSENT AGENDA (cont'd) (Agenda Item III)
Acre Tract, a 1.920 Acre Tract, and a 6.3924 Acre
Tract Located in the George W. Ford Survey, Abstract
No. 328; Tract No. 9 Consisting of a 1.059 Acre
Tract and a 2.118 Acre Tract Located in the Peter
Fisher Survey, Abstract No. 324; Tract No. 10 Con -
of a 18.875 Acre Tract Known as High Point Estates
Located in the William Snyder Survey, Abstract No.
821; Tract No. 11 Consisting of a 71.110 Acre
Tract Known as Buckingham Polo Estates Located in
the J. T. Roberts Survey, Abstract No. 777; and
Tract No. 12 Consisting of a 3.65 Acre Tract Located
in the Henry Wetsel Survey, Abstract No. 1026;
Collin County, Texas and Extending the Boundary
Limits of the City so as to Include Said Hereinafter -
Described Property Within the City Limits and
Granting to All Inhabitants and Owners of Said
Property All of the Rights and Privileges of Other
Citizens and Binding All Inhabitants By All the
Ordinances, Acts, Resolutions and Regulations of
Said City; Providing a Severability Clause; and
Providing for the Effective Date of Said Ordinance.
D. Set July 18, 1985, as the Public Hearing Date for
Site Plan Approval for a Shopping Center in
P. D. (Planned Development) No. 5, Located at
the Northeast Corner of F.M. 2170 and Roaring
Springs Drive, as requested by Lombard Joint
Venture.
E. Set June 24, 1985 as a Special - Called Meeting
to Canvass the Results of the Bond Election.
F. Resolution No. 616-6-85(R): A Resolution Adjusting
the 1984 Tax Roll of the City of Allen, Collin
County, Texas; and
Schedule of Taxes Receivable as of May 31, 1985.
The motion carried.
End of Consent Agenda
Consideration of Appointments
to Boards and Commissions -
Planning and Zoning Commission
Library Board
Parks & Recreation Board Agenda Item IV)
Mayor Rodenbaugh advised of the following openings on
the city's various boards and commission due to vacancies
or expiring terms of office:
Planning and Zoning Commission
Places 1, 2, 4 and 6
Library Board
Places 1, 3, 5, 6 and 7
and Recreation Board
Place No. 1
Mayor Rodenbaugh opened the floor for nominations to
the various places.
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ALLEN CITY COUNCIL
June 20, 1985
Consideration of Appointments
to Boards and Commissions:
Planning and Zoning Commission
Library Board
Parks & Recreation Board (cont'd)
Page 4
(Agenda Item IV)
Councilman Wolfe made the following nominations:
Planning and Zoning Commission
Place
No.
1
- Ken Browning
term
expires:
6/30/86
Place
No.
2
- John Garcia
term
expires:
6/30/87
Place
No.
4
- Eileen Karlsruher
term
expires:
6/30/87
Place
No.
6
- Jack Pennington
term
expires:
6/30/87
Library Board
Place
No.
1
- Gayle Boon
term
expires:
6/30/87
Place
No.
3
- Gretchen Bullock
term
expires:
6/30/87
Place
No.
5
- Eileen Tollett
term
expires:
6/30/87
Place
No.
6 -
Kathy Schwendenman
term
expires:
6/30/86
Place
No.
7
- Donald Nugent
term
expires:
6/30/87
Parks & Recreation Board
Place No. 1 - David Medina term expires: 9/30/86
Place No. 3 - Richard Saunders term expires: 9/30/86
MOTION: Upon a motion made by Councilman Koch and seconded
by Councilman McClure, the Council voted 7 - 0
that the nominations cease. The motion carried.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0
that the nominated individuals be appointed by
acclamation. The motion carried.
Public Hearing: Request for Specific
Use Permit to Allow
Gas Sales as an
Accessory Use
Zoning: Planned Develop No. 4
Location: Southeast Corner of
Bethany Road and
State Highway 5
Requestor: Bethany Corner
Shopping Center
and
Ordinance No. 615-6-85: An Ordinance
of the City of Allen, Collin County,
Texas, Amending Comprehensive Zoning
Ordinance No. 368-10-81 of the City
of Allen as Heretofore Amended so as
to Attach a Specific Use Permit for
the Accessory Use of "Gasoline Sales"
Therefore Restricting the 3.217 Acre
Tract in the Rufus Sewell Survey,
Abstract No. 875, Collin County,
Texas; Presently Delineated on the
Official Zoning Map as PD -SC No. 4;
Providing for a Penalty; Providing
for an Effective Date; and Providing
for Publication of the Caption.
(Agenda Item V)
Mayor Rodenbaugh read the request into the record
as follows:
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ALLEN CITY COUNCIL
June 20, 1985
Public Hearing: Request for
Page 5
Specific Use
Permit to Allow
Gas Sales as an
Accessory Use
in P. D. No. 4
Requester: Bethany Corner
Shopping Center (cont'd) (Agenda Item V)
and
Ordinance No. 615-6-85 (cont'd)
"Public Hearing on a Request for a Specific Use
Permit to Allow Gas Sales as an Accessory Use in
Planned Development No. 4, and Amend the Site Plan
Accordingly on Property Located at the Southeast
Corner of Bethany Road and State Highway 5, and
Consider Adoption of an Ordinance Approving the
Permit and Amending the Site Plan."
Clark East, a partner in the Bethany Corner Shopping
Center, spoke before the Council on this request for
a specific use permit to allow gasoline sales as an
accessory use to a Mr. Dan's Convenience Store which will
be located in the Bethany Corner Shopping Center.
Mr. East distributed to the Council a color brochure
on the Bethany Corner Shopping Center and presented the
site plan showing the location of the pumps on the site
and an artist's rendering of the front elevation of the
retail shopping center building and pointed out where
the gasoline pumps would be located on that rendering.
Mayor Rodenbaugh opened the public hearing. No
one appeared to speak either for or against the request.
Mayor Rodenbaugh closed the public hearing.
The Council discussed with Mr. East the affect of
the location of the pumps on the parking lot area, where
individuals would park if they wanted to go to the con-
venience store, the placement of the underground tanks
and how access would be provided to them; if the pump
area would also contain services of water or air; and
access to the pump area.
Bill Petty, Director of Community Development,
spoke before the Council on the location of the pump
island.
The Planning and Zoning Commission, at theirregular
meeting held on May 16, 1985, recommended to the Council
approval of the amended site plan as requested and to grant
approval for the specific use permit for the sale of gasoline.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Pendleton, the Council
voted six (6) for and one (1) opposed, with
Councilman Koch casting the negative vote, to
approve the amended site plan and the request
for a specific use permit to allow gasoline
sales as an accessory use, in accordance with
the recommendation of the Planning and Zoning
Commission, as stated; and to adopt Ordinance
No. 615-6-85, as captioned previously. The
motion carried.
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ALLEN CITY COUNCIL
June 20, 1985 Page 6
Approval of Site Plan: Eagle Plaza
Phase II
Zoning: Shopping Center
Location: South of F.M.
2170 on the
East Side of
Jupiter Road
Requestor: John Carpenter (Agenda Item VI)
Mr. Petty advised that the city staff's recommendation
to the Council was approval of this special permit since
this particular display does not use incandescent flashing
light bulbs and will not be in a location to distract motorists.Ll,a
John Carpenter, representing Eagle Plaza Shopping Center,
presented to and spoke before the Council on the request
for site plan approval for Phase II of the Eagle Plaza
Shopping Center to be built south of the Phase I addition,
located south of F.M. 2170 and east of Jupiter Road.
Mr. Carpenter presented the site plan showing the
location of the three shopping center buildings, parking
lot areas, fire lane designations, utility easements,
and ingress/egress to the site.
The Planning and Zoning Commission, at their regular
meeting held on June 13, 1985, recommended to the Council
approval of the site plan with modifications to include
one-way in and one-way out onto Jupiter Road.
The Council discussed the site plan with Mr. Carpenter
and requested that city staff comment on the one-way ingress/
egress recommended by the Planning and Zoning Commission.
Bill Petty, Director of Community Development, spoke
before the Council on Planning and Zoning Commission's
(/
recommendation for the one way ingress/egress.
MOTION: Upon a motion made by Councilman McClure and
seconded by Councilman Koch, the Council voted
7 - 0 to approve the request for site plan
approval as presented and in accordance with
the recommendation of the Planning and Zoning
Commission, as stated. The motion carried.
Approval of a Special Permit
for an Electronic Display Sign
for Texas American Bank (Agenda Item VII)
Mayor Rodenbaugh advised the Council of a possible
conflict of interest on this item and stated that he had
signed the appropriate conflict of interest statement
and filed it with the City Secretary. Mayor Rodenbaugh
turned the meeting over to Mayor Pro Tem Farmer and he
stepped down from the Council bench.
Bill Petty, Director of Community Development,
presented to and spoke before the Council on behalf of
this request for approval of a special permit for an
electronic display sign for the Texas American Bank.
Mr. Petty advised that this sign would be located
under the drive-in canopy on the exterior of the teller's
building which is located at the drive-in windows of
Texas American Bank at the State Highway 5 location.
Mr. Petty indicated that for all practical purposes the
sign will be viewed only by bank customers at the drive-in
windows.
Mr. Petty advised that this particular type of sign
is prohibited under Section 5-4 of the Sign Regulation
Ordinance, however, the same section allows the City Council
to approve by special permit jump clocks or digital display
devices showing time, temperature, and similar data.
Mr. Petty advised that the city staff's recommendation
to the Council was approval of this special permit since
this particular display does not use incandescent flashing
light bulbs and will not be in a location to distract motorists.Ll,a
ALLEN CITY COUNCIL
June 20, 1985
Page 7
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Approval of a Special Permit
for an Electronic Display Sign
for Texas American Bank (cont'd) (Agenda Item VII)
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pendleton, the Council voted six (6)
for and none (0) opposed, with an abstention from
Mayor Rodenbaugh, to approve the special permit
vfor
an electronic display sign for the Texas American
Bank in accordance with the recommendation of the
city staff, as stated. The motion carried.
At this time, Mayor Rodenbaugh returned to his place on
the Council bench and Mayor Pro Tem Farmer turned to the
meeting back over to him.
Approval of a Request to Construct
a Second Swimming Pool/Cabana in
Liew of a Tennis Court at the
Cottonwood Creek Apartments (Agenda Item VIII)
Weston Blair, representing the Cottonwood Creek Apart-
ments, presented to and spoke before the Council on the
request to construct a second swimming pool and cabana
in lieu of a tennis court at the Cottonwood Creek Apartments
which are located north of the Cottonwood Creek Shopping
Center and west of State Highway 5.
Mr. Blair distributed to the Council several photographs
of a similar apartment complex he built in McKinney which
showed the swimming pool/cabana complex and explained the
need for the additional pool at this new apartment complex.
He advised that the layout of the tennis courts was in an
east to west fashion which was every undesirable and that
since this was a 200 unit apartment complex, the additional
pool was needed.
Using the site plan, Mr. Blair reviewed the location
of the second pool and advised that he planned to build
the tennis courts in Phase II of this apartment complex.
Mr. Blair also discussed with the Council whether he
would have to obtain approval from the Council on moving
the office location out of the club house area and putting
it in another building, with a maintenance building located
behind it.
Bill Petty, Director of Community Development, spoke
before the Council on the moving of the office location
and advised that it could be approved by the city staff.
The Planning and Zoning Commission, at their regular
meeting held on June 10, 1985, recommended to the City
Council approval of this request.
MOTION: Upon a motion made by Councilman Womack and
seconded by Councilman Pendleton, the Council
voted 7 - 0 to approve the request to construct
a second swimming pool/cabana in lieu of a
tennis court at the Cottonwood Creek Apartments
in accordance with the recommendation of the
Planning and Zoning Commission, as stated. The
motion carried.
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ALLEN CITY COUNCIL
June 20, 1985 Page 8
Approval of the Consultant for
the Greenbelt/Linear Park Study (Agenda Item IX)
Mark Thornton, Director of Parks and Recreation, spoke
before the Council on the recommendation for the consultant
for the Greenbelt/Linear Park Study.
Mr. Thornton advised the Council of the work to date
on the selection of the consultant, that being the RFP
had been sent out in April, nine written proposals were
received and reviewed, of which five were selected to make
oral interviews on May 29th and 30th.
Mr. Thornton advised the Council that the Greenbelt/
Linear Park Steering Committee made a recommendation to
the Parks and Recreation Board to hire Albert H. Halff
Associates, Inc., as the consultant for the Greenbelt/
Linear Park Study.
The Parks and Recreation Board, at their regular
meeting held on July 14, 1985, recommended to the
City Council that Albert H. Halff Associates, Inc.,
be selected as the consultant for the Greenbelt/
Linear Park Study.
City Manager Jon McCarty advised the Council that
he, Mark Thornton and Mayor Pro Tem Joe Farmer had be
charged with the responsibility of meeting with Albert
H. Halff Associates in order to finalize a contract
document, a copy of which had been furnished to the
City Council.
Mr. McCarty advised the Council that it was the
city staff's request that the three individuals that
had been working on the contract document be given
the latitude to work out the details of the total
amount of the contract and the scope of work to be
involved in the contract.
Mr. McCarty pointed out the contract amount now
indicated $110,000, which would be a maximum amount
based on the number of hours given to the project.
He stated the city presently had $103,000 in funds
which had been donated from private developers or sources. He
added that the city expected to receive addtional
funds to bring the amount to the $110,000 or even
over that amount.
Mayor Pro Tem Farmer advised the Council of the
amount of work that had been put into this project
and the involved process for interviewing the potential
consultants.
The Council discussed the quality of the work to be
done by the consultant and who will monitor that work
and if payment of the contract can be withheld if their
work does not measure up.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wolfe, the Council voted
7 - 0 to approve Albert H. Halff Associates, Inc.,
as the consultant for the Greenbelt/Linear Park
Study, in accordance with the recommendation of
the Parks and Recreation Board, as stated; to
authorize the execution of the contract with the
consultant, with City Manager McCarty, Mayor Pro
Tem Farmer, and Mark Thornton, Director of Parks
and Recreation, to work out the details of the
contract; and to authorize the use of the funds
established for this project. The motion carried.
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ALLEN CITY COUNCIL
June 20, 1985
Page 9
At this time, Mayor Rodenbaugh recessed the regular
session of the Allen City Council at 8:30 p.m. The
meeting reconvened at 9:02 p.m.
Review and Consider Approval of
a Facilities Agreement Concerning
the Proposed Rowlett Creek Sewer
Line
(Agenda Item X)
Ernie Hoback, Director of Public Works, presented to
and spoke before the Council on the facilities agreement
concerning the proposed Rowlett Creek Sewer Line.
City Manager Jon McCarty advised the Council of the
update of the obtaining of the easements necessary to
construct this sewer line. Mr. McCarty advised that he,
Bob Harper, Jeff Hurt, Don Tipton, and Steve Kanoff, had
again met with the property owners in the area of the
sewer line and had reached an agreenent with the attorneys
representing Mr. Frances Williams and hopefully Mrs. McDermott.
Mr. McCarty stated that there were still two property owners
that he still needed to met with to try and neqotiate for the
sewer easements.
The Council discussed with the City Manager the
status of those negotiations and whether he felt like
they could be accomplished.
City Manager McCarty then pointed out some minor
changes that needed to be made to the facilities agreement.
The Council discussed various sections of the facilities
agreement, beinq Section 1.03 regarding the payment bond and
performance bond and when it will be in effect and the one
year maintenance bond and when it will be in effect and if
the time that these are in effect needs to be stated in the
agreement or just taken for granted.
After discussion, the wordinq shall be chanqed in the
agreement to read, "A one year maintenance bond naming the
City as beneficiary shall be required upon completion of con-
struction and acceptance by the city."
The Council then discussed Section 2.04(C) and what was
meant by that paragraph; and Section 1.09 regarding the limit-
ation on the amount of attorney's fees that will be paid.
The Council discussed again with the City Manager the
obtaining of the sewer line easements and if he felt they
could be obtained by negotiations rather than by condemnation.
A deadline date was also discussed by the Council if no nego-
tiations could be reached with the last two property owners.
Based upon comments made by the City Manager earlier in the
discussion, it was concluded that the City Manager would bring
back a recommendation to the Council at the regular meeting
scheduled for July 18th.
The Council continued discussion on the contents of the
facilities aqreement, with a correction needed on page 6 in
Section 5.05 which should read, pursuant to 1.03",
rather than 1.05.
At this time, Mr. Hoback reviewed with the Council the
exhibits that go with the facilities agreement since they had
not been distributed to the Council.
ALLEN CITY COUNCIL
June 20, 1985 Page 10
Review and Consider Approval of
a Facilities Agreement Concerning
the Proposed Rowlett Creek Sewer
Line Between the City of Allen
and the Allen Sewer Associates &
Partners (cont'd) (Agenda Item X)
IC]
MOTION: Upon a motion made by Councilman Koch and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0
to approve the Facilities Agreement for the proposed
Rowlett Creek Sewer Line between the City of Allen
and the Allen Sewer Associates & Partners, with the
corrections as noted; and that the City Council
recognizes some minor changes in the Facilities
Agreement might be necessary to accommodate the
language of the easements. The motion carried.
Mayor Pro Tem Farmer asked how much the total cost of
the line was estimated to be at this time.
Bob Harper, representing Willard Baker, advised the
Council that the total cost was estimated to be $2,925,000
and that bids had been received on the project and they
were ready to award the contract and start on the project.
He requested that action on obtaining the easements be
considered by the Council.
The Council discussed with Mr. Harper if there was a
deadline on the amount of time before the bid can be awarded
for the construction of the sewer line once the bids have
been received. Mr. Harper advised he felt it was a 90 day
process.
Approval of the Water and
Sewer Distribution System
Analysis Prepared by
Graham Associates, Inc. (Agenda Item XI)
Ernie Hoback, Director of Public Works, spoke before
the Council on the approval of the Water Distribution System
Analysis and the Wastewater Collection System Analysis that
he had distributed to the Council at the regular meeting held
on June 6, 1985.
Mr. Hoback advised of a correction that would be made
on page 20 of the water plan to eliminate the section
referring to a 6" water line, when the city requires an 8"
water line in residential areas.
Mr. Hoback advised that Conrad Callicoatte, with
Graham Associates, Inc., was present to answer any questions
the Council may have on the plan.
Mr. Hoback advised that the city staff's recommendation
was that the City Council approve and adopt the Water
Distribution System Analysis and the Wastewater Collection
System Analysis, with the correciton as noted.
MOTION: Upon a motion made by Councilman McClure and
seconded by Councilman Womack, the Council
voted 7 - 0 to approve and adopt the Water
Distribution System Analysis and the Wastewater
Collection System Analysis as prepared by Graham
Associate, Inc., in accordance with the recom-
mendation of the city staff, as stated. The
motion carried.
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ALLEN CITY COUNCIL
June 20, 1985
Page 11
Review Specifications and
Authorize Bids on the Main
Street 8" Water Line (Agenda Item XII)
Ernie Hoback, Director of Public Works, spoke before
the Council on the plans for the installation of an 8"
water line on the Main Street project, Phase I, before
the construction of the roadway begins.
Mr. Hoback explained that the new 8" water line would
replace an old 6" cast iron line that was installed in the
late 1940's. He stated that the installation of the water line
would be completed around September 1st before the construction
on the roadway began.
Mr. Hoback reviewed the location of the placement of
the water line and advised of the areas where the construction
would take place. He stated that the traffic would not be
rerouted on Main Street, but flagmen would be used to direct
the traffic while the construction on the water line was being
done.
Mr. Hoback advised that Conrad Callicoatte, with Graham
Associates, Inc., the city's engineers, was present to answer
questions.
The Council discussed with Mr. Callicoatte the estimated
cost of the construction of the line being $65,000 and that
he had indicated that it might be a low estimate.
Mr. Callicoatte then reviewed the engineering plans and
explained the criteria for the location of the line by the
State Highway Department since Main Street was a Farm to
Market roadway. Mr. Callicoatte advised the Council that if
the criteria of the State Highway Department was used the
water line would have to be located under the sidewalks of
the businesses on Main Street. Mr. Callicoatte then advised
that there was an alternative, that being that the city would
accept the maintenance of Main Street and the State Highway
Department would accept the maintenance of F.M. 2170 as it will
be routed on McDermott. If this does occur, then the State
Highway Department would not have to stipulate where the water
line will be located.
The Council discussed with Mr. Callicoatte the exact
amount of street that the city would take over from the state
and maintain. Mr. Callicoatte pointed out he felt it would
be Allen Drive to Main Street and Main Street down to its
intersection with Dogwood. If the city took over the mainten-
ance, it would include any street repairs, signalization, etc.
Mr. Callicoatte pointed out to the Council that this
same type of problem will occur with the installation of the
24" water line on McDermott, from U.S. 75 to the curve into
Allen Drive, which is not a part of Phase I construction. He
added that the city might also want to maintain that portion
of the roadway in order that the city does not have to meet
the State Highway Department's criteria for placement of the
line.
Mr. Hoback advised that it was the city staff's recom-
mendation that the Council approve the specifications and
authorize the receipt of bids for the Main Street 8" Water
Line.
icy
ALLEN CITY COUNCIL
June 20, 1985
Page 12
Review Specifications and
Authorize Bids on the Main
Street 8" Water Line (cont'd) (Agenda Item XII)
MOTION: Upon a motion made by Councilman Wolfe and
seconded by Councilman Koch, the Council voted
7 - 0 to approve the specifications and authorize
the receipt of bids for the Main Street 8" Water
Line in accordance with the recommendation of the
city staff, as stated, and also subject to the
positive outcome of the Bond Election to be held
on Saturday, June 22, 1985, on the streets proposition;
and that the city staff start the process for taking
over from the state the maintenance of the specified
area of Main Street. That specified area being
Allen Drive to Main Street and down Main Street to
the intersection of Dogwood. The motion carried.
Review Bids and Authorize
Purchase of the Backhoe Trailer
for the Water and Sewer Depart-
ment (Agenda Item XIII)
Ernie Hoback, Director of Public Works, spoke before the
Council on the solicitation of bids, the receipt of bids, the
bid opening held on June 10th, and the tabulation of the bid
results for a backhoe trailer for the Water and Sewer Depart-
ment.
The bids received were as follows:
WN
Aardvark Trailer Mfg. $ 5,400.00
Mick-Mcaffee $ 5,495.00
Mahanay International $ 5,550.00
A-1 Trailer Mfg. Co. $ 5,689.00
Clifton Metal Prod. Inc. $ 7,950.00
Mr. Hoback advised that the city staff recommendation
was to award the bid to the low bidder, being Aardvark
Trailer Manufacturer in the amount of $5,400.00 for the
backhoe trailer for the Water and Sewer Department.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Womack, the Council voted
7 - 0 to award the bid to the low bidder, being
Aardvark Trailer Manufacturer in the amount of
$5,400.00 for the backhoe trailer for the Water
and Sewer Department in accordance with the
recommendation of the city staff, as stated.
The motion carried.
Review Staff Report on Housing,
Population, and Employment
Projections (Agenda Item XIV)
Bill Petty Director of Community Development, spoke
before the Council on a report prepared by the City of Allen
working with the Texas Highway Department which contained
information on the existing and projected employment, housing
and population to the year 2000.
Mr. Petty reviewed the report with the Council and out-
lined the methodology used in the preparation of the report.
This item was received as a matter of information. There
was no action taken on this item.
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ALLEN CITY COUNCIL
June 20, 1985
Page 13
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Meeting with Representatives of the
State Department of Highways and
Public Transportation (Agenda Item XV -A)
City Manager Jon McCarty advised the Council of the
city's meeting with Robert Yielding of the State Department
of Highways and Public Transportation and the response to
the city's presentation and request for participation in
various street projects. He stated that several useful
suggestions were made to improve the presentation.
Mr. McCarty then referenced the letter from the State
Department of Highways and Public Transportation regarding
the city's appearance scheduled for Thursday, July 25, 1985.
Mr. McCarty advised that the delegation that should plan
to go to Austin for this presentation were members of the
City Council, perhaps the state representative and members
of the Chamber of Commerce.
The Council discussed who would be able to go on this
trip to Austin and making contact with the state representa-
tive to see if he can attend.
This item was received as a matter of information.
There was no action taken on this item.
July 4th Regular Meeting
Holiday Schedule (Agenda Item XV -B)
City Manager Jon McCarty advised that the next regular
meeting of the Allen City Council would fall on Thursday,
July 4th. He stated that the City Charter required that
the meeting be held, however, if there was not a quorum
of the Council present for the meeting then no business
could be conducted.
The Council discussed the next meeting and it was
concluded that the meeting be posted, however, the agenda
should be such that no major items should be considered
as there probably would not be a quorum of the Council
present.
This item was received as a matter of information.
There was no action taken on this item.
Filing of Contributions
and Expenditure Statements (Agenda Item XV -C)
City Secretary Marty Hendrix advised the City Council
that it was necessary that all of the Council file a
contributions and expenditures statement by July 15th
in order to meet the annual filing requirement of Chapter
14 of the Texas Election Law. Ms. Hendrix advised that
each Council Member had been provided with the appropriate
forms to be filled out and returned to her office.
This item was received as a matter of information.
There was no action taken on this item.
General Discussion
City Manager Jon McCarty advised the Council of the
upcoming meeting of the Collin County Public Officials
Association to be held on Wednesday, June26, 1985, and
asked if any of the members of the Council would be
attending. All of the Council indicated that they
would be able to attend this meeting.
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ALLEN CITY COUNCIL
June 20, 1985
General Discussion (cont'd)
Page 14
Councilman Pendleton advised the Council of an
organization called the National League of Cities and
asked the Council if they would be interested in joining
this organization. Councilman Pendleton pointed out
the benefits of joining the organization and passed
around the information regarding it to the Council.
The Council discussed the cost for joining the
organization, the benefits, who were some of the cities
that were members, and what the City Manager felt about
this organization.
Since it was budget preparation time, the City
Secretary stated that she would put together some
information on the National League of Cities and
provide that information in the budget process for
the Council's consideration.
Adjournment
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Womack, the Council voted
7 - 0 to adjourn the regular session of the
Allen City Council at 10:45 p.m. on Thursday,
June 20, 1985. The motion carried.
These minutes approved on the 18th day of July ,
1985.
M LQ�t,'VkL�
Marty Hendrix, lu
TY SECRETARY