Min - City Council - 1987 - 03/05 - RegularALLEN CITY COUNCIL
REGULAR SESSION
MARCH 5, 1987
Present:
Donald P. Rodenbaugh, Mayor
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, March 5,
1987, in the Council Chambers of the Allen Municipal Annex,
One Butler Circle, Allen, Teras.
Mayor Rodenbaugh adjourned the regular session of the
Allen City Council into Executive Session.
Executive Session (Agenda Item II)
In accordance with Article 6252-17, V.A.T.C.S. (Open
Meetings Law), Section 2(f), the Allen City Council convened
into Executive Session at 6:34 p.m. on Thursday, March 5,
1987, in the Conference Room of the Allen Municipal Annex,
in order to discuss personnel matters with the City Attorney.
The Executive Session was adjourned at 7:30 p.m.
The Allen City Council reconvened back into regular
session at 7:38 p.m. in the Council Chambers of the Allen
Municipal Annex.
CONSENT AGENDA (Agenda Item III)
MOTION: Upon a motion made by Councilman Wilson and seconded
by Councilman Pendleton, the Council voted 6 - 0 to
approve and adopt all items on the Consent Agenda as
recommended and as follows:
A. Approval of City Council Minutes of February 17,
1987 - Called - Special Public Meeting.
B. Approval of City Council Minutes of February 19,
1987 - Regular Session.
C. Authorization to city staff to pay bills associated
4, with the 1985 Capital Improvement Program as follows:
1. Black & Veatch Engineers $ 573.30
Engineering Services in
Connection with Design of Water
System Supervisory Control and
Telemetry
Period: January, 1987
2. Black & Veatch Engineers $ 3,914.31
Construction of the Stacy
Road Pump Station (Second Delivery
Point) - Engineering Services
Period: January, 1987
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Jim Wolfe
Jim Pendleton
Jack Pennington
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday, March 5,
1987, in the Council Chambers of the Allen Municipal Annex,
One Butler Circle, Allen, Teras.
Mayor Rodenbaugh adjourned the regular session of the
Allen City Council into Executive Session.
Executive Session (Agenda Item II)
In accordance with Article 6252-17, V.A.T.C.S. (Open
Meetings Law), Section 2(f), the Allen City Council convened
into Executive Session at 6:34 p.m. on Thursday, March 5,
1987, in the Conference Room of the Allen Municipal Annex,
in order to discuss personnel matters with the City Attorney.
The Executive Session was adjourned at 7:30 p.m.
The Allen City Council reconvened back into regular
session at 7:38 p.m. in the Council Chambers of the Allen
Municipal Annex.
CONSENT AGENDA (Agenda Item III)
MOTION: Upon a motion made by Councilman Wilson and seconded
by Councilman Pendleton, the Council voted 6 - 0 to
approve and adopt all items on the Consent Agenda as
recommended and as follows:
A. Approval of City Council Minutes of February 17,
1987 - Called - Special Public Meeting.
B. Approval of City Council Minutes of February 19,
1987 - Regular Session.
C. Authorization to city staff to pay bills associated
4, with the 1985 Capital Improvement Program as follows:
1. Black & Veatch Engineers $ 573.30
Engineering Services in
Connection with Design of Water
System Supervisory Control and
Telemetry
Period: January, 1987
2. Black & Veatch Engineers $ 3,914.31
Construction of the Stacy
Road Pump Station (Second Delivery
Point) - Engineering Services
Period: January, 1987
ALLEN CITY COUNCIL
MARCH 5, 1987
Page 2
CONSENT AGENDA
(cont'd) (Agenda Item III)
3.
Black & Veatch Engineers
$ 12,500.00
Construction of 2.0 MG
Elevated Water Storage Tower -
Engineering Design, Preparation
of Drawings, Specifications and
Construction Administration
Period: January, 1987
4.
Hidell Architects
$ 14.18
Construction of Renovation
to Central Fire Station -
Architectural Services -
Reimbursable Expenses
Period: January, 1987
5.
ATEC Associates
$ 1,736.00
Construction of Police/
Courts Building - Soil
Sampling of Construction Site
Period: Thru 01-31-87
6.
Hidell Architects
$ 6,985.00
Construction of Library
Building - Architectural
Services and Reimbursable
Expenses
Period: December, 1986
7.
ATEC Associates
$ 1,993.50
Construction of Library
Building - Soil Sampling of
Construction Site
Period: Thru 01-31-87
8.
Goodbrand Construction, Inc.
$209,181.45
Construction of Stacy Road
Pump Station (Second Delivery
Point) - Estimate No. 6
Period: Thru 02-25-87
9.
Architectural Utilities
$107,012.50
Construction of Ford Park -
Phase II - Application No. 2
Period: 02-28-87
10.
Graham Associates
$ 331.25
Project: Story Park &
School Site on Malone Road -
Engineering Services Related
to Platting of Property
Period: 02-10-87
11.
Angel Concrete
$ 33,496.58
Construction of Main Street -
Phase I - FINAL BILL - Estimate
No. 11
Period: 01-31-87 to 02-27-67
12.
Marriott Construction
$232,196.39
Construction of Jupiter
Road - F.M. 2170 to White Oak -
Paving & Drainage - Estimate No.
2
Period: 01-26-87 to 02-25-87
13.
Graham Associates
$ 4,252.50
Construction of Jupiter
Road - F.M. 2170 to White Oak
Engineering Services - Con-
struction Administration &
Staking
Period: 02-10-87
ALLEN CITY COUNCIL
MARCH 5, 1987
Page 3
(Agenda Item III)
4,845.00
> 1,135.00
(3 invoices)
Resolution No. 781-3-87(R): A Resolution of the
City Council of the City of Allen, Collin County,
Texas, Authorizing an Adjustment to the 1986 Tax
Roll and a Refund Issued for Overpayment of 1986
Taxes. (Names: Raintree Joint Venture and Melvin
Fowler)
Approval of an Amendment to the Letter of Agreement
with the North Central Texas Council of Governments
Concerning Their Assistance in the Rowlett Creek
Interjurisdictional Watershed Management Program.
The motion carried.
CONSENT AGENDA
(cont'd)
Public Hearing:
14.
Graham Associates
Zone 41.6 Acres of Land
Construction of Main
Including Uses of Single
Street - Phases II & III _
Family, Multi -Family and
Engineering Services for
Location:
Southwest Corner of
ROW Deeds & Mapping and
F.M. 2551 and F.M. 2170
Requestors:
Utility Mapping
Roaer Sullivan
Period: Thru 10-21-86
15.
Graham Associates
Construction of Main
Street - Phase I -
Engineering Services -
Period: Thru 08-19-86
Invoices No. 865189, 867089,
and 868106
Page 3
(Agenda Item III)
4,845.00
> 1,135.00
(3 invoices)
Resolution No. 781-3-87(R): A Resolution of the
City Council of the City of Allen, Collin County,
Texas, Authorizing an Adjustment to the 1986 Tax
Roll and a Refund Issued for Overpayment of 1986
Taxes. (Names: Raintree Joint Venture and Melvin
Fowler)
Approval of an Amendment to the Letter of Agreement
with the North Central Texas Council of Governments
Concerning Their Assistance in the Rowlett Creek
Interjurisdictional Watershed Management Program.
The motion carried.
End of Consent Agenda
Public Hearing:
Request to Permanently
Zone 41.6 Acres of Land
to Planned Development,
Including Uses of Single
Family, Multi -Family and
Shopping Center
Location:
Southwest Corner of
F.M. 2551 and F.M. 2170
Requestors:
Henry Seeligson/
Roaer Sullivan
and
Ordinance No. 782-3-87: An Ordinance of
the City of Allen, Collin County, Texas
Amending Comprehensive Zoning Ordinance
No. 366-10-81, as Previously Amended, So
As to Change the Following -Described
Tract of Land From "AO" Agriculture -Open
Space to "PD" Planned Development No. 44
to Include Single Family, Multi -Family,
and Shopping Center Uses, Said Tract of
Land Being Described as a 41.6 Acre Tract
of Land Located in the William Snider
Survey, Abstract No. 821, Collin County,
Texas, and Recorded in Volume 672, Page
82, Deed Records, Collin County, Texas;
Providing for Development Criteria;
Providing for Land Use Regulations;
Providing for a Land Use Plan; Providing
for a Penalty of Fine Not to Exceed the
Sum of One Thousand Dollars ($1,000.00)
for Each Offense; Providing for a
Severability Clause; and Providing for
the Effective Date of Said Ordinance.
(Agenda Item IV)
Mayor Rodenbaugh read the request into the record as follows:
ALLEN CITY COUNCIL
MARCH 5, 1987
Page 4
Public Hearing: Request to Permanently
Zone 41.6 Acres of
Land to Planned
Development
Requestors: Henry Seeligson/
_ Roger Sullivan (cont'd) (Agenda Item IV)
and
Ordinance No. 782-3-87 (cont'd)
"Public Hearing to Consider a Request to Permanently
Zone 41.6 Acres of Land to Planned Development Including
Uses of Single Family, Multi -Family and Shopping Center,
Located at the Southwest Corner of F.M. 2551 and
F.M. 2170 as Requested by Henry Seeligson and Roger
Sullivan and Consider an Ordinance Establishing Per-
manent Zoning of Planned Development No. 44."
Bill Petty, Director of Community Development, spoke
before the Council on this zoning request. Mr. Petty explained
to the Council about the realignment of the roadway for F.M. 2551
at F.M. 2170 and how with this realignment there would be additional
acreage added to the Shopping Center site. Using a zoning exhibit,
Mr. Petty pointed out some unique features of this 41.6 acres and
how the zoning districts had been laid out in order to provide
for transition.
Craig Curry, with Nelson Engineering and representing the
property owners, presented to and spoke before the Council on
this zoning request. Mr. Curry reviewed the Comprehensive Plan
as it relates to the subject property and reviewed the location
of the major streets and thoroughfares in that area. Mr. Curry
pointed out the properties that had been zoned in that area, the
specific zoning on the properties, and what areas had not been
annexed into the city at the present time.
Using the zoning exhibit, Mr. Curry explained in detail
the transitional zoning existing between single-family tracts
"A-1", "A-2", "A-3", and "A-4". Mr. Curry then presented
a concept plan of the layout of the single-family residential
area just as a matter of information to the Council, showing
the street layouts and the lot formations.
Mayor Rodenbaugh opened the public hearing. With no one
wishing to speak either for or against this request for permanent
zoning, Mayor Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular meeting
held on January 22, 1987, recommended to the City Council approval
of the request with the following amendments:
1. The alignment of F.M. 2551 shall be specified
to the satisfaction of staff.
2. The wording of the building materials shall be
consistent with the Comprehensive Zoning Ordinance
for the same uses.
3. The Multi -Family 3 District shall be consistent
with the wording being proposed for the MF -3
District, which is the minimum floor area for
any dwelling unit shall be 500 square feet,
with an average of no less than 775 square feet,
exclusive of garages, breezeways and porches.
4. Prior to site plan approval, a drainage plan
shall be sumitted that is acceptable to city staff.
5. The density shall be reduced by 6 units.
ALLEN CITY COUNCIL
MARCH 5, 1987
Page 5
Public Hearing: Request to Permanently
zone 41.6 Acres of
Land to Planned
Development
Requestors: Henry Seeligson/
Roger Sullivan (cont'd) (Agenda Item IV)
and
Ordinance No. 782-3-87 (cont'd)
The Council discussed with city staff and Mr. Curry
the calculation of the figures in the Traffic Study being
on a cumulative totals basis, the dimensions of the zoning
districts on the west side of this property, the amount of
right-of-way needed for improvements to F.M. 2170 and F.M. 2551,
if there was going to be any additional east and west street
connections to adjacent property or any thought of street
continuation to the south of this property, if there was an
alleyway located on the west boundary of the subject property,
and the dwelling unit sizes in the single-family residential
district.
MOTION: Upon a motion made by Councilman Pennington and
seconded by Councilman Pendleton, the Council voted
6 - 0 to approve the request in accordance with the
recommendation of the Planning and Zoning Commission,
as stated; and to approve and adopt Ordinance No.
782-3-87, as captioned previously. The motion carried.
Progress Report on Computer
Systems Development (Agenda Item V)
Michael Stanger, Administrative Assistant, spoke before
the Council on a progress report for a computer system.
Mr. Stanger pointed out the agreement with the North Central
Texas Council of Governments, who had conducted an needs
assessment and made recommendations for a computer system
network. Mr. Stanger pointed out the additional steps
included RFP specifications, vendor negotiations, an
implementation plan and training.
Mr. Stanger advised of the role of the Data Processing
Coordinator in this plan of operation and the focus being
placed on the development of a master plan to determine the
city's current needs as well as future needs.
The Council discussed with city staff what the time frame
was for completion of this process and at what point would
computers be purchased for various departments. In the discussion,
it was concluded that city staff would develop a time table
for the steps and report back to the City Council.
This item was received as a matter of information. There
was no action taken on this item.
Review Bids and Award of Contract
for a Turf Truck for Parks and
Recreation Department (Agenda Item VI)
Mark Thornton, Director of Parks and Recreation, presented
to and spoke before the Council on the solicitation of bids,
receipt of bids, the bid opening held on February 26, 1987,
and the tabulation of the bid results for the purchase of a
turf truck for the Parks and Recreation Department.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Pennington, the Council voted 6 - 0 to
approve the award of the bid to Watson's for a Cushman
3 -Wheel Turf Truck in the amount of $5,990.00, with
the add alternate in the amount of $293.00, for a total
bid price of $6,283.00, in accordance with the city
staff's recommendation, as stated. The motion carried.
Appointment of a Council
Member to the Rowlett Creek
Interjurisdictional Watershed
Steering Committee (Agenda Item VII)
Mark Thornton, Director of Parks and Recreation, spoke before
the Council on the need to have a representative from the City
Council serve on the Rowlett Creek Interjurisdictional Watershed
Steering Committee to fill the vacancy created by former Council
Member Gary Koch.
After a brief discussion with city staff on the amount of
time needed to serve on this committee, Councilman Jack Pennington
volunteered to serve on the subject committee.
At this time, Mayor Rodenbaugh adjourned the regular session
of the Allen City Council into executive session at 8:26 p.m.
Executive Session (Agenda Item II)
(Emergency Posting -
Agenda Item II)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings
Law), Section 2(e), 2(f), and 2(g), the Allen City Council recon-
vened into Executive Session at 8:45 p.m, on Thursday, March 5,
1987, in the Conference Room of the Allen Municipal Annex in order
to discuss matters pertaining to real estate negotiations,
personnel matters, and pending litigation pertaining to the city's
request for Extended Area Service.
The Executive Session was adjourned at 9:35 p.m.
Mayor Rodenbaugh reconvened the regular session of the
Allen City Council at 9:40 p.m, in the Council Chambers of
the Allen Municipal Annex.
Appointments
(Agenda Item VIII -A)
City Manager Jon McCarty advised the Council that an interview
committee had to be selected for the upcoming appointments to the
Planning and Zoning Commission, Board of Adjustment and Sign
Control Board.
ALLEN CITY COUNCIL
MARCH 5, 1987
Page 6
Review Bids and Award of Contract
for a Turf Truck for Parks and
Recreation Department
(Agenda Item VI)
The following are the three
lowest bids received
for the
turf truck:
Company Base
Bid
Add Alternate
Watson's $
5,990.00
$293.00
Dallas Turf $
6,125.00
no bid
Goldthwaites $
6,322.00
no bid
Mr. Thornton advised that the
city staff's
recommendation
was to award the bid to Watson's
for a Cushman
3 -Wheel Turf
Truck in the amount of $5,990.00,
with the add
alternate in
the amount of $293.00, for a total
bid price of
$6,263.00.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Pennington, the Council voted 6 - 0 to
approve the award of the bid to Watson's for a Cushman
3 -Wheel Turf Truck in the amount of $5,990.00, with
the add alternate in the amount of $293.00, for a total
bid price of $6,283.00, in accordance with the city
staff's recommendation, as stated. The motion carried.
Appointment of a Council
Member to the Rowlett Creek
Interjurisdictional Watershed
Steering Committee (Agenda Item VII)
Mark Thornton, Director of Parks and Recreation, spoke before
the Council on the need to have a representative from the City
Council serve on the Rowlett Creek Interjurisdictional Watershed
Steering Committee to fill the vacancy created by former Council
Member Gary Koch.
After a brief discussion with city staff on the amount of
time needed to serve on this committee, Councilman Jack Pennington
volunteered to serve on the subject committee.
At this time, Mayor Rodenbaugh adjourned the regular session
of the Allen City Council into executive session at 8:26 p.m.
Executive Session (Agenda Item II)
(Emergency Posting -
Agenda Item II)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings
Law), Section 2(e), 2(f), and 2(g), the Allen City Council recon-
vened into Executive Session at 8:45 p.m, on Thursday, March 5,
1987, in the Conference Room of the Allen Municipal Annex in order
to discuss matters pertaining to real estate negotiations,
personnel matters, and pending litigation pertaining to the city's
request for Extended Area Service.
The Executive Session was adjourned at 9:35 p.m.
Mayor Rodenbaugh reconvened the regular session of the
Allen City Council at 9:40 p.m, in the Council Chambers of
the Allen Municipal Annex.
Appointments
(Agenda Item VIII -A)
City Manager Jon McCarty advised the Council that an interview
committee had to be selected for the upcoming appointments to the
Planning and Zoning Commission, Board of Adjustment and Sign
Control Board.
ALLEN CITY COUNCIL
MARCH 5, 1987
Page 7
Appointments (cont'd) (Agenda Item VIII -A)
After a brief discussion, Councilman Jerry Wilson and
Councilman Jack Pennington volunteered to serve on the interview
committee. The date and time for the interviews would be deter-
mined at a later date.
Telephone EAS Update (Agenda Item VIII -B)
This agenda item was discussed during the executive session
in accordance with the emergency agenda item posting.
Items of Interest to the Council (Agenda Item VIII -C)
This agenda item was passed over as there were no items of
interest for discussion by the City Council.
Adjournment
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Wilson, the Council voted 6 - 0 to
adjourn the regular session of the Allen City Council
at 9:50 p.m. on Thursday, March 5, 1987. The motion
carried.
These minutes approved on the 19th day of MARCH
1987.
APPROVED:
ATTEST:
IAVRETA
\
Marty Hendrix, C, CITY SEC