Min - Board of Adjustment - 2016 - 10/24 - Regular;V�� BOARD OF ADJUSTMENT
SIGN CONTROL BOARD
BUILDING AND STANDARDS COMMISSION
' Regular Meeting
CITY OF ALLEN October24,2016
ATTENDANCE:
Board Members Present:
Gene Autrey, Chairman
Deborah Angell Smith, I" Vice -Chair
Kimberly Clarkson -Harrison, 2nd Vice -Chair
Bruce Howard, Alternate
Craig Gillis
Dan Metevier, Alternate
Ken Barry
Absent:
City Staff Present:
Ogden `Bo" Bass, AIC$ Director of Community Development
Jimmy Knipp, Assistant Director of Community Services
Donna Dickinson, Construction Manager
Meredith Norge, Planner
' Call to Order and Announce a Ouorum is Present
With a quorum of the Board Members present, Chairman Autrey called the meeting to order at 6:05 p.m.
in the City Hall Council Chambers Conference Room at Allen City Hall, 305 Century Parkway.
Elections
1. Elect a Chair, Vice Chair and Second Vice Chair.
Chairman Autrey opened the floor for nominations for the BOA/SCBB&S Commission Chairman.
Motion: Upon a motion by 21d Vice -Chair Clarkson -Harrison, and a second by Board
Member Barry, the Board voted 5 IN FAVOR, and 0 OPPOSED to appoint
Mr. Gene Autrey to the BOA/SCBB&S Commission Chair Position
The motion carried.
Chairman Autrey opened the floor for nominations for the BOAISCBB&S Commission I" Vice -Chair
Position.
Motion: Upon a motion by Board Member Gillis, and a second by 2nd Vice -Chair
Clarkson -Harrison, the Commission voted 5 IN FAVOR, and 0 OPPOSED
' to appoint Ms. Deborah Angell Smith to the BOA/SCBB&S Commission 1"
Vice -Chair position.
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OCTOBER 24, 2016 PAGE 2
The motion carried.
Chairman Autrey opened the Floor for nominations for the BOA/SCB/B&S Commission 2" Vice -Chair
Position.
Motion: Upon a motion by 1" Vice -Chair Smith, and a second by Board Member
Howard, the Commission voted 5 IN FAVOR, and 0 OPPOSED to appoint
Ms. Kimberly Clarkson -Harrison to the BOA/SCB/B&S Commission 2"d
Vice -Chair position.
The motion carried.
Consent Attenda
2. Approve minutes from the September 12, 2016, Building and Standards Commission Regular
Meeting.
Motion: Upon a Motion by Board Member Metevier and a second by Board Member
Barry, the Board voted 5 IN FAVOR and 0 OPPOSED, to approve the Consent
Agenda.
The Motion Carried.
' Reeular Aeenda
I. Public Hearing — Conduct a Public Hearing and consider a variance to Section 2.02.2.1.c of the
Allen Land Development Code, as amended, relating to a request to use alternate building
materials for an accessory building in a nonresidential zoning district. The property is Lot 1,
Block A, Allen Municipal Service Center; generally located south of Bethany Drive and west of
Greenville Avenue. (BOA -10/4/16-97) [City of Allen Municipal Service Center]
Mr. Be Bass, Director of Community Development, stated that the request is from the City of Allen
Engineering Department to relocate a metal structure that was used in the reconstruction of Fire Station
#2 to be located on City owned property at the Municipal Service Center. The applicant is requesting
approval of alternate building materials for the accessory building, which otherwise is required to
compliment the main structure.
Mr. Bass said that the property is generally located south of Bethany Drive and west of Greenville
Avenue, and is zoned Light Industrial LI. There is a masonry wall as well as several other buildings that
will block the view of this area.
Mr. Bass said that the metal structure housed the ambulance for Fire Station #2. He explained that the
structure could go up for auction or the City could take a loss. He said that this metal structure could be
used to store City equipment; however, it is not 100% masonry.
' The Allen Land Development Code (ALD C) states the following related to exterior fa9ade material:
ARTICLE VII — Section 7.03.2. Exterior Facade Materials
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OCTOBER 24, 2016
PAGE
' • All main building exterior wall construction materials that are exposed shall be
constructed of 100 percent masonry, including but not limited to stone, brick, tiles,
concrete masonry units, cast concrete, concrete stucco, etc. Glazing and framed glazing
are considered acceptable alternatives. Synthetic stucco (such as exterior finish and
insulation system (EFIS)) may be utilized as an architectural accent material, not to
exceed ten percent of the exterior surface of any building facade.
• Accessory buildings shall be constructed of materials that complement the main structure.
Mr. Bass said that the Municipal Service Center is surrounded by other buildings as well as an S' masonry
wall blocking the view of this building. He said that if a person is driving on Greenville Avenue, they can
see the property, but since it is about 1,000 feet back from the property, the metal structure will not be
easily seen.
The proposed structure is constructed of corrugated sheet metal. Therefore, the applicant is requesting the
approval of alternate building materials for the accessory building which, per Article VII — Section 7.03.2,
requires materials that complement the main structure (which is masonry).
Section 2.02.2. Lc of the ALDC allows the Board "...to approve and permit alternate building materials in
nonresidential zoning districts requiring masonry construction of exterior walls, if such alternate is in
general conformance with and does not conflict with adjacent properties."
' Ms. Donna Dickinson, Construction Manager, showed images of the service center from neighboring
properties of the site. She said that a building to the north blocks the view of the site for the proposed metal
structure.
Ms. Dickinson explained the construction of the metal structure and stated it has 29 -gauge sheet metal panels
and 14 -gauge steel tubing. The structure does not have anything mounted to the top. The metal structure
complies with the IBC -2012 and IBC -2009 codes.
Ms. Dickinson said that the metal structure was used as a temporary apparatus garage for Fire Station #2. She
said that the long term hope was to be able to re -use this metal structure. She said that renting garage space for
Fire Station #2 was more expensive than purchasing the metal structure. Ms. Dickinson said that re -using the
metal structure would be a great opportunity to recycle. She explained that as the City continues to grow, there
will be a need for covered/protected storage. She said that the street views are already obstructed by other
buildings, fencing, and mature landscaping.
Chairman Autrey asked if the metal structure would be set on concrete.
Ms. Dickinson said yes.
Chairman Autrey asked how the metal structure would he tied down.
Ms. Dickinson said that the metal structure would he anchored down.
Mr. Bass added that the metal structure will not be portable.
' 1• Vice -Chair Smith asked if the metal structure meets the windstorm requirement.
Ms. Dickinson said yes and said that the metal structure would obtain a permit as a "structure".
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OCTOBER 24, 2016 PAGE 4
' Board Member Barry asked if the metal structure was there right now.
Ms. Dickinson said the metal structure is there in pieces and it is not erected yet. She said that the contractor
for Fire Station k2 had to disassemble it.
Board Member Howard asked about the remaining useful life of the metal structure.
Ms. Dickinson said that if the metal structure is used for how it is intended, then it should last for over 10
years. She said that the metal structure has a 10 -year warranty.
Board Member Barry asked if there were any quotes for the cost of building a building that would meet the
masonry requirement.
Ms. Dickinson said that she had not gathered quotes.
Mr. Bass said that staff would not be recommending approval if the metal structure was very visible. Mr. Bass
said that if the City cannot use the metal structure, then the City would sell the metal structure.
Board Member Bary asked if the City would be setting a precedence by allowing the metal structure in this
location. He asked if there were any criteria to base the allowance of the metal structure in this location.
Mr. Bass said that each decision is made on an individual basis.
' 1" Vice -Chair Smith said that this metal structure will not be in sight.
Chairman Autrey asked how much the City spent initially to purchase the metal structure
Ms. Dickinson said that the price was included in the contractor's price and was about $25,000.
Chairman Autrey stated that the metal structure will still be usable for a long time.
There was also a question about the equipment that will stored in the metal structure.
Mr. Jimmy Knipp, Assistant Director of Community Services, said that Community Services is still in the
planning stages; however, Community Services is thinking about storing a Grade Hauler in the metal structure.
He said that he is aware of another metal structure that is 32 years old and still in good shape.
2nd Vice -Chair Clarkson -Harrison asked if the metal structure will be outside of the firelane.
Ms. Dickinson said yes, the metal structure will have to go through the permitting process and will remain
outside of the firelane.
Mr. Bass said that the metal structure will be vetted through the standard process in order to receive a permit.
Chairman Autrey confirmed that the City will go through the same process as if the metal structure was brand
new construction.
' Mr. Bass said yes, the metal structure will go through the process and that the plans and specifications will be
looked at as if the metal structure was new construction.
Ms. Dickinson said that the City will resubmit the application through the permitting process.
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OCTOBER 24, 2016
PAGES
' Mr. Bass said that there are several other locations that the metal structure could be placed that staff would not
support.
Ms. Smith asked if the location was important because of aesthetics.
Mr. Bass said that the location is important because of value and aesthetics.
Chairman Autrey opened the public hearing.
Chairman Autrey closed the public hearing.
Motion: Upon a Motion by P' Vice -Chair Smith, and a second by 2"^ Vice -Chair
Clarkson -Harrison, the Board voted 5 I FAVOR and 0 OPPOSED to approve a
variance to Section 2.02,2.1.c of the Allen Land Development Code, as amended,
relating to a request to use alternate building materials for an accessory building
in a nonresidential zoning district. The property is Lot 1, Block A, Allen
Municipal Service Center; generally located south of Bethany Drive and west of
Greenville Avenue. (BOA -10/4/16-97) City of Allen Municipal Service Center]
The Motion Carried.
Adiournment
' Motion: Upon a motion by Board Member Barry and a second by Board Member Gillis,
the Board voted 7 IN FAVOR, and 0 OPPOSED to adjourn the meeting at 6:40
p.m.
The Motion Carried.
These minogg prepared and filed in the offices of the Allen Board of Adjustment, Sign Control Board,
and it r)9 and Standards Commission this 131h day of September 2016.
WWAO\-_�
Madfairi Mohan, A1CP, Senior Planner
of Community Development
These minutes approved this day of 2017.
ene u y, hairman Madhuri Mohan, AICP, Senior Planner