Min - City Council - 2017 - 05/23 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MAY 23, 2017
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Statt:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
' Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office (absent)
Rebecca Vice, Assistant to the City Manager
Kathleen Vaught, interactive Media Manager
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:25 p.m. on Tuesday, May 23, 2017, in the City Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
1. Update Regarding Water and Sewer Fund.
2. Committee Updates from City Council Liaisons.
3. Questions on Current Agenda.
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:01 p.m. on
Tuesday, May 23, 2017.
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p.m. on Tuesday, May 23, 2017, in the Council Chambers of the Allen City Hall,
305 Century Parkway, Allen, Texas.
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 23, 2017 PAGE 2
Pledge of Allegiance
Public Recognition
2. Administration of the Oath -of -Office and Presentation of the Certificate -of -Election.
City Secretary George administered the Oath -of -Office to reelected Mayor Stephen Terrell and Mayor
Pro Tem Caplinger presented the Certificate -of -Election to Mayor Terrell and offered his
congratulations to him.
3. Public Recognition of the Keep Allen Beautiful Reuse -A -Shoe Contest Winners.
• I st Place Winner: Bolin Elementary, 887 pairs of shoes.
• 2'd Place Winner: Evans Elementary, 664 pairs of shoes.
• V Place Winner: Anderson Elementary, 504 pairs of shoes.
Citizen's Comments.
Anthony Trrlson, 703 Seminole Trail, Allen, Texas, spoke regarding his property located adjacent to
the drainage canal.
' Paul Konrad, 1202 Waterdown, Allen, Texas, spoke to the need for expanded transportation options,
communication with the community, and tern limits for council.
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember Brooks,
the Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda
as follows:
4. Approve Minutes of the May 9, 2017, Regular City Council Meeting.
5. Approve Minutes of the May 16, 2017, Special Meeting for the Canvass of the General Election.
6. Motion to Reappoint Mr. James Kerr to the North Texas Municipal Water District Board as a
Representative for the City of Alen for a Two -Year Term Effective June 1, 2017, through May
31,2019.
7. Adopt an Ordinance Approving a Negotiated Settlement Between the Atmos Cities Steering
Committee and Atmos Energy Corporation, Mid -Tex Division Regarding the Company's 2017
Rate Review Mechanism (RRM) Fling.
ORDINANCE NO. 3472-5-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN
THE ATMOS CITIES STEERING COMMITTEE AND ATMOS ENERGY CORPORATION, MID-
' TEX DIVISION REGARDING THE COMPANY'S 2017 RATE REVIEW MECHANISM FILING;
DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT
REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT;
FINDING THE RATES TO BE SET BY THE SETTLEMENT TARIFFS TO BE JUST AND
REASONABLE AND IN THE PUBLIC INTEREST; REQUIRING THE COMPANY TO
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 23, 2017
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' REIMBURSE REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS
ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS
OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE
DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE
ACSC'S LEGAL COUNSEL.
8. Adopt a Resolution Approving the City of Allen's Participation in the Texas Enterprise Zone
Program and Nominating Enforcement Video, LLC d/b/a WatchGuard Video to the Office of the
Governor, Economic Development and Tourism as an Enterprise Zone Project.
RESOLUTION NO. 3473-5-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE NOMINATION OF ENFORCEMENT
VIDEO, LLC, AS AN ENTERPRISE PROJECT PURSUANT TO CHAPTER 2303, SUBCHAPTER
F OF THE TEXAS ENTERPRISE ZONE ACT, TEXAS GOVERNMENT CODE ("ACT'); FINDING
AND DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED WAS
NOTICED AND IS OPEN TO THE PUBLIC AS REQUIRED BY LAW.
Adopt a Resolution Establishing the Name "Spirit Park" for the Westside Community Park of
the City of Allen.
RESOLUTION NO.3474-5-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, BESTOWING THE NAME OF "SPIRIT PARK" UPON THE
' CITY OF ALLEN WESTSIDE COMMUNITY PARK; AND, PROVIDING AN EFFECTIVE DATE.
10. Authorize the City Manager to Execute the Purchase of Maintenance, Repair and Operations
Supplies and Equipment with Grainger for an Estimated Annual Amount of $70,000 with the
Option for Two One -Year Renewals.
it. Authorize the City Manager to Negotiate and Execute Construction Agreements with Trinity
Boring Solutions, Inc. d/b/a Texas Directional Boring, Golden State Hockey Rush, LLC d/b/a GS
Ice Sports, and Polk Mechanical Company for Repair of the Community Ice Rink Warm Floor
System in a Total Construction Amount of $458,763.
12. Authorize the City Manager to Execute a Contract with Scientel Solutions to Supply, Install and
Configure a Microwave Network in the Amount of $413,996.26.
13. Authorize the City Manager to Execute a Software License and Maintenance Agreement with
Aztecs Systems for the Cityworks Asset Management and Work Order Software Platform for an
Amount of $40,000 with the Option for Three One -Year Renewals.
14. Authorize the City Manager to Execute a Professional Services Agreement with New Edge
Services for Software Implementation Services of the Cityworks Asset Management and Work
Order Platform in the Amount of $59,000.
15. Award Bid and Authorize the City Manager to Execute a Contract with Ratliff Hardscape, Ltd
' for the Allen Public Library Parking Lot Expansion Project in the Amount of $719,170.58.
16. Authorize the City Manager to Execute a Professional Services Contract with Huitt-Zollars, Inc.
for the Schematic Design of the Allen Drive/US75 Interchange Improvements in the Amount of
$225,953.
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 23, 2017
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' 17. Authorize the City Manager to Execute a Professional Services Agreement with Pierce Goodwin
Alexander & Linville, Inc. d/b/a PGAL, LLC, for Architectural/Engineering Services for Phase
I of the Central Fire Station Remodel & Expansion Project in the Amount of $200,085.
18. Authorize the City Manager to Execute a Professional Services Contract with Kimley-Horn for
the Design of the Bethany Intersections Improvement Project in the Amount of $157,980.
19. Authorize the City Manager to Execute a Facilities Agreement with Watters Creek Owner, LLC
Related to Bethany Intersections Improvements.
20. Receive the Summary of Property Tax Collections as of April 2017.
Councilmember Obermeyer noted that the Council had thoroughly vetted the $2.4M of items on the consent
agenda prior to considering them for adoption at this meeting.
The motion carried.
Council thanked Mr. Kerr for his service on the North Texas Municipal Water District on behalf of the city.
Regular Agenda
21. Adopt a Resolution Establishing Rates and Fees for Commercial and Residential Solid Waste,
' Recycling, and Household Hazardous Waste Services.
RESOLUTION NO. 3475.5-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING FEES AND RATES FOR RESIDENTIAL
AND COMMERCIAL SOLID WASTE COLLECTION SERVICES; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed, to adopt Resolution No. 3475-5-17(R), as
previously captioned, that sets new rates and fees for commercial and residential solid waste,
recycling, and household hazardous waste services. The motion carried.
22. Consider all Matters Incident and Related to the Issuance and Sale of City of Allen, Texas,
General Obligation Bonds, Series 2017, Including the Adoption of an Ordinance Authorizing the
Issuance of Such Bonds, Establishing Parameters for the Sale and Issuance of Such Bonds and
Delegating Certain Matters to Authorized Officials of the City.
ORDINANCE NO. 34765-17: AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY
OF ALLEN, TEXAS, GENERAL OBLIGATION BONDS, SERIES 2017', LEVYING A
CONTINUING DIRECT ANNUAL AD VALORUM TAX FOR THE PAYMENT OF SAID BONDS;
AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE ISSUANCE, SALE,
PAYMENT, AND DELIVERY OF SAID BONDS, INCLUDING ESTABLISHING PARAMETERS
THEREFOR AND DELEGATING MATTERS RELATING TO THE SALE AND ISSUANCE OF
' THE BONDS TO AUTHORIZED CITY OFFICIALS
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 23, 2017
PAGES
' MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Brooks,
the Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 3476-5-17, as
previously captioned, authorizing the issuance of "City of Allen, Texas, General Obligation
Bonds, Series 2017' establishing parameters for the sale and issuance of such bonds and
delegating certain matters to authorized City officials. The motion carried.
Other Business
23. Calendar.
• May 29 – Memorial Day Holiday
• May 30 –June 6 –City of Allen Runoff Election– Early Voting Period
• June l0 – Run Off Election Dag 7a.m. – 7 p.m.
24. Items of Interest.
• Council congratulated Allen High School graduates graduating on June 2.
• Council expressed it appreciation to the First Methodist Church and the volunteers at the Change
the World weekend event, hosted by the Allen Ministerial Alliance in Allen, Lucas, and Fairview.
• Council expressed its appreciation to Community Services staff for their work with the Open House
and equipment display for Public Works Week. They also encouraged the public to participate in
' the Summer Reading Program and Keep Allen Beautiful projects this summer.
• Councilmember Obermeyer congratulated his grandchildren, Andrew and Isabella, and all the
students participating in the finals in Destination Imagination in Knoxville, Tennessee.
• Councilmember Herald announced the wedding of his daughter Katie on June 9.
The Regular meeting recessed at 7:45 p.m
Executive Session
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
7:58 p.m. on Tuesday, May 23, 2017, in the Council Conference Room, 305 Century Parkway, Allen, Texas
in order to discuss matters pertaining to:
25. Personnel Pursuant to Section 551.074 of the Texas Government Code — Discuss Appointment
to Fill a Vacancy on the Planning and Zoning Commission.
The Executive Session adjourned at 8:25 p.m. on Tuesday, May 23, 2017.
26. Reconvene and Consider Action on Items Discussed During Executive Session.
The Allen City Council reconvened into the Regular Meeting at 8:26 p.m. No action was taken on
items discussed during Executive Session.
Adjournment
' MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 8:26 p.m. on Tuesday, May 9, 2017. The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 23, 2017
These minutes approved on the 130 day of lune 2017.
ATTEST:
SheC, CM SECRETARY
I
APPROVED:
Stephen Terrell, MAYOR
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