Min - City Council - 1989 - 07/06 - RegularA
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Jerry Wilson, Mayor Pro Tem
Bobby Glass (Absent)
Jim Wolfe
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the
Allen City Council was called to order by Mayor Farmer at 6. 50 p.m. on Thursday,
July 6, 1989, in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items There was no
discussion on the Consent Agenda.
Mayor Farmer reviewed Agenda Item VI, Administer Oaths -of -Office to Newly
Appointed and Reappointed Members of the Planning and Zoning Commission,
Library Board and Parks and Recreation Board. City Secretary, Judy Morrison,
indicated all individuals were notified of the administering of the oaths; however,
she was not apprised of their attendance. There was no further discussion on this
item.
Mayor Farmer reviewed Agenda Item VII, Present Plaques -of -Appreciation
to Outgoing Members of the Library Board and Planning and Zoning Commission.
Mayor Farmer will present the plaques to all those present to receive them. There
was no further discussion on this item.
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989 Page 2
WORKSHOP SESSION - 6:45 P.M.
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item VIII, Public Hearing on a Request for
Site Plan Approval on Property Lying East of State Highway 5, West of Jupiter
Road and North of Oak Hill Addition as Requested by First Presbyterian Church.
Tom Keener will be presenting the request for staff There was indication a new
site plan would be presented at the meeting with some adjustments for fire
hydrants There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Review and Consider Approval of
City Investment Policy Discussion was held regarding certain terminology and the
need for a minor adjustment in the wording of Section III (A) Discussion was
held on procedures regarding investments. Investments are generally matched
with what we are working with. They are monitored in a very careful manner
Charlotte Smith, Finance Director, explained that the investments are
generally made on Monday and she is approximately 90 days ahead in the schedule.
We have approximately 50150 securities versus CD's Discussion was held
regarding the use of a broker in placing investments. This matter may be studied
by the Finance/ Administration Committee in the future. There was no further
discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Other Business. Cable Television
Notice. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Other Business Contribution
Statement Deadline for Officeholders City Secretary, Judy Morrison indicated
this was primarily for those individuals who ran for office this past May There
was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Other Business Consider City
Chat Evaluation. Discussion was held regarding the method of evaluation and the
use of The Allen American throwing random questionnaires to their readership.
Telephone questionnaire was another option discussed. Council was encouraged
to fill out the questionnaire included in the packet and turn it in to Jon McCarty
Two more articles have been added to the City Chat Schedule, one to be
written by Jim Wolfe on EAS due to the City on July 11 and an article on Economic
Development to be written by Jerry Wilson, due to the City on July 18
Mayor Farmer reviewed Agenda Item XI, Other Business. Items of Interest
to the Council. A reminder was given to the Council regarding the Library
openings Jon McCarty, City Manager, related to the Council that it was
suggested a joint meeting be set up between the City Council, Allen Chamber
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989 Page 3
WORKSHOP SESSION - 6:45 P.M.
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Board, and the AISD Board of Directors to meet jointly to hear a presentation
from the Alliance regarding the Allen Economic Development strategy July 27 is
suggested for this joint meeting This will be confirmed at a later date There
was no further discussion on this item.
Council Committee Reports:
Finance/Administration (Agenda Item III -A)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports:
Development (Agenda Item III -B)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports.
Services (Agenda Item III -C)
This agenda item was passed over There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over There was no discussion on this agenda
item.
With no further discussion, the workshop session of the Allen City Council
was adjourned at 7.30 p.m. on Thursday, July 6, 1989
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the
Allen City Council was called to order by Mayor Farmer at 7.34 p.m. on Thursday,
July 6, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item V)
MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by
Councilman Wolfe, the Council voted six (6) for and none (0) opposed
to approve and adopt all items on the Consent Agenda as recommended
and as follows
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989 Page 4
CONSENT AGENDA (Cont'd)
(Agenda Item V)
A. Approval of City Council Minutes of June 15, 1989 - Regular
Session.
B Authorization to city staff to pay bills associated with the 1985
Capital Improvement Program as follows:
1 Hidell Architects
$3,167.60
CIP Project No. 55-001-1
Construction of the Library
Period. Thru May 31, 1989
2. Tri -Con Services
$4,300.00
CIP Project No. 75-002-1
Construction of Rowlett Road - Flex
Base Rock
Period. Thru June 9, 1989
3 Checkpoint Systems
$1,212.09
CIP Project No. 55-001-6
Construction of Library
Period. Thru May 16, 1989
4. Harte Hanks
$25 20
CIP Project No. 55-001-6
Construction of Library - Advertising
Bids
Period. Thru March 31, 1989
5 B I. Interiors
$63,793 00
CIP Project No. 55-001-6
Construction of Library - Shelves and
Furniture
Period. Thru May 23, 1989
6. Cummings & Pewitt
$425 00
CIP Project No. 90-006-2
Construction of Bethany Sewer Force
Main - Design & Survey (Phase 1)
Period. Thru June 9, 1989
7 Cummings & Pewitt
$1,492.00
CIP Project No. 90-006-2
Construction of Bethany Sewer Force
Main - Design Services (Phase 11)
Period. Thru June 9, 1989
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989 Page 5
CONSENT AGENDA (Cont'd)
(Agenda Item V)
8
Black & Veatch
$1,357.56
CIP Project No. 90-003-2
Construction of Bethany Sewer Force
Main - Design Services
Period. Thru June 9, 1989
$332.50
9
General Electric
CIP Project NO 40-001-6
Relocation of TLETS Equipment
Period. Thru June 16, 1989
10.
Gay & McCall
$2,712.40
CIP Project No. 75-002-5
Attorney's Fees on Gafney Property -
Main Street ROW Purchases
Period. Thru June 15, 1989
11
Gay & McCall
$5,709 27
CIP Project No. 75-002-5
Attorney's Fees on Shell Property -
Main Street ROW Purchases
Period. Thru June 15, 1989
12
Graham Associates, Inc.
$5,622.50
CIP Project No. 75-002-2
Contract Administration/ staking -
Main Street ROW Purchases
Period. Thru May 23, 1989
13
Abrams 2 -Way
$670.00
CIP Project No. 40-001-6
Portable Radios - Police & Courts
Building
Period. Thru June 9, 1989
14.
Bartex, Inc.
$68,369 25
CIP Project No. 55-001-1
Construction of Library - Architect
Services
Period. Thru June 23, 1989
15
Tri -Con Services
$281,884.01
j
CIP Project No. 75-002-1
Construction of Main Street Phase II -
McDermott Road
Period. Thru June 26, 1989
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989
Page 6
CONSENT AGENDA (Cont'd) (Agenda Item V)
C. Schedule of Taxes Receivable as of May 31, 1989.
D Resolution No. 927-7-89(R): A Resolution of the City Council
of the City of Allen, Collin County, Texas, Authorizing an
Adjustment to the 1988, 1987, 1986, 1985, 1984, 1983 and 1982
Tax Rolls and Authorizing a Refund Where Due.
The motion carried.
End of Consent Agenda
Administer Oaths -of -Office to Newly
Appointed and Reappointed Members of
the Planning and Zoning Commission,
Library Board and Parks and Recreation Board (Agenda Item VI)
City Secretary, Judy Morrison, administered the oath -of -office to the
following newly appointed and re -appointed members of the Planning and Zoning
Commission, Library Board and Parks and Recreation Board.
Planning and Zoning Commission
John Garcia, Place No. 2
Eileen Karlsruher, Place No. 4
Douglas Gallagher, Place No. 6
Library Board
Rhonda Palmer, Place No. 1
Sharon Hamner, Place No. 2
Mary Walker, Place No. 3
Don Wilson, Place No. 5
Donald Nugent, Jr , Place No. 7
Parks and Recreation Board
Ray Galloway, Place No. 1
Present Plaques -of -Appreciation to Outgoing
Members of the Library Board and Planning
and Zoning Commission
(Agenda Item V)
Mayor Farmer presented a plaque -of -appreciation to Charles Lee, Planning
and Zoning Commission, April 1986 - June 1989 and extended the gratitude of the
Council for his service in this capacity
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989
Page 7
Present Plaques -of -Appreciation to Outgoing
Members of the Library Board and Planning
and Zoning Commission (Agenda Item V)
Mayor Farmer presented a plaque -of -appreciation to Gayle Boon, Library
Board, May 1980 - June 1989 and extended the gratitude of the Council for her
service in this capacity
Mayor Farmer announced that Aileen Tollett, Library Board, May 1980 - June
1989 who was not at the meeting, will receive her plaque at another time.
Public Hearing: Request for Site Plan
Approval on Property
Lying East of State
Highway 5, Nest of
Jupiter Road and North
of Oak Hill Addition as
Requested by First
Presbyterian Church.
Location: William Perrin Survey,
Abstract No. 708, a
portion of Tract 1,
Deer Crest Addition.
Zoning: Planned Develop-
ment/Shopping Center
No. 46.
Requested by: David Olson for First
Presbyterian Church (Agenda Item VIII)
and
Ordinance No. 928-7-89: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Planned Development Zoning
Ordinance No. 820-8-87 to Include the
Attachment of Exhibit "D" Approved Site
Plan, For Development of a 4 -Acre Tract,
Being a Portion of Tract 1, Deer Crest
Addition, William Perrin Survey, Abstract
No. 708, as Recorded in Cabinet G, Page
287 of the Collin County Deed Records,
Presently Delineated on the Official
Zoning Map as a Portion of PD -SC No. 46;
Providing for a Penalty Clause; Providing
for an Effective Date; and Providing for
Publication of the Caption. (Agenda Item VIII)
ALLEN CITY COUNCIL
+ REGULAR SESSION
JULY 6, 1989 Page 8
PUBLIC HEARING/ORDINANCE NO. 928-7-89 (Cont'd)
Mayor Farmer read the request into the record as follows.
"Public Hearing on a Request for Site Plan Approval on Property Lying East
of State Highway 5, West of Jupiter Road and North of Oak Hill Addition as
Requested by First Presbyterian Church."
Tom Keener, Development Coordinator, presented a summary of the site
plan approval request by the First Presbyterian Church by amending Planned
Development No. 46. The site plan addresses only the initial constrution phases
and a master site plan for the entire tract will be approved before future develop-
ment can occur on this tract. Planning and Zoning Commission offered the
following findings,
Adjacent zoning district allows a height of 45 feet. The proposed tower is
to be 40 feet.
• Fire lane access and fire protection for the initial development stage has
• been approved by the Fire Marshal.
Adequate parking has been provided as per the City requirements.
Mayor Farmer opened the public hearing No one appeared to speak either
for or against the request. Mayor Farmer closed the public hearing.
Discussion was held regarding the placement of the fire hydrant location on
the site plan. Fire hydrant placement meets all City codes; however, staff would
request additional distance be placed between the hydrants, increasing the cost
involved.
MOTION: Upon a motion made by Councilman Edstrom and seconded by
Councilman Wolfe, the Council voted six (6) for and none (0) opposed
to approve the request for site plan approval, by adopting Ordinance
No. 928-7-89 which amends Planned Development No. 46, as previously
captioned, in accordance with the recommendation of the Planning and
Zoning Commission and in accordance with staff recommendation. The
motion carried.
Review and Consider Approval of
City Investment Policy (Agenda Item IX)
Council was informed by the Finance/ Administration Committee that the
Investment Policy be adopted as presented with one minor change in wording under
Item III (A) which shall read. "Safety: Safety of principal is the primary
objective of the City of Allen's investment policy Each investment will be invested
in a manner to avoid capital and interest earnings losses."
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989 Page 9
Review and Consider Approval of
City Investment Policy (Cont'd) (Agenda Item IX)
MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by
Councilman Wolfe, the Council voted six (6) for and none (0) opposed
to approve the amended Investment Policy for the City of Allen as
recommended by the Finance/Administration Committee. The motion
carried.
Cable Television Notice (Agenda Item X -A)
A notice regarding delinquent accounts from Communication Services, Inc.
is being sent to all cable subscribers in the City A copy of that notice was made
available for Council review This item was received as a matter of information.
There was no action taken on this item.
Contribution Statement Deadline
for Officeholders (Agenda Item X -B)
The deadline for a timely filed contribution and expenditure report for
political contributions is July 17, 1989 at 5.00 p.m. This item is aimed primarily
for all candidates who ran in the May 6 election. This item was received as a
matter of information. There was no action taken on this item.
Consider City Chat Evaluation (Agenda Item X-C)
The City Chat schedule was reviewed briefly This item was received as a
matter of information. There was no action taken on this item.
Items of Interest to the Council (Agenda Item X -D)
There was no action taken on this item.
Executive Session (Agenda Item XI)
In accordance with Article 6252-17, V.A.T C S. (Open Meetings Law),
Section 2(f), the Allen City Council convened into Executive Session at 8.05 p.m.
in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to Property
The Executive Session was adjourned at 10:07 p.m.
Reconvene (Agenda Item XII)
The Allen City Council reconvened into regular session at 10:07 p.m. on
Thursday, July 6, 1989, in the Council Chambers of the Allen Municipal Annex.
There was no action related to items discussed in Executive Session.
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 6, 1989 Page 10
Adjourn
(Agenda Item XIII)
MOTION Upon a motion made by Councilman Fyke and seconded by Councilman
Wolfe, the Council voted six (6) for and none (0) opposed to adjourn
the regular session of the Allen City Council at 10:08 p.m., on
Thursday, July 6, 1989 The motion carried.
These minutes approved on the 20th day of July, 1989
IAU20AUDI17
C a 4WD
J Farmer, MAYOR
ATTEST
J .y Mor sae, CITY SECRETARY