Min - City Council - 1985 - 07/09 - CalledALLEN CITY COUNCIL
Called - Special Workshop Session
FY 1985 - 86 Budget
July 9, 1985
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Jim Wolfe
Jim Pendleton
Gary Koch
Absent:
Rex Womack
City Staff
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Charlotte Smith, Finance Director
loa
The called - special workshop session of the Allen City
Council on the FY 1985 - 86 Budget was called to order by
Mayor Rodenbaugh at 7:40 p.m, on Tuesday, July 9, 1985, in
the Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
City Manager Jon McCarty distributed to the Council a bound
copy of preliminary budget information for the fiscal year 1985 -
86. This booklet contained the First Year Bond Budget for the
1985 Bond Program, the Capital Improvement Program/Bond Program
Summary by Year for the next five years, the Capital Improve-
ment 5 -Year Summary Sheets with project descriptions, the 1985 -
86 Budget - Key Issues, the 1984 - 85 Budgeted Revenues Compared
to 1984 - 85 Estimated Revenues for the General Fund, the 1984 -
85 Budgeted Revenues Compared to the 1984 - 85 Estimated Revenues
for the Water and Sewer Fund, the 1985 - 86 Projected Revenues
Compared to 1984 - 85 Budgeted Revenues for the General Fund,
the 1985 - 86 Projected Revenues Compared to 1984 -85 Budgeted
Revenues for the Water and Sewer Fund, the 1985 - 86 Projected
Revenues Compared to the 1984 - 85 Estimated Revenues for the
General Fund, the 1985 - 86 Projected Revenues Compared to 1984 -
85 Estimated Revenues for the Water and Sewer Fund, the 1985 - 86
Estimated Expenditures Compared to 1984 - 85 Budgeted Expenditures,
the 1985 - 86 Projected Budget Summary for each department, the
1985 - 86 Projected Expenditures Compared to 1984 - 85 Budgeted
Expenditures for each department, the 1985 - 86 Projected Expen-
ditures Compared to 1984 - 85 Estimated Expenditures, the Tax
Rate Distribution for the next fiscal year and the last five
years, debt service requirements for 1985 - 86, the status of
bonds, and the five-year projections for personnel and capital
items for each department.
City Manager McCarty provided the Council with background
information on the requirements of state law and the city charter
for the preparation of the city's budget and presentation to the
Council.
loa
ALLEN CITY COUNCIL
July 9, 1985 Page 2
Using overhead transparencies, Mr. McCarty reviewed the
information contained in the budget booklet in detail with the
Council, beginning with the First Year Bond Budget of the 1985
Capital Improvement Program. He explained the work proposed for
each proposition and advised of the money amounts to be sold
in the first bond sale for general obligation bonds and water
and sewer revenue bonds.
During his presentation, Mr. McCarty advised the Council
�! of the information contained in the Bond Buyer's Index, the
current interest rates on bonds and some information on recent
bond sales by other municipalities.
The Council discussed the work on the municipal complex
site for the library and police and courts building, making
contact with the adjacent commercial property owner to see
if they would consider joining in with the city in the pre-
liminary site preparation work in order to save initial
development costs, the need to purchase the amount of park
land proposed at this time, the various street projects and
the funds to be obtained from the county and state, the need
to turn dirt in the first year of the bond sale in order to
show work in progress, the status of the street overlay
program and how far it is currently funded since there are
no bond funds set aside for it in the first year, and the
need for city staff to check into the number of existing
alleyways that are presently dirt or rock, identify all of
them and make plans in the budget to try and pave them with-
out causing a major depletion in the street bond funds.
The Council discussed the use of the agriculture exemption
on vacant land, the increase in assessed property values by
the appraisal district and the projected increases in revenue
that the city will receive, the use of interest earned funds
in passed years in the general operating fund, the projected
figures for interest earned, if interest earned by each pro-
position has to be used for debt service of that particular
proposition, the need to establish the new proposed department
and the placement of the street maintenance function under
that department, and changes in the functions of the Community
Development Department.
Mr. McCarty then reviewed the remaining materials in
the budget booklet on the various revenues, expenditures,
debt service schedule, tax rate distribution, status of bonds,
etc.
The Council briefly discussed the page showing the tax
rate distribution and what the figures represented.
(G3
Mayor Rodenbaugh recessed the called - special workshop
session at 8:27 p.m. The meeting reconvened at 8:37 p.m.
City Manager McCarty reviewed with the Council and
explained the key issues of the FY 1985 - 86 Budget. Those
items were the additional debt service requirement, what the
expected raise in the tax rate might be, the need to place
the interest earned from idle funds into a cash reserve to
satisfy dettservice requirements, implementation of key
elements of the audit management letter, reorganization of
departments and new functions, additional personnel proposed,
emphasis on the pay plan, the need to raise the water and sewer
rates and the developer impact fees, the repayment of sales
tax money from water and sewer fund on Belz Water Line, the
consultant selection and construction management process for
the various bond programs, and computerization study of
future needs for the city.
The Council discussed the use of the agriculture exemption
on vacant land, the increase in assessed property values by
the appraisal district and the projected increases in revenue
that the city will receive, the use of interest earned funds
in passed years in the general operating fund, the projected
figures for interest earned, if interest earned by each pro-
position has to be used for debt service of that particular
proposition, the need to establish the new proposed department
and the placement of the street maintenance function under
that department, and changes in the functions of the Community
Development Department.
Mr. McCarty then reviewed the remaining materials in
the budget booklet on the various revenues, expenditures,
debt service schedule, tax rate distribution, status of bonds,
etc.
The Council briefly discussed the page showing the tax
rate distribution and what the figures represented.
(G3
ALLEN CITY COUNCIL
July 9, 1985
Page 3
The called - special workshop session on the PY 1985 - 86
Budget was adjourned by Mayor Rodenbaugh at 10:14 p.m, on
Tuesday, July 9, 1985.
These minutes approved on the 1st day of August
1985.
Q
Donald P. Rodenbaugh, MAYOR
Y SECRE �. -4
Marty Hendrix, TY SECRETARY 1
I(PV