Min - Library Board - 2014 - 05/06 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 6, 2014
Present:
Cindy Briggs, Board Chair
Board Members Present:
Devita Widmer, Secretary
Diane Knaack
Rekha Mathai
Linda Kapocsi
City Staff Present•.
Jeff Timbs, Director
Visitors Present:
' None
Call to Order and Announce a Quorum is Present.
With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chau Cindy Briggs at 6:30 p.m. on Tuesday, May 6, 2014, in the Allen Public Library Board
Room, 300 North Allen Drive, Allen, Texas.
Approve Minutes of the February 4, 2014 Regular Meeting.
Diane Knaack advised that her name was misspelled and there was a grammatical error.
MOTION: Upon a motion made by Rekha Mathai and seconded by Diane Knaack, the Board voted
five (5) for and none (0) opposed to correct and approve the February 4, 2014 minutes.
The motion carried.
2. Receive Patron Computer/Print Management System Update.
Jeff Timbs advised that a contract has been executed with EnvisionWare. There are current
discussions regarding the implementation timeline. Once finalized, a notice will be issued to
the current vendor to discontinue service and a Notice to Proceed issued to the new vendor.
The system will permit payment of fines and fees via credit/debit cards.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
' MAY 6, 2014 PAGE 2
3. Receive Update on Library Logo Design and Other Marketing Activities.
Jeff Timbs advised that several submissions have been received but nothing so far that meets
the City's requirements. It is hoped that there will be artwork to review on August 5.
Because of the delay in obtaining a new logo, 3500 library cards are being printed to cover
patron needs through the end of the fiscal year in September. Ideally, a new logo and new
cards would be available in September for Library Card Month.
The City is developing an app that will include Library information such as upcoming events.
This month, before school ends, Youth Services staff are visiting schools and distributing
program flyers to promote the Summer Reading Club.
The Library has added downloadable audio books through OverDrive.
4. Review and Discuss January, February, and March 2014 Library Statistics.
• January: Checkouts, foot traffic, program attendance, new titles added, and Internet
usage increased while the number of new patrons was comparable to last January.
' • February: Program attendance and Internet usage were up significantly, circulation
increased slightly, and foot traffic was similar to last year.
• March: March was a very busy month with over 2000 new titles added, a significant
increase in program attendance and Internet usage, and also double digit increases in
visitors and checkouts.
5. Discuss Library Policy Manual Update.
The Library's Policy Manual needs to be updated and all current Library policies incorporated. Some
items such as fee schedules should be included as appendices. This needs to be finalized by November
in order to submit in December for the TMLDA Achievement of Excellence in Libraries Award
award. Jeff Timbs provided an outline for the manual and will email all members the draft developed
by former Board members. He will make recommendations at the August meeting for discussion.
6. Preview Summer Reading Programs.
Jeff Timbs provided copies of the calendar for summer Children and Teen Programs. It looks great
and was designed in-house. The Adult Summer Reading Program is being finalized. June 7 is Day of
the Child and the opening day of the Reading Program. The event will be 10 a.m. — 12 p.m.
ALLEN PUBLIC LIBRARY
' REGULAR MEETING
MAY 6, 2014
7. Items of Interest.
PAGE
• The terms for three Board members expire in September (Diana Knaack, Geoffrey Smith, and
Devita Widmer). Diane and Devita indicated they plan to apply for another term.
• The reception for elected City Council members will be Tuesday, May 27, 5-6:30 p.m. before the
Council Meeting.
• Library was awarded the City Manager's Special Award for excellence. This is a
tremendous honor as the award is not presented every year.
S. Adjourn
MOTION: Upon a motion made by Devita Widmer and seconded by Diane Knaack, the Board
voted five (5) for and none (0) opposed to adjourn the board meeting at 7:25 p.m.
These minutes approved on the 56 day of August, 2014.
APPPROVED::ATTEST:'06,tl pfrev
CHAIRPERSON SECRETARY