Min - City Council - 1985 - 08/01 - RegularALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 1, 1985
Present:
Joe Farmer, Mayor Pro Tem
Council Members:
Jim McClure
Jim Wolfe
Jim Pendleton
Gary Koch
Absent:
Donald P. Rodenbaugh, Mayor
Rex Womack
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Pro Tem Farmer on Thursday, August 1, 1985,
at 7:38 p.m., in the Council Chambers of the Allen Municipal
Annex, One Butler Circle, Allen, Texas.
Mayor Pro Tem Farmer pointed out to the Council and
individuals present at the meeting that an emergency item
had been placed on the agenda and appropriate notice had
be posted.
CONSENT AGENDA
(Agenda Item II)
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Koch, the Council voted 5 - 0 to
approve and adopt all items on the Consent Agenda
as recommended and as follows:
A. Approval of City Council Minutes of July 9, 1985 -
Budget Workshop Session.
B. Approval of City Council Minutes of July 18, 1985 -
Regular Session.
C. Approval of City Council Minutes of July 23, 1985 -
Called - Special Workshop Session.
D. Authorization to city staff to pay bills associated
with the 1979 - 1982 Capital Improvement Program as
follows:
There were no bills to be paid at this time.
E. Set August 22, 1985 as a Called - Special Meeting
and Public Hearing on the FY 1985 - 86 Budget and
Revenue Sharing Budget.
F. City of Allen - Breakdown of Tax Collections -
July 12, 1985
The motion carried.
End of Consent
18!
ALLEN CITY COUNCIL
August 1, 1985 Page 2
Ordinance No. 623-8-85: An Ordinance
Bill Petty, Director of Community Development, spoke before
of the City of Allen, Texas, Declaring
the Council on the routing of traffic from Main Street while
the Necessity For and Ordering the
the street is under construction using the proposed Alternative II
Paving and Improvement of a Portion of
and he advised of the time frame for the completion of the con-
F.M. 2170, Further Described as Being
struction work.
Portions of McDermott Drive, Allen Drive,
Using a large map of Main Street, Mr. Petty reviewed the
and Main Street, Said Portions Being
preferred routing shown as Alternative II on the map and
Hereinafter Described and in the City of
advised of the relocation of parking for the businesses located
Allen, Collin County, Texas; Approving
on Main Street while construction is in progress. Mr. Petty
the Plans and Specifications for Such
advised that the original start date for the construction had
Work, Authorizing the City Manager to
been proposed to be September 1st, but had now been changed
Advertise for Bids, and Directing the
to October 1st due to the need by the utility companies to
Preparation of Estimates, Invoking the
move the electrical, gas and telephone lines in that area.
Procedure Provided by Article 1105b,
Mr. Petty distributed letters from the utility companies to
V.C.S.; Determining That a Part of the
the Council which advised of their intent to relocate the lines.
Costs Shall be Borne By the Abutting
Mr. Petty also advised that correspondence had been received
Properties and the Owners Thereof;
from the State Department of Highways and Public Transportation
Providing for the Assessment of the
regarding the city being able to maintain that portion of Main
Portion of the Costs to Be Borne by
Street.
Property Owners, and for the Fixing
of a Lien to Secure Payment of Such
Assessments; Stating the Time and
Manner Proposed for Payment of All Such
Costs; Authorizing the City Secretary
to Cause a Notice of the Adoption of
the Ordinance to be Filed in the Land
Records of Collin County, Texas; and
Providing for an Effective Date.
(Agenda Item III -A)
and
Authorize a Contract for Real Estate
Enhancement Study for Abutting Properties
(Agenda Item III -B)
and
Approval of Specifications and Authorize
Bidding on Structures within the Main
Street Right -of -Way
(Agenda item III -C)
City Manager Jon McCarty advised the City Council of the
meeting held with property owners and tenants located along
Main Street in the Phase I portion of construction that was
held at the Allen Municipal Annex on July 2, 1985. Mr. McCarty
advised that the Council Members of the Main Street Study Com-
mittee were also at that meeting. He stated that at that
meeting the construction of Main Street was explained as well
as the options available to the city as to the routing of the
traffic during construction and the start time for construction.
Bill Petty, Director of Community Development, spoke before
the Council on the routing of traffic from Main Street while
the street is under construction using the proposed Alternative II
and he advised of the time frame for the completion of the con-
struction work.
Using a large map of Main Street, Mr. Petty reviewed the
preferred routing shown as Alternative II on the map and
advised of the relocation of parking for the businesses located
on Main Street while construction is in progress. Mr. Petty
advised that the original start date for the construction had
been proposed to be September 1st, but had now been changed
to October 1st due to the need by the utility companies to
move the electrical, gas and telephone lines in that area.
Mr. Petty distributed letters from the utility companies to
the Council which advised of their intent to relocate the lines.
Mr. Petty also advised that correspondence had been received
from the State Department of Highways and Public Transportation
regarding the city being able to maintain that portion of Main
Street.
ALLEN CITY COUNCIL
August 1, 1985
Ordinance No. 623-8-85 (cont'd)
and
Authorize a Contract for Real
Estate Enhancement Study for
Abutting Properties (cont'd)
and
Approval of Specifications and
Authorize Bidding on Structures
Within the Main Street Right -
of -Way (cont'd)
Page 3
(Agenda Item III -A)
(Agenda Item III -B)
(Agenda Item III -C)
Councilman Wolfe advised the Council of the results of
the meeting of the Council Subcommittee established as the
Main Street Study Committee, which consisted of Councilman
Wolfe, Mayor Rodenbaugh, and Councilman Womack. Mr. Wolfe
advised that after hearing the comments at the public meeting
with the property owners and tenants, the recommendation of
the subcommittee was that Alternative II be selected as the
proposed method for routing traffic during the Main Street
construction of Phase I and that the subcommittee recommended
the completion of the construction work all at one time.
He added that he had also contacted the members and had
gotten a consensus that indicated the start date should be
as soon as possible.
193
The Council discussed the number of property owners
and tenants along Main Street that had attended the meeting.
Linda Shank, property owner of the Gingerbread House
located on Main Street, requested to speak before the Council
on statements that had been made at the July 2nd meeting
and her interpretation of what was concluded at that meeting
and for a clarification of the proposed start date for con-
struction.
Mayor Pro Tem Farmer advised Ms. Shank that the proposed
start date was October 1, 1985.
Ms. Shank spoke before the Council on delaying the start
date for construction since the months of October, November,
and December are very busy months for businesses along Main
Street and that customers will be inconvenienced by the
construction at that time.
Bill Petty, Director of Community Development, spoke
before the Council on the definite need to start construction
on Main Street as soon as possible particularly in the area
of the "S" curve since that is the most dangerous intersection
in the city and in order to stay within the five year con-
struction period for completion of the Main Street project.
Conrad Callicoatte, with Graham Associates, Inc., the
city's engineer, spoke before the Council on the first area
to be placed under construction, and advised of the con-
struction of the 8" water line being the first dirt that
will be turned on this project.
City Manager Jon McCarty advised the Council that it
was the city staff's recommendation that the city proceed
with this construction project as soon as possible due to
financial reasons, safety reasons, and the convenience of
travel that it will provide to the citizens of Allen.
193
ALLEN CITY COUNCIL
August 1, 1985
Ordinance No. 623-8-85 (cont'd)
and
Authorize a Contract for Real
Estate Enhancement Study for
Abutting Properties (cont'd)
and
Approval of Specifications and
Authorize Bidding on Structures
Within the Main Street Right -of -
Way (cont'd)
Page 4
(Agenda Item III -A)
(Agenda Item III -B)
(Agenda Item III -C)
There was discussion by the Council on the most appropriate
time that construction on this roadway can begin and if there
would be a time period that would not inconvenience anyone.
Ernest St. George, also a property owner of the Ginger-
bread House located on Main Street, spoke before the Council
on the need to delay the construction until a later time and
also asked what would happen to the routing of the Christmas
Parade and if repairs were going to be made to Belmont before
the Main Street construction began.
The Council continued discussion on the time frame for
beginning the construction of Main Street.
Mayor Pro Tem Farmer pointed out to the Council that
action was needed on the appropriate routing of traffic while
Main Street is under construction; the time frame for beginning
the Main Street construction; proposed ordinance on project
and assessment; to authorize the contract for real estate
enhancement study for abutting properties and to approve the
specifications and authorize the receipt of bids for the
structures located within the Main Street right-of-way.
The city staff recommendations were that the proposed
Alternative II route be used for routing traffic during
Phase I of construction of Main Street; that the start date
for this project be October 1, 1985; that the proposed
ordinance be adopted and that the City Secretary be directed
to file a Notice of Enactment with the Collin County Clerk's
Office; that the Council authorize the city staff to enter
into a contract for a real estate enhancement study with
Evaluation Associates (James W. Cullar, Jr., SRA, RM) in the
amount of $28,000 for properties abutting the Main Street
project; and that the Council approve the specifications
and authorize the receipt of bids on structures located
within the Main Street right-of-way for purposes of purchase
and removal.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pendleton, the Council voted four (4)
for and one (1) opposed, with Councilman Koch casting
the negative vote, to approve the use of traffic
routing as shown in Alternative II for Phase I
construction of Main Street; to approve the October 1,
1985 date as a start date on the Phase I construction
of Main Street; to adopt Ordinance No. 623-8-85, as
captioned previously, and to direct that the City
Secretary file a Notice of Enactment with the Collin
County Clerk's Office; to authorize the city staff
to enter into a letter contract for a real estate
enhancement study with Evaluation Associates (James W.
Cullar, Jr., SRA, RM) in the amount of $28,000 for
properties abutting the Main Street project; and to
approve the specifications and authorize the receipt
of bids on the structures located within the Main
Street right-of-way for purposes of purchase and
removal, in accordance with the city staff's recom-
mendations, as stated. The motion carried.
18¢
ALLEN CITY COUNCIL
August 1, 1985
Page 5
At this time Mayor Pro Tem Farmer recognized visitors
in the audience.
Resolution No. 624-8-85(R): A
Resolution of the City Council
of the City of Allen, Collin
County, Texas, Authorizing the
Submission of an Application
to the Texas Department of
Highways and Public Transportation;
Allocating City Funds for Its
Participation and Designating the
City Manager to Act in Behalf of
the City of Allen in Applying for
and Securing These Funds (Agenda Item IV)
Richard Carroll, Chief of Police, spoke before the Council
/is'
on the proposed resolution authorizing the submission of an
application to the Texas Department of Highways and Public
Transportation for additional funds for the continuance of
the S.T.E.P. Grant Program in the City of Allen.
Chief Carroll provided the Council with a brief background
of the S.T.E.P. Grant Program in Allen and advised of the
success of it and of the small amount of complaints that he
had personally received on the program from citizens. He
distributed to the Council a brochure on the program.
Council discussed with Chief Carroll one incident a
Council Member had seen where the police officer had pulled
onto U.S. 75 in an unsafe manner to pursue a violator.
Chief Carroll advised the Council of the proposed budget
for this program for FY 85 - 86 which is $33,922.00.
Chief Carroll advised the Council that it was the city
staff's recommendation that the Council approve and adopt
the proposed resolution which authorizes the City Manager
to act on behalf of the city in the execution of this
application and contract for the S.T.E.P. Grant.
The Council briefly discussed with Chief Carroll how
long this program would be supported by federal funds.
MOTION: Upon a motion made by Councilman McClure and
seconded by Councilman Koch, the Council voted
5 - 0 to approve and adopt Resolution No. 624-8-85(R),
as captioned above, in accordance with the city
staff's recommendation. The motion carried.
Authorize an Agreement with the
NCTCOG for Technical Assistance
Services (Agenda Item V)
City Manager Jon McCarty spoke before the Council on
the proposed agreement with the North Central Texas Council
of Governments (NCTCOG) for their technical assistance
services to do a computer study for the city in order to
determine existing and future needs as well as training.
Mr. McCarty advised the Council that it was the city
staff's recommendation that the Council authorize the
execution of the letter agreement between the City of
Allen and the North Central Texas Council of Governments
for the technical services agreement, with the budgeted
amount for services not to exceed $10,000.
The Council discussed with city staff if they could
be keptabreast of the work being done by NCTCOG as the
work is in progress in the form of written reports.
/is'
ALLEN CITY COUNCIL
August 1, 1985
Page 6
These minutes approved on the igth day of
1985.
Authorize an Agreement with
the NCTCOG for Technical
Assistance Services (cont'd) (Agenda Item V)
MAYOR
MOTION: Upon a motion made by Councilman Pendleton and seconded
TEM
by Councilman Wolfe, the Council voted 5 - 0 to
authorize the city staff to enter into an agreement
with NCTCOG for technical assistance services for
`
(v
a computer study, in accordance with the recommendation
of the city staff, as stated. The motion carried.
Acknowledge Receipt of the
FY 1985 - 86 Budget (Agenda Item VI -A)
Mayor Pro Tem Farmer polled the members of the Council
to verify that all of them had received their copies of the
FY 1985 - 86 budget documents and they all indicated that they
had received them.
This item was received as a matter of information. There
was no action taken on this item.
Items of Interest to the Council (Agenda Item VI -B)
There were no items of interest discussed by the Council
at this time.
Adjournment
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Wolfe, the Council voted 5 - 0 to
adjourn the regular session of the Allen City Council
into Executive Session at 8:30 p.m. on Thursday,
August 1, 1985. The motion carried.
Executive Session
In accordance with Article 6252-17, V.A.T.C.S. (Open
Meetings Law), Section 2(e), the Allen City Council convened
into Executive Session at 8:40 p.m. on Thursday, August 1,
1985, in order to discuss matters pertaining to litigation.
The Executive Session was adjourned at 8:50 p.m. on
Thursday, August 1, 1985.
These minutes approved on the igth day of
1985.
Marty Hendrrx, ITY SECRETARY
1Z
e�Farmer
MAYOR
PRO
TEM
Marty Hendrrx, ITY SECRETARY
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