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Min - City Council - 1989 - 01/19 - RegularALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Present: Joe Farmer Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Jim Pendleton Gary Edstrom City Staff• Jon McCarty City Manager Marty Hendrix, City Secretary 1 WORKSHOP SESSION - 6:45 P.M. E With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6.55 p.m. on Thursday January 19, 1989 in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas Other city staff members present were Bill Petty Directory of Community Development, and Charlotte Smith, Finance Director Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items City Secretary Marty Hendrix requested that Consent Agenda Item B, Approval of Minutes of January 10 1989 Called - Special Session and Public Hearing on the Main Street Phase II and III Assessments to be removed from the Consent Agenda at this time She advised that those minutes had not been completed as a full transcription was being done from the tapes of the meeting City Secretary Marty Hendrix distributed to the Council a revised copy of Consent Agenda Item D Approval of a Resolution Appointing Election Officials for the Special Called Tax Rollback Election to be held on February 4, 1989 Ms. Hendrix advised that an additional clerk had been appointed and her name added to the resolution. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 WORKSHOP SESSION - 6:45 P.M. Page 2 Discussion of Consent Agenda and Regular Agenda Items (cont'd) (Agenda Item II) The Council discussed Consent Agenda Item E, Tax Report. Mayor Farmer reviewed the amount of the tax collections through November 30, 1988. He pointed out that the city had collected $358 777.33 out of 1988 taxes at the 59h rate. Finance Director Charlotte Smith advised that was correct. There was no further discussion on this item. The Council discussed Consent Agenda Item F Approval of a Resolution Authorizing an Adjustment to the 1988 Tax Roll. There was discussion on if the Council's Tax Subcommittee had met with the Allen Independent School District's Tax Subcommittee regarding the tax office operation. There was concern expressed by the Council on a refund due to Community Storage and the reason for the large adjustment and that the city was loosing $338,238 in value on this piece of property The Council discussed with the city staff what "Adj by ARB" stood for as shown on the resolution for the reason for the adjustment and if this meant that the value had been determined by the Appraisal Review Board. The Council also discussed if this was the first year that this property had been on the tax roll. The Council also discussed the exemption for Christ the Servant Lutheran Church as shown on the resolution. The question posed was that if the property was bought after the first of the year any year would the taxes still be due for that year? In further discussion it was concluded that the Tax Collector Walter Curtis, would need to answer the questions posed by the Council on the proposed resolution. It was pointed out that this Consent Agenda item also needed to be removed for consideration at the next Council meeting There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Plaque of Appreciation, Outgoing Member of the Board of Adjustment. Mayor Farmer asked if Mr Smith was going to be present at the meeting City Secretary Marty Hendrix stated that she felt he would be present. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VII, Request to Appear- Presentation of a Check from the Southland Corporation to the Allen Ministerial Alliance to Benefit the Allen Food Pantry City Secretary Marty Hendrix advised the Mayor that the representative from Southland Corporation to present the check would be Karen Raskopf the Public Relations Officer The representative originally designated was unable to attend the meeting. The representative from the Allen Ministerial Alliance would be Cammie Gaston. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Consideration of an Ordinance Revising the Over 65 Homestead Exemption. Mayor Farmer pointed out that this ordinance would raise the exemption from $15 000 to $20,000. There was discussion by the Council on when this ordinance would become effective. It ALLEN CITY COUNCIL # REGULAR SESSION JANUARY 19, 1989 WORKSHOP SESSION - 6:95 P.M. Page 3 Discussion of Consent Agenda and Regular Agenda Items (cont'd) (Agenda Item II) was pointed out that it would become effective immediately and be an exemption for the taxing year 1989 - 1990. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Consideration of Main Street Landscape Plan and Bid Alternates. City Manager McCarty advised the Council that the landscape consultant from The SWA Group would be present at the meeting to make a presentation on the concept behind the landscape plan and to answer some of the questions that had been posed by the Council previously on the spacing of the trees, size of the trees, etc. Bill Petty Director of Community Development, advised that he would be providing handout materials on the bid tabulation and the bid alternate list and the unit prices of the trees Mayor Farmer reviewed Agenda Item X, Review Planning and Zoning Commission Recommendation and Consider a Resolution for a New and Unlisted Use of Lawn Equipment Sales and Repair There was discussion by the Council on this item and Councilman Womack pointed out he was in agreement with the minority findings of the Planning and Zoning Commission that this use should be allowed in the Central Business District "CBD" and Shopping Center "SC" by a Specific Use Permit and by right in the Corridor Commercial District. There was further discussion of allowing this use in that district. There was also discussion on the outdoor display and where outside storage and display is allowed in the Central Business District and the limitations on it. There was further discussion by the Council on the cost of a request for a specific use permit and the time it takes to have the request acted upon by the Planning and Zoning Commission and the City Council. There was also discussion by the Council on the advantages of a specific use permit over a use by right. The Council discussed with the city staff the location proposed by the person making this request and if it had been determined at this time, what the agenda item question really was and what would the Council be acting upon, and why the city staff didn't make a recommendation on this item. Bill Petty Director of Community Development, advised the Council that Mr Mitchell, the requestor had made a request to the city on which zoning district this use would be allowed in. Since this use was not listed in the city's zoning ordinance, the request was made to the Planning and Zoning Commission and to the City Council on adding this new and unlisted use to the zoning ordinance and to identify the specific districts where this use will be allowed. Mr Petty pointed out some similar used that would be close to the new proposed use. Mr Petty further advised that the request would include new sales and repair There was considerable discussion on the two primary uses, being new sales and repair service, and what districts this use should be allowed in by right and by specific use permit. There was no further discussion on this item. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 WORKSHOP SESSION - 6:45 P.M. Page 4 Discussion of Consent Agenda and Regular Agenda Items (cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item XI -A, Election Calendars - Tax Rollback. City Secretary Marty Hendrix advised that the calendar was just a matter of information, except that the date of the canvass of the election results needed to be determined and set. She pointed out that she had selected Monday February 6, 1989 assuming that the Council wanted to do the canvass as soon as possible after the election. She advised that the time would be 7.00 p.m. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI -B Election Calendars - City Council. City Secretary Marty Hendrix distributed to the City Council copies of the proposed election calendar for the City Council Election to be held on Saturday May 6 1989 She pointed out that candidates can start filing on Monday February 20 1989 She advised that this was just a matter of information. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XII, Approve the Appointment of Rhoda Savage, Parks and Recreation Director in Accordance with Section 3 05(D) of the Allen City Charter City Manager McCarty advised that she would be present at the meeting There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XIII, Quarterly Financial Report. Mayor Farmer advised that this item was just an item of information and there would be no action required on it. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XIV -A, Council Subcommittee Reports. Mayor Farmer advised each subcommittee to make their reports. Bobby Glass, member of the Development Subcommittee, advised that he did not have anything to report at this meeting and he felt something would be coming forward from Chairman Wolfe at the next regular meeting Mayor Pro Tem Wilson, Chairman of the Services Subcommittee, advised of the meeting of the Economic Development Alliance and the selection of LWFW as the consultants to do the survey for the Alliance. Mayor Pro Tem Wilson advised that there was to be two presentations from consultants in the selection process however the North Central Texas Council of Governments could not meet the time frame for the survey and had withdrawn their proposal. This created a problem, but the board did select LWFW He advised that their other major topic of discussion was the paramedic program but that was on hold at the present time. Councilman Womack, Chairman of the Finance/Administration Subcommittee, advised of several meetings that they had with the Finance Director the bond agent, and City Manager regarding the operation of the water and sewer department, the Belz's Outlet Mall situation and the need to call a special workshop session for the entire Council to discuss the water and sewer operation. 1, I A ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Page 5 WORKSHOP SESSION - 6:45 P.M. Discussion of Consent Agenda and Regular Agenda Items (cont'd) (Agenda Item II) Mr Womack also pointed out that they are also involved with the AISD Board regarding the operation of the Tax Office and will be meeting at the end of January There was discussion on if a date had been selected for the workshop session. Mr Womack advised at this point the date had not been selected. City Manager McCarty advised that he felt that the city staff needed to take a look at the Council's upcoming calendar because there were several events going on at this time of the year There was discussion on the February 7th Workshop for the Subcommittees and the need for an agenda for that meeting. Mayor Pro Tem Wilson added at this time that another item that he failed to mention was some preliminary information on the purchase of a communications systems by the City of McKinney He pointed out that possibly the City of Allen could be added to that system at a nominal fee, but benefit from an expensive system. He advised that his subcommittee will be meeting with representatives from the City of McKinney to discuss that option. Councilman Womack advised that his subcommittee had met with city staff to discuss a policy for use of the city's meeting room facilities and would be bringing forth a recommendation in the future. Mayor Farmer passed over Agenda Item XIV -B Items of Interest to the Council. There was no discussion on this item. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports. Development (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 WORKSHOP SESSION - 6:45 P.M. Page 6 Items of Interest to the Council (Agenda Item IV) This agenda item was passed over There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7 28 p.m. on Thursday January 19 1989. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7.30 p.m. on Thursday January 19, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) At the request of Councilman Glass, Consent Agenda Item B Approval of City Council Minutes of January 10, 1989 - Called Special Public Hearing and Consent Agenda Item F Approval of a Resolution Authorizing an Adjustment to the 1988 Tax Road, were removed from consideration. MOTION Upon a motion made by Councilman Glass and seconded by Councilman Mayor Pro Tem Wilson, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows. A. Approval of City Council Minutes of January 5 1989 - Regular Session. C Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows. 1 Bartex, Inc. $132,288.14 CIP Project No. 55-001-1 Construction of the Library Building - Contractor Application No. 7 Period. Thru December 22, 1988 2 Hidell Architects $2,186.00 CIP Project No. 40-001-3 Construction of the Police and Courts Building - Architectural Services Period. Thru December 31 1988 ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 3. HideH Architects CIP Project No. 55-001-3 Construction of Construction of Library Building - Architectural Services Period. Thru December 31 1988 4. Glenn Thurman, Inc. CIP Project No. 35-001-6 Construction of the Municipal Complex Infrastructure - Contractor Pay Estimate No. 6 Period. Thru December 14, 1988 5 TMC Foundations CIP Project No. 40-001-1 Construction of the Police and Courts Building - Contractor Application No. 14 Period. Thru December 31 1988 6 Skinner Masonry CIP Project No. 35-002-6 Construction of the Police and Courts Building - Entrance Sign and Monu- ment Period. Thru January 16, 1989 7 Lansis Aerial Photo CIP Project No. 40-001-6 Construction of the Police and Courts Building - Aerial Map for Front Lobby of Building Period. Thru January 11 1989 1 Page 7 $2,811.86 $55,989 10 $62,309 53 $762.50 $625 00 I I I ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Page 8 CONSENT AGENDA (cont'd) (Agenda Item V) D Resolution No. 898-1-89(R) A Resolution of the City Council of the City of Allen, Collin County Texas, Appointing the Election Officials for the February 4, 1989 Special Rollback Tax Election, Setting the Rate of Pay for the Election Officials, the Maximum Number of Election Clerks for the Polling Place, and Designation of the Absentee Ballot Board. E. Schedule of Taxes Receivable as of November 30, 1988. The motion carried. End of Consent Agenda Approve Minutes of January 10, 1989 (Consent Agenda Called - Special Public Bearing Item V -B) Councilman Glass explained that he had requested that this item be removed from consideration from the Consent Agenda at this Council meeting due to the fact that the minutes have not been completed as of this date The minutes will be forthcoming at the next regular meeting. Approve a Resolution Authorizing (Consent Agenda and Adjustment to the 1989 Tax Roll Item V -F) Councilman Glass explained that the proposed resolution had been removed from consideration from the Consent Agenda in order that the City Council can receive a clarification on some of the adjustments being made to the roll. This item would be forthcoming at the next regular meeting Plaque of Appreciation to Ray Smith, Outgoing Member of the Board of Adjustment (Agenda Item No. VI) Mayor Farmer presented a plaque of appreciation to Ray Smith, outgoing member of the Board of Adjustment, Place No. 2 for his service on the board from June, 1987 through January 1989. Request to Appear- Presentation of a Check from the Southland Corporation to the Allen Ministerial Alliance to Benefit the Allen Food Pantry (Agenda Item No. VII) Karen Raskopf, Public Information Manager with Southland Corporation, presented a check in the amount of $1 200 to Cammie and Mat Gaston, representing the Allen Ministerial Alliance and the Food Pantry ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Ordinance No. 900-1-89: An Ordinance of the City of Allen, Collin County, Texas, Repeal- ing Ordinance Nos. 297 and 420-9-82; Amending Section 1 of Ordinance No. 173 of the City of Allen, Texas; Providing Publication the Caption Thereof; and Providing for an Effective Date. Page 9 (Agenda Item No. VIII) Councilman Rex Womack, Chairman of the Finance/Administration Subcom- mittee, spoke before the Council on the proposed ordinance which would change the homestead tax exemption for individuals 65 and over from $15,000 to $20,000. Mr Womack advised that this matter had been brought forward during the Council's budget preparation process last year and the Council had wanted to change the exemption during that time but was unable to do so. Mr Womack advised that the subcommittee was making a recommendation that the proposed ordinance be adopted as presented. Bill Petty Director of Community Development, spoke before the Council on the award of the bid for the landscaping for Main (McDermott) Street Phases II and III that was awarded at the City Council meeting held on January 5 to O'Brien Landscape, with the stipulation by the Council to review the landscaping concept plan and to review any or all of the alternates involved in the contract as to necessity Mr Petty advised that the city's consulting landscape architect was present at the meeting to make the presentation and the landscape concept drawing was available for review Mr Petty also advised that he had distributed to the Council some handout materials showing the bid tabulation of the bids received, unit prices, and an explanation of the five (5) alternates. Mr Petty referenced Alternate No. 5 and advised that within the last few minutes he had consulted with a representative of O'Brien Landscape and he had been told by that representative that there was no need to include Alternate No. 5 in the contract. Mr Petty advised that this alternative was an amount to be added to the base bid for providing storage of irrigation materials for one year prior to construction start. Mr Petty stated that O'Brien Landscape's supplier had guaranteed them the same prices on supplies one year from now Therefore, Mr Petty advised that city staff was recommending that Alternate No. 5 can be deleted. He advised that this was a saving of $1 783 00. MOTION Upon a motion made by Councilman Womack and seconded Councilman Pendleton, the Council voted six (6) for and none by (0) opposed to approve and adopt Ordinance No. 900-1-89 as captioned previously The motion carried. Approval of Main Street Landscape Plan and Bid Alternates (Agenda Item No. IX) Bill Petty Director of Community Development, spoke before the Council on the award of the bid for the landscaping for Main (McDermott) Street Phases II and III that was awarded at the City Council meeting held on January 5 to O'Brien Landscape, with the stipulation by the Council to review the landscaping concept plan and to review any or all of the alternates involved in the contract as to necessity Mr Petty advised that the city's consulting landscape architect was present at the meeting to make the presentation and the landscape concept drawing was available for review Mr Petty also advised that he had distributed to the Council some handout materials showing the bid tabulation of the bids received, unit prices, and an explanation of the five (5) alternates. Mr Petty referenced Alternate No. 5 and advised that within the last few minutes he had consulted with a representative of O'Brien Landscape and he had been told by that representative that there was no need to include Alternate No. 5 in the contract. Mr Petty advised that this alternative was an amount to be added to the base bid for providing storage of irrigation materials for one year prior to construction start. Mr Petty stated that O'Brien Landscape's supplier had guaranteed them the same prices on supplies one year from now Therefore, Mr Petty advised that city staff was recommending that Alternate No. 5 can be deleted. He advised that this was a saving of $1 783 00. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Page 10 Approval of Main Street Landscape Plan and Bid Alternates (Agenda Item No. IX) Monica Simpson, with The SWA Group, the City's consulting landscape architect on the referenced project, reviewed with the City Council the approved landscape plan which ran from U S. 75 to State Highway 5 She pointed out where the red oak trees were located, the street pavers the landscaping of the medians with Crape Myrtles, Indian Hawthorn, Photinia, Green Ash, Chinese Pistache, and Bradford Pear trees. She explained how far apart the trees would be planted, how far apart the Crape Myrtles would be planted, and the locations of the pavers in the street design. The Council also discussed with Ms. Simpson how the 25 foot distance between the trees was determined and the 15 gallon trees versus the 30 gallon trees. Ms. Simpson distributed to the Council some photographs showing the difference in the size of the trees between a 15 gallon tree versus the 30 gallon tree and explained the visual impact that is created using one size versus the other The Council also discussed with Ms. Simpson the mortality difference between the 15 gallon and the 30 gallon. At the request of Mayor Farmer Bill Petty Director of Community Development, spoke before the Council on the issues that were raised at the last Council meeting on this matter and if they had all been covered. Mr Petty advised that the concerns that he remembered were the size of the trees the number of trees to be planted, and the amount of water used in the irrigation depending on the size of the tree. Mr Petty then reviewed the alternates that had been included in the bid specifications regarding the size and the number of trees which would reduce the amount of the contract. Bill Petty advised that the city staff's recommendation is to include all of the alternates in the contract, excluding Alternate No. 5 There was further discussion by the Council with city staff on if there were any power lines in this area that would be affected by the trees and that would cause the trees to be trimmed at some time in the future. MOTION Upon a motion made by Councilman Glass and seconded by Councilman Womack, the Council voted four (4) for and two (2) opposed, with Councilman Pendleton and Mayor Pro Tem Wilson casting the negative votes, to approve bid Alternate Nos 1 through 4 as part of the contract with O'Brien Landscape for the landscaping design of Main (McDermott) Street Phases II and III, with the deletion of Alternate No. 5 in accordance with the city staff's recommendation. The motion carried. F ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Page 11 Resolution No. 901-1-89(R)• A Resolution of the City Council of the City of Allen, Collin County Texas, Finding That a Lawn Equipment Sales and Repair is a New and Unlisted Use; Declaring the Appropriate Districts for Such Use. (Agenda Item No. X) Bill Petty Director of Community Development, spoke before the Council on a request that had come forward to the city from Don Mitchell for zoning classifications for a lawn equipment sales and repair business which would include not only the repair of units purchased at the facility but also repair in general and the resale of used equipment taken in trade on new units. Mr Petty pointed out that this specific use was not listed in the city's current zoning ordinance, therefore, the proposed resolution had been prepared based upon the recommendation the Planning and Zoning Commission. The Planning and Zoning Commission, at their regular meeting held on January 12, 1989 recommended to the City Council the use of lawn equipment sales and repair by right in the General Business "GB" District, Light Commercial "LC" 1 District, Shopping Center "SC" District, and Central Business District "CBD" Mr Petty advised that the original requestor Don Mitchell, was in the audience and could speak before the Council on this request if necessary Mayor Farmer pointed out that this is not a specific zoning request at this time therefore, Mr Mitchell's presentation would not be necessary Mayor Farmer advised that this was a general recommendation to add this new and unlisted use to the city's zoning ordinance. Mayor Farmer reviewed again what the two primary used entailed and that this resolution would be amending the city's zoning ordinance. He also reviewed again the Planning and Zoning Commisssion's recommendations and also advised of the minority findings coming forward from the Commission. MOTION Upon a motion made by Councilman Glass and seconded by Councilman Mayor Pro Tem Wilson to approve and adopt the resolution in accordance with the recommendation of the Planning and Zoning Commission, as stated, with the additional stipulation that a Specific Use Permit be required for the SC (Shopping Center) District. AMENDMENT TO MAIN MOTION A motion was made by Councilman Womack and seconded by Councilman Edstrom to also include in the stipulation that a Specific Use Permit be required for the CBD (Central Business District( The Council voted three (3) for and three (3) opposed, with Mayor Pro Tem Wilson, and Council Members Glass and Pendleton casting the negative votes The vote was tied. The motion failed due to the tied vote ALLRN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Page 12 Resolution No. 901-1-89(R) (cont'd) (Agenda Item No. X) VOTE ON MAIN MOTION The Council voted two (2) for the main motion and four (4) opposed, with Mayor Farmer Councilman Womack, Councilman Edstrom, and Councilman Pendleton casting the negative vote. The motion failed. MOTION• A motion was made by Councilman Womack and seconded by Councilman Edstrom to approve and adopt the resolution in accordance with the recommendation of the Planning and Zoning Commission, as stated, with the additional stipulation that a Specific Use Permit be required in the CBD (Central Business District) in SC (Shopping Center) and that the use be extended to be included in Corridor Commercial by right but restricted to repairs and displays limited to indoors only in this zoning district. The Council voted three (3) for and three (3) opposed, with Councilman Glass, Mayor Pro Tem Wilson, and Councilman Pendleton casting the negative votes. The vote was tied. The motion failed due to the tie vote. MOTION A motion was made by Councilman Womack and seconded by Councilman Edstrom to table this item. The Council voted three (3) for and three (3) opposed with Mayor Pro Tem Wilson, Councilman Glass and Councilman Pendleton casting the negative votes. The vote was tied. The motion failed due to the tie vote. Mayor Farmer recessed the regular session of the Allen City Council at 8:15 p.m. The Council Meeting reconvened at 8:30 p.m. At this time Mayor Farmer recognized Mr Aaron Clouse and asked him to step to the podium and introduce the Scout Troop that he had brought to the meeting Mr Clouse advised that the boys were from Boy Scout Troop 79 sponsored by the Christ the Servant Lutheran Church and that they were working on citizenship and had decided to attend the City Council meeting. Mayor Farmer advised again the item before the Council and of the recommendation of the Planning and Zoning Commission. There was discussion by the Council on the terminology of "display" versus "storage" Bill Petty Director of Community Development, spoke before the Council on the meaning of those two items as reflected in the city's zoning ordinance. Each of the Council Members then expressed their concerns and what districts should require a specific use permit and what districts should be a use by right. There was further discussion by the Council with city staff on what I P A ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Page 13 Resolution No. 901-1-89(R) (cont'd) (Agenda Item No. X) would occur if allowed by right in certain districts, how the specific use permit process works, not requiring the specific use permit but placing restrictions on the storage and display requirements and how that use will be shown in the city's zoning ordinance. MOTION Upon a motion made by Councilman Pendleton and seconded by Mayor Pro Tem Wilson, the Council voted five (5) for and one (1) opposed, with Councilman Glass casting the negative vote, to approve and adopt Resolution No. 901-1-89(R) to authorize the use of lawn equipment sales and repair by right in the General Business "GB" District and Light Commercial "LC" , in accordance with the recommendations of the Planning and Zoning Commission, as stated, with the addition of the use in Corridor Commercial "CC" District and with the Specific Use Permit requirements in the Central Business District "CBD" Shopping Center "SC" District, and Corridor Commercial "CC" District. The motion carried. Election Calendars: Rollback Tax Election (Agenda Item No. XI -A) Mayor Farmer advised that a calendar had been prepared and presented to them showing the important dates in the election process for the rollback tax election to be held on Saturday February 4, 1989 Mayor Farmer advised that the canvass date had been recommended by the City Secretary for Monday February 6 1989 at 7 00 p.m. MOTION Upon a motion made by Councilman Glass and seconded by Councilman Mayor Pro Tem Wilson, the Council voted six (6) for and none (0) opposed to approve the canvass date and time as Monday February 6, 1989, at 7.00 p.m. The motion carried. Election Calendars: City Council Election (Agenda Item No. XI -B) Mayor Farmer advised that a calendar had been prepared and presented to them showing the important dates in the election process for the City Council Election to be held on Saturday May 6, 1989 The City Secretary pointed out that candidates can start to file for office on Monday February 20, 1989 and the last date is March 22, 1989 at 5 00 p.m. Mayor Farmer advised that Places No. 1 3 and 5 were up for election, with those positions being occupied at the present time by Councilman Rex Womack, Councilman Bobby Glass, and Councilman Jim Pendleton. There was no discussion on this item. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Page 14 Approve the Appointment of Rhoda Savage, Parks and Recreation Director, in Accordance with Section 3.05(D) of the Allen City Charter (Agenda Item No. XII) Mayor Farmer advised that Rhoda Savage had been selected to be the new Parks and Recreation Director for the City of Allen and in accordance with the City Charter the Council was to approve of that selection. Mayor Farmer requested that City Manager McCarty introduce Miss Savage. City manager McCarty introduced Miss Savage and asked her to provide the Council with some background information. Miss Savage spoke before the Council on her education and working experience. MOTION Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve the appointment of Rhoda Savage as the Director of the Parks and Recreation Department for the City of Allen in accordance with Section 3 05(D) of the Allen City Charter The motion carried. Mayor Farmer and members of the Council extended their congratulations and welcomed her into the city's employment. Quarterly Financial Reports (Agenda Item No. XIII) Mayor Farmer advised of the information that had been provided on the quarterly financial report. Mayor Farmer advised that this was just a matter of information and required no action. There was no further discussion on this item. Council Subcommittee Reports (Agenda Item No. XIV -A) Mayor Farmer advised of the formation of the Council Subcommittees and that they consisted of the Finance/Administration Subcommittee, the Development Subcommittee, and the Services Subcommittee and advised of the Council Members serving on those committees Mayor Farmer asked if any of the chairmen of these subcommittees had anything to report at this time. Councilman Glass advised that their subcommittee would have something coming forward at the next regular Council meeting Mr Glass advised that they had been meeting on several topics. He advised that they would be making a recommendation on the format to be followed for the comprehensive plan survey and the information committee. ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 Page 15 Council Subcommittee Reports (Agenda Item No. XIV -A) Mayor Pro Tem Wilson advised of the work on the Services Subcommittee and their involvement in the work of the Economic Development Alliance. He advised of the Alliance's selection of the consulting firm of LWFW to do an initial survey of the community involving questions regarding economic development. He advised further that upon the receipt of the results of the survey the Alliance will proceed with the development of an economic development initiative to bring forward to the Council. He further stated that the City Manager had advised him that the contract with LWFW has been finalized and they will be starting up very soon with the survey which will be done in a written questionnaire form and an interview form. Councilman Rex Womack advised of the work of the Finance/Administration Subcommittee He stated that the subcommittee had been working on a recommendation to be brought forward on a policy for the use of the city's meeting facilities by other organizations. He advised that the subcommittee has been reviewing the operation of the water and sewer department, the rate schedules and retained earnings and working with the Finance Director Charlotte Smith on these items He advised the subcommittee was also pleased at the adoption of the over 65 tax exemption to 120,000, which this subcommittee recommended. Mayor Farmer pointed out to the Council the upcoming scheduled February 7 1989 workshop session to discuss the working of the Council's subcommittees. Items of Interest to the Council (Agenda Item No. XIV -B) City Manager McCarty advised the Council of the February 13, 1989 meeting date for the City Council to meet with the Allen Independent School District Board of Trustees. There was some discussion on the date originally being set for February 14 and that city staff should check on which date is appropriate. Michael Stanger Assistant to the City Manager spoke before the Council on a legislative survey from the Texas Municipal League for each of the Council Members and he distributed the survey to each member for completion. He advised this survey was to see what the Council knew about the upcoming legislative session. Adjourn MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8.56 p.m. on Thursday January 19 1989. The motion carried. I ALLEN CITY COUNCIL REGULAR SESSION JANUARY 19, 1989 These minutes approved on the 2nd day of February 1989 APPROVED• bC e Farmer MAYOR ATTEST MA " , if r" &LL:�:4 Marty Hendrix, TMC CITY SECRETARY 14 Page 16