Min - City Council - 1985 - 11/07 - RegularALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 7, 1985
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Jim McClure
Rex Womack
Jim Wolfe
Jim Pendleton
Gary Koch
Absent:
Joe Farmer, Mayor Pro Tem
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Asy
The regular session of the Allen City Council was
called to order by Mayor Rodenbaugh at 7:44 p.m. on Thursday,
November 7, 1985, in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item II)
MOTION: Upon a motion made by Councilman Pendleton and seconded
by Councilman Wolfe, the Council voted 6 - 0 to approve
and adopt all items on the Consent Agenda as recom-
mended and as follows:
A. Approval of City Council Minutes of October 14,
1985 - Called - Special Session.
B. Approval of City Council Minutes of October 17,
1985 - Regular Session.
C. Authorization to city staff to pay bills associated
with the 1979 - 82 Capital Improvement Program as
follows:
1. E. Benson Construction Co. $ 33,390.00
Contract for Construction of
8" Water Main on Main Street -
Estimate No. 1 - Period of
Sept. 1, 1985 - Oct. 1, 1985
2. Central Signs Service $ 535.00
Contract for Construction of
Ford Park Swimming Pool - Two
4' x 8' Plywood Project Signs -
October 22, 1985
3. Hannah Construction Company, Inc. $122,234.00
Contract for Construction of
Ford Park Swimming Pool and
Ballfields - Application No. 1
Period: 8-17-85 thru 10-06-85
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ALLEN CITY COUNCIL
NOVEMBER 7, 1985 Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
4. The SWA Group $ 3,017.44
Contract for Streetscape
Design in connection with
Main Street Construction,
Phase I - Professional
Services for Sept. 1, 1985 -
Sept. 30, 1985.
The SWA Group $ 659.82
Contract for Streetscape
Design in connection with
Main Street Construction,
Phase I - Reimbursable
Expenses - Sept. 1, 1985 -
Sept. 30, 1985 - for travel,
photos, land aerials,
computer use.
6. Graham Associates, Inc. $ 6,950.00
Contract for Construction
of 8" Water Main on Main
Street - Engineering Services
for Design of 8" Water Line
Period thru: July 23, 1985.
7. Gohmann of Texas $ 2,378.21
Street Paving Projects
by City - Invoices
8292, 8378, 8387, 8277 -
for asphalt - October,. 1985..
8. Graham Associates, Inc. $ 2,305.00
(v.
Contract for Construction
of Main Street - Phase I -
Engineering Design and
Contract Administration.
9. Graham Associates, Inc. $ 2,450.00
Engineering Service Connected
with Research and Plat for
Malone Road - October 22, 1985.
D.
Set December 5, 1985 as Public Hearing Date on a
Request for Specific Use Permit and Site Plan
Approval on .623 Acres of Land Located Adjacent
to State Highway 5, North of F.M. 2170 in the
Allen Towne Center, as requested by Peter Kavanaugh.
E.
Set December 5, 1985 as the Public Hearing Date on
a Request to Amend the Site Plan for Planned Deve-
lopment No. 14 to Include an Additional Office
Building on .335 Acres of Land Located West of
State Highway 5 and North of F.M. 2170, as
requested by Larry Francisco.
F.
Set November 21, 1985 as Public Hearing Date on
a Request to Annex 103.5339 Acres of Land Located
Southeast of State Highway 121, North of Stacy Road
and West of U. S. 75, as requested by James M. Brown.
G.
Set November 21, 1985 as Public Hearing Date on a
Request to Annex Four Tracts of Land Containing
262.614 Acres of Land Located North and South of
Rowlett Road Adjacent to Watters Branch, as requested
by Denny Holman, with Folsom Investments.
H.
Review Sign Variance Approved by the Sign Control
Board, for a 672 Square Foot Freeway Sign for
Ridgeview Memorial Park as requested by Turrentine-
Jackson Funeral Home.
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Page 3
CONSENT AGENDA (cont'd) (Agenda Item II)
I.
Ordinance No. 654-11-85: An Ordinance of the City
of Allen, Collin County, Texas, Annexing the
Hereinafter -Described Territory to the City of
Allen, Texas, Approximately 27.303 Acres Located
in the Thomas G. Kennedy Survey, Abstract No. 500,
(v
Collin County, Texas, and Extending the Boundary
Limits of the City so as to Include Said Hereinafter -
Described Property within the City Limits and
Granting to all Inhabitants and Owners of Said
Property All of the Rights and Privileges of
all the Ordinances, Acts, Resolutions and
Regulations of Said City; Providing a Severability
Clause; and Providing for the Effective Date of
Said Ordinance.
J.
Ordinance No. 655-11-85: An Ordinance of the
City of Allen, Collin County, Texas, Annexing
the Hereinafter -Described Territory to the
City of Allen, Texas, Approximately 147.6790
Acres of Land in the Jesse H. Gough Survey,
Abstract No. 347 and the Alfred Slack Survey,
Abstract No. 854, Collin County, Texas, and
Extending the Boundary Limits of the City so
as to Include Said Hereinafter -Described
Property Within the City Limits and Granting
to All Inhabitants and Owners of Said Property
All of the Rights and Privileges of Other
Citizens and Binding All Inhabitants By All
the Ordinances, Acts, Resolutions and Regul-
ations of Said City; Providing a Severability
Clause; and Providing for the Effective Date
of Said Ordinance.
K.
Approval of Specifications and Authorization
to Solicit Bids on a Portable Office Building
for the Police Department.
L.
Resolution No. 656-11-85(R): A Resolution
of the City of Allen, Texas, Approving the
Terms and Conditions of an Agreement Between
the City of Allen and the City of Plano,
Providing for the Delivery of Potable Water
to Residents Along the North Side of Hedgecoxe
Road.
The
motion carried.
End of Consent Agenda
Review an Application by Quest
Medical, Inc., to the Allen
Industrial Development Corporation
for Financing of an Industrial
Development and Review the
Inducement and Indemnity Agree-
ment. (Agenda Item III)
City Manager Jon McCarty advised the Council of the meeting
held by the Board of Directors of the Allen Industrial Develop-
ment Corporation on November 4, 1985 in order to consider an
inducement resolution submitted by Quest Medical, Inc. Quest
Medical is requesting tax exempt status on industrial development
bonds in order to by land and build a facility here in Allen.
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Page 4
Review an Application by Quest
Medical, Inc., to the Allen
Industrial Development Cor-
poration for Financing of an
Industrial Development and
Review the Inducement and
Indemnity Agreement. (Agenda Item III)
Tommy Thompson spoke before the Council on their request
and advised of the location of the land they want to purchase,
the current location of their company, the number of employees,
and the type of business they conduct. He also advised of the
growth factor.
Brad Lerner, with Hutchison, Price, Boyle, and Brooks,
spoke before the Council on pending federal legislation per-
taining to industrial revenue bonds.
This item was received as a matter of information. There
was no action taken on this item.
Reconsideration of a Request
for Site Plan Approval and a
Specific Use Permit for Mini -
Warehouses and a Guard Residence
on 2.874 Acres Currently Zoned
Central Business District (CBD),
Located South of Coats, West
of Cedar and East of Ash as
Requested by Brian McCall (Agenda Item IV)
and
Ordinance No. 657-11-85: An
Ordinance of the City of Allen,
Collin County, Texas, Amending
Comprehensive Zoning Ordinance
No. 366-10-81, of the City of
Allen as Heretofore Amended So
as to Authorize a Specific
Use Permit for Mini -Warehouses
with a Guard Residence, There-
fore Restricting 1.714 Acres
of Land Being Lot 1, Tracts 1
and 2, Lots 1A, 1F, 2 and 3,
Block H, of the Old Donation
Addition, Allen, Collin County,
Texas, Presently Delineated
on the Official Zoning Map
as "CBD" Central Business
District; Providing for a
Penalty; Providing for an
Effective Date; and Providing
for Publication of the Caption.
Mayor Rodenbaugh read the request into the record as follows:
9f1
Mr. McCarty advised of the
tax exempt status for the bonds
process for approval
and of the Council's
of the
action
in this matter. Mr. McCarty then
introduced representatives
from Quest Medical, Inc., being
Tommy Thompson and F.
Robert
Merrill, III, and Brad Lerner,
with Hutchison, Price,
Boyle,
and Brooks, the bond attorneys.
Tommy Thompson spoke before the Council on their request
and advised of the location of the land they want to purchase,
the current location of their company, the number of employees,
and the type of business they conduct. He also advised of the
growth factor.
Brad Lerner, with Hutchison, Price, Boyle, and Brooks,
spoke before the Council on pending federal legislation per-
taining to industrial revenue bonds.
This item was received as a matter of information. There
was no action taken on this item.
Reconsideration of a Request
for Site Plan Approval and a
Specific Use Permit for Mini -
Warehouses and a Guard Residence
on 2.874 Acres Currently Zoned
Central Business District (CBD),
Located South of Coats, West
of Cedar and East of Ash as
Requested by Brian McCall (Agenda Item IV)
and
Ordinance No. 657-11-85: An
Ordinance of the City of Allen,
Collin County, Texas, Amending
Comprehensive Zoning Ordinance
No. 366-10-81, of the City of
Allen as Heretofore Amended So
as to Authorize a Specific
Use Permit for Mini -Warehouses
with a Guard Residence, There-
fore Restricting 1.714 Acres
of Land Being Lot 1, Tracts 1
and 2, Lots 1A, 1F, 2 and 3,
Block H, of the Old Donation
Addition, Allen, Collin County,
Texas, Presently Delineated
on the Official Zoning Map
as "CBD" Central Business
District; Providing for a
Penalty; Providing for an
Effective Date; and Providing
for Publication of the Caption.
Mayor Rodenbaugh read the request into the record as follows:
9f1
ALLEN CITY COUNCIL
NOVEMBER 7, 1985 Page 5
Reconsideration of a Request
for Site Plan Approval and a
Specific Use Permit for Mini -
Warehouses and a Guard Residence
on 2.874 Acres (cont'd)
and
Ordinance No. 657-11-85 (cont'd) (Agenda Item IV)
"Reconsideration of a Request for Site Plan Approval
and a Specific Use Permit for Mini -Warehouses and a
Guard Residence on 2.874 Acres Currently Zoned Central
Business District (CBD) Located South of Coats, West
of Cedar and East of Ash and Consider an Ordinance
Authorizing the Specific Use Permit."
Brian McCall, the property owner, spoke before the
Council on the reconsideration of this request and presented
a new proposed site plan showing mini -warehouses only on
the northern portion of his property on 1.714 acres of land.
The site plan showed the guard residence, and four mini -ware-
house buildings for a total of 40,025 square feet of building
space. He further advised that all of the other requirements
regarding landscaping, building construction, etc., were to
be the same as presented previously. Mr. McCall added that
there would not be any parking for recreational vehicles or
boats in this facility.
MOTION: Upon a motion made by Councilman Pendleton and
seconded by Councilman Womack, the Council voted
four (4) for and two (2) opposed, with Council
Members McClure and Koch casting the negative
votes, to approve the request for site plan
approval and a specific use permit as revised,
and to adopt Ordinance No. 657-11-85, as captioned
previously. The motion carried.
Public Hearing: Request for Per-
manent Zoning of
Shopping Center
on 6.1193 Acres
Zoning: Agricultural - Open Space
Location: Southwest Corner of
Jupiter and F.M. 2170
Requestor: Cambridge Companies (Agenda Item V-A)
and
Ordinance No. 658-11-85: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning Ordinance
No. 366-10-81, as Previously Amended, so
as to Change the Following -Described Tract
of Land from "AO" Agricultural - Open
Space Classification to Permanent Zoning
of "SC" Shopping Center; Said Tract of
Land Being Described as Follows: Approx-
imately 6.1193 Acres of Land Situated
in the David Wetsel Survey, Abstract No.
977, Located at the Southwest Corner of
Jupiter Road and F.M. 2170, Collin
County, Texas; Providing for a Penalty
of Fine Not to Exceed the Sum of $1,000.00
for Each Offense; Providing for a Sever-
ability Clause; and Providing for the
Effective Date of Said Ordinance.
Fm
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Public Hearing: Request for
Page 6
Permanent Zoning
of Shopping Center
on 6.1193 Acres
Requester: Cambridge Companies (Agenda Item V-A)
and
Ordinance No. 658-11-85 (cont'd)
Mayor Rodenbaugh read the request into the record as follows:
"Request for Permanent Zoning of "SC" (Shopping Center) on
6.1193 Acres of Land Located at the Southwest Corner of
Jupiter Road and F.M. 2170 and Consider an Ordinance
Establishing the Permanent Zoning."
Bill Petty, Director of Community Development, presented
to the Council two letters. One letter was from Myles M. Minton,
Vice President of The Cambridge Companies Development Corporation,
advising that he no longer had a contract on the sale of this
land and no longer wish to pursue the permanent zoning request.
The other letter from was the property owner's husband,
Rudolph Johnson, and indicated their wish to proceed with this
zoning change request. They also stated that they were unable
to attend this meeting.
Mr. Petty advised the Council of the location of this
property, being the southwest corner of Jupiter Road and
F.M. 2170, and the request for permanent zoning of shopping
center. He advised of the zoning on the adjacent properties,
pointed out that this property was really landlocked between
commercial properties and that this zoning was an appropriate
use according to the city's comprehensive plan.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against this request. Mayor
Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular
meeting held on October 10, 1985, recommended to the City
Council approval of this request as submitted.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Koch, the Council voted 6 - 0 to
approve the request for Shopping Center zoning as
submitted, in accordance with the recommendation
of the Planning and Zoning Commission, as stated;
and to adopt Ordinance 658-11-85, as captioned
previously. The motion carried.
Public Hearing: Request for Permanent
Zoning of Community
Facilities and Approval
of a Site Plan on
27.303 Acres of Land
for Golf Course
Zoning: Agricultural - Open Space
Location: North of Rowlett Creek
and West of U.S. 75
Requestor: Cambridge Company (Agenda Item V -B)
and
x'L(
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Page 7
Public Hearing: Request for Permanent
Zoning of Community
Facilities and Approval
of Site Plan on 27.303
Acres
Requestor: Cambridge Companies (Agenda Item V -B)
and
Ordinance No. 659-11-85: An Ordinance
of the City of Allen, Collin County,
Texas, Amending Comprehensive Ordinance
NO. 366-10-81, as Previously Amended,
so as to Change the Following -Described
Tract of Land From "AO" Agricultural -
Open Space Classification to Permanent
Zoning of "FP -CF" Flood Plain - Community
Facilities; Said Tract of Land Being
Described as Follows: Approximately
27.303 Acres of Land Situated in the
Thomas G. Kennedy Survey, Abstract No.
500, Located on the Northern Boundary
of the Rowlett Creek Flood Plain,
West of U.S. 75, Collin County, Texas;
Providing for a Penalty of Fine Not to
Exceed the Sum of $1,000.00 for Each
Offense; Providing for a Severability
Clause; and Providing for the Effective
Date of Said Ordinance.
Mayor Rodenbaugh read the request into the record as follows:
Greg Boyd, with Jones and Boyd and representing Cambridge
Companies, spoke before the Council regarding this request.
Mr. Boyd presented the site plan showing the property and
the proposed use of the land as three holes of the Chase Oaks
Golf Club, with the major portion of the course being in Plano.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against this request. Mayor
Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular
meeting held on October 10, 1985, recommended to the City
Council approval of the zoning request and site plan as
presented.
The Parks and Recreation Board, at their regular meeting
held on August 12, 1985, recommended to the City Council
that a pedestrain easement for a trail that crosses Cambridge's
northern property line within the sewer easement. The use of
the sewer easement for a trail would not require further
negotiations for additional easements. The Board also wanted
Cambridge to be aware of the Greenbelt Study Consultants'
recommendation as to providing a clear delineation between the
trail and golf course.
The Council briefly discussed with Mark Thornton,
Director of Parks and Recreation, the three recommendations
made by the Greenbelt Study Consultants at a meeting held
on July 29, 1985 and if they had been complied with by
Cambridge or to the satisfaction of the Parks and Recreation
Board.
�I�
"Request for Permanent
Zoning of "CF" (Community Facilities)
and Consider
Approval
of a Site Plan on 27.303 Acres of
Land Located
North of
Rowlett Creek and west of U.S. 75
and Consider
an Ordinance Establishing Permanent Zoning."
Greg Boyd, with Jones and Boyd and representing Cambridge
Companies, spoke before the Council regarding this request.
Mr. Boyd presented the site plan showing the property and
the proposed use of the land as three holes of the Chase Oaks
Golf Club, with the major portion of the course being in Plano.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against this request. Mayor
Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular
meeting held on October 10, 1985, recommended to the City
Council approval of the zoning request and site plan as
presented.
The Parks and Recreation Board, at their regular meeting
held on August 12, 1985, recommended to the City Council
that a pedestrain easement for a trail that crosses Cambridge's
northern property line within the sewer easement. The use of
the sewer easement for a trail would not require further
negotiations for additional easements. The Board also wanted
Cambridge to be aware of the Greenbelt Study Consultants'
recommendation as to providing a clear delineation between the
trail and golf course.
The Council briefly discussed with Mark Thornton,
Director of Parks and Recreation, the three recommendations
made by the Greenbelt Study Consultants at a meeting held
on July 29, 1985 and if they had been complied with by
Cambridge or to the satisfaction of the Parks and Recreation
Board.
�I�
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Public Hearing: Request for Permanent
Zoning of Community
Facilities and Approval
of Site Plan on 27.303
Acres
Requestor: Cambridge Companies (Agenda Item V -B)
and
Ordinance No. 659-11-85 (cont'd)
The Council also discussed with Mr. Boyd if this course
would be open to the public and what the fees would be to
play on it.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Pendleton, the Council voted 6 - 0 to
approve the permanent zoning request of Community
Facilities on the 27.303 acres of land as presented
and in accordance with the recommendation of the
Planning and Zoning Commission and the Parks and
Recreation Board, as stated; and to adopt Ordinance
No. 659-11-85, as captioned previously. The motion
carried.
Request to Appear by Richard
Saunders of Texas Power and
Light to Request an Easement
on the South Boundary Line
of Reed Park (Agenda Item VI)
Richard Saunders, Energy Services Supervisor with Texas
Power and Light Company, spoke before the Council on their
request for an easement to allow overhead electrical facilities
in a strip of land 7.5 feet wide for a distance of 435 feet
along the southern boundary of Reed Park beginning at the
west property line and continuing east.
The Council discussed with Mr. Saunders why the lines
could not be placed underground rather than overhead. Mr.
Saunders advised of the placement of the overhead lines in
certain parts of the city as opposed to underground facilities
and advised of the cost to place the lines underground and
to maintain them.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman McClure, the Council voted 6 - 0 that
the easement be granted to Texas Power and Light
Company and that the City Manager be given the authority
to execute the easement on the city's behalf. The
motion carried.
Resolution No. 660-11-85(R):
A Resolution of the City Council
of the City of Allen, Collin
County, Texas, Determining That
the Proposed Extended Area Service
/ (EAS) to Allen, Texas, Should Be On a
``, Non -Optional Basis. (Agenda Item VII)
Mayor Rodenbaugh advised the City Council that Council
Members of the Telephone Subcommittee, being Councilman Wolfe,
Councilman Womack, and Mayor Rodenbaugh, had met and reviewed
and discussed the city's position for proceeding with the
request for Extended Area Service (EAS) on a optional or non -
optional basis. Mayor Rodenbaugh advised that it was the
committee's unanimous decision to recommend to the Council
that the city proceed with the request for HAS on a non -
optional basis and consider adopting a resolution stating
that and that the resolution be forwarded to the Public
Utility Commission.
au(,
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Page 9
Resolution No. 660-11-85(R) (cont'd) (Agenda Item VII)
At the request of Council, the members of the Telephone
Subcommittee explained how they had arrived at their recom-
mendation and the information that had been available for
their review.
Mayor Rodenbaugh advised of the process when the case
is docketed with the Public Utility Commission and that
they will proceed with obtaining the rates for a non -optional
basis. The city will have an opportunity to decide whether
to adopt the non -optional EAS system after the rates have
been obtained or if the city wishes to start over with a
request for optional rates. The city can decide not to
go with the EAS if it is too expensive. Mayor Rodenbaugh
also advised that the citizens will have input into the
decision too.
The Council discussed the lack of information on what
the rates might be and the amount of analysis that will
have to be done to determine what the rates will be for
a non -optional system. They also discussed the different
comments they had received from the citizenry regarding
the telephone service and what their desires might be
for the optional or non -optional service.
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Koch, the .Council voted 6 - 0 to
approve and adopt Resolution No. 660-11-85(R), as
captioned previously. The motion carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 8:45 p.m. The regular session was
reconvened at 9:00 p.m.
Resolution No. 661-11-85(R): A
Resolution of the City Council,
City of Allen, Collin County,
Texas, Casting Its Votes for
Board of Directors of the Collin
County Central Appraisal District. (Agenda Item VIII)
City Manager Jon McCarty advised the Council that in
accordance with state law, the Council is required to cast
votes to elect members of the Board of Directors of the Collin
County Central Appraisal District. Mr. McCarty advised
the Council of the formula for the number of votes that Allen
receives to cast. The number of votes available to the city
is 78. City Manager McCarty advised that the proposed resolution
recommends that the entire 78 votes be cast for Donny Higgins
of 719 Hefner, Allen, Texas. Mr. Higgins is presently serving
on the board and is standing for re-election.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Wolfe, the Council voted 6 - 0 to
cast the 78 votes for Donny Higgins and to adopt
Resolution No. 661-11-86(R), as captioned above.
The motion carried.
Award of Bid on Three (3)
Replacement Vehicle for
the Police Department (Agenda Item IX -A)
Police Chief Richard Carroll spoke before the Council on
the solicitation of bids, receipt of bids, and the bid opening
held on Wednesday, October 30, 1985, for three (3) replacement
vehicles for the Allen Police Department.
Chief Carroll advised of the following bid tabulations:
Eldrado Chevrolet Impala $11,545.00
Bob Thomes Ford Crown Victoria $11,486.29
Lone Star Dodge - Dodge Diplomat $11,602.00
2,7
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Page 10
Mr. Thornton advised of the following bids:
Plano Schwinn & Mower, Inc. $8,127.00
Settle Machinery, Inc. $8,615.00
Dallas Turf Equipment $7,987.27
Dentex Ford Tractor $8,800.00
Len -Lease $7,900.00
Mr. Thornton advised the Council that it was the city
staff's recommendation that the bid be awarded to Len -Lease
of Sherman, Texas,for a John Deere 950 on a four year lease/
purchase with annual payments of $2,194.15.
MOTION: Upon a motion made by Councilman Koch and seconded
by Councilman Pendleton, the Council voted 6 - 0 to
award the bid to Len -Lease of Sherman, Texas, in
the amount of $7,900.00 for a John Deere 950 Tractor
to be purchased on a four year lease/purchase with
annual payments of $2,194.15, in accordance with the
city staff's recommendation, as stated. The motion
carried.
Award of Bid for a Civil
Defense Outdoor Siren
(Agenda Item IX -C)
Ron Gentry, Fire Chief, spoke before the Council on the
solicitation of bids, receipt of bids and the bid opening on
October 28, 1985, for an outdoor civil defense siren to be
placed at Boyd Elementary School warning site.
01_4
Award of Bid on Three (3)
Replacement Vehicles for
the Allen Police Department (Agenda Item IX -A)
Chief Carroll advised of the bids meeting the specifications
and of the comparisons between the two lowest bidders, being
Eldrado Chevrolet and Bob Thomes Ford. Chief Carroll advised
of the maintenance on the Impalas currently owned by the city
and of the ability to exchange equipment between the cars.
Chief Carroll advised that it was the city staff's recom-
mendation that the City Council approve the award of the bid
to Eldrado Chevrolet for three Impalas in the amount of $34,362.00.
The Council briefly discussed with Chief Carroll the
number of bids that were mailed out to the various car
dealerships.
MOTION: Upon a motion made by Councilman McClure and
seconded by Councilman Koch, the Council voted
6 - 0 to award the bid to Eldrado Chevrolet
for three (3) Impalas in the amount of $34,362.00
in accordance with the city staff's recommendation,
as stated. The motion carried.
Award of Bid for 30 hp Tractor
for the Parks and Recreation
Department (Agenda Item IX -B)
Mark Thornton, Director of Parks and Recreation, spoke
before the Council on the solicitation of bids, receipt of
bids and the bid opening held on October 24, 1985, for a
30 hp tractor for the Parks and Recreation Department.
Mr. Thornton advised of the following bids:
Plano Schwinn & Mower, Inc. $8,127.00
Settle Machinery, Inc. $8,615.00
Dallas Turf Equipment $7,987.27
Dentex Ford Tractor $8,800.00
Len -Lease $7,900.00
Mr. Thornton advised the Council that it was the city
staff's recommendation that the bid be awarded to Len -Lease
of Sherman, Texas,for a John Deere 950 on a four year lease/
purchase with annual payments of $2,194.15.
MOTION: Upon a motion made by Councilman Koch and seconded
by Councilman Pendleton, the Council voted 6 - 0 to
award the bid to Len -Lease of Sherman, Texas, in
the amount of $7,900.00 for a John Deere 950 Tractor
to be purchased on a four year lease/purchase with
annual payments of $2,194.15, in accordance with the
city staff's recommendation, as stated. The motion
carried.
Award of Bid for a Civil
Defense Outdoor Siren
(Agenda Item IX -C)
Ron Gentry, Fire Chief, spoke before the Council on the
solicitation of bids, receipt of bids and the bid opening on
October 28, 1985, for an outdoor civil defense siren to be
placed at Boyd Elementary School warning site.
01_4
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Page 11
Award of Bid for a Civil
Defense Outdoor Siren (Agenda Item IX -C)
Chief Gentry reviewed the bid tabulations as follows:
SA -SO, Inc. $14,719.61
Chief Gentry advised of the benefits of utilizing an
"integral" siren rather than a component (blower -type) siren,
and advised that the city staff's recommendation was that
the bid be awarded to Ken's Communications in the amount
of $11,374.00 for a Sentry 20V2T Sentry Controller.
The Council discussed with Chief Gentry the cost per
decibel between Ken's Communications Proposal No. 1 and
Proposal No. 2 and what difference 2 decibels could make
in the area that is covered by the siren. They also
discussed the amount budgeted for this siren. The Council
also discussed with Chief Gentry the amount of area that
this siren can cover and the amount of overlap it will
have with other sirens.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pendleton, the Council voted 6 - 0
to award the bid to Ken's Communications in the
amount of $11,374.00 for a Sentry 20V2T Sentry
Controller Civil Defense Outdoor Siren in accordance
with the city staff's recommendation, as stated.
The motion carried.
City Manager McCarty advised the Council that city staff
would follow up on the amount of area covered by the 123 DB
siren as compared to the 125 DB siren and shown that comparison
on a map or advise of the amount of footage.
Consideration of Process for
Selection of a Right -of -Way
Acquisition Firm for the
Main Street Project. (Agenda Item X)
Bill Petty, Director of Community Development, spoke before
the Council on the proposed process for selection of a right-of-
way acquisition firm for the Main Street project.
Mr. Petty advised the Council of the methodology of other
cities in this type of selection process and that there were
an extremely limited number of right-of-way negotiators in
the metroplex area. Mr. Petty reviewed the process that city
staff would normally recommend, that being through the request
for proposal process.
Mr. Petty advised that city staff was recommending that
the City Council authorize the City Manager to negotiate a
contract with a right-of-way acquisition firm, that the
selection be reviewed and approved by the Council's Main
Street Subcommittee and that the proposed contract be brought
back before the entire Council as amatter. of information.
Ken's Communications
Proposal No.
1
$ 8,469.00
Proposal No.
2
$11,374.00
Gifford Electric
Proposal No.
1
$ 9,646.20
Proposal No.
2
$11,778.20
Proposal No.
3
$14,156.10
Chief Gentry advised of the benefits of utilizing an
"integral" siren rather than a component (blower -type) siren,
and advised that the city staff's recommendation was that
the bid be awarded to Ken's Communications in the amount
of $11,374.00 for a Sentry 20V2T Sentry Controller.
The Council discussed with Chief Gentry the cost per
decibel between Ken's Communications Proposal No. 1 and
Proposal No. 2 and what difference 2 decibels could make
in the area that is covered by the siren. They also
discussed the amount budgeted for this siren. The Council
also discussed with Chief Gentry the amount of area that
this siren can cover and the amount of overlap it will
have with other sirens.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pendleton, the Council voted 6 - 0
to award the bid to Ken's Communications in the
amount of $11,374.00 for a Sentry 20V2T Sentry
Controller Civil Defense Outdoor Siren in accordance
with the city staff's recommendation, as stated.
The motion carried.
City Manager McCarty advised the Council that city staff
would follow up on the amount of area covered by the 123 DB
siren as compared to the 125 DB siren and shown that comparison
on a map or advise of the amount of footage.
Consideration of Process for
Selection of a Right -of -Way
Acquisition Firm for the
Main Street Project. (Agenda Item X)
Bill Petty, Director of Community Development, spoke before
the Council on the proposed process for selection of a right-of-
way acquisition firm for the Main Street project.
Mr. Petty advised the Council of the methodology of other
cities in this type of selection process and that there were
an extremely limited number of right-of-way negotiators in
the metroplex area. Mr. Petty reviewed the process that city
staff would normally recommend, that being through the request
for proposal process.
Mr. Petty advised that city staff was recommending that
the City Council authorize the City Manager to negotiate a
contract with a right-of-way acquisition firm, that the
selection be reviewed and approved by the Council's Main
Street Subcommittee and that the proposed contract be brought
back before the entire Council as amatter. of information.
IM
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Consideration of Process for
Selection of a Right -of -Way
Acquisition Firm for the
Main Street Project.
Page 12
(Agenda Item X)
The Council briefly discussed the process and the members
of the Council's Main Street Subcommittee, who are Council
Members Womack and Wolfe and Mayor Rodenbaugh.
MOTION: Upon a motion made by Councilman Pendleton and seconded
by Councilman Koch, the Council voted 6 - 0 to authorize
the city manager to negotiate a contract with a right-
of-way acquisition firm, with approval of the contract
by the Main Street Subcommittee of Council, in accordance
with the city staff's recommendation, as stated. The
motion carried.
Authorization to Staff to
Contract for Preliminary
Engineering Work Associated
with the Agreement with the
State Department of Highways
and Public Transportation on
the Construction of State
Highway Projects Within the
Citv Limits
(Agenda Item XI)
Bill Petty, Director of Community Development, spoke before
the Council on the recent decision of the State Highway
Department to modify their plans for improvements to U.S. 75
by widening it from Spring Creek Parkway in Plano to State
Highway 121 to a cross-section of six lane concrete. Mr. Petty
distributed a letter to the Council from Mr. Lovel, with the
State Highway Department, advising of their plans and requesting
the city to provide their office with any ramp changes that
the city desires and any other changes that might influence
the design of the roadway.
Mr. Petty advised that the state will need engineering plans
on the ramp changes that the city would propose and also on
the underpasses located at Bethany Road and McDermott. Mr.
Petty stated that in this particular situation, the city staff
is requesting that the City Council allow some flexibility by
city staff so that they can authorize some preliminary eng-
ineering on these projects as they become essential to the
state in a timely manner.
The Council discussed with city staff who would do the
engineering work and if some of the engineering work had not
already been prepared. The Council also discussed the modifi-
cations that the state had done to the plans for improvements
to U.S. 75 and how it will benefit Allen.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Pendleton, the Council voted 6 - 0 to
authorize the city staff flexibility in proceeding
with the preliminary engineering work needed by the
state for improvements to U.S. 75, in accordance with
the city staff's recommendation, as stated. The motion
carried.
Consider Authorizing a
Contract with SWA Group,
Inc., to Design
Sesquicentennial Park (Agenda Item XII)
Mark Thornton, Director of Parks and Recreation Department,
spoke before the Council on the proposed design of the
Sesquicentennial Park to be located adjacent to the central
fire station on McDermott and the contract with the SWA Group
for the proposed design.
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Page 13
Mr. Thornton advised that the city staff's recommendation
was that the City Council authorize the city manager to
execute an agreement with the SWA Group, Inc., for the design
of the Sesquicentennial Park site in accordance with their
rate charged in the contract for the streetscape for the
Main Street project and that 1985 bond funds be used to cover
the expense with the possibility of donations to reimburse
the bonds spent for this project.
The Council discussed with Mr. Thornton when the Sesqui-
centennial Committee expected that this park site would be
completed and that it was impossible for this site to be
completed within 1986 as part of the Sesquicentennial celebration.
Mr. Thornton advised the Council that the Sesquicentennial
Committee was aware that the park would not be completed in
1986 but could be dedicated during 1986 as the Sesquicentennial
Park.
MOTION: Upon a motion made by Councilman Koch and seconded
by Councilman Wolfe, the Council voted 6 - 0 to
authorize the city manager to execute an agreement
with the SWA Group, Inc., for the design of the
Sesquicentennial Park site in accordance with their
rate charged in the contract for the streetscape in
connection with the Main Street project; and that
1985 bond funds be used to cover the expense with the
possibility of donations to reimburse the bonds spent
for this project, in accordance with the city staff's
recommendation, as stated. The motion carried.
Update on the Rowlett Creek
Interjurisdictional Watershed
Study (Agenda Item XIII -A)
Mark Thornton, Director of Parks and Recreation Department,
advised the Council of the status of the work on the Rowlett
Creek Interjurisdictional Watershed Study. Mr. Thornton
provided background information on the formation of the task
force working on this study and the results of their meetings
since January of 1985. Mr. Thornton advised that the staff
task force committee had developed eight policy statements
which were presented to the elected officials'steering committee for
review.
Councilman Gary Koch, the city's representative to the
steering committee, advised the Council of the steering committee's
comments on the eight policy statements.
a -II
Consider Authorizing a
Contract with SWA Group,
Inc., to Design
Sesquicentennial Park (Agenda Item XII)
Using a sketch of the area, Mr. Thornton explained that
with the realignment of McDermott, more area is available
for the park near the intersection of McDermott and Allen
Drive. Mr. Thornton stated that since the SWA Group is
involved in the streetscape design for the Main Street project,
the city staff is also recommending that they design the
Sesquicentennial Park site in order that the members of the
Sesquicentennial Committee can proceed with raising funds for
the development of the park site. Mr. Thornton added that
the design of this park site would also tie into the design
of the streetscape for F.M. 2170 (Main Street).
Mr. Thornton advised that the city staff's recommendation
was that the City Council authorize the city manager to
execute an agreement with the SWA Group, Inc., for the design
of the Sesquicentennial Park site in accordance with their
rate charged in the contract for the streetscape for the
Main Street project and that 1985 bond funds be used to cover
the expense with the possibility of donations to reimburse
the bonds spent for this project.
The Council discussed with Mr. Thornton when the Sesqui-
centennial Committee expected that this park site would be
completed and that it was impossible for this site to be
completed within 1986 as part of the Sesquicentennial celebration.
Mr. Thornton advised the Council that the Sesquicentennial
Committee was aware that the park would not be completed in
1986 but could be dedicated during 1986 as the Sesquicentennial
Park.
MOTION: Upon a motion made by Councilman Koch and seconded
by Councilman Wolfe, the Council voted 6 - 0 to
authorize the city manager to execute an agreement
with the SWA Group, Inc., for the design of the
Sesquicentennial Park site in accordance with their
rate charged in the contract for the streetscape in
connection with the Main Street project; and that
1985 bond funds be used to cover the expense with the
possibility of donations to reimburse the bonds spent
for this project, in accordance with the city staff's
recommendation, as stated. The motion carried.
Update on the Rowlett Creek
Interjurisdictional Watershed
Study (Agenda Item XIII -A)
Mark Thornton, Director of Parks and Recreation Department,
advised the Council of the status of the work on the Rowlett
Creek Interjurisdictional Watershed Study. Mr. Thornton
provided background information on the formation of the task
force working on this study and the results of their meetings
since January of 1985. Mr. Thornton advised that the staff
task force committee had developed eight policy statements
which were presented to the elected officials'steering committee for
review.
Councilman Gary Koch, the city's representative to the
steering committee, advised the Council of the steering committee's
comments on the eight policy statements.
a -II
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Page 14
City Manager Jon McCarty advised the Council that the city
staff was ready to meet with the Council Subcommittee appointed
for the engineer selection for the Second Delivery Point.
Mr. McCarty advised that a proposed date for the meeting is
Tuesday, November 12, 1985, at 6:00 p.m., in the Conference
Room. Mr. McCarty advised that the members of that subcommittee
were Mayor Rodenbaugh, Councilman Pendleton, and Mayor Pro Tem
Farmer. Mr. McCarty also advised of the items to be considered
by the subcommittee at that meeting.
Councilman Jim Wolfe advised the Council of his receipt of
documentation of the testimony given in the A T & T rate case
and the Southwestern Bell rate case and he had turned the infor-
mation over to the city manager if any of the other Council
Members were interested in reviewing the materials.
Mayor Rodenbaugh advised the Council of the recent conference
held by the Texas Municipal League in San Antonio and advised
of the various seminars that he had attended and the information
that he had received from the seminars.
Bill Petty, Director of Community Development, also advised
the Council of the various seminars that he had attended at
the TML Conference.
Councilman Jim Pendleton advised the Council of his
attendance at a resolution committee meeting at the TML
Conference and the resolutions that were acted upon at the
committee meeting.
Councilman Womack asked about the status of the easements
for the construction of the ASAP sewer line located west of U.S. 75.
,)n�
Update on the Rowlett Creek
Interjurisdictional Watershed
Study (Agenda Item XIII -A)
Mr. Thornton advised the Council that since a majority of
t
(v
Allen was in the Rowlett Creek watershed, these policies would
be a city-wide policy. Mr. Thornton stated that the policies
as approved by the steering committee would be brought forth
for the Council's action at some future date. Mr. Thornton
also advised that the results of this study would be taken
into consideration in the greenbelt/linear park study that
the City of Allen is currently conducting.
This item was received as a matter of information. There
was no action taken on this item.
Fair Labor Standards Act (Agenda Item XIII -B)
Richard Carroll, Chief of Police, spoke before the Council
on the recent developments regarding the Fair Labor Standards
Act and the pending federal legislation on this act and how
it will impact municipalities.
Chief Carroll advised of the city's compliance in certain
areas and depending on the federal legislation, the need
to establish policies on certain other areas. Chief Carroll
advised that the primary impact will fall on the police, fire
and finance Departments.
The Council briefly discussed with Chief Carroll why there
was not a major impact on the other city departments, such as
water & sewer and streets.
This item was received as a matter of information. There
was no action taken on this item.
Items of Interest to the Council (Agenda Item XIII -C)
City Manager Jon McCarty advised the Council that the city
staff was ready to meet with the Council Subcommittee appointed
for the engineer selection for the Second Delivery Point.
Mr. McCarty advised that a proposed date for the meeting is
Tuesday, November 12, 1985, at 6:00 p.m., in the Conference
Room. Mr. McCarty advised that the members of that subcommittee
were Mayor Rodenbaugh, Councilman Pendleton, and Mayor Pro Tem
Farmer. Mr. McCarty also advised of the items to be considered
by the subcommittee at that meeting.
Councilman Jim Wolfe advised the Council of his receipt of
documentation of the testimony given in the A T & T rate case
and the Southwestern Bell rate case and he had turned the infor-
mation over to the city manager if any of the other Council
Members were interested in reviewing the materials.
Mayor Rodenbaugh advised the Council of the recent conference
held by the Texas Municipal League in San Antonio and advised
of the various seminars that he had attended and the information
that he had received from the seminars.
Bill Petty, Director of Community Development, also advised
the Council of the various seminars that he had attended at
the TML Conference.
Councilman Jim Pendleton advised the Council of his
attendance at a resolution committee meeting at the TML
Conference and the resolutions that were acted upon at the
committee meeting.
Councilman Womack asked about the status of the easements
for the construction of the ASAP sewer line located west of U.S. 75.
,)n�
ALLEN CITY COUNCIL
NOVEMBER 7, 1985
Adjournment
Page 15
MOTION: Upon a motion made by Councilman McClure and seconded
by Councilman Womack, the Council voted 6 - 0 to
adjourn the regular session of the Allen City Council
at 10:23 p.m. on Thursday, November 7, 1985. The
motion carried.
1984. These minutes approved on the 21st day of November
Marty Hendrix, 6ITY SECRETARY
A
777,