Min - City Council - 2017 - 09/12 - RegularALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2017
Present
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Carl Clemencich
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
t Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager (absent)
Pete Smith, City Attorney(absent)
Whitt Wyatt, Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:32 p.m. on Tuesday, September 12, 2017, in the City Council Conference Room of
the Allen City Hall, 305 Century Parkway, Allen, Texas.
Update on Stacy Green Development.
Committee Updates from City Council Liaisons.
Questions on Current Agenda.
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:05 p.m. on
Tuesday, September l2, 2017.
Call to Order and Announce a Quorum is Present
' With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:09 p.m. on Tuesday, September 12, 2017, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledee of Allegiance
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2017 PAGE 2
Public Recognition
Citizen's Comments.
Consent Agenda
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda as
follows:
2. Approve Minutes of the August 22, 2017, Regular City Council Meeting.
3. Approve Minutes of the August 18-20, 2017, City Council Budget Workshop.
4. Adopt an Ordinance Approving and Enacting Supplement No. 14 to the Allen Land Development
Code.
ORDINANCE NO. 3508-9-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ADOPTING SUPPLEMENT NO. 14 TO THE ALLEN LAND
DEVELOPMENT CODE; PROVIDING FOR THE PRINTING THEREOF, AUTHENTICATION
BY THE MAYOR AND ATTESTATION BY THE CITY SECRETARY; PROVIDING A REPEAL
OF CERTAIN ORDINANCES; PROVIDING EXCEPTIONS TO REPEAL; PROVIDING A
PENALTY FOR SUCH VIOLATION THEREOF; AND PROVIDING AN EFFECTIVE DATE.
5. Adopt a Resolution Amending the City Council's Rules of Order and Procedure.
RESOLUTION NO. 3509-9-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, REVISING CERTAIN SECTIONS OF THE CITY COUNCIL
RULES OF ORDER; AND PROVIDING FOR AN EFFECTIVE DATE.
6. Adopt a Resolution Designating The Allen American and The Dallas Morning Nen as Official
Newspapers of the City of Allen for Fiscal Year 2017-2018.
RESOLUTION NO. 3510-9-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING THE ALLEN AMERICAN AND THE
DALLAS MORNING NEWS AS THE OFFICIAL NEWSPAPERS OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, FOR FISCAL YEAR 2017-2018; AND PROVIDING AN EFFECTIVE
DATE.
7. Adopt a Resolution Amending the Board Appointment Policy.
RESOLUTION NO. 3511-9-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING RESOLUTION NO. 3003-4-11(R) TO AMEND
THE BOARD APPOINTMENT POLICY; AND PROVIDING AN EFFECTIVE DATE.
' 8. Authorize the City Manager to Execute a Renewal of the Interlocal Agreement with Dallas Area
Rapid Transit (DART) for the Provision of Demand Response Transportation Services for the
Elderly and Disabled.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2017 PAGE 3
9. Authorize the City Manager to Execute a Professional Services Agreement with Berry Dunn
McNeil & Parker, LLC, for Consulting Services on the Implementation of the Administrative
Systems Software for an Amount of $75,000.
10. Award Bid and Authorize the City Manager to Purchase the Installation and Deployment of
Editorial Storage and Asset Management Software with Archival Tape Backup from Holbrook
and Miller, Inc., dba TM Television, in the Amount of $110,802.
11. Award Bid and Authorize the City Manager to Execute a Contract with North Rock
Construction, LLC, for Construction of the Cottonwood Creek / Heritage Village Hike & Bike
Trail Connection in the Amount of $720,627.
12. Award Bid and Authorize the City Manager to Execute a Contract with Wall Enterprises for the
Construction of the Reed Park East Renovations in the Amount of $352,435.
13. Award Bid and Authorize the City Manager to Execute a Contract with RLM EarthCo, Inc., for
the Green Park Improvements Project in the Amount of $213,567.
14. Award Bid and Authorize the City Manager to Execute a Contract with Mario Sinacola & Sons
Excavating, Inc., for the Construction of Ridgeview Drive from Cottonwood Creek to Chelsea
Boulevard in the Amount of $4,431,951.
' 15. Accept Required Certifications from the Tax Assessor/Collector's Office Including the
Certifications Rate for the 2017 Tax Year, the Certification of Excess Debt Collections for the
2016 Tax Year and the 2017 Appraisal Roll.
16. Receive the Summary of Property Tax Collection as of July 2017.
The motion carried.
17. Conduct a Public Hearing and Adopt an Ordinance Amending the Development Regulations and
Adopting a Concept Plan, Landscape Plan, and Building Elevations for Planned Development
No. 53 Shopping Center, Generally Located at the Northwest Corner of Alma Drive and
Exchange Parkway. ]Lid] Grocery Store - Shopping Center]
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3512-9-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY AMENDING
' THE DEVELOPMENT REGULATIONS, AND ADOPTING A CONCEPT PLAN, LANDSCAPE
PLAN, AND BUILDING ELEVATIONS FOR LOT IR, BLOCK A, KIDS R KIDS ADDITION,
WHICH PROPERTY IS LOCATED IN AND SUBJECT TO THE REGULATIONS OF PLANNED
DEVELOPMENT "PD" NO. 53 FOR SHOPPING CENTER "SC"; PROVIDING FOR A
CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2017
PAGE 4
A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
MOTION: Upon a motion made by Mayor Pro Tem Caplinger and a second by Councilmember Brooks,
the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3512-9-17, as
previously captioned, amending the Development Regulations and adopting a Concept Plan,
Landscape Plan, and Building Elevations for Planned Development No. 53 Shopping Center,
generally located at the northwest comer of Alma Drive and Exchange Parkway. The motion
carried.
18. Adopt a Resolution Implementing the Water and Sewer Rate Increases Recommended for Fiscal
Year 2017-2018.
RESOLUTION NO. 3513-9-17tR): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING SANITARY SEWER CHARGES AND
WATER SERVICE CHARGES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Clemencich, the Council voted seven (7) for and none (0) opposed to adopt Resolution No.
3513-9-17(R), as previously captioned, setting new rates for residential and commercial water
'and sewer services. The motion carried.
19. Adopt an Ordinance Approving the Fiscal Year 2017-2018 Budget, Amending the Fiscal Year
2016-2017 Budget, and Approving the 2018-2022 Capital Improvement Program.
ORDINANCE NO. 3514-9-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018;
PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING ASIDE THE
NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES FOR SAID FISCAL
YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS AND
FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF
THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A
SEVERABB.rrY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacck and a second by Councilmember Brooks,
the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3514-9-17, as
previously captioned, approving the Fiscal Year 2017-2018 budget, amending the Fiscal Year
2016-2017 budget, and approving the 2018-2022 Capital Improvement Program. The motion
carred.
' MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Clemencich,
the Council voted seven (7) for and none (0) opposed, to ratify the increase in property tax
revenues reflected in the Fiscal Year 2017-2018 budget. The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2017 PAGE 5
' 20. Adopt an Ordinance Setting the Tax Rate for the Fiscal Year 2018-2019 Budget.
ORDINANCE NO. 3515-9-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX
YEAR 2017 (FISCAL YEAR 2017-2018) AT A RATE OF $0.510000 PER ONE HUNDRED
DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF ALLEN AS OF JANUARY 1, 2017, TO PROVIDE
REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST
AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ALLEN; PROVIDING
FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Herald,
the Council voted seven (7) for with Mayor Terrell, Mayor Pro Tem Caplinger,
Councilmembers Kizer, Clemencich, Herald, Sedlacek and Brooks casting votes for and none
(0) opposed that the property tax rate be increased by the adoption of a tax rate of 0.510000
which is effectively a 5.47 percent increase m the tax rate and to adopt Ordinance No. 3515-9-
17, as previously captioned, setting that tax rate for the 2017-2018 Fiscal Year. The motion
carried.
Mayor Terrell moved to Agenda Item 23.
' Other Business
23. Calendar.
24. Items of Interest.
• The Parks Foundation Tailgate fundraiser is Saturday, September 16, 2017, at Alliance Cheer.
• The Toast and Toss for a Care fundraiser is Saturday, September 16, 2017, at Nine Band Brewing
Co.
• Council expressed appreciation to our public safety officials and citizens for helping those impacted
by Hurricane Harvey.
• Council wished happy birthday to Mayor Terrell, Councilmember Kizer and City Attorney Smith.
The Regular Meeting recessed at 8:22 p.m.
Executive Session
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
8:34 p.m. on Tuesday, September 12, 2017, in the Council Conference Room, 305 Century Parkway, Allen,
Texas, in order to discuss matters pertaining to:
25. Personnel Pursuant to Section 551.074 of the Texas Government Code — Discuss Appointments
' to the Board of Adjustment, Building and Standards Commission, Community Development
Corporation, Economic Development Corporation, and Planning and Zoning Commission.
The Executive Session adjourned at 9:38 p.m. on Tuesday, September 12, 2017.
I
L
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2017
PAGE 6
26. Reconvene and Consider Action on Items Discussed During Executive Session.
The Allen City Council reconvened into the Regular Meeting at 9:40 p.m. on Tuesday,
September 12, 2017. The following action was taken on items discussed during Executive Session.
21. Confirm Appointments of Councilmembers as Liaisons to City Boards and Commissions as
Nominated by Mayor Terrell.
Mayor Terrell made the following nominations
Mayor Terrell
Mayor's Committee
NCTCOG Regional 9-1-1 Advisory Committee, Member
Dallas Regional Mobility Coalition, Member
Regional Transportation Committee, Member
County Planning Board, Member
Allen Chamber of Commerce, Ex -Officio Member
Meals on Wheels of Collin County Advisory Board, Ex -Officio
Member
Mayor Pro Tem Caplinger
Mayor's Committee, Member
CBD Design Review Committee, Council Liaison
North Texas Municipal Water District, Council Liaison
Councilmember Kizer
Council Finance/Audit Committee, Member
Council Nominating Committee, Member
Planning & Zoning Commission, Council Liaison
Public Art Committee, Council Liaison
Councilmember Clemencich
Council Nominating Committee, Member
Council Finance/Audit Committee, Member
Board of Adjustment, Council Liaison
Building & Standards Commission, Council Liaison
Sign Control Board, Council Liaison
Councilmember Herald
Keep Allen Beautiful, Council Liaison
Library Board, Council Liaison
Economic Development Corporation, Member
Councilmember Sedlacek
ACO Advisory Council, Member
Council Finance/Audit Committee, Member
Council Nominating Committee, Member
Community Development Corporation, Member
Animal Shelter Advisory Committee, Council Liaison
Allen Ministerial Alliance, Lay Representative
Councilmember Brooks
Convention and Visitors Bureau Advisory Board, Member
Council Nominating Committee, Member
Allen USA Advisory Committee, Member
Parks and Recreation Board, Council Liaison
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2017
PAGE 7
' MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to confirm appointments of Councilmembers
as Board Liarsons as recommended by Mayor Terrell. The motion carred.
22. Confirm Appointments of Councilmembers as Liaisons to City Boards and Commissions as
Nominated by Mayor Terrell. 22. Appoint to Fill Expiring Terms and Vacancies on the Following
Boards, Commissions, Committees and Corporations: Animal Shelter Advisory Committee,
Board of Adjustment/Building and Standards Commission/Sign Control Board, Central Business
District Design Review Committee, Community Development Corporation Board, Convention
and Visitors Bureau Advisory Board, Economic Development Corporation Board, Keep Allen
Beautiful Board, Library Board, Parks and Recreation Board, Planning and Zoning
Commission, and Public Art Committee.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed to nominate the following individuals as
recommended by the Council Nominating Committee to the designated places on the respective
Boards, Commissions, Committees and Corporations:
Animal Shelter Advisory Committee
Expiration Date
Place No. I
Alan Coffman
September 30, 2019
Place No. 3 (staff)
Angela Hall
September 30, 2019
Place No. 5
Matt McGee
September 30, 2019
Board of Adjustmem/Building
& Standards Commission/
Sim Board
Expiration Date
Place No. I
Jason Shepard
September 30, 2019
Place No. 3
Craig Gillis
September 30, 2019
Place No. 5
Kimberly Clarkson -Harrison
September 30, 2019
Alt. Place No. 1
Brian Doherty
September 30, 2019
Central Business District Design
Review Committee
Expiration Date
Place No. 1
Beverly Pruitt
September 30, 2019
Community Development Corporation
Expiration Date
Place No. 1
Kristina Brevard
September 30, 2019
Place No. 3
Antoinette Vincent
September 30, 2019
Place No. 5
Stacey Gonzales
September 30, 2019
Place No. 7
Robin Sedlacek
September 30, 2019
Convention and Visitors Bureau Advisory Board
Expiration Date
Place No. 1
Kirk Arnold
September 30, 2019
Place No. 3
Carson Doss
September 30, 2019
Place No. 5
Baine Brooks
September 30, 2019
Economic Development Corporation
Expiration Date
Place No. I
Place No. 3
Joey Herald
Jeff Burkhardt
September 30, 2020
September 30, 2020
Keep Allen Beautiful
Expiration Date
Place No. 1
Susan Ponder
September 30, 2019
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2017
'
Place No. 3
Troy Webre
September 30, 2019
Place No. 4
Sommer Bernard
September 30, 2018
Place No. 5
Ryan Smith
September 30, 2019
Place No. 7
Susan Kacines
September 30, 2019
Library Board
Expiration Date
Place No. I
Michelle Perry
September 30, 2019
Place No. 3
Shahmeen Khan
September 30, 2019
Place No. 4
Scott Phillips
September 30, 2018
Place No. 5
Kimberly Hinton
September 30, 2019
Place No. 7
Rekha Mathai
September 30, 2019
Parks and Recreation Board
Expiration Date
Place No. I
Michael Smiddy
September 30, 2019
Place No. 3
Tricia Losavio
September 30, 2019
Place No. 5
Tom Cowart
September 30, 2019
Place No. 7
Paul Davidson
September 30, 2019
Planning and Zoning Commission
Expiration Date
Place No. 1
Ben Tmhan
September 30, 2019
Place No. 3
Stephen Platt, Jr.
September 30, 2019
Place No. 4
Gene Autrey
September 30, 2018
Place No. 5
Dan Metevier
September 30, 2019
'
Place No. 7
John Ogrizovich
September 30, 2019
Public Art Committee
Expiration Date
Place No. 1
Tod Raines
September 30, 2019
Place No. 3
Ann Carroll
September 30, 2019
Place No. 5
Cristie Johnson
September 30, 2019
Place No. 7
Denise Gilbert
September 30, 2019
The motion carried.
PAGE
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 9:47 p.m. on Tuesday, September 12, 2017. The motion camed.
These minutes approved on the 26° day of September 2017.
APP VED:
Stephe Terrell, MAYOR
ATTEST:
L/
She ey B. Ge e, TRMC, CITY 911RITARY