Min - City Council - 2017 - 07/11 - RegularALLEN CITY COUNCIL
' REGULAR MEETING
JULY 11, 2017
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Carl Clemencich
Joey Herald
Robin L. Sedlacek (absent)
Baine Brooks
City Stan:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
' Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Pete Smith, City Attorney
Workshop Session
With a quomm of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:31 p.m. on Tuesday, July 11, 2017, in the City Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
1. Presentation Regarding Updates to the City's Land Use Assumptions, Capital Improvements Plan,
and Impact Fees
2. Committee Updates from City Council Liaisons
3. Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:06 p.m. on
Tuesday, July 11, 2017.
Call to Order and Announce a Quorum is Present
' With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:09 p.m. on Tuesday, July 11, 2017, in the Council Chambers of the Allen City Hall,
305 Century Parkway, Allen, Texas.
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 11, 2017 PAGE 2
' Pledge ofAlleeiance
Public Recognition
1. Citizen's Comments.
2. Presentation of Proclamations by the Office of the Mayor.
• Presentation of a Proclamation to Brian Bristow, Assistant Director of Parks and Recreation,
Proclaiming July 2017, as "Parks and Recreation Month."
4. Recognition of Michael Freibergeq Former Member of the Allen Community Development
Corporation.
3. Recognition of Keep Texas Beautiful Award Winners.
• Electronic Media Award — First Place — City of Allen Public and Media Relations Office
• Rothe Jackson Youth leadership Award — First Place — Allen High School Marine Corps Junior
Reserve Officers' Training Corps (MCROTC)
• City Award, Population 50,000-149,000 — First Place — City of Allen Community Services
Department
' • Gold Star Affiliate— Keep Allen Beautiful
• Sustained Excellence — Keep Allen Beautiful
Mayor Terrell removed the following items from the Consent Agenda at the request of Councilmember
Clemencich.
11. Award Bid and Authorize the City Manager to Execute a Contract with North Rock
Construction, LLC, for Construction of the Watters Trail Connection Project in the Amount of
$595,143.
12. Award Bid and Authorize the City Manager to Execute a Contract with North Rock
Construction, LLC, for the Construction of the Windridge Park Project in the Amount of
$413,579.
17. Receive the Capital Improvement Program (CIP) Status Report.
MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Herald, the
Council voted six (6) for and none (0) opposed to adopt all remaining items on the Consent
Agenda as follows:
5. Approve Minutes of the June 27, 2017, Regular City Council Meeting.
I6. Adopt a Resolution Amending Authorized City Representatives to Conduct Transactions and
Inquiries with TexPool.
RESOLUTION NO. 3492-7-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING PRIOR DESIGNATIONS OF INVESTMENT
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 11, 2017
PAGE
' OFFICERS OF THE CITY AND AUTHORIZING INDIVIDUALS TO INVEST, TRANSFER,
WITHDRAW, DEPOSIT, GIVE INSTRUCTIONS ON BEHALF OF THE ORGANIZATION, OR
MANAGE FUNDS FOR THE CITY OF ALLEN; AND PROVIDING AN EFFECTIVE DATE.
7. Adopt a Resolution Amending Authorized City Representatives to Conduct Transactions and
Inquiries with TexSTAR.
RESOLUTION NO. 3493-7-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING PRIOR DESIGNATIONS OF INVESTMENT
OFFICERS OF THE CITY AND AUTHORIZING INDIVIDUALS TO INVEST FUNDS JOINTLY
WITH OTHER TEXAS LOCAL GOVERNMENTS IN TEXSTAR; AND PROVIDING AN
EFFECTIVE DATE.
8. Adopt a Resolution Amending the City's Investment Policy Governing the Investment of
Municipal Funds.
RESOLUTION NO. 3494.7-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING AN AMENDED POLICY FOR THE
INVESTMENT OF MUNICIPAL FUNDS; AND PROVIDING AN EFFECTIVE DATE.
9. Adopt a Resolution Dedicating Twenty -Five (25) Acres of Wooded Parkland in Spirit Park as
Open Space for Perpetuity.
' RESOLUTION NO. 3495-7-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, DEDICATING TWENTY-FIVE (25) ACRES OF WOODED
PARKLAND IN SPIRIT PARK AS OPEN SPACE FOR PERPETUITY, AS REQUIRED BY THE
TEXAS PARKS AND WILDLIFE DEPARTMENT; APPROVING THE TERMS AND
CONDITIONS OF THE AGREEMENT; AUTHORIZING ITS EXECUTION BY THE CITY
MANAGER AND MAYOR; REPEALING ALL RESOLUTIONS IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
10. Authorize the City Manager to Execute an Arena License Agreement with Allen Hockey Team,
LLC, dba Allen Americans, to Base a Professional ECHL Hockey Team at the Allen Event
Center.
13. Authorize the City Manager to Execute a Software Support Agreement with TriTech Software
Systems for the Renewal of Software Support for the Computer Aided Dispatch System Utilized
by Public Safety in the Amount of $151,844.
14. Authorize the City Manager to Execute a Contract Amendment with TB2 Services, dba Aire
Dynamics, Inc., for the Annual HVAC Preventative Maintenance and Repair Services for City
Facilities by Increasing the Contract $48,665 to an Estimated Annual Amount of $140,000.
15. Authorize the City Manager to Purchase One Bucket Truck from Grande Truck Center through
the Buyboard Cooperative Purchasing Agreement in the Amount of $107,019.
' 16. Accept the Resignation of Michael Freiberger and Declare a Vacancy in Place No. 3 on the Allen
Community Development Corporation.
The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 11, 2017
PAGE 4
' II. Award Bid and Authorize the City Manager to Execute a Contract with North Rock
Construction, LLC, for Construction of the Walters Trail Connection Project in the Amount of
$595,143.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted six (6) for and none (0) opposed to award bid and authorize the City Manager to
execute a contract with North Rock Construction, LLC, for construction of the Watters Trail
Connection Project in the amount of $595,143. The motion carried.
12. Award Bid and Authorize the City Manager to Execute a Contract with North Rock
Construction, LLC, for the Construction of the Windridge Park Project in the Amount of
$413,879.
MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Herald, the
Council voted six (6) for and none (0) opposed to award bid and authorize the City Manager to
execute a contract with North Rock Construction, LLC, for the construction of the Windridge
Park Project in the Amount of $413,879. The motion carried.
17. Receive the Capital Improvement Program (CIP) Status Report.
MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Herald, the
Council voted six (6) for and none (0) opposed to receive the Capital Improvement Program
' (CIP) Status Report. The motion carried.
Regular Agenda
18. Conduct a Public Hearing and Adopt an Ordinance Amending the Development Regulations and
Adopting a Concept Plan, Building Elevations, and Open Space Exhibit for a portion of Planned
Development No. 121; Generally Located North of Montgomery Boulevard and West of US
Highway 75. ]Davis at Montgomery Ridge - Urban Residential Development]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3496-7-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY AMENDING
THE DEVELOPMENT REGULATIONS, ADOPTING A CONCEPT PLAN, BUILDING
ELEVATIONS, AND OPEN SPACE EXHIBIT FOR THE MIXED USE EMPLOYMENT AREA OF
PLANNED DEVELOPMENT "PD" NO. 121; PROVIDING FOR A CONFLICTS RESOLUTION
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS (52,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
' MOTION: Upon a motion made by Mayor Pro Tem Caplinger and a second by Councilmember Brooks,
the Council voted four (4) for and two (2) opposed, with Councilmembers Herald and
Clemenctch casting the opposing votes, to adopt Ordinance No. 3496-7-17, as previously
captioned, amending the development regulations and adopting a concept plan, building
ALLEN CITY COUNCIL
REGULAR MEETING
JULY Il, 2017
PAGE 5
' elevations, and open space exhibit for a portion of Planned Development No. 121; generally
located north of Montgomery Boulevard and west of US Highway 75. The motion carried.
19. Motion to Confirm City Council Appointments to the Council Nominating Committee as
Recommended by Mayor Terrell.
No action was taken on this item.
20. Election of Mayor Pro Tem.
No action was taken on this item.
Other Business
21. Calendar.
. Councilmember Herald announced his daughter Sarah's wedding.
22. Items of Interest.
. Council acknowledged college students in attendance at the meeting.
' Executive Session
23. Executive Session
As Authorized by Section 551.074 of the Texas Government Code, for Personnel Matters —
. Discussion Regarding Election of Mayor Pro Tem
24. Reconvene and Consider Action on Items Discussed During Executive Session.
The Executive Session was not held.
Adjournment
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 8:26 p.m. on Tuesday, July 11, 2017. The motion carried.
These minutes approved on the 25" day of July 2017.
APP ED:
i
' - Stephen Terrell, MAYOR
TEST:
0
Shelley B. Geo e, C, CIT SECRETARY