Min - City Council - 2017 - 10/10 - RegularALLEN CITY COUNCIL
' REGULAR MEETING
October 10, 2017
Present
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Carl Clemencich
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
' Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Rebecca Vice, Assistant to the City Manager
Peter G. Smith, City Attorney (absent)
Brayden Metcalf, Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:35 p.m. on Tuesday, October 10, 2017, in the City Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
Update on the Allen Public Library's 501° Celebration.
2. Committee Updates from City Council Liaisons.
3. Questions on Current Agenda.
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:57 p.m. on
Tuesday, October 10, 2017.
Call to Order and Announce a Quorum is Present
' With a quomm of the Councilmembers present, the Regular Meetmg of the Allen City Council was called to
order by Mayor Terrell at 7:03 p.m. on Tuesday, October 10, 2017, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 10, 2017 PAGE 2
' Public Recognition
1. Citizen's Comments.
2. Present Plaques -of -Appreciation to Former Members of the Various Boards and Commissions.
• Gene Autrey, Board of Adjustment, 2007-2017
• Cheryl Baez, Keep Allen Beautiful, 2013-2017
• Susan Barry, Public Art Committee, 2011-2017
• Dan Metevieq Board of Adjustment, 2014-2017
• Ross Obermeyer, Community Development Corporation, 2009-2017
• Mark Schallhom, Keep Allen Beautiful, 2010-2017
3. Presentation of Proclamations by the Office of the Mayor:
• Presentation of a Proclamffiion to Mary Vail Grube, Executive Diroctor of the Allen Arts Alliance,
Proclaiming October 2017 as "Arts and Humanities Month."
• Presentation of a Proclamation to Jeff Timbs, Director, Allen Public Library, Proclaiming 2017 as
"Allen Public Library Year."
Consent Agenda
' MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda as
follows:
4. Approve Minutes of the September 26, 2017, Regular City Council Meeting.
5. Adopt a Resolution Appointing Members to Fill Expiring and Vacant Terms on the Board of
Directors for Tax Increment Financing (TIF) Reinvestment Zone No. 1 (Garden District).
RESOLUTION NO. 3520-10-17(RJ: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE
ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. 1; AND PROVIDING
FOR AN EFFECTIVE DATE.
6. Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of Directors for
Tax Increment Financing (TIF) Reinvestment Zone No. 2 (Central Business District).
RESOLUTION NO. 3521-10-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE
ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO, 2; AND PROVIDING
FOR AN EFFECTIVE DATE.
' 7. Adopt a Resolution Declaring an Expectation to Reimburse Project Expenditures with Proceeds
of Future Debt in a Maximum Principal Amount of $8,500,000.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 10, 2017 PAGE 3
'
RESOLUTION NO. 3522-10-17(R): A RESOLUTION declaring expectation to reimburse
expenditures with proceeds of future debt.
8.
Award Bid and Authorize the City Manager to Execute a Contract with SYB Construction
Company, Inc., for the Hillside Village Water and Sanitary Sewer Replacements Phase 1,
Chaparral Road Pavement Repairs, and Sloan Creek Sanitary Sewer Aerial Crossing Project in
the Amount of 53,488,339.
9.
Adopt a Resolution to Increase Fees Related to Water Meters for New Construction and the
Administrative Fee for On-Line Bill Payment Transactions for Water and Sewer Charges.
RESOLUTION NO. 3523-10-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING ADMINISTRATIVE AND SERVICE
RELATED FEES AND CHARGES FOR WATER AND SEWER; ESTABLISHING AN
ADMINISTRATIVE FEE FOR ALL ON-LINE TRANSACTIONS; ESTABLISHING FEES
RELATED TO METERS FOR NEW CONSTRUCTION; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
10.
Adopt a Resolution Authorizing a Partial Release of a Tree Preservation Dedication and
Restrictive Covenant for the Proposed Village at Twin Creeks Phase III Development.
RESOLUTION NO. 3524-10-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING A PARTIAL RELEASE OF A TREE
'
PRESERVATION DEDICATION AND RESTRICTIVE COVENANT RELATING TO PROPERTY
DESCRIBED AND DEPICTED IN EXHIBIT "A" ATTACHED HERETO LOCATED WITHIN THE
PROPOSED VILLAGE AT TWIN CREEKS PHASE III DEVELOPMENT AND OTHER
PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
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Authorize the City Manager to Execute a Contract with Allen Community Outreach to Disburse
Community Development Block Grant Funds in the Amount of $51,433 for Fiscal Year 2017-
2018.
12.
Authorize the City Manager to Purchase Playground Safety Surface Material with Soil Express,
Ltd., through a BuyBoard Cooperative Purchasing Agreement in the Amount of $57,840.
13.
Authorize the City Manager to Execute a Service Agreement with Motorola Solutions for
Hardware and Software Maintenance of the P-25 Trunked Radio System Utilized by Public
Safety in the Amount of $185,901.
14.
Authorize the City Manager to Purchase Thirty-Eight (38) Vehicles and Two (2) Equipment
Replacements for Various Departments from Silsbee Ford, Reliable Chevrolet, Southwest
International Trucks and Landmark Equipment through BuyBoard and Tarrant County
Cooperative Agreements in the Amount of $1,573,543.
The
motion carried.
' Reeular
Aeenda
15.
CONTINUED ITEM: Conduct a Public Hearing and Adopt an Ordinance to Amend Planned
Development No. 45 to a Base Zoning of Shopping Center and Adopt Development Regulations,
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 10, 2017
PAGE
' a Concept Plan, Open Space Plan, Sub -Area Plan, Phasing Plan, Sign Plan, Fire Lane Plan, and
Building Elevations for a 79f Acre Tract of Land Generally Located at the Southwest Corner of
Stacy Road and US Highway 75. [Stacy Green - Mixed Use Development]
Mayor Terrell stated the public hearing was continued from the September 26 meeting and asked
anyone wishing to speak for or against this item to do so at this time.
The following individuals spoke in support of the item:
Brian Glaser, 6106 Woodland Drive, Allen, Texas;
Leon Backes, 10210 N. Central Expressway, Dallas, Texas;
Richard L. Brooks, 926 Lairds Lane, Allen, Texas;
David Hicks, 401 Woodlake Drive, Allen, Texas;
Pepi Wucher, 1200 Amy Drive, Allen, Texas;
Larry Good, 2808 Fairmount Street #300, Dallas, Texas; and,
Michelle Weaver, 403 San Mateo Drive, Allen, Texas.
The following individuals did not speak but wished to record their support of the item:
Tem Pason, 883 Caballero, Allen, Texas;
Mark McComtack, 853 Llano Drive, Allen, Texas;
Chris Anderson, 10210 N. Central Expressway, Dallas, Texas; and,
Jay Hawes, 10210 N. Central Expressway, Dallas, Texas.
' The following individuals spoke in opposition to the nem:
Dr. Richard Bush, 1437 Rollins Drive, Allen, Texas;
Marianne Lewis, 877 Cinnamon Court, Allen, Texas;
Dr. Kim Gerber, 858 Blackwood Drive, Allen, Texas;
Edwin Shivers, 900 Greystone Drive, Allen, Texas; and,
Katie Allsup, 859 Blackwood Drive, Allen, Texas.
The following individuals did not speak but wished to record their opposition to the item:
Dave and Felicia Schmitz, 885 Clear Water Drive, Allen, Texas;
Taylor and Jennifer Sanborn, Clear Water Drive, Allen, Texas;
Laurie Bush, 1437 Rollins Drive, Allen, Texas;
Erika and Sean Wall, 883 Starcreek Parkway, Allen, Texas;
Jill Kelly, 1233 Greenway Drive, Allen, Texas;
Lisa Primrose, 623 Driftwood Court, Allen, Texas; and,
John Primrose, 623 Driftwood Court, Allen, Texas.
With no one else speaking, Mayor Terrell closed the public hearing.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, as
amended, the Council voted seven (7) for and none (0) opposed to reopen and continue the
public hearing to the October 24, 2017, Regular Meeting. The motion carred.
16. Conduct a Public Hearing and Adopt an Ordinance for Specific Use Permit No. 156 for a Minor
' Automotive Repair Use for an Approximately 4,744f Square Foot Portion of a Building
Generally Located South of Allen Drive and East of US Highway 75, 600 N. Central Expressway.
[Allen Car Care Center — Minor Automotive Repair]
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 10, 2017
PAGE
' Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3525-10-17: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
ZONING REGULATIONS AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING
SPECIFIC USE PERMIT NO. 156 AUTHORIZING AN APPROXIMATELY 4,744± SQUARE
FOOT PORTION OF A BUILDING LOCATED ON LOT 3, WILLIAM F. CHESTER ADDITION,
(COMMONLY KNOWN AS 600 N. CENTRAL EXPRESSWAY) PRESENTLY ZONED FOR
SHOPPING CENTER "SC" TO BE USED FOR A MINOR AUTOMOTIVE REPAIRS USE;
PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pro Tem Caplinger and a second by Councilmember Sedlacek,
the Council voted seven (7) for and none (0) opposed to adopt Ordinance 3525-10-17, as
previously captioned, for Specific Use Permit No. 156 for a Minor Automotive Repair
use for Allen Car Care Center. The motion carried.
I17. Conduct a Public Hearing and Adopt a Resolution Establishing Commercial and Residential
Drainage Fees.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
RESOLUTION NO. 3526-10-17(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING A SCHEDULE OF CHARGES FOR
DRAINAGE SERVICE FOR THE MUNICIPAL DRAINAGE UTILITY SYSTEM; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Clemencich, the Council voted seven (7) for and none (0) opposed to adopt Resolution 3526-
10-17(R), as previously captioned, establishing commercial and residential drainage fees.
The motion carried.
17. Calendar.
' 18. Items of Interest.
• Council wished happy birthday to City Manager Vargas, Councilmember Herald, and
Councilmember Sedlacek's grandson.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 10, 2017
PAGE 6
' • Council encouraged the public to attend the Allen Public Library's 50 anniversary celebration,
Saturday, October 14.
• Council encouraged the public to attend the Gutenberg Press Exhibit at Christ the Servant Lutheran
Church on October 13-16.
Executive Session
The Executive Session was not held.
Adjournment
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 9:13 p.m. on Tuesday, October 10, 2017. The motion carried.
These minutes approved on the 24" day of October 2017.
APPROVED:
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