Min - City Council - 1985 - 09/19 - RegularCITY OF ALLEN
ANNEXATION PUBLIC HEARING
SEPTEMBER 19, 1985
180.170 acres
Present:
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
In accordance with Article 970(a), V.A.T.C.S., the public
hearing was called to order by City Manager Jon McCarty at
1:00 p.m. on Thursday, September 19, 1985, in the Council
Chambers of the Allen Municipal Annex, One Butler Circle,
Allen, Texas.
City Manager Jon McCarty advised that the 180.170 acres
of land out of the Francis Dosser Survey, Abstract No. 280,
and the George Phillips Survey, Abstract No. 719, has been
requested to be annexed into the Allen city limits by
Bryan B. Bush, property owner.
City Manager McCarty reviewed the location of the property,
being north of Stacy Road, west of U.S. 75, including a portion
of Cottonwood Creek.
City Manager McCarty advised that the prepared service
plan for the 180.170 acres was available for public review.
City Manager McCarty opened the public hearing. With no
one wishing to speak either for or against this annexation
request, City Manager McCarty closed the public hearing.
The public hearing was adjourned at 1:10 p.m.
These minutes reviewed and approved on this the 19th
day of September , 1985.
III
ALLEN CITY COUNCIL
REGULAR SESSION
September 19, 1985
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jim McClure
Rex Womack
Jim Wolfe
Jim Pendleton
Absent:
Gary Koch
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, September 19,
1985, in the Council Chambers of the Allen Municipal Annex,
One Butler Circle, Allen, Texas.
Mayor Rodenbaugh adjourned the regular session of the
Allen City Council into Executive Session at 6:31 p.m.
Executive Session (Agenda Item II)
In accordance with Article 6252-17, V.A.T.C.S. (Open
Meetings Law), Section 2(g), the Allen City Council convened
into Executive Session at 6:32 p.m. on Thursday, September 19,
1985, in the Conference Room of the Allen Municipal Annex, One
Butler Circle, Allen, Texas, in order to discuss matters per-
taining to personnel.
The Executive Session was adjourned at 8:00 p.m.
Regular Session
The Allen City Council reconvened into regular session
at 8:02 p.m. on Thursday, September 19, 1985, in the Council
Chambers of the Allen Municipal Annex, One Butler Circle,
Allen, Texas.
Appointments to the Parks and
Recreation Board, Places No.
2, 4, 6; Board of Adjustment/
Sign Control Board, Places No.
t. 1, 3, and 5; City Health
(v Officer, and Joint Tax Office
Advisory Board (Agenda Item III)
Mayor Rodenbaugh advised that appointments to the following
places on the city's boards were to be considered by the City
Council, as well as to the position of City Health Officer
and two places on the Joint Tax Office Advisory Board:
Parks and Recreation Board
- Places No.
2,
4
and 6
Board of Adjustment/Sign
Control Board
- Places No.
1,
3,
and 5
X13
ALLEN CITY COUNCIL
September 19, 1985 Page 2
Appointments to the Parks and
Recreation Board, Places No.
2, 4, 6; Board of Adjustment/
Sign Control Board, Places No.
1, 3, and 5; City Health Officer,
and Joint Tax Office Advisory
Board (continued) (Agenda Item III)
Mayor Rodenbaugh opened the floor for nominations to
those subject places and positions.
Councilman Rex Womack nominated the following individuals:
Parks & Recreation Board Term Expires:
Place No. 2 - Donald Proeschel 9-30-87
Place No. 4 - Mickey Christakos 9-30-87
Place No. 6 - Helen Johnson 9-30-86
Board of Adjustment/Sign Control Board
Place No. 1 - Rick Alexander 9-30-87
Place No. 3 - John Cahill 9-30-87
Place No. 5 - Harold Biggs 9-30-87
Board of Adjustment
Alternate No. 1 - Carolyn Latimer 9-30-86
Alternate No. 2 - Galen Clay 9-30-86
City Health Officer
Dr. Anthony Vita 9-30-86
Joint Tax Office Advisory Board
Councilman Jim McClure 9-30-85
Councilman Jim Wolfe 9-30-85
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Mayor Pro Tem Farmer, the Council voted 6 - 0
that the nominations cease and that the individuals
be appointed by acclamation. The motion carried.
CONSENT AGENDA (Agenda Item IV)
MOTION: Upon a motion made by Councilman Pendleton and seconded
by Councilman McClure, the Council voted 6 - 0 to
approve and adopt all items on the Consent Agenda as
recommended and as follows:
A. Approval of City Council Minutes of September 5,
1985 - Regular Session.
B. Approval of City Council Minutes of September 10,
1985 - Called - Special Session.
C. Authorization to city staff to pay bills associated
(601 with the 1979 - 1982 Capital Improvements Program
as follows:
1. Gohmann of Texas $ 3,101.78
Street Overlay Program - Invoices
No. 8065, 8075, 8045, dated
September, 1985.
2. Graham Associates, Inc. $ 5,022.50
Contract for Construction of
Main Street - Phase I - Engineering
Design of Phase I, dated 8-27-85
: 4
ALLEN CITY COUNCIL
September 19, 1985
Page 3
CONSENT AGENDA (cont'd) (Agenda Item IV)
3. The Allen American $ 134.40
Contract for Construction of
Main Street - Phase I - Notice
to Bidders for Paving Improvements;
Notice to Bidders for Structure
Removal on McDermott - August, 1985
D. Schedule of Taxes Receivable as of August 31, 1985
E. Resolution No. 629-9-85(R): A Resolution by the
City Council, City of Allen, Collin County, Texas,
Authorizing an Adjustment to the 1983, 1982, 1981,
1980, 1979, 1978, 1977, 1976, and 1975 Tax Rolls.
F. Resolution No. 630-9-85(R): A Resolution by the
City Council of t e City of Allen, Collin County,
Texas, Authorizing an Adjustment to the 1983 and
1984 Tax Rolls and a Refund Issued for Overpayment
of 1983 and 1984 Taxes.
G. Set October 17, 1985 as Public Hearing Date on a
Request from Ridgeview Memorial Park for Permanent
Zoning of "CF" (Community Facilities) and Approve
a Site Plan on Approximately 65 Acres of Land
Located South of State Highway 121 and West of
U. S. 75.
H. Set October 17, 1985 as Public Hearing Date on a
Request by Bethany Plaza to Change the Present
Zoning of "LR" (Local Retail) to "SC" (Shopping
Center) on 3.67 Acres of Land Located at the
Northeast Corner of Bethany Road and State Highway 5.
I. Set October 17, 1985 as Public Hearing Date on a
Request for Allen Heights Village Shopping Center
to Amend Planned Development No. 1 to Allow for
Shopping Center Uses on 3.7803 Acres of Land Located
at the Northwest Corner of the Intersection of
F.M. 2170 and Allen Heights Drive.
The motion carried.
End of Consent Agenda
Public Hearing: Request to Annex
180.17 Acres
Location: North of Stacy Road,
West of U.S. 75,
Including a Portion
of Cottonwood Creek
Requestor: Bryan B. Bush (Agenda Item V)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing on a Request to Annex 180.17 Acres of
Land Located North of Stacy Road, West of U.S. 75,
Including a Portion of Cottonwood Creek."
City Manager Jon McCarty advised the Council of the
location of the 180.17 acres, being north of Stacy Road,
West of U. 5.75, including a portion of Cottonwood Creek,
and in the Francis Dosser Survey, Abstract No. 280, and
the George Phillips Survey, Abstract No. 719. This request
for annexation was being made by the property owner,
Bryan B. Bush.
City Manager Jon McCarty advised the Council that in
accordance with state law, the first public hearing was
held by city staff at 1:00 p.m. on Thursday, September 19,
1985. Minutes of those proceedings had been furnished
to the Council for their review. The service plan had also
been prepared and was available for public review.
ats
ALLEN CITY COUNCIL
September 19, 1985 Page 4
Public Hearing: Request to Annex
180.17 Acres
Reguestor: Bryan B. Bush (cont'd) (Agenda Item V)
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against this annexation
request. Mayor Rodenbaugh closed the public hearing.
Mayor Rodenbaugh advised that there was no action needed
v on this item at this time.
Consideration of the annexation ordinance would be
brought forth to the City Council at their regular meeting
to be held on Thursday, October 17, 1985.
Ordinance No. 631-9-85: An Ordinance
of the City of Allen, Collin County,
Texas, Setting, Fixing, and Adopting
the Tax Rate for the City of Allen,
Texas, for the Fiscal Year Beginning
October 1, 1985, and Ending September
30, 1985; and Providing an Effective
Date for This Ordinance. (Agenda Item VI -A)
Mayor Rodenbaugh advised that the proposed ordinance
would set the city's tax rate for the Fiscal Year 1985 - 86
at 42.50 per $100 valuation.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Wolfe, the Council voted 6 - 0 to
approve and adopt Ordinance No. 631-9-85, as captioned
above, setting the tax rate for the Fiscal Year 1985 -
86 at 42.50 per $100 valuation. The motion carried.
Ordinance No. 632-9-85: An Ordinance
of the City of Alien, Collin County,
Texas, Approving and Adopting the
Budget and Setting Appropriations
for the Fiscal Year Beginning October 1,
1985; and Terminating September 30,
1986; and Providing for an Effective Date (Agenda Item VI -B)
Mayor Rodenbaugh advised the Council that the proposed
ordinance would be approving and adopting the budget as
proposed and revised by the City Manager for the Fiscal Year
1985 - 86. Copies of the proposed budget had been furnished
to all of the Council Members.
The Council briefly discussed if the adoption of the
budget would also include the city employees salaries as
proposed and the City Council -appointed employees salaries
as proposed and the other items and programs presented as
part of the budget presentation.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Wolfe, the Council voted 6 - 0 to
approve and adopt Ordinance No. 632-9-85, as captioned
above, approving and adopting the budget and setting
appropriations for the Fiscal Year 1985 - 86, and also
to include the city employees' salaries as presented
and the City Council -appointed employees' salaries
as proposed by the Council. The motion carried.
Resolution No. 633-9-85(R):
A Resolution of the City Council,
the City of Allen, Collin County,
Texas, Approving and Accepting
the Provisions of the State Depart-
ment of Highways and Public Trans-
portation Commission Minute Order
No. 83501 and Directing That a Copy
of This Resolution Be Forwarded to the
Appropriate State Officials. (Agenda Item VII)
ME
ALLEN CITY COUNCIL
September 19, 1985
Page 5
Resolution No. 633-9-85(R) (cont'd) (Agenda Item VII)
City Manager McCarty advised the Council of the receipt
of the Minute Order No. 83501, dated August 29, 1985, from
the State Department of Highways and Public Transportation
and in essence it was the same as the city's presentation
made before the State Highway Commission on July 25, 1985.
Mr. McCarty advised that a question had been raised
regarding item number 5 on Page 1 regarding the $204,000
shown for right-of-way on Bethany Road for the underpass
at U.S. 75 and whose responsibility that would be. The
rest of the Minute Order did not clarify that question.
Mr. McCarty advised that he had contacted Mr. Yielding
at the State Highway Department and Mr. Yielding had
checked into the matter and Mr. McCarty was advised that
that amount would be the responsibility of the state.
Mr. McCarty added that the state was attempting to
clarify the situation through administrative procedures.
Mr. McCarty stated that if the state is unable to do that
then there will have to be an amendment to the Minute
Order.
Mr. McCarty advised that it was the city staff's recom-
mendation that the City Council accept the proposal of the
State Department of Highways and Public Transportation
recognizing that subsequent future action may be
necessary to clarify the matter concerning the $204,000
for right-of-way as shown in item number 5 on page 1 of
the Minute Order No. 83501.
The Council briefly discussed with city staff the process
to date on this request for state participation and what the
next step would be in the process once the Minute Order has
been accepted by the city. The Council also discussed the
major significance this has for the city.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Womack, the Council voted 6 - 0 to
approve and adopt Resolution No. 633-9-85(R), as
captioned above, with the stipulation that item
number 5 on page 1 of Minute Order No. 83501 be
further clarified. The motion carried.
Ordinance No. 634-9-85: An Ordinance
of the City of Allen, Collin County,
Texas, Amending City of Allen
Ordinance No. 623-8-85 by Amending
Section 1; Amending Section 5(a);
Authorizing the City Secretary to
File an Amended Notice of Enactment;
and Providing for an Effective Date. (Agenda Item VIII -A)
Bill Petty, Director of Community Development, reviewed
the proposed ordinance and the amendments that would be
made to Ordinance No. 623-8-85 in the form of changing
Section I to add more description to the area of the roadway
` being improved, amending Section 5(a) to describe the per-
centage of costs to be assessed, and the need to have the
City Secretary refile a Notice of Enactment making these
corrections.
The Council discussed with city staff the proposed
amendments, the process for assessing the abutting properties,
when the monies would be collected, what would occur if the
property changed ownership, what document indicated the
costs for the project, and if the city can collect more money
if the actual cost of the project ends up being more than the
estimated costs on the engineer's roll.
AM
ALLEN CITY COUNCIL
September 19, 1985
Page 6
Ordinance No. 634-9-85 (cont'd) (Agenda Item VIII -A)
MOTION: Upon a motion made by Councilman Pendleton and seconded
by Councilman McClure, the Council voted 6 - 0 to
approve and adopt Ordinance No. 634-9-85, as captioned
previously. The motion carried.
Review Bids and Consider Awarding
a Contract on the Construction
of a Portion of Main Street (Agenda Item VIII -B)
Bill Petty, Director of Community Development, presented
to and spoke before the Council on the solicitation of bids
for the construction of Phase I of Main Street, the receipt
of bids, the bid opening held on September 12, 1985, and
the tabulation of the bid results.
Mr. Petty distributed to the Council the bid tabulation
sheets prepared by the city's engineer, Graham Associates, Inc.,
along with a letter showing references for the proposed low
bidder, and statements of financial condition for Henry F.
Rubrecht and Angel Concrete Company, Inc., the apparent low
bidder.
Mr. Petty then reviewed all of the documents with the
Council. The three apparent low bidders were:
Angel Concrete Company $ 1,000,551.20
Glen Thurman $ 1,081,836.25
Uvalde $ 1,088,994.10
Conrad Callicoatte, with Graham Associates, Inc., spoke
before the Council on the bids received and advised that the
low bidder had made a mistake on item number 11 and was
advised that he had made a mistake. The representative from
Angel Concrete Company advised Mr. Callicoatte that the bid
price had been for square feet of sidewalk rather than by
square yards and he would just accept the loss.
There was considerable discussion by the City Council
with city staff and the city's engineer on the references
for Angel Concrete Company, what projects they had done
in this area, the mistake on the bid being a large amount
of money for the contractor to absorb, the indications of
the financial statement of the low bidder, what certain
figures in the financial statement meant, several questions
that needed to be answered by the contractor, the number of
days for the construction project, and what the procedure
would be if the Council did not award the bid or if the
action was tabled.
Bill Petty advised the Council that it was the city
staff's recommendation that the bid be awarded to Angel
Concrete Company in the amount of $1,000,551.20 based upon
the city engineer's recommendation and references produced
on the low bidder.
Mr. Petty then presented the Capital Improvement Budget
for Phase I - Main Street Project as follows:
Construction Bid: $1,000,551.20
Engineering: 104,801.00
Enhancement Study: 28,000.00
Railroad Crossing: 60,000.00
Street Lights: 20,000.00
5% Contingencies: 60,667.61
Approved Budget Total $1,274,019.81
as
(M/
ALLEN CITY COUNCIL
September 19, 1985
Page 7
Review Bids and Consider Awarding
a Contract on the Construction
of a Portion of Main Street (cont'd) (Agenda Item VIII -B)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted five (5) for
and one (1) opposed, with Councilman Pendleton casting
the negative vote, to award the contract for Phase I
construction of Main Street to the low bidder, being
Angel Concrete Company in the amount of $1,000,551.20,
in accordance with city staff's recommendation and
to approve the Capital Improvement Budget for Phase I -
Main Street Project as presented in the total amount
of $1,274,019.81. The motion carried.
Mayor Rodenbaugh recessed the regular session of the Allen
City Council at 9:28 p.m. The meeting reconvened at 9:41 p.m.
Ordinance No. 635-9-85: An Ordinance
of the City of Allen, Texas, Approving
and Adopting the Written Statement and
Report of the Consulting City Engineer
Showing the Estimates of the Total Cost
of All Improvements, the Estimates of the
Costs Per Front Foot Proposed to be
Assessed Against the Abutting Property
and the Real and True Owners Thereof
and the Estimates of Various Other
Costs, for the Improving of a Portion
of F.M. 2170 Containing Portions of
McDermott Drive, Allen Drive, and Main
Street in the City of Allen, Texas,
Within the Limits Hereinbelow Described
and of Other Matters Relating Thereto;
Determining and Fixing the Portion of
Said Costs and the Rate Thereof Proposed
to be Assessed Against and Paid by
Abutting Property, and the Real and
True Owners Thereof, and the Portion
of Said Costs Proposed to be Paid by the
City of Allen, Texas; Determining the
Necessity of Levying an Assessment
Against Said Abutting Property, and the
Real and True Owners Thereof for the
Part of Said Costs Apportioned to Them;
Ordering and Setting a Public Hearing
at 7:30 O'Clock P.M. on the 14th Day
of October, 1985, in the City Council
Chambers of the City Council in the
Municipal Annex Building of Allen, Texas,
as the Time and Place for the Hearing
of the Real and True Owners of Said
Abutting Property and All Others
Interested in Said Abutting Property
or in the Proceedings and Contracts
Concerning Said Assessment and Improve-
ments; Directing the City Secretary of
the City of Allen, Texas, to Give Notice
of Said Hearing as Required by the Laws
of the State of Texas and the Charter
of This City; and Providing an Effective
(Agenda Item VIII -C)
Bill Petty, Director of Community Development, presented
to and spoke before the Council on the proposed ordinance
approving and adopting the written engineer's roll for the
street assessment for the Main Street project.
Mr. Petty distributed the proposed ordinance to the Council
and reviewed the ordinance with the Council.
;�:q
ALLEN CITY COUNCIL
September 19, 1985 Page 8
Ordinance No. 635-9-85 (cont'd) (Agenda Item VIII -C)
There was discussion by the Council on the elimination
of paragraph (e) on page four of the ordinance, and the
discussions that had been held on assessments against
residential homestead property, the addition of the words,
"or the maximum rate allowable by state law" after the
words, "eight (8) percent per annum" in paragraph (d) on
page 4, and the addition of the Gladys Whisenant Property of 40'
to the engineer's roll to change the estimated rate per front
foot to $61.968958.
Mr. Petty advised that it was the city staff's recom-
mendation that the proposed ordinance be adopted with the
changes as discussed by the City Council.
MOTION: Upon a motion made by Councilman Wolfe and seconded
Bill Petty, Director of Community Development, spoke before
the Council on the proposed ordinance that would provide that
the city would be responsible for the maintenance of a certain
portion of F.M. 2170 (Main Street) as the city had requested from
the State Highway Department.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wolfe, the Council voted
6 - 0 to approve and adopt Ordinance No. 636-9-85,
as captioned above. The motion carried.
M
by Councilman Pendleton, the Council voted 6 - 0
to approve and adopt the Ordinance No. 635-9-85,
as captioned previously, in accordance with the
city staff's recommendation, with the following
changes to be made to the ordinance and engineer's
roll:
1. On page 4, paragraph (e) should be eliminated.
2. On page 4, in paragraph (d), the words "or
the maximum rate allowable by state law" should
be added after "eight(8) percent per annum".
3. The Gladys Whisenant Property of 40' should be
added to the list of property owners with
front footage along Main Street, thus changing
the estimated rate per front foot to be
assessed against abutting property and the
owners thereof for improvements at $61.968958.
The motion carried.
Ordinance No. 636-9-85: An
Ordinance Providing for the
Maintenance of Certain State
Highways and/or Portions of
State Highways in the City of
Allen, County of Collin, Texas,
Hereby Referred to as Municipal
Maintenance Project and
Authorizing the Mayor of the
City or Other Authorized City
Official, to Execute and Affix
the Corporate Seal and Attest
Same. A Certain Agreement
Between the City and the State
of Texas, Providing for the
Maintenance and Use of the Said
Maintenance Project; and Declaring
an Emergency and Providing That
This Ordinance Should be Effective
From and After Its Passage (Agenda Item VIII -D)
Bill Petty, Director of Community Development, spoke before
the Council on the proposed ordinance that would provide that
the city would be responsible for the maintenance of a certain
portion of F.M. 2170 (Main Street) as the city had requested from
the State Highway Department.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wolfe, the Council voted
6 - 0 to approve and adopt Ordinance No. 636-9-85,
as captioned above. The motion carried.
M
ALLEN CITY COUNCIL
September 19, 1985
Approve Specifications on a
Civil Defense Siren and
Authorize Solicitation of
Bids
Page 9
(Agenda Item IX)
Mr. McCarty advised that the city staff that would be
involved in this selection process would be Ernie Hoback,
Director of Public Works, Bill Petty, Director of Community
Development, Michael Stanger, Administrative Assistant, and
the City Manager. Mr. McCarty then reviewed the calendar
of the selection process and advised how the process would
be done. Mr. McCarty pointed out that it was the city staff's
recommendation that a Council Member committee be appointed
to review and make a recommendation to the Council on the
final engineering firm to be selected.
The Council discussed the speciality work that would
be involved in the second delivery point and that would
make it sort of a speciality project and whether the
contract would be on a fixed rate basis or a time basis.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Mayor Pro Tem Farmer, the Council voted 6 - 0
to approve the Request for Proposal (RFP) and the
engineer selection process for an engineer for the
city's Second Delivery Point and to appoint a Council
Committee to assist in the selection process. The
motion carried.
In further discussion, the Council Committee selected to
review and make a recommendation to the Council on the engineer
selection process was:
Mayor Rodenbaugh
Councilman Jim Pendleton
Mayor Pro Tem Joe Farmer
a,1i
Ron Gentry, Fire Chief, presented to and spoke before
the Council on the specifications for a Civil Defense Siren.
Mr. Gentry distributed to the Council an illustration of
the type of siren that the specifications described and
advised of the various types that the city currently had
and where they were located. Mr. Gentry also reviewed
the location for the new siren.
Chief Gentry advised that it was the city staff's
recommendation that the City Council approve the specifi-
cations and authorize the solicition of bids for a Civil
Defense Siren.
MOTION: Upon a motion made by Councilman Womack and
seconded by Councilman McClure, the Council
voted 6 - 0 to approve the specifications
and authorize the receipt of bids for a
Civil Defense Siren, in accordance with the
city staff's recommendation, as stated.
The motion carried.
Review and Approve Items
Related to an Engineer Selection
Process Including a Request for
Proposal (RFP) and Appoint a
Council Subcommittee (Agenda Item X)
City Manager Jon McCarty advised of the preparation
of the Request for Proposed (RFP) for an engineer selection
process for an engineer for the city's second water delivery
point. Mr. McCarty advised that since the city has several
upcoming large construction projects, the city staff felt
it would be a good opportunity to see the various types of
firms in the engineering field and seek the type needed
for the city's projects.
Mr. McCarty advised that the city staff that would be
involved in this selection process would be Ernie Hoback,
Director of Public Works, Bill Petty, Director of Community
Development, Michael Stanger, Administrative Assistant, and
the City Manager. Mr. McCarty then reviewed the calendar
of the selection process and advised how the process would
be done. Mr. McCarty pointed out that it was the city staff's
recommendation that a Council Member committee be appointed
to review and make a recommendation to the Council on the
final engineering firm to be selected.
The Council discussed the speciality work that would
be involved in the second delivery point and that would
make it sort of a speciality project and whether the
contract would be on a fixed rate basis or a time basis.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Mayor Pro Tem Farmer, the Council voted 6 - 0
to approve the Request for Proposal (RFP) and the
engineer selection process for an engineer for the
city's Second Delivery Point and to appoint a Council
Committee to assist in the selection process. The
motion carried.
In further discussion, the Council Committee selected to
review and make a recommendation to the Council on the engineer
selection process was:
Mayor Rodenbaugh
Councilman Jim Pendleton
Mayor Pro Tem Joe Farmer
a,1i
ALLEN CITY COUNCIL
September 19, 1985
Page 10
1985.
Marty Hendrix, C TY SECRETARY
Results of Bond Rating Trip (Agenda Item XI -A)
City Manager Jon McCarty advised that since the Council
Member that did not attend the bond trip to New York was not
present at this meeting, he would not go into detail about
the trip.
Mr. McCarty did advise the Council that the audit had
been completed on the Water and Sewer fund and advised of
the debt service coverage of 2.13 and he provided other
information on the use of the developer's fees in the
calculation of the debt service coverage.
This item was received as a matter of information. There
was no action taken on this item.
Collin County Public
Officials Association (Agenda Item XI -B)
City Manager McCarty advised the Council of the upcoming
meeting of the Collin County Public Officials Association to
be held on September 26, 1985 at the Holiday Inn in McKinney.
Council Members Pendleton, Wolfe and Womack and Mayor
Rodenbaugh advised that they would be attending that meeting.
This item was received as a matter of information. There
was no action taken on this item.
Items of Interest to
the Council (Agenda Item XI -C)
t
City Manager Jon McCarty advised the Council of a con-
versation he had had during the past week with Don Price of
the Public Utilities Commission regarding the City of Allen's
test for extended area service on the telephone system.
Mr. McCarty added that he had received the test data from
General Telephone Company, but had not received the data
from Southwestern Bell as of this date. Mr. McCarty advised
that the city has met the requirement for placing calls into
the Dallas area but calls to the Allen area was not met.
Mr. McCarty pointed out to the Council that all of this
meant that action would have to be taken by the Council,
perhaps at the next Council meeting, to see if the city
wanted to proceed with trying to get on the docket to
request the extended area service.
This item was received as a matter of information.
There was no action taken on this item.
Adjournment
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Pendleton, the Council
voted 6 - 0 to adjourn the regular session of
the Allen City Council at 10:40 p.m. on Thursday,
September 19, 1985. The motion carried.
These minutes approved on the 3rd day of October
1985.
Marty Hendrix, C TY SECRETARY