Min - City Council - 1989 - 07/20 - RegularPresent:
Joe Farmer, Mayor
Council Members:
Rex Womack
Jerry Wilson, Mayor Pro Tem (Absent)
Bobby Glass
Jim Wolfe
Alan Fyke (Absent)
Gary Edstrom (Arrived 6:50 p.m.)
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:30 P.M.
With a quorum of the Council Members present, the workshop session of the
Allen City Council was called to order by Mayor Farmer at 6.35 p.m. on Thursday,
July 20, 1989, in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items There was no
discussion on the Consent Agenda.
Mayor Farmer reviewed Agenda Item VII, Authorize and Execute an
Agreement with Red Cross for Use of City's Facilities for Disaster Relief There
was no discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Approve Plans and Specifications
and Budget for Water System Telemetry and Authorize Solicitation of Bids.
Discussion was held regarding the subcommittee involvement in the water system
telemetry project. Discussion was held regarding the two phases of this project
and how this would affect the budget and completion date. There was no further
discussion on this item.
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1989
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Jerry Wilson, Mayor Pro Tem (Absent)
Bobby Glass
Jim Wolfe
Alan Fyke (Absent)
Gary Edstrom (Arrived 6:50 p.m.)
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:30 P.M.
With a quorum of the Council Members present, the workshop session of the
Allen City Council was called to order by Mayor Farmer at 6.35 p.m. on Thursday,
July 20, 1989, in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items There was no
discussion on the Consent Agenda.
Mayor Farmer reviewed Agenda Item VII, Authorize and Execute an
Agreement with Red Cross for Use of City's Facilities for Disaster Relief There
was no discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Approve Plans and Specifications
and Budget for Water System Telemetry and Authorize Solicitation of Bids.
Discussion was held regarding the subcommittee involvement in the water system
telemetry project. Discussion was held regarding the two phases of this project
and how this would affect the budget and completion date. There was no further
discussion on this item.
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1989 Page 2
WORKSHOP SESSION - 6:45 P.M.
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item IX, Authorize Execution of a Contract
for Design Services for Landscaping of Allen Civic Plaza and Approve the Budget.
Discussion was held regarding the direction of the project design, recommended
phases and actual construction. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Consider a Request from Allen
Jaycees for Permission to Hold Allen Country Fair at Ford Park. This request is
identical to the request by the Allen Jaycees last year for the use of Ford Park in
order to hold the Allen Country Fair Rhoda Savage, Director of Parks and
Recreation will do the presentation during the regular meeting There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Legislative Report. Michael
Stanger, Assistant to the City Manager, will do the presentation on this item
during the regular meeting There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Consider Action on Items Discussed
During Executive Session. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XIII, Other Business. Calendar The
tentative meeting of City Council, Allen ISD Board and Chamber Board on July 27
has been postponed Jon McCarty, City Manager, will review the upcoming calendar
with the Council during the regular meeting There was no further discussion on
this item.
Mayor Farmer reviewed Agenda Item XIII, Other Business City Chat
Evaluation. Council was encouraged to turn in their evaluation forms to the City
Manager There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XIII, Other Business. Subcommittee
Report. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XIII, Other Business Council Photo.
Judy Morrison, City Secretary, reminded the Council the group photograph will
be taken prior to the next regular meeting at 6 15 p.m., August 3. There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item XIII, Other Business• Items of Interest
to the Council. Mayor Farmer indicated an inquiry had been received in the City
Secretary's office regarding the legalization of bingo in the City of Allen. Judy
Morrison, City Secretary, will summarize steps of this legalization process during
the regular meeting There was no discussion on this item.
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1989
WORKSHOP SESSION - 6:45 P.M.
Council Committee Reports.
Financel Administration
Page 3
(Agenda Item III -A)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports:
Development (Agenda Item III -B)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports:
Services
(Agenda Item III -C)
This agenda item was passed over There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over There was no discussion on this agenda
item.
With no further discussion, the workshop session of the Allen City Council
was adjourned at 7 00 p.m. on Thursday, July 20, 1989
Executive Session
(Agenda Item V)
In accordance with Article 6252-17, V.A.T C S. (Open Meetings Law),
Sections 2(e) and 2(f), the Allen City Council convened into Executive Session at
7.05 p.m. in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas in order to discuss matters pertaining to legal and property
The Executive Session was adjourned at 7.35 p.m.
Reconvene
The Allen City Council reconvened into regular session at 7 39 p.m. on
Thursday, July 20, 1989, in the Council Chambers of the Allen Municipal Annex.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the
Allen City Council was called to order by Mayor Farmer at 7 39 p.m. on Thursday,
July 20, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1989 Page 4
CONSENT AGENDA (Agenda Item VI)
MOTION Upon a motion made by Councilman Womack and seconded by
Councilman Glass, the Council voted five (5) for and none (0) opposed
to approve and adopt all items on the Consent Agenda as recommended
and as follows
A. Approval of City Council Minutes of June 27,
1989 - Called -
Special Workshop Session.
B Approval of City Council Minutes of July 6,
1989 - Regular
Session.
C. Authorization to city staff to pay bills associated with the 1985
Capital Improvement Program as follows.
1 CompuAdd, Inc.
$365 50
Printer and Ribbons - Police & Courts
Building
Period. Thru June 26, 1989
2 Southern Mechanical
$2,859.55
Construction of McDermott Drive
Phases II & III - Relocation of Utilities
Period. Thrn June 25, 1989
3. Corwin Engineering
$3,000 00
Construction of High Point Estates
Sewer Line - Professional Services
Period. Thru June 22, 1989
4. Glenn Thurman, Inc.
$21,970.23
Construction of Municipal Complex -
Final Bill No. 11
Period. Thru June 5, 1989
5 Checkpoint Systems
$3,369 24
Library - Barcode Tray
Period. Thru June 21, 1989
6. Tesco Products
$422 30
Library - Depressible Book Truck
Period. Thrn July 7, 1989
7 Target Stores
Library - Desk Items
$104.97
Period. Thru June 27, 1989
ALLEN CITY COUNCIL
a REGULAR SESSION
JULY 20, 1989 Page 8
CONSENT AGENDA (Cont'd) (Agenda Item VI)
8 Rick Murphy Co $1,335.00
Library Relocation
Period. Thru July 7, 1989
9 McKinney Office $98,506 00
Library - Furniture
Period. Thru July 5, 1989
10 Southwestern Labs $285.00
Construction of Main Street Phases II
& III - Engineering & Analytical Tests
(Shell Station)
Period. Thru July 1, 1989
11 Southwestern Labs $927 00
Construction of Main Street Phases II
& III - Sampling & Analysis (Shell
Station)
Period. Thru June 27, 1989
12. Graham & Associates $2,942.50
Construction of Main Street Phases II
& III - Contract Administration &
Construction Staking
Period. Thru June 27, 1989
13 Graham & Associates $5,212.50
Construction of FM 2170 East -
Engineering Services
Period. Thru June 27, 1989
D Resolution No. 929-7-89(R): A Resolution of the City Council
of the City of Allen, Collin County, Texas Appointing a
Representative to Calculate and Publish the City's Effective
and Roll Back Tax Rates for the 1989-90 Tax Year
E. Approval of Certificate of Debt Service Payments and Estimated
Fund Balances.
F Schedule of Taxes Receivable as of June 30, 1989.
The motion carried.
End of Consent Agenda
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1989 Page 6
Authorize and Execute an Agreement
with Red Cross for Use of City's
Facilities for Disaster Relief (Agenda Item VII)
Mayor Farmer indicated the Statement of Agreement between the American
Red Cross - Collin County Chapter and the City of Allen is a standard form
utilized by the Red Cross to secure permission to use City buildings, grounds,
and other equipment in the event of a disaster in the Allen area.
MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman
Glass, the Council voted five (5) for and none (0) opposed to
approve, according to staff recommendation, the City Manager to
execute an agreement with the American Red Cross - Collin County
Chapter authorizing the Red Cross to use buildings, grounds and
equipment for mass care shelters or disaster service centers required
in the conduct of Red Cross disaster services activities. The motion
carried.
Approve Plans and Specifications and
Budget for Water System Telemetry
and Authorize Solicitation of Bids (Agenda Item VIII)
Tom Glob, Director of Public Works, discussed the plans and specifications
for the City of Allen's water system operation. In order to accelerate the
installation of the flow meter, the telemetry project has been divided into two
phases. Phase 1 will provide installation of the flow meter at Lucas with on-site
data readout and a concrete vault for the meter The following project budget
includes only the base bid and does not include the valve and extra long vault.
Engineering Design & Contract Administration $15,000
Construction $40,800
Contingencies (10 %) $ 4,000
TOTAL PHASE 1 BUDGET $59,800
Staff recommends a revised priority ranking be considered as follows.
COST TO
RUNNING
FUNDS
PROJECT
COMPLETE
TOTAL
AVAILABLE
1
Finish Bray Central Tower
91,800
91,800
672,800
2
Finish McDermott Utility
83,000
174,800
581,000
3
Bethany Road FM Relocation
100,795
275,595
498,000
4
Paint Lucas
90,000
365,595
397,205
5
High Point Sewer
47,400
412,995
307,205
6
Developer Reimbursements
94,515
507,510
259,805
7
Telemetry Program. Phase 1
59,800
567,310
165,290
8
Paint Hillside
77,600
644,910
105,490
9
Telemetry Program. Phase 2
94,400
739,310
27,890
10
Emergency Reserve
20,000
759,310
-0-
ALLEN CITY COUNCIL
{ REGULAR SESSION
JULY 20, 1989 Page q
Approve Plans and Specifications and
Budget for Nater System Telemetry
and Authorize Solicitation of Bids (Cout'd) (Agenda Item VIII)
The completion of Phase 1 will be 210 days and should be completed in March
of 1990. Staff recommends the following items to the Council.
• The division of Phase 1 and 2
• The revised priority rankings be approved.
• The plans and specifications for Phase 1 be approved.
• Phase 1 budget of $59,800 be approved.
• Staff be authorized to put Phase 1 plans and specifications out for bid.
MOTION: Upon a motion made by Councilman Glass and seconded by Councilman
Wolfe, the Council voted five (5) for and none (0) opposed to approve
City of Allen water system telemetry plans in accordance with
Development Subcommittee and staff recommendation as previously
noted. The motion carried.
Authorize Execution of a Contract for
Design Services for Landscaping of
Allen Civic Plaza and Approve the Budget (Agenda Item IR)
Bill Petty, Director of Community Development, discussed the ultimate
landscaping for the Allen Civic Plaza and the proposed outline delineating the
scope of services associated with the landscaping design as presented by Sasaki
Associates. Inc.
The Development Subcommittee reviewed the scope of services and the
proposal developed by Sasaki Associates, Inc. It was determined the subcommit-
tee, acting upon the recommendation by City Staff, would support and recommend
to the Council that the following items be considered.
Authorize the City Manager to execute a contract for design services with
Sasaki Associates, Inc., for landscaping of the Allen Civic Plaza.
Approve a preliminary budget to implement a first phase of landscape
installation at the Allen Civic Plaza in the amount of $150, 000 from which the
design services and some landscape construction would be paid.
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1999 Page S
Authorize Execution of a Contract for
Design Services for I.andscapfng of
Allen Civic Plaza and Approve the Budget (Cout'd) (Agenda Item IX)
Alan Fujimori, Senior Associate of Sasaki Associates, Inc., presented the
overall concept of the landscape design for Allen Civic Plaza. Mr Fujimori related
this is a contemporary space that references the City of Allen in its design. It is
a progressive, town square concept which allows flexibility in the plan from simple
landscaping to an elaborate design to be developed in the future as the City sees
fit.
MOTION Upon a motion made by Councilman Womack and seconded by
Councilman Edstrom, the Council voted five (5) for and none (0)
opposed to approve the preliminary budget in the amount of $150,000
to implement the first phase of landscape installation at the Allen Civic
Plaza and to authorize the City Manager to execute a contract for
design services with Sasaki Associates, Inc. as recommended by staff
and the Development Subcommittee. The motion carried.
Consider a Request From Allen Jaycees
for Permission to Hold Allen Country
Fair at Ford Park
(Agenda Item X)
Rhoda Savage, Director of Parks and Recreation, discussed a request for
park use by the Allen Jaycees to be used for the annual Country Fair at Ford Park
in co-sponsorship with the Parks and Recreation Department and the ability to
charge a fee for booth space for fund-raising purposes. The event will be held
in September of this year The Jaycees will be donating a portion of the proceeds
from the Fair directly into the park for improvements to be determined in
conjunction with the Parks and Recreation Director
MOTION Upon a motion made by Councilman Womack and seconded by
Councilman Glass, the Council voted five (5) for and none (0) opposed
to approve a permit to the Allen Jaycees to conduct the Allen Country
Fair at Ford Park in September 1989, authorizing them to charge a
booth fee for the participants not to exceed $55.00, in accordance with
staff recommendation. The motion carried.
Legislative Report
(Agenda Item XI)
Michael Stanger, Assistant to the City Manager, presented a summary of the
71st Texas Legislative Session. Mr Stanger reviewed the following bills which
were passed by the State Legislature.
H.B 1569 Trench Safety• If a project involves a trench excavation exceeding
a depth of five feet, bid documents provided to all bidders and the
final contract must include a list of several safety requirements.
�^ ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1989
Page 9
Legislative Report (Cont'd) (Agenda Item XI)
H.B 1786 Impact Fees. Several changes in S B 336 relating to impact fees
passed by the 1987 Legislature have been passed this session.
S.B 378 Administrative Fees Effective September 1, 1989, an administrative
fee may be assessed in the event a judge has dismissed certain vehicle
related charges.
H.B 2215 Sales Tax: Authorizes the state to collect sales tax on out-of-state
mail order sales if authorized by federal law
H.B 82 Personal Property Exempts from ad valorem taxation all tangible
personal property other than mobile homes that is not held or used for
the production of income.
H.B 2959 Freeport Enabling Statute: Authorizes a property tax exemption for
certain Freeport goods
H.B 3192 Economic Development: Authorizes a municipality to establish
programs to promote state or local economic development, providing
! for making loans and grants of public money and for utilizing the
municipality's personnel and services for the purpose of economic
development.
This item was received as a matter of information. There was no action
taken on this item.
Consider Action on Items Discussed
During Executive Session (Agenda Item XII)
There was no action taken on items discussed during Executive Session.
Calendar (Agenda Item XIII -A)
Jon McCarty, City Manager, discussed the upcoming Council calendar The
previously proposed meeting on July 27 with the Allen City Council, Allen ISD
Board of Directors and the Allen Chamber Board of Directors with the Economic
Development Alliance has been postponed until a later date. The following are
dates to be noted for the Council calendar,
July 31 Delivery of 1989-90 Proposed Budget
August 3 Regular Council Meeting; Council Acknowledges Receipt of
Proposed Budget; Set Public Hearing Date for FY 1989-90
Budget
August 11-13 Annual Budget Retreat -- Texoma Lodge
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1989 Page 10
Calendar (Cont'd) (Agenda Item XIII -A)
August 17 Regular Council Meeting; Set Date for Public Hearing on Tax
Rate (if needed)
August 24 Public Hearing on FY 1989-90 Budget
August 31 Public Hearing on Tax Rate (if needed)
September 7 Regular Council Meeting; Adopt Budget and Tax Rate for FY
1989-90
This item was received as a matter of information. There was no action
taken on this item.
City Chat Evaluation (Agenda Item XIII -B)
Mayor Farmer advised the Council to complete their City Chat Evaluation
form and return it to the City Manager for tabulation. This item was received as
a matter of information. There was no action taken on this item.
Sub Committee Report (Agenda Item XIII -C)
Jim Wolfe distributed Development Forum Survey Results - 1989 to the
Council. The subcommittee would like the Council to review the results and
analyses of this survey that are included in the report. They were encouraged
to contribute to the process by completing the Development Forum Survey
Analysis/ Comments in the booklet and returning it during the regular meeting of
August 3
Council Photo (Agenda Item XIII -D)
The annual Council group photograph will be taken at 6.15 p.m., prior to
the Workshop Session, August 3, at City Hall. This item was received as a matter
of information. There was no action taken on this item.
Items of Interest to Council (Agenda Item XIII -E)
Judy Morrison, City Secretary, distributed information and discussed
information relating to the subject of a local bingo option inquiry Ms. Morrison
discussed the preparation, delivery of, and verification of the petition. She also
discussed the election procedures and the legalization dates if the proposition
passes. This item was received as a matter of information. There was no action
taken on this item.
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1989
Page 11
Items of Interest to Council (Cont'd) (Agenda Item XIII -E)
A report was given regarding a recent meeting in Austin, attended by Jon
McCarty and Jim Wolfe, to show support of S. H. 121 being designated as freeway
status from DFW to Central Expressway From the comments of the Chairman of
the meeting, indication seemed to be very favorable regarding this designation,
although no formal action was taken at this time.
Mayor Joe Farmer, Dr Davenport, AISD Superintendent, and representa-
tives of several surrounding communities were invited to meet with MCI employees
who will be moving into the area in an informal gathering on July 23 at the Grand
Kempinski Hotel.
Adjourn
(Agenda Item XIV)
MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman
Glass, the Council voted five (5) for and none (0) opposed to adjourn
the regular session of the Allen City Council at 8:50 p.m., on
Thursday, July 20, 1989 The motion carried.
IThese minutes approved on the 3rd day of August, 1989
V4%*6WVN
duoyMori on, CITY SECRETARY
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