Min - City Council - 2017 - 02/28 - RegularALLEN CITY COUNCIL
' REGULAR MEETING
FEBRUARY 28, 2017
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Oberneyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
city Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
' Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:32 p.m. on Tuesday, February 28, 2017, in the City Council Conference Room of
the Allen City Hall, 305 Century Parkway, Allen, Texas.
1. Introduction of Dr. Susan Ponder, Chairperson of the Keep Allen Beautiful Board
2. Update Regarding the City's Legislative Agenda
3. Committee Updates from City Council Liaisons.
4. Questions on Current Agenda.
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:01 p.m. on
Tuesday, February 28, 2017.
' Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:07 p.m. on Tuesday, February 28, 2017, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 28, 2017 PAGE 2
'Pledge of Allegiance
Public Recognition
Mayor Terrell moved to agenda item #3.
3. Recognition of Former Members of the Various Boards and Commissions.
• Tabassum Ahmad, Keep Allen Beautiful Board, October 2016 -February 2017
• Shirley Mangrum, Planning and Zoning Commission, 2007-2017
1. Citizen's Comments.
2. Presentation of the Keep Allen Beautiful Board's Annual Report by Chairperson, Dr. Susan
Ponder.
Council recognized the family of former Keep Allen Beautiful Board Chair Mardy Brawn for the
announcement of the Keep Allen Beautiful Mandy Brown Memorial Scholarship.
Consent Agenda
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember Brooks,
I the Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda
as follows:
4. Approve Minutes of the February 14, 2017, Regular City Council Meeting.
5. Accept the Resignation of Tabassum Ahmad and Declare a Vacancy in Place No. 4 on the Keep
Allen Beautiful Board.
6. Adopt a Resolution in Support of the Introduction and Adoption of Legislation in the Regular
Session of the 85th Legislature of Texas that Provides a Fair and Equitable Distribution of the
Sporting Goods Sales Tax Revenue for Local and State Parks.
RESOLUTION NO. 3453-2-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, REQUESTING THE MEMBERS OF THE 85TH
LEGISLATIVE SESSION OF THE STATE OF TEXAS TO SUPPORT LEGISLATION THAT
PROVIDES A FAIR AND EQUITABLE DISTRIBUTION OF THE SPORTING GOODS SALES
TAX REVENUE FOR LOCAL AND STATE PARKS; AND PROVIDING AN EFFECTIVE DATE.
7. Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate a Three -Year Grant From the State of Texas, Office of the Governor, Criminal Justice
Division to Fund a Third Child Abuse Investigator.
RESOLUTION NO. 3454-2-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
' ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE GRANT #33396-01 FROM THE STATE OF TEXAS, OFFICE OF THE GOVERNOR,
CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A CHILD ABUSE
INVESTIGATOR POSITION TO BE ASSIGNED TO THE COLLIN COUNTY CHILDREN'S
ADVOCACY CENTER, IF AWARDED.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 28, 2017 PAGE 3
1
8. Adopt a Resolution Abandoning a Public Access, Fire Lane, and Utility Easement on
Undeveloped Property for the Proposed CAC Alen Professional Building Development.
RESOLUTION NO. 3455-2-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ABANDONING A PUBLIC ACCESS, FIRE LANE, AND
UTILITY EASEMENT; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS
RESOLUTION FOR RECORDING IN THE REAL PROPERTY RECORDS OF COLLIN COUNTY,
TEXAS, AS A QUITCLAIM DEED; PROVIDING FOR THE INDEMNIFICATION OF THE CITY
OF ALLEN, TEXAS, AGAINST DAMAGES ARISING OUT OF THE ABANDONMENT;
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO
COMPLETE ABANDONMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
9. Adopt a Resolution Delegating Authority to the City Manager to Release and Abandon Certain
Easements Previously Conveyed and/or Dedicated to the City by Plat or Separate Instrument
Under Certain Conditions.
RESOLUTION NO. 3456-2-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, DELEGATING THE AUTHORITY TO RELEASE AND
ABANDON CERTAIN EASEMENTS PREVOUSLY CONVEYED AND/OR DEDICATED TO
THE CITY BY PLAT OR SEPARATE INSTRUMENT UNDER CERTAIN CONDITIONS; AND
PROVIDING AN EFFECTIVE DATE.
' 10. Approve a First Amendment to the Tax Abatement Agreement with One Bethany Development
Partners, LP, to Establish February 20, 2017 as the Required Date for Commencement of
Construction of an Approximately 125,000 Square Foot Class A Office Building Located North
of Watters Creek at Montgomery Farm on Bethany Drive. [Knizen[
11. Authorize the City Manager to Purchase a Milo Range Advanced Training Simulator along with
Accessories and Warranty from FARC, Inc., dba Milo Range Advanced Systems through the
General Services Administration (GSA) Cooperative Purchasing Program in the Amount of
$57,131.25.
12. Authorize the City Manager to Execute a Contract with Nile Business Trust, dba FleetBoss, for
the Purchase and Installation of Global Positioning Satellite Tracking Systems for the City's GPS
Fleet Management System for an Amount of $80,000, with Three Optional One -Year Renewals
for Annual Maintenance and Service Costs in an Amount of $45,000.
13. Authorize the City Manager to Execute a Four (4) Year Lease Agreement with Del Financial
Services for Computer Equipment with a Total Principal and Interest Amount of $145,239.50.
14. Authorize the City Manager to Execute a Contract with Mission Critical Partners to Develop a
Request for Proposal, Select a Vendor and Negotiate a Contract for the Replacement of the Police
Department's Records Management System and the Public Safety Communications Center
Computer Aided Dispatching Software System in the Amount of $94,623.
' 15. Authorize the City Manager to Execute a Contract Amendment with Tyler Technologies for
Incode Court Case Management and Document Management Software and Services for an
Amount of $290,844.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 28, 2017 PAGE 4
' 16. Receive the Capital Improvement Program (CIP) Status Reports.
17. Receive the Summary of Property Tax Collections as of January 2017.
The motion carried.
Re tular Aeenda
18. Adopt a Resolution Amending Resolution No. 3051-12-11(R) by Amending Fees and Charges for
Ford Pool.
Although this item was not a public hearing, Mayor invited those wishing to speak on this item to do
so at this time.
Tommy Hard, 1015 Rockefeller Lane, Allen, Texas, along with Mike Frelberger, 1007 Morningside
Lane, Allen, Texas, spoke in opposition of the item regarding the proposed limitation of family numbers
at four.
RESOLUTION NO. 3457-2-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING RESOLUTION NO. 3051-12-11(R) BY
AMENDING FEES AND CHARGES FOR FORD POOL; PROVIDING A REPEALING CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
' MOTION: Upon a motion made by Councilmember Herald and a second by Councdmember Brooks, the
Council voted seven (7) for and none (0) opposed, to adopt Resolution No. 3457-2-17(R), as
previously captioned, amending Resolution No. 3051.12-1 l(R) by amending fees and charges
for Ford Pool and further amending the section for Season Passes by deleting the cap of four
for family members and the fee for each additional family member. The motion carried.
19. CONTINUED ITEM - Conduct a Public Heating and Adopt an Ordinance Approving Specific
Use Permit No. 151 for a Fueling Station Use for 0.9991 Acres Generally Located North of Main
Street and West of Angel Parkway. ]East Allen Retail - Fueling Station] Item Continued from the
January 24, 2017 Regular Meeting.
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councihnember Herald,
the Council voted seven (7) for and none (0) opposed, to remove this item from the table and
continue the public hearing. The motion carried.
Mayor Terrell announced that the Public Hearing was still open and asked anyone wishing to speak for
or against this item to do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3458-2-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
' AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT
NO. 151 AUTHORIZING 0.999± ACRES SITUATED IN THE WITSAUL FISHER SURVEY,
ABSTRACT NO. 323, PRESENTLY ZONED PLANNED DEVELOPMENT NO. 42 FOR
SHOPPING CENTER "SC" TO BE DEVELOPED AND USED FOR A FUELING STATION;
ADOPTING DEVELOPMENT REGULATIONS, A SITE PLAN, LANDSCAPE PLAN, AND
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 28, 2017
PAGE 5
' BUILDING ELEVATIONS; PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Oberneyer and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 3458-2-17, as
previously captioned, approving Specific Use Permit No. 151 for a Fueling Station use for
0.999± acres generally located north of Main Street and west of Angel Parkway. The motion
carried.
20. Calendar.
21. Items of Interest.
• Allen Eagles Basketball Regional Semifinal Playoffs vs. Keller are this Friday, March 3 in Fort
Worth.
• The Lone Star Conference Championship will be held March 2-5 at the Allen Event Center.
• Council wished Councilro mber Herald's son, Andy, a happy birthday.
' Executive Session
Executive Session was not held.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 7:53 p.m. on Tuesday, February 28, 2017. The motion carried.
These minutes approved on the 10 day of Much 2017.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
1 Shelley B. George, TRMC, CITY SECRETARY