Min - City Council - 2016 - 12/13 - Regular1
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obenneyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff:
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2016
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
' Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:31 p.m. on Tuesday, December 13, 2016, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
Discussion Regarding Potential Interlocal Agreement with Collin College for Public Safety
Training Facility.
2. Committee Updates from City Council Liaisons.
Questions on Current Agenda.
The Workshop Session recessed to the Regular Meeting at 7:02 p.m.
Call to Order and Announce a Quorum is Present
' With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p.m. on Tuesday, December 13, 2016, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alleeiance
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2016 PAGE 2
' Public Recognition
1. Citizen's Comments.
Hongdi Grace Chen, 1710 Clear Springs Drive, Allen, Texas, requested additional Chinese language
books and Chinese story times be added at the Allen Public Library.
2. Recognition of the Texas Amateur Athletic Federation (TAAF) Male and Female Athletes of the
Year.
• Texas Amateur Athletic Federation Female Athlete of the Year — Sarah Ahmadi
• Texas Amateur Athletic Federation Male Athlete of the Year— Cameron Corhen
3. Presentation of a Proclamation by the Office of the Mayor.
• Presentation of a Proclamation to Ken Geest, Executive Director of the Allen Sports Association
Proclaiming December 2016 as Allen Sports Association Month."
4. Recognition of the Purchasing Division for Receipt of the 2016 Achievement of Excellence in
Procurement Award.
' MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda
as follows:
5. Approve Minutes of the November 22, 2016, Regular City Council Meeting.
6. Adopt a Resolution Authorizing the City Manager to Enter into an Interlocal Agreement Between
the City of Allen and Town of Fairview Concerning the Improvements to the Intersection of
Greenville Avenue and Stacy Road.
RESOLUTION NO. 3443-12-16(R): ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND THE
TOWN OF FAIRVIEW, TEXAS, RELATING TO ENGINEERING AND CONSTRUCTION OF
GREENVILLE AVENUE AND STACY ROAD INTERSECTION IMPROVEMENTS;
AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE; AND PROVIDING
AN EFFECTIVE DATE.
7. Adopt a Resolution Authorizing the City Manager Enter into an Interlocal Agreement Between
the City of Allen and the Town of Fairview for the Purpose of Fairview Fire Department to
Observe, Participate and Gain Experience in Allen's Fire Prevention Operations.
RESOLUTION NO. 3444-12-16-(R): A RESOLUTION OF THE CITY COUNCIL OF THE CTFY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING AN INTERLOCAL COOPERATION
AGREEMENT BETWEEN THE CITY OF ALLEN AND TOWN OF FAIRVIEW FOR
OBSERVATION OF FIRE PRESENTION ACTIVITIES; AND PROVIDING FOR AN EFFECTIVE
DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2016
PAGE 3
8. Authorize the City Manager to Amend a Professional Services Agreement with Scott, Douglass
and McConnico, LLP for Legal Representation in Matters Involving a Transmission Line and
Substation Project Proposed by Brazos Electric Cooperative, Inc. in Public Utility Commission
of Texas Docket Number 46429.
9. Authorize the City Manager to Negotiate and Execute the Purchase of a Hosted Recreation
Software System and Conversion Hardware for the Parks and Recreation Department with
Active Network, LLC, for an Amount of $71,165, with Five (5) Optional One -Year Renewals.
10. Authorize the City Manager to Purchase Ten (10) New Servers from CDW-G through the State
of Texas Department of Information Resources (DIR) Purchasing Program for an Amount of
$83,024.71.
11. Authorize the City Manager to Execute a Contract with Trane U.S., Inc., for HVAC Preventative
Maintenance and Service for the Allen Event Center Through the Texas Buyboard Local
Government Purchasing Cooperative for an Amount of $83,275 with Three (3) Optional One -
Year Renewals.
12. Authorize the City Manager to Execute a One -Year Contract with AC Printing, LLC, Logan
Graphics, and Marfield, Inc. for Printing Services for a Total Annual Amount of $105,000 with
Two (2) Optional One -Year Renewals.
' 13. Authorize the City Manager to Purchase Three (3) HD Cameras from Daktronics Through the
Texas Buyboard Local Government Purchasing Cooperative for the Allen Event Center for an
Amount of $112,264.81.
14. Authorize the City Manager to Amend the Purchase of Law Enforcement Uniforms and
Equipment with Red the Uniform Tailor to an Amount of $110,000, and Award the Purchase of
Fire Department Uniforms with Red the Uniform Tailor in the Amount of 530,000 for a Total
Amount of $140,000.
15. Authorize the City Manager to Execute a Professional Services Agreement with Lee Engineering,
Inc., for Design of the 2017 Median Improvement Project in the Amount of $150,060.
16. Award Bid and Authorize the City Manager to Execute a One -Year Contract with Lattimore
Materials Corporation for Concrete Mix in the Amount of $200,000 with Two (2) Optional One -
Year Renewals.
17. Award Bid and Authorize the City Manager to Execute a One -Year Contract with LawnStar
Landscape and Blade Turners Maintenance for Mowing Services for Various City Properties for
a Total Annual Amount of $570,272 with Three (3) Optional One -Year Renewals.
18. Motion to Set Saturday, January 28, 2017, as the Date for the Strategic Planning Session with
City Council.
' The motion carried,
Regular A¢enda
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2016
PAGE
' 19. Conduct a Public Hearing and Adopt an Ordinance to Amend the Development Regulations and
Adopt a Concept Plan and Building Elevations for Lot 1, Block A, Allen Station Business Park
#3; Generally Located North of Exchange Parkway and East of Andrews Parkway. [WatchGuard
Video - Light Industrial]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3445-12-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY AMENDING THE DEVELOPMENT
REGULATIONS, ADOPTING A CONCEPT PLAN, AND ADOPTING BUILDING ELEVATIONS
FOR LOT 1, BLOCK A, ALLEN STATION BUSINESS PARK #3 (COMMONLY KNOWN AS 420
E. EXCHANGE PARKWAY), WHICH PROPERTY IS LOCATED IN AND SUBJECT TO THE
REGULATIONS OF PLANNED DEVELOPMENT NO. 58 FOR LIGHT INDUSTRIAL "LP;
PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
' MOTION: Upon a motion made by Countilmember Sedlacek and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 3445-12-16, as
previously captioned, amending the development regulations and adopt a concept plan and
building elevations for WatchGuard Video. The motion carred.
20. Consider all Matters Incident and Related to the Issuance and Sale of "Allen Economic
Development Corporation Sales Tax Revenue Refunding Bonds, Series 2017A", Including the
Adoption of a Resolution Approving the Resolution of the Corporation Authorizing the Issuance
of Such Bonds.
RESOLUTION NO. 3446-12-16(R): A RESOLUTION BY THE CITY COUNCIL OF THE CITY
OF ALLEN, TEXAS, RELATING TO THE "ALLEN ECONOMIC DEVELOPMENT
CORPORATION SALES TAX REVENUE REFUNDING BONDS, SERIES 20I7A7, INCLUDING
THE APPROVAL OF THE RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CORPORATION AUTHORIZING THE ISSUANCE OF SUCH BONDS; RESOLVING OTHER
MATTERS INCIDENT AND RELATED TO THE ISSUANCE OF SUCH BONDS; AND
APPROVING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Herald and a second by Mayor Pro Tem Caplinger,
the Council voted seven (7) for and none (0) opposed, to adopt Resolution No. 3446-12-16(R),
as previously captioned, approving the resolution of the Board of Directors of the corporation
authorizing the issuance of sales tax revenue refunding bonds, Series 2017A. The motion
carried.
' 21. Consider all Matters Incident and Related to the Issuance and Sale of "Allen Economic
Development Corporation Sales Tax Revenue Bonds, Taxable Series 201711", Including the
Adoption of a Resolution Approving the Resolution of the Board of Directors of the Corporation
Authorizing the Issuance of Such Bonds.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2016
PAGES
RESOLUTION NO. 3447-12-16(R): A RESOLUTION RELATING TO THE "ALLEN ECONOMIC
DEVELOPMENT CORPORATION SALES TAX REVENUE BONDS, TAXABLE SERIES 2017B"
APPROVING THE RESOLUTION OF THE ALLEN ECONOMIC DEVELOPMENT
CORPORATION AUTHORIZING THE ISSUANCE OF SUCH BONDS; RESOLVING OTHER
MATTERS INCIDENT AND RELATED TO THE ISSUANCE OF SUCH BONDS; AND
PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed, to adopt Resolution No.
3447-12-16(R), as previously captioned, approving the resolution of the Allen Economic
Development Corporation providing for the issuance of its Sales Tax Revenue Bonds, Taxable
Series 2017B, and resolving other matters incident and related to the issuance of the bonds.
The motion carried.
Other Business
22. Calendar.
• December 23 and 26 — City Hall Closed for Christmas Eve and Christmas Day Holidays
• December 27 —Council Meeting Canceled
• January 2, 2017 — City Hall Closed for New Year's Day Holiday
• January 10, 2017 —Next Regular Council Meeting
' 23. Items of Interest.
• Council congratulated Councilmember Herald on his daughter Katie's engagement.
• Council recognized Boy Scouts from Troop No. 1334 in attendance as requirement for eaming
merit badges.
• Council congratulated the Allen Eagles on an outstanding football season.
Executive Session
The Executive Session was not held.
Adjournment
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 7:50 p.m. on Tuesday, December 13, 2016. The motion carried.
Workshop Session Continued
Mayor Terrell reconvened the Workshop Session at 8:02 p.m. on Tuesday, December 13, 2016, in the Council
Conference Room of the Allen City Hall, 305 Century Parkway, Allen, Texas. The Allen City Council
continued discussion on the following agenda item:
' 1. Discussion Regarding Potential Interlocal Agreement with Collin College for Public Safety
Training Facility.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 13, 2016
PAGE 6
' With no further discussion, the Workshop Session of the Allen City Council was adjourned at 9:45 p.m. on
Tuesday, December 13, 2016.
These minutes approved on the 101h day of January 2017.
APPROVED:
zy�z;q
Stephen Terrell, MAYOR
ATTEST:
"helle /trg C, CI Y SECRETARY