Min - City Council - 2018 - 02/27 - RegularALLEN CITY COUNCIL
' REGULAR MEETING
FEBRUARY 27, 2018
present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Carl Clemencich (arrived at 6:41 p.m.)
Debbie Stout
Robin L. Sedlacek
Baine Brooks
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager (absent)
' Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Peter G. Smith, City Attorney
Workshop Session
With a quomm of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:25 p.m. on Tuesday, February 27, 2018, in the City Council Conference Room of
the Allen City Hall, 305 Century Parkway, Allen, Texas.
1. Introduction of Elias Shaikh, Chair of the Keep Allen Beautiful Board.
2. Update Regarding Amendments to the Allen Land Development Code.
3. Committee Updates from City Council Liaisons.
4. Questions on Current Agenda.
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:58 p.m. on
Tuesday, February 27, 2018.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:06 p.m. on Tuesday, February 27, 2018, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Alle¢lance
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 27, 2018 PAGE 2
' Public Recognition
1. Citizen's Comments.
2. Presentation of the Keep Allen Beautiful Board's Annual Report by Chairperson, Elias Shaikh.
3. Presentation of a Proclamation by the Office of the Mayor.
• Presentation of a Proclamation to Representatives of the Delta Sigma Theta Sorority Proclaiming
March 30 - April 1, 2018, as "Collin County Alumnae Chapter Weekend. "
4. Recognition of Luke Hollingsworth, Former Member of the Planning and Zoning Commission.
Consent AYcnda
MOTION: Upon a motion made by Councilmember Brooks and a second by Mayor Pro Tem Caplinger,
the Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda
as follows:
5. Approve Minutes of the February 13, 2018, Regular City Council Meeting.
6. Adopt an Ordinance Amending the Code of Ordinances by Amending Section 2. 102 Relating to
' the Authority of the City Manager, by Amending Subsection (d), (f), (h) and Adding a New
Subsection (k); Providing a Repealing Clause; Providing a Severability Clause; Providing a
Savings Clause; and Providing an Effective Date.
ORDINANCE NO. 3552.2.18: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES BY
AMENDING CHAPTER 2, "ADMINISTRATION," ARTICLE VII, "ADMINISTRATIVE
DEPARTMENTS", BY AMENDING SECTION 2-102 "CITY MANAGER" BY AMENDING
SUBSECTIONS (d), (f), (h) AND ADDING A NEW SUBSECTION (k); PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
7. Adopt a Resolution Approving a Local Project Advance Funding Agreement (LPAFA) with the
State of Texas, Acting by and through the Texas Department of Transportation, for the US 75
Roundabout Project.
RESOLUTION NO. 3553.2-18(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE
ADVANCE FUNDING AGREEMENT (HEREINAFTER "AGREEMENT') FOR THE US 75 -
ROUNDABOUT PROJECT, BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND THE
STATE OF TEXAS, ACTING BY AND THROUGH THE TEXAS DEPARTMENT OF
TRANSPORTATION; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER; AND
PROVIDING AN EFFECTIVE DATE.
8. Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate the Second Year of a Three -Year Grant from the State of Texas, Office of the
Governor, Criminal Justice Division to Fund a Third Child Abuse Investigator.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 27, 2018 PAGE 3
RESOLUTION NO. 3554.2-18(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING PARTIAL RELEASE OF DECLARATION OF
AGE RESTRICTIONS FOR THE ASPENS AT TWIN CREEKS; AND PROVIDING FOR AN
EFFECTIVE DATE
9. Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate a One -Year Grant from the State of Texas, Office of the Governor, Criminal Justice
Division to Fund a Third Criminalist (Crime Scene Investigator).
RESOLUTION NO. 3555-2-18(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE GRANT #35971-01 FROM THE STATE OF TEXAS, OFFICE OF THE GOVERNOR,
CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A CRIMINALIST (CRIME SCENE
INVESTIGATOR) POSITION TO BE ASSIGNED TO THE ALLEN POLICE DEPARTMENT, IF
AWARDED.
10. Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate a Grant from the State of Texas, Office of the Governor, Criminal Justice Division to
Fund an Enhanced Crime Victim Services Program.
RESOLUTION NO. 3556-2-18(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
' TERMINATE GRANT #36274-01 FROM THE STATE OF TEXAS, OFFICE OF THE GOVERNOR,
CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR AN ENHANCED CRIME VICTIM
SERVICES PROGRAM, IF AWARDED.
11. Adopt a Resolution Accepting the Selective Traffic Enforcement Program (STEP) Grant from
the State of Texas, Department of Transportation, if Awarded.
RESOLUTION NO. 3557-2-18(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING AN AGREEMENT WITH THE STATE OF
TEXAS, TO ACCEPT THE TEXAS DEPARTMENT OF TRANSPORTATION SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT (GRANT # 2019-ALLENPD-S-IYG-
0112); AND PROVIDING AN EFFECTIVE DATE.
12. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement for
Temporary Jail Services, When Necessary, Between the City of Allen and the City of Plano.
RESOLUTION NO. 3558-2-18(R): A RESOLUTION OF THE CITY COUNCIL FOR THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
THE ATTACHED INTERLOCAL AGREEMENT FOR JAIL SERVICES (AS NEEDED);
AUTHORIZING EXECUTION OF THE INTERLOCAL AGREEMENT AND FUTURE
INTERLOCAL JAIL SERVICES AGREEMENTS BY THE CITY MANAGER; AND PROVIDING
AN EFFECTIVE DATE.
13. Authorize the City Manager to Execute a Professional Services Agreement with PGAL in the
Amount of $492,275 for Architectural/Engineering Services for Phase II of the Central Fire
Station Remodel and Expansion Project.
ALLEN CITY COUNCIL
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FEBRUARY 27, 2018
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14. Authorize the City Manager to Execute a Contract with Unite Private Network for Leased Fiber
Services for Ten (10) Years in the Average Annual Amount of $68,400 with Two (2) Optional 5.
year Renewals Through an Interlocal Agreement with Azle Independent School District.
15. Authorize the City Manager to Purchase Traffic Signal Equipment from Paradigm Tragic
Systems, Inc., through the Buyboard Cooperative Agreement in the Amount of $53,100.
16. Accept the Resignation of Luke Hollingsworth and Declare a Vacancy in Place No. 2 on the
Planning and Zoning Commission.
17. Receive the Summary of Property Tax Collections as of January 2018.
The motion carred.
18. Motion to Accept the Fiscal Year 2016.2017 Comprehensive Annual Financial Report (CAFR).
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Brooks,
the Council voted seven (7) for and none (0) opposed to accept the 2016-2017 Comprehensive
Annual Financial Report. The motion carried.
Other Business
19. Calendar.
• February 20 - March 2 - Early Voting for the Democratic and Republican Primary Elections
• March 6 -Election Day for the Democratic and Republican Primary Elections
20. Items of Interest.
• Council recognized scouts from Boy Scout Troop 79 in attendance as a requirement for earring a
merit badge.
• Council wished happy birthday to Mark Stout, Sam Herald, and Andy Herald.
• Council congratulated the Allen Wrestling Team on their 9" State Championship.
Executive Session
The Executive Session was not held.
Adjournment
MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember Stout,
the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 7:35 p.m. on Tuesday, February 27, 2018. The motion carred.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 27, 2018
These minutes approved on the W day of March 2018.
ATTEST:
Shelley B. George, C, CITYSECRETY
1
APPROVED:
Stephen well, MAYOR
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