Min - City Council - 1989 - 09/07 - RegularE
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Jerry Wilson, Mayor Pro Tem
Bobby Glass
Jim Wolfe
Alan Fyke
Gary Edstrom
City Staff:
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989
Judy Morrison, City Secretary
Michael Stanger, Assistant to the City Manager
Executive Session
In accordance with Article 6252-17, V.A.T C S (Open Meetings Law),
Section 2(g), the Allen City Council convened into Executive Session at 7 18 p.m.
in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to personnel.
The Executive Session was recessed at 8 00 p m.
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the
Allen City Council was called to order by Mayor Farmer at 6 48 p.m. on Thursday,
September 7, 1989, in the Conference Room of the Allen Municipal Annex, One
Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. There was no
discussion on the Consent Agenda.
I
ALLEN CITY COUNCIL
WORKSHOP SESSION
SEPTEMBER 7, 1989
PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item V1, Public Hearing on Specific Use
Permit for Gasoline and Auto Laundry Sales on Property Located at Southeast
Corner of FM 2170 and State Highway 5 as Requested by Diamond Shamrock and
Consider an Ordinance Approving the Specific Use Permit. There was no
discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Public Hearing on the Texas
Capital Fund and Consider a Resolution Authorizing Application to Texas
Department of Commerce for Texas Capital Fund Grant. Mayor Farmer discussed
some developments on this item. Since the public hearing requirements were not
met with regard to the Department of Commerce stipulations and since all the
information has not been gathered, another public hearing will need to be set for
the next regular City Council Meeting on September 21 A conference has been
set for Monday, September 11 with representatives of the Department of Commerce
to review Paycom's application. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Request to Appear from Allen
Sports Association Regarding Sale of Concessions at Jupiter or Reed Park.
Discussion was held regarding the sale of concessions at either or both parks.
Rhoda Savage, Parks and Recreation Director, will be asked to comment on this
item during the regular meeting There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Request to Appear from City of
Allen Swim Team (COAST) Regarding Enclosing Ford Pool. Michael Stanger,
Assistant to the City Manager was asked to read the statement in the Allen Code
of Ordinances with regard to petitioning in City Parks. "It shall be unlawful for
any person to commit or attempt to commit in a public park any one or more of the
following acts (18) To practice, carry on, conduct or solicit for any trade,
occupation, business or profession, or to circulate any petition of whatsoever kind
or character without approval of the City Council." Discussion was held regarding
the actual petition and manner of petitioning. There was no further discussion on
this item.
Mayor Farmer reviewed Agenda Item X, Consider Items Related to the
Budget: Ordinance Approving the Budget and Setting Appropriations for the
1989-90 Fiscal Year and Ordinance Setting the Tax Rate for the 1989-90 Fiscal
Year Further discussions will be held regarding personnel during the executive
session before action can be taken on these two ordinances. There was no further
discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Approve Specifications and
Authorize Solicitations of Proposal on Leasing Copy Machines There was no
discussion on this item.
ALLEN CITY COUNCIL
WORKSHOP SESSION
SEPTEMBER 7, 1989
PAGE 3
Discussion of Consent Agenda
and Regular Agenda Items (Cout'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item XII, Other Business Central Appraisal
District Board Election. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Other Business. Subcommittee
Reports. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Other Business Appointments to
Boards There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Other Business Items of Interest
to the Council. There was no discussion on this item.
Council Committee Reports:
Finance/Administration (Agenda Item III -A)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports:
Development (Agenda Item III -B)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports.
Services (Agenda Item III -C)
This agenda item was passed over There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over There was no discussion on this agenda
item.
With no further discussion, the workshop session of the Allen City Council
was adjourned at 7 17 p m. on Thursday, September 7, 1989
REGULAR SESSION - 8:00 P.M.
With a quorum of the Council Members present, the regular session of the
Allen City Council was called to order by Mayor Farmer at 8.05 p.m. on Thursday,
September 7, 1989, in the Council Chambers of the Allen Municipal Annex, One
�� Butler Circle, Allen, Texas
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989 PAGE 4
CONSENT AGENDA (Agenda Item V)
MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by
Councilman Glass, the Council voted seven (7) for and none (0)
opposed to approve and adopt all items on the Consent Agenda as
recommended and as follows.
A. Approval of Minutes of August 11 - 13, 1989, - Budget
Workshop Session.
B Approval of City Council Minutes of August 17, 1989 - Regular
Session.
5 Harte-Hanks $16.20
For, Legal Ad for Bid Solicitation -
�+. Water System Telemetry I
■■illi Period. Thru July 31, 1989
C Approval of Minutes of August 24, 1989 -
Called Special FY
1989-1990 Budget Public Hearing
D Approval of Minutes of August 24, 1989 - Called Special Texas
Capital Fund Public Hearing.
E Authorization to city staff to pay bills associated with the 1985
Capital Improvement Program as follows.
1 Lloyd, Gosselink; Attorneys at Law
$4,243.37
For* Professional Services -
Negotiating Texins Contract
Period. Thru May 17 - June 30, 1989
$19,264.00
2. B I. Interiors
For- Library - Furniture and Equip-
ment
Period. Thru August 1 - 31, 1989
3 Black & Veatch
$610.50
For- Engineering Services - Water
System Telemetry
Period. Thru June, 1989
4. Black & Veatch
$1,386.85
For, Engineering Services - Water
System Telemetry
Period. Thru July, 1989
5 Harte-Hanks $16.20
For, Legal Ad for Bid Solicitation -
�+. Water System Telemetry I
■■illi Period. Thru July 31, 1989
A
I
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989 PAGE 5
6.
Checkpoint Systems
$363 02
For- Theft Detection Device -
Library
Period. Thru August 9 - 31, 1989
7
Wal-Mart Stores
$154.78
For- Telephone and Answering
Machine - Library
Period. Thru August 1 - 31, 1989
8
King Arthur Clocks
$143.90
For, Wall Clocks - Library
Period. Thru July 29 - Aug 30, 1989
9
Bartex, Inc
$9,389.90
For- Interest Earned on Retainage -
Library
Period. Thru August, 1989
10.
Black & Veatch
$2,000.00
For, Tank Inspection - 2 MG
Elevated Water Tower
Period. Thru July, 1989
11
Black & Veatch
$596.57
For, Engineering Services - 2 MG
Elevated Water Tower
Period. Thru April, 1989
12
Tri -Con Services
$5,400.00
For- Flex Base - Stock Pile
Period. Thru July, 1989
13
Graham & Associates
$1,492.50
For, Engineering Services - Main
Street Phases II & III
Period. Thru August 29, 1989
14
Tri -Con Services
$155,641 39
For- Paving and Drainage - Main
Street Phase II
Period. Thru July 26 - Aug 25, 1989
15
Graham & Associates
$25250.00
For, Row Design - FM 2170 East
Period. Thru July 25, 1989
ALLEN CITY COUNCIL
REGULAR SESSION
' SEPTEMBER 7, 1989
PAGE 6
F Ordinance No. 936-9-89: An Ordinance of the City of Allen, Collin
County, Texas, Changing the Name of Raintree Circle, a Street in the
Raintree Estates Subdivision, Located Near Alma Drive and F.M. 2170,
to Rainforest Circle; Amending all Ordinances or Portions of
Ordinances in Conflict Herewith; and Providing for an Effective Date.
The motion carried.
End of Consent Agenda
Public Hearing and Ordinance No. 937-9-89 (Agenda Item VI)
Ordinance No. 937-9-89: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning
Ordinance No. 829-11-87 of the City of
Allen, as Heretofore Amended, So as
attach a Specific Use Permit for Gasoline
Sales and an Auto Laundry as Incidental
Uses to a Convenience Store with Site
Plan Approval, Therefore Restricting a
7346 Acre Portion of the Northwest
Corner of a 21.2469 Acre Tract of Land
Located in Abstract No. 977, David Wetsel
Survey, in the City of Allen, Collin
County, Texas, Further Described as the
Southeast Corner of F.M. 2170 and S.H.
5; Subject to the Stipulations Attached
Public Hearing:
Request for a Specific
Use Permit for Gasoline
Sales and an Auto
laundry as Incidental
Uses to a Convenience
Store with Site Plan
Approval.
Location:
N W. Corner of a
21.2469 Acre Tract of
land out of David
Wetsel Survey,
Abstract No. 977
Zoning:
Shopping Center
Requested by
Jim Craig and Rodney
Smith
and
Ordinance No. 937-9-89: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning
Ordinance No. 829-11-87 of the City of
Allen, as Heretofore Amended, So as
attach a Specific Use Permit for Gasoline
Sales and an Auto Laundry as Incidental
Uses to a Convenience Store with Site
Plan Approval, Therefore Restricting a
7346 Acre Portion of the Northwest
Corner of a 21.2469 Acre Tract of Land
Located in Abstract No. 977, David Wetsel
Survey, in the City of Allen, Collin
County, Texas, Further Described as the
Southeast Corner of F.M. 2170 and S.H.
5; Subject to the Stipulations Attached
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989 PAGE 7
Ordinance No. 937-9-89 (Cont'd)
Herein and Exhibit "A" Site Plan and
Exhibit "B" Concept Plan; Presently
Delineated on the Official Zoning Map as
"SC" Shopping Center; Providing for
Exhibit Site Plan Approval; Providing for
a Penalty; Providing for an Effective
Date; and Providing for Publication of the
Caption.
Mayor Farmer read the request into the record as follows.
"Public Hearing on Specific Use Permit for Gasoline and Auto Laun-
dry Sales on Property Located at Southeast Corner of FM 2170 and
State Highway 5 as Requested by Diamond Shamrock and consider an
Ordinance Approving the Specific Use Permit."
Bill Petty, Director of Community Development, introduced the request for
a specific use permit request by Diamond Shamrock. The Comprehensive Plan of
1985 identified FM 2170 and SH 5 as one of the three most important intersections
in Allen. COG reviewed this intersection and as a result, requirements for the
dedication of additional right-of-way has been requested. Staff and the Planning
and Zoning Commission recommends that the following conditions be applied to this
specific use permit.
1 The SUP for the corner tract will not activate until the final right-of-way
dedication (SH 5 and FM 2170 for the entire tract) has been accepted by the
City and this will be approved as a concept plan and not a site plan at this
time.
2 The concept plan for the curb cuts is to be considered when the remaining
portion of this tract develops
3. The placement and spacing of median cuts will be determined by the State
Highway Department and City Staff when the respective highways are
reconstructed.
4. The air conditioning unit will be screened from view
Mr Rodney Smith, Real Estate Representative for Diamond Shamrock
addressed the Council at this time. Mr Smith discussed the background of why
Diamond Shamrock desired to establish its company in the City of Allen. He
discussed the style of the building and the surrounding landscaping with
irrigation.
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989
PAGE 8
Public Hearing and Ordinance No. 937-9-89 (Cont'd) (Agenda Item VI)
Mayor Farmer opened the public hearing and asked for anyone speaking
either for or against the request to do so at this time.
With no one speaking either for or against the request, Mayor Farmer closed
the public hearing
Mayor Farmer asked for the concurrence of Diamond Shamrock representa-
tives with regard to the Planning and Zoning Commission recommendations. They
agreed and concurred with all those recommendations
Congratulations were offered to the staff for all the work and long range
plans necessary in dealing with this request.
MOTION: Upon a motion made by Mayor Pro Tem Wilson and seconded by
Councilman Wolfe, the Council voted seven (7) for and none (0)
opposed to approve the request for a specific use permit for gasoline
and auto laundry sales in accordance with the recommendation of the
Planning and Zoning Commission and in accordance with staff
recommendation, and to adopt Ordinance No. 937-9-89, as previously
captioned. The motion carried.
Public Hearing on the Texas Capital
Fund, and Consider a Resolution
Authorising Application to Texas
Department of Commerce for Texas
Capital Fund Grant (Agenda Item VII)
Mayor Farmer read the request into the record as follows
"Public Hearing on the Texas Capital Fund and Consider a Resolution
Authorizing Application to Texas Department of Commerce for Texas
Capital Fund Grant."
Staff recommended that Council set September 21, 1989 as a new public
hearing date at which time notifications will be in compliance with rules of the
Department of Commerce and a resolution will be adopted authorizing the
application to the Department of Commerce for the Texas Capital Fund Grant.
Mayor Farmer stated the Texas Capital Fund is a grant program offered
through the Texas Department of Commerce. He discussed the process of
submission.
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989
PAGE 9
Public Hearing on the Texas Capital
Fund, and Consider a Resolution
Authorizing Application to Texas
Department of Commerce for Texas
Capital Fund Grant (Cont'd) (Agenda Item VII)
Mayor Farmer opened the public hearing and asked for anyone speaking
either for or against the request to do so at this time.
With no one speaking either for or against the request, Mayor Farmer closed
the public hearing
MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro
Tem Wilson, the Council voted seven (7) for and none (0) opposed
to set a public hearing regarding the Texas Capital Fund and consider
a resolution authorizing application to the Texas Department of
Commerce for Texas Capital Fund Grant for September 21, 1989, at
the next Regular Council Meeting The motion carried.
Request to Appear from Allen Sports
Association Regarding Sale of Con-
cessions at Jupiter or Reed Park (Agenda Item VIII)
Rhoda Savage, Parks and Recreation Director, discussed the history of the
request by Allen Sports Association to vend concession items at youth football
games as a fund-raising venture
Mr Glen Hollmuller, Vice President of Community Relations for ASA and
Cheryl Elliott, Commissioner for Cheerleading spoke before the Council regarding
concessions at Reed Park during football season to be used as a fund raiser
Discussion was held regarding the agreement of Carnival Sno-Cones to work
with the ASA at Reed. Ms Savage indicated Carnival Sno-Cones was in support
of this program and will back it completely
MOTION Upon a motion made by Councilman Edstrom and seconded by
Councilman Fyke, the Council voted seven (7) for and none (0)
opposed to approve a waiver of the contract with Carnival Sno-Cones
and allow the ASA to sell concessions at Reed Park during football
season as a fund-raiser The motion carried.
I
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989
PAGE 10
Request to Appear from City of Allen
Swim Team (COAST) Regarding Enclosing
Ford Pool (Agenda Item 1X)
Mr Ken Main, spokesperson of the Parents Auxiliary for COAST, spoke
before the Council regarding the need for a year round facility in Allen. Mr Main
requested to petition individuals at the Allen Country Fair to see if there is an
interest among the citizens for such a facility A copy of this "petition" was
passed to Mayor Farmer who in turn, read it to the Council.
Discussion was held regarding the wording of the document. It is the desire
of the COAST delegation to get feedback of the citizens in Allen rather than an
actual petitioning process. Since this was the meaning of the term, all agreed that
it would be agreeable to the Council if the item was documented as a public opinion
poll and further, that Rhoda Savage, Parks and Recreation Director, work with
COAST representatives, as appropriate, to retrieve proper feedback from the
community
There was no further action taken on this item.
Consider Items Related to the Budget (Agenda Item X)
Agenda items A and B were deferred until after the Executive Session.
Approve Specifications and Authorize
Solicitations of Proposal on
Lessing Copy Machines (Agenda Item XI)
Michael Stanger, Assistant to the City Manager, discussed the need for new
copy machines at all four municipal office buildings. Staff is requesting a lease
basis mode for replacing these copiers and would like authorization for a request
for proposals on either one, two, three or four copiers.
Discussion was held regarding down-time as noted in the specifications and
the current cost of copy machines in the City
MOTION Upon a motion made by Councilman Womack and seconded by
Councilman Glass, the Council voted seven (7) for and none (0)
opposed to approve a modified staff recommendation authorizing staff
to procure copy equipment on a lease basis to meet the needs of the
various City departments and those needs be met at the best possible
price. The motion carried.
I
I
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989 PAGE 11
Central Appraisal District Board Election (Agenda Item XI -A)
Discussion was held regarding the Central Appraisal District Board of
Directors A resolution including the name and address of each candidate
nominated is to be delivered to the Chief Appraiser by October 16, 1989 This
item is to be brought back for further discussion prior to that date. There was
no action taken on this item.
Subcommittee Reports (Agenda Item XI -B)
• Finance/ Administration Subcommittee
Board appointments are being processed at this time. There will be
scheduled interviews Tuesday and Wednesday evenings, September 12 and
13. Recommendations will be made at the next meeting regarding these
appointments.
• Services Subcommittee
The communications system will be the next topic covered by this committee
• Development Subcommittee
The preliminary draft of the Comprehensive Plan update survey instrument
has been reviewed. A list of action items will be taken from the comments
expressed in the development forum.
Appointments to Boards (Agenda Item XI -C)
Discussion was held regarding the scheduling of the board appointments.
There was no action taken on this item.
Items of Interest (Agenda Item XI -D)
The Council was reminded of a joint meeting scheduled for Thursday,
September 14, 7.30 p.m., at the Library meeting room, with the AISD Board of
Directors and the Allen Chamber Board to receive a report from the Allen Economic
Development Alliance.
Bill Petty, Director of Community Development distributed a traffic flow
document to the Council, demonstrating the routing of traffic due to the opening
of FM 2170.
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989
Executive Session
PAGE 12
In accordance with Article 6252-17, V.A.T C.S (Open Meetings
Law), Section 2(g), the Allen City Council reconvened into Executive Session at
9.48 p.m. in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas in order to discuss matters pertaining to personnel.
The Executive Session was adjourned at 12:25 a.m.
Reconvene
The Allen City Council reconvened into regular session at 12:30 a.m. on
Friday, September 8, 1989, in the Council Chambers of the Allen Municipal Annex.
Ordinance Approving the Budget and
Setting Appropriations for the
1989-90 Fiscal Year
(Agenda Item X -B)
MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman
Womack, the Council voted seven (7) for and none (0) opposed to
approve Ordinance No. 938-9-89 approving the budget and setting
appropriations for the 1989-90 fiscal year The motion carried.
Ordinance Setting the Tax Rate
for the 1989-90 Fiscal Year
(Agenda Item X -A)
MOTION Upon a motion made by Councilman Pyke and seconded by Councilman
Edstrom, the Council voted seven (7) for and none (0) opposed to
approve Ordinance No. 939-9-89 setting the tax rate of 370894 for the
General Fund and 297206 for the debt service fund for a total of
668100 for the 1989-90 fiscal year The motion carried.
Adjourn
(Agenda Item XII)
MOTION: Upon a motion made by Councilman Glass and seconded by Councilman
Wilson, the Council voted seven (7) for and none (0) opposed to
adjourn the regular session of the Allen City Council at 12:35 a.m.,
on Friday, September 8, 1989 The motion carried.
I
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 7, 1989
These minutes approved on the 21st day of September, 1989
raUUczwi0111
4:::;�=
e Farmer, MAYOR
ATTEST,
I
PAGE 13
�M,,,,n,
ITY
SECRETARY
I
PAGE 13