Min - City Council - 1989 - 04/20 - RegularALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1989
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack, {arrived at 7 30 p. m.)
Jerry Wilson, Mayor Pro Tem
Bobby Glass, (arrived at 7.30 p.m.)
Jim Wolfe, Absent
Jim Pendleton
Gary Edstrom
City Staff•
Jon McCarty, City Manager
Judy Morrison, Acting City Secretary
WORKSHOP SESSION - 8:45 P.M.
With a quorum of the Council Members present, the workshop session of the
Allen City Council was called to order by Mayor Farmer at 8.55 p.m. on Thursday,
April 20, 1989, in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Iters;
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items City Manager
Jon McCarty requested that Consent Agenda Item V -G, Approve Specifications,
Authorize Bidding and Approve the Budget for the Bethany Road Sewer Force Main.
Relocation, be removed from the Consent Agenda so that further discussion and
pertinent information could be presented. There was no further discussion on the
Consent Agenda Items
Mayor Farmer reviewed Agenda Item VI, Presentation of Plaque -of -Appreciation to
C Ray Lewis, Place No. 1, on the Parks and Recreation Board. Mayor Farmer
asked if Mr Lewis would be present at the meeting Judy Morrison, Acting City
Secretary stated that she had notified him of the presentation but had not been
contacted whether he would be present. There was no further discussion on this
item.
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ALLEN CITY COUNCIL
! REGULAR SESSION
` APRIL 20, 1989 Page 2
WORKSHOP SESSION - 6:45 P.M.
Discussion of Consent Agenda
and Regular Agenda Items (cont'd) {Agenda Item II)
Mayor Farmer reviewed Agenda Item VII, Accept Letter of Resignation from Mel
Hays, Place No. 2, on the Library Board. Mayor Farmer advised that Mr Hays
had submitted a resignation letter which was included in the agenda packet.
There was no discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Request to Appear by Kenny McGowan,
Baseball Commissioner for ASA Concerning the Field Light Use Fee. Rhoda
Savage, Parks and Recreation Director, spoke before the Council of the
discussions she has had with Kenny McGowan over the past several weeks
regarding user fees and light fees. Rhoda discussed the scheduling of adult
softball and the field usage adult softball required in relation to the ASA season,
scheduling and field requirements. Mayor Farmer stated there would be no
specific proposal for action considered on this item since it was a request to
appear There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Executive Session. There was no
discussion on this item.
Mayor Farmer reviewed Agenda Item X, Reconvene to Regular Session. There was
no discussion on this item.
Mayor Farmer reviewed Agenda item XI, Authorize Participation with Collin County
to Repair the Stacy Road Bridge Over Cottonwood Creek and Approve the Project
Budget. Mayor Farmer stated this project would be a joint effort with Collin
County Bill Petty, Director of Community Development stated the bridge could
be replaced or refurbished. Replacement of the bridge would be much more
expensive for the City The project will be funded with Street Bond Funds.
There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Consider an Ordinance Restricting
Bicycle Use on F.M. 2170 Between U S. 75 and Custer Road. Mayor Farmer
advised of the development of this ordinance and the resulting authority by the
police department to enforce safety There was no further discussion on this item.
Mayor Farmer reviewed Item XIII, Quarterly Financial Report. There was no
discussion on this item.
Mayor Farmer reviewed Item XIV, Consider Selecting Medical Control for the
Paramedic Program. There was no discussion on this item.
Mayor Farmer reviewed Item XV, Accept Letter of Resignation from Marty Hendrix,
City Secretary and Appoint an Acting City Secretary There was no discussion
on this item.
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ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1989 Page 3
WORKSHOP SESSION - 8:45 P.M.
Discussion of Consent Agenda
and Regular Agenda Items (cont'd) (Agenda Item II)
Mayor Farmer reviewed Item XVI, Report on Collin County Emergency 9-1-1 Plan.
City Manager Jon McCarty advised the Council he would be giving the same
presentation that he will be giving to the other cities in the county
Mayor Farmer reviewed Agenda Item XVII, Approve a Resolution Authorizing
Execution of an Agreement with the City of Lucas Regarding Water Service Areas
City Manager, Jon McCarty advised the Council the resolution would authorize
execution of an agreement establishing the water service area to be based upon
the boundaries established by the two cities in 1984. Mr McCarty indicated there
are exemptions included in the agreement. Mr McCarty stated our attorney has
reviewed the agreement. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XVIII, Other Business Schedule Quarterly
Subcommittee Workshop Session. City Manager Mr McCarty suggested a late May
date due to the council election. Mayor Farmer suggested a time and place for the
Quarterly Subcommittee Workshop Session.
Mayor Farmer reviewed Agenda Item XVIII, Other Business. Collin County Public
Officials Association. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XVIII, Other Business. Boards and
Commission Appointment Schedule. Acting City Secretary Judy Morrison
distributed information to the Council regarding upcoming vacancies. She related.
the suggested calendar of events to take place regarding board appointments.
Discussion took place regarding the establishment of a Council committee to
conduct interviews Mayor Farmer suggested the calendar of events was suitable
for the appointment process.
Mayor Farmer reviewed Agenda Item XVIII, Other Business Items of Interest to
the Council. He discussed the Special Events Celebration being planned and the
coordination of that effort.
Mayor Farmer asked for any further items of discussion. Acting City Secretary
Judy Morrison suggested a plaque be presented to Marty Hendrix for her years of
service at the City Mayor Farmer indicated it would be gesture from the City
since individual recognitions have taken place.
Council Committee Reports:
Finance/Administration
(Agenda Item III -A)
This agenda item was passed over There was no discussion on this agenda
item.
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ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1989
WORKSHOP SESSION - 8:45 P.M.
Council Committee Reports:
Development
Page 4
(Agenda Item III -B)
item. This agenda item was passed over There was no discussion on this agenda
Council Committee Reports:
Services
(Agenda Item III -C)
This agenda item was passed over There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over There was no discussion on this agenda
item.
With no further discussion, the workshop session of the Allen City Council
was adjourned at 7 15 p.m. on Thursday, April 20, 1989
REGULAR SESSION - 7.30 P.M.
With a quorum of the Council Members present, the regular session of the
Alien City Council was called to order by Mayor Farmer at 7 31 p.m. on Thursday,
April 20, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas
CONSENT AGENDA
(Agenda Item V)
At the request of Mayor Pro Tem Wilson, Consent Agenda Item V -G, Approve
Specifications, Authorize Bidding and Approve the Budget for the Bethany Road
Sewer Force Main Relocation, was removed from consideration as part of the
consent agenda.
MOTION Upon a motion made by Councilman Pendleton and seconded by Mayor
Pro Tem Wilson, the Council voted six (6) for and none (0) opposed
to approve and adopt all remaining items on the Consent Agenda as
recommended and as follows
A. Approval of City Council Minutes of March 17 and 18, 1989 -
Called - Special Spring Planning Session.
B Approval of City Council Minutes of April 6, 1989 - Regular
Session.
Page 5
CONSENT AGENDA (cont'd) (Agenda Item V)
C Authorization to city staff to pay bills associated with the 1985
Capital Improvement Program as follows
ALLEN CITY COUNCIL
REGULAR SESSION
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APRIL 20, 1989
Page 5
CONSENT AGENDA (cont'd) (Agenda Item V)
C Authorization to city staff to pay bills associated with the 1985
Capital Improvement Program as follows
1
Security Contracting Services, Inc.
$673 00
CIP Project No. 40-001-6
Construction of the Police & Courts
Building - Closed Circuit Video
Equipment
Period. Thru April 5, 1989
2
Iandscape Forms
$3,929.29
CIP Project. No. 40-001-4
Construction of Police & Courts
Building - Patio Furniture
Period. Thru March 31, 1989
3.
Tri -Con Services
$1.17,987 15
CIP Project No. 75-002-1
Construction of Main Street Phases Il
& 1II - Paving and Drainage
Period. Thru March 24, 1989
4.
Graham Associates
$1,432.50
CIP Project No. 90-005-6
Construction of Main Street Phases II
& III - Utility Adjustments
Period. Thru November 22, 1988
5
Graham Associates
$257.50
CIP Project No. 90-005-6
Construction of Main Street Phases II
& III - Contract Administration
Period. Thru July 19, 1988
6.
Jim Bowman Construction
$1.20.00
CIP Project No. 35-001-1
Construction of New Library Building
- Handicap Ramp at Curb
Period. Thru April 5, 1989
7
Glenn Thurman
$5,299 42
CIP Project. No. 35-001-1
Construction of Municipal Complex
Infrastructure - General Construction
Period. Thru April 4, 1989
C
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ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1959 Page 6
CONSENT AGENDA (cont'd) (Agenda Item V)
8 Bartex, Inc. $1.26,983 70
CIP Project No. 55-001-1
Construction of New Library Building
- General Construction
Period. Thru March 22, 1989
9 Hidell Architects $2,245.53
CIP Project No. 55-001-3
Construction of New Library Building
- Architectural Services
Period, Thru March 31., 1989
10. Southern Mechanical $11,986.70
CIP Project No. 90-005-1
Construction of Main Street Phases II
&III - Relocation of Utilities
Period. Thru Payment #3A
D Schedule of Taxes Receivable as of March 31, 1989
E. Approve Specifications and Authorize Solicitation of Bids for a
Replacement Pickup Truck in the Public Works Department.
F Set May 18, 1989 as the Public Hearing Date on a Request for
a Specific Use Permit and Site Plan Approval for a Retail
Nursery to be Located at 811 East Main as Requested by Mark
Puckett and Ward Paxton.
The motion carried.
End of Consent Allende
Presentation of Plaque of Appreciation
to C. Rap Lewis, Place No. 1, on the
Parks and Recreation Board (Agenda Item VI)
Mayor Farmer presented a plaque of appreciation to C Ray Lewis, Place No.
1, in appreciation of his years of service as Parks and Recreation Board member
September 18, 1986 to April 6, 1989
Accept Letter of Resignation
from Mel Hays, Place No. 2,
on the Library Board (Agenda Item VII)
Mayor Farmer advised of the receipt of a letter of resignation from Mel Hays,
Place No. 2, on the Library Board.
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ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1989 Page 7
Accept Letter of Resignation
from Mel Hays, Place No. 2,
on the Library Board (cont'd)
(Agenda Item VII)
MOTION: Upon a motion made by Mayor Pro Tem Wilson and seconded by
Councilman Glass, the Council voted six (6) for and none (0) opposed
to regretfully accept the letter of resignation from Mel Hays, Place No.
2, on the Library Board. The motion carried.
Request to Appear by Kenny McGowan,
Baseball Commissioner for ASA
Concerning the Field Licht Use Fee
(Agenda Item VIII)
Kenny McGowan, ASA baseball commissioner, discussed the concerns of the
spring baseball leagues and how the scheduled season is dictated by adult softball.
Mr McGowan also discussed the fees involved with lighted fields and the
availability of fields at Ford Park.
Rhoda Savage, Parks and Recreation Director, discussed the city league
softball schedule, field maintenance, field availability, field reservations and
rainout schedules.
Mr McGowan discussed the numbers of children involved in the program and
the limited number of fields. He showed concern about the fees involved for the
lighted fields. Mr McGowan desires that the Council understand the concerns of
ASA baseball in the hopes these same problems can be avoided next year
Mayor Farmer advised staff to work with ASA representatives to schedule
suitable practice times and at a later date the issue of cost will be addressed.
Mayor Farmer advised staff to report back to Council regarding progress made on
this subject. There was no action taken on this item.
Mr McGowan also expressed concern regarding Hillside Field concession and
restroom facilities
City Manager Jon McCarty advised previous study shows cost of such a
permanent facility is a prohibiting factor due to the long term use of the field
being held in question.
Approve specifications, Authorize
Bidding and Approve the Budget for the
Bethany Rand Sewer Force Main Relocation (Agenda Item V -G)
City Manager Jon McCarty advised staff desires to add to the specifications
and to add an alternate for a new technological boring structure under U S. 75.
Tom Gish, Public Works Director discussed the differences in the two
techniques in relocation of the Bethany Road sewer force main in preparation for
r ALLEN CITY COUNCIL
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` APRIL 20, 1989
Page a
Approve Specifications, Authorize
Bidding and Approve the Budget for the
Bethany Road Sewer Force Main Relocation (cont'd) (Agenda Item V -G)
U S 75 construction. With either technique used in this relocation, the State
Department of Highways and Public Transportion will be required to approve its
use. Staff recommended that an added alternate to the bid specifications be
considered for the construction technique of the new sewer line force main.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman Glass, the Council voted six (6) for and none (0) opposed
to approve specifications with added alternate as recommended by
staff, authorize bidding and approve the budget for the Bethany Road
sewer force main relocation. The motion carried,
Mayor Farmer adjourned the regular session of the Allen City Council into
Executive Session at 8.14 p.m.
Executive Session (Agenda Item IX)
In accordance with Article 6252-17, V.A.T C S (Open Meetings law),
Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive
Session at 8.15 p.m. in the Conference Room of the Allen Municipal Annex, One
Butler Circle, Allen, Texas in order to discuss matters pertaining to Personnel.
Recruitment, Employment and Training
The Executive Session was adjourned at 9.20 p.m.
Reconvene (Agenda Item X)
The Allen City Council reconvened into regular session at 9:25 p.m. on
Thursday, April 20, 1989, in the Council Chambers of the Allen Municipal Annex.
There was no discussion or action taken on any of the items discussed
during the Executive Session.
Authorize Participation with Collin
County to Repair the Stacy Read
Bridge Over Cottonwood Creek and
Approve the Project Budget (Agenda Item XI)
Mayor Farmer advised that West Stacy Road Bridge is in need of repair
The rehabilitation will consist of a joint effort with the City of Allen and Collin
County The following list contains the budget elements proposed by Collin
County
• City of Allen and Collin County jointly rehabilitate the existing structure.
• All material costs would be shared 3/4 by City and 1/4 by the County
ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1989
Page 9
Authorize Participation with Collin
County to Repair the Stacy Road
Bridge Over Cottonwood Creek and
Approve the Project Budget (cont'd) (Agenda Item XI)
• City of Allen remove the existing concrete deck which is the major cause
weakening the bridge
• Collin County will estimate the cost of material steel, order the timber
decking and install entire timber deck.
• County will provide all signage for post loading bridge.
• City of Allen will install all signage and provide construction barricades and
lighting
• City of Allen will notify public of bridge closure.
• Collin County will inspect the structure for structural integrity
There was no further discussion on this item.
MOTION: Upon a motion made by Councilman Womack and seconded by
Councilman Pendleton, the Council voted six (6) for and none (0)
opposed that the City enter into an agreement with Collin County for
the West Stacy Road Bridge rehabilitation and authorize a budget in
the amount of $5,550.00 The motion carried.
Ordinance No. 919-4-89: An Ordinance of
the City of Allen, Tessa, Amending the
Allen Code of Ordinances, and the Allen
Vehicle and Traffie Code, as Previously
Amended, by Adding Article XIII Which
Prohibits the Use of Bicycles Along a
Portion of F.M. 2170, in the City of
Allen, Collin County, Texas: Providing
Penalty Clauses, Severability Clauses and
an Effective Date. (Agenda Item XII)
Police Chief, Richard Carroll, advised there have been numerous concerns
voiced regarding the safety of bicyclists on F. M. 2170 between U.S. 75 and Custer
Road. He advised the City will be working with the state regarding sign placement
along this stretch of roadway
Mayor Farmer discussed the timeframe involved in the appointment of the
ordinance.
ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1989
Ordinance No. 919-4-89: An Ordinance of
the City of Allen, Texas, Amending the
Allen Code of Ordinances, and the Allen
Vehicle and Trafffe Code, as Previously
Amended, by Adding Article XIII Which
Prohibits the Use of Bicycles Along a
Portion of F.M. 2170, in the City of
Allen, Collin County, Teras: Providing
Penalty Clauses, Severability Clauses and
an Effective Date. (cont'd) (Agenda Item XII)
MOTION: Upon a motion made by Councilman Glass and seconded by Councilman
Pendleton, the Council voted six (f) for and none (0) opposed to
approve and adopt Ordinance No. 919-4-89 as presented and
previously captioned. The motion carried.
Quarterly Financial. RenOrt
(Agenda Item XIII)
Mayor Farmer advised the quarterly financial reports reflected revenues and
expenditures for the period ending March 31, 1989,.
Finance Director, Charlotte Smith, discussed the revenues and expenditures
of the General Fund and the Water and Sewer Fund and departmental breakdown
of those funds
This item was received as a matter of information. There was no action
taken on this item.
Consider Selecting Medical Control
for the Paramedic Program (Agenda Item XIV)
Mayor Farmer advised that there was substantial involvement in selecting
medical control for the paramedic program by the Council Subcommittee as well as
cooperation with the area hospitals
Other discussion took place advising that this study dates back to when the
Comprehensive Plan was adopted and the citizens of Allen indicated an interest in
the implementation of a paramedic program.
A great deal of work has gone into this selection so gratitude andthanks to
the three area hospitals involved in the discussion stages of this process needed
to be recognized.
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ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1999 Page 11
Consider Selecting Medical Control
for the Paramedic Program (oont'd) (Agenda Item XIV)
The Allen City Council is totally committed to the paramedic program and
will be in the future.
MOTION: Upon a motion made by Mayor Pro Tem Wilson and seconded by
Councilman Glass, the Council voted four (4) for and two (2) opposed
with Councilmen Pendleton and Edstrom casting the negative votes that
HCA Medical Center, Plano be selected as medical control for the
paramedic program and that the City Manager working with the
Council Services Committee be designated to enter into any contract
negotiations to be brought back before the Council as soon as
possible.
Accept Letter of Resignation from
Marty Hendrix, City Secretary and
Appoint an Acting City secretary (Agenda Item XV)
Mayor Farmer advised the receipt of a resignation letter from Marty Hendrix,
former City Secretary He advised that an Acting City Secretary be appointed.
MOTION Upon a motion made by Councilman. Womack and seconded by
Councilman Class, the Council voted six (6) for and none (0) opposed
to accept the resignation from Marty Hendrix, City Secretary and
appoint Judy Morrison as Acting City Secretary The motion carried.
Mayor Farmer expressed appreciation to Judy Morrison for being willing to
serve in this capacity He advised that procedures for filling the position on a
permanent basis have been postponed until the second meeting in May
Report on Collin County
Emergency 9-1-1 Plan
(Agenda Item XVI)
City Manager Jon McCarty provided a short presentation on the 9-1-1
activities in Collin County and on the regional level. Mr McCarty discussed the
routing of the calls, how the system is financed, the locations of responsible
agencies and the timeframe of 9-1-1. initiation. Mr McCarty advised of the
progression of the Collin County proposal to the State level.
This item was received as a matter of information. There was no action
taken on this item.
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ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1989 Page 12
Resolution No. 920-4-89(R): AResolutlon
of the City CouneB of the City of Allen,
Collin County, Texas, Establishing
Boundaries for Mater Service Area
Contained in the Attached Agreement and
Authorizing the Mayor to Execute Such
Agreement (Agenda Item XVII)
Mayor Farmer advised that an agreement has been drawn up with the City
of Lucas water service which, is an attachment to the resolution.
MOTION Upon a motion made by Councilman Womack and seconded by
Councilman Glass, the Council voted six (6) for and none (0) opposed
to approve and adopt Resolution No. 920-4-89 (R) as presented and
previously captioned. The motion carried.
Schedule Quarterly Subcommittee
Workshop Session (Agenda Item XVIII -A)
Mayor Farmer advised the quarterly subcommittee workshop session is
scheduled for 7 30 p.m., Thursday, May 25, 1989 at the Police and Courts
Conference Room.
This item was received as a matter of information. There was no action
taken on this item.
Collin County Public
Officials Association (Agenda Item XVIII -B)
Mayor Farmer advised of the Collin County Public Officials Association's
upcoming meeting
This item was received as a matter of information. There was no action
taken on this item.
Appointment Schedule (Agenda Item XVIII -C)
Mayor Farmer advised the Boards and Commissions appointment schedule
calls for a reception for the candidates to be held at 6.30 p.m., Thursday, June
1, prior to the Council Workshop, Acting City Secretary, Judy Morrison will be
making the appropriate contacts regarding these appointments.
ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 20, 1989
Page 13
Items of Interest to the Council (Agenda Item XVIII -D)
Police Chief, Richard Carroll, discussed the desire of the Police Advisory
Committee to hold an open house for the citizens of Allen. He discussed the plans
and concept for this open house.
Mayor Farmer advised that coordination take place with the Allen Events
Celebration Committee. He advised the "Celebrate Allen" event will be in addition
to the open house being planned by the Police Advisory Committee. Mayor Farmer
advised the open house will take place 6 p.m. to 8 p.m., Wednesday, May 16, 1989
and 3.00 p.m. to 5.00 p. m., Sunday, May 21, 1989
(Agenda Item XIX)
MOTION Upon a motion made by Councilman Glass and seconded by Councilman
Womack, the Council voted six (6) for and none (0) opposed to
adjourn the regular session of the Allen City Council at 10:24 p.m.,
on Thursday, April 20, 1989 The motion carried.
These minutes approved on the 4th day of May, 1989
APPROVED
Job Farmer, MAYOR
ATTEST
Jud orris , ACTING CITY SECRETARY
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