Min - City Council - 1989 - 11/02 - RegularALLEN CITY COUNCIL
REGULAR MEETING
�I NOVEMBER 2, 1989
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Jerry Wilson, Mayor Pro Tem
Bobby Glass
Jim Wolfe
Alan Fyke (Arrived 6:50 p.m.)
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the
Allen City Council was called to order by Mayor Farmer at 6 45 p.m. on Thursday,
November 2, 1989, in the Conference Room of the Allen Municipal Annex, One
Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Mayor Farmer
reminded the Council several additional capital improvement bills have been
presented for payment. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Presentation of Plaque -of
Appreciation to Valree Cox, Place No 4 of the Sign Control Board and Use Ann
Howell, Place No. 6 of the Library Board. Judy Morrison, City Secretary,
indicated neither of the individuals may be present for the meeting There was
no further discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Request to Appear by Bill Hidell
Regarding his Work on the Allen Police and Court and Library Buildings There
was no discussion on this item.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
NOVEMBER 2, 1989 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item IX, Cast Ballots for Board of Director
Positions for Central Appraisal District of Collin County Mayor Farmer discussed
the official ballot process Area school districts have shown support of the
candidate being presented by the City of Allen. This item will require the
adoption of a resolution. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Approve Findings of the Allen
Economic Development Alliance Conferees. The Conferees from the Chamber,
School District and the City Council met and agreed on the clarifications and
refinements to the Allen Economic Development Strategy There was no further
discussion on this item.
Mayor Farmer reviewed Agenda Item X1, Consider Capital Improvement
Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds. This item will
remain on the agenda until all projects are handled. There will be no items for
discussion at this time.
Mayor Farmer reviewed Agenda Item XII, Review Bids and Consider Action
Regarding Painting of Ground Storage Tank Located at the Southeast Corner of the
Intersection of FM 2170 and FM 1378. Staff will be asking the Council to reject the
bid from Tank Sandblasting and Painting, to amend the budget and to authorize
staff to re -bid the project. Tom Glab will present information to the Council
regarding this item. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XIII, Other Business Subcommittee
Reports The Services Subcommittee will bring a written document to the Council
at the next meeting regarding the communication system. There was no further
discussion on this item.
Mayor Farmer reviewed Agenda Item XIII, Other Business Items of Interest
to the Council. Mayor Farmer solicited the Council for individuals to be named to
a committee whose purpose will be to fast track "Celebrate Allen."
Notation was made that the Allen Christmas Parade will be held December 2
at 2.00 p.m. The Boards and Commission Appreciation Dinner will be held
December 13, beginning at 7.00 p.m. There was no further discussion on this
item.
Mayor Farmer reviewed Agenda Item XIV, Executive Session. Council action
is expected regarding the candidates for the ASAP Steering Committee and the
Council Employee work plans for FY 1989-90 There was no further discussion on
this item.
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Mayor Farmer reviewed Agenda Item XV, Reconvene to Consider Action on
Items Discussed During Executive Session. There was no further discussion on
this item
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ALLEN CITY COUNCIL
WORKSHOP SESSION
NOVEMBER 2, 1989 PAGE 3
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer introduced Vern Lahart to review the plan for the Library
Donor Wall. Mr Lahart discussed the plans proposed by the architect for the
wall, which will be comprised of five granite panels, two of which will be removable
and which will contain the names of those founders, benefactors, patrons or
friends He discussed the size and type of the names and the criteria for the
listings There was no further discussion on this item.
Council Committee Reports:
Finance/Administration (Agenda Item III -A)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports:
Development (Agenda Item III -B)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports.
Services (Agenda Item III -C)
This agenda item was passed over There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over There was no discussion on this agenda
item.
With no further discussion, the workshop session of the Allen City Council
was adjourned at 7 30 p.m. on Thursday, November 2, 1989
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the
Allen City Council was called to order by Mayor Farmer at 7.34 p.m. on Thursday,
November 2, 1989, in the Council Chambers of the Allen Municipal Annex, One
Butler Circle, Allen, Texas.
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 2, 1989 PAGE 4
CONSENT AGENDA (Agenda Item V)
MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman
Glass, the Council voted seven (7) for and none (0) opposed to
approve and adopt all items on the Consent Agenda as recommended
and as follows
A. Approval of City Council Minutes of October 16,
1989 - Called -
Special Session.
B Approval of City Council Minutes of October 19,
1989 - Regular
Session.
C Authorization to city staff to pay bills associated with the 1985
Capital Improvement Program as follows
1 Highsmith Company
$246
42
For, Oak Literature Rack - Library
Period. Thru October 10, 1989
2 Area Sales, Inc.
For, Powerflite Sweeper - Library
$785
00
Period. Thru October, 1989
3 Roadrunner Traffic Supply, Inc.
$194
00
For, Special Signs Arrow & 4 -way -
Main Street Phases II & III
Period. Thru October 19, 1989
4. Unistrut Corporation
$2,423.53
For, Sign Poles - Main Street Project
Period Thru October 11, 1989
5 Price Barricade
$2,531.55
For- Signs - Main Street Project
Period. Thru October 11, 1989
6 American Striping
$1,122
40
For- Paint - Main Street Project
Period. Thru October 23, 1989
7 Gay & McCall, Inc.
$4,581
13
For, Legal Fees - Joe B Young, Inc.
Period Thru October 17, 1989
S. TMC Foundations
$19,858
00
For, Final Payment Retainage - Police
& Courts Building
Period. April 18, 1989 - Oct. 6, 1989
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ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 2, 1989 PAGE 5
A
CONSENT AGENDA (Cont'd)
(Agenda Item
V)
9
Tri -Con Services
$5,890.00
For, Left turn lane - Bethany Drive
Period. Sept. 26, 1989 - Oct. 25, 1989
10.
Tri -Con Services
$220,036
34
For, Paving and Drainage - Main
Street Phases II and III
Period. Sept. 26, 1989 - Oct. 25, 1989
11
The SWA Group
$713.16
For- Professional Services - Main
Street Phases II and III
Period. Thru September 30, 1989
12
The SWA Group
$1,696
19
For- Reimbursable Expenses - Main
Street Phases II and III
Period. Thru September 30, 1989
13
Harte-Hanks
$32
40
For, Advertising Bid - Highpoint
Estates
Period Thru September 27, 1989
14.
Lloyd, Gosselink, Ryan, and Fowler
$895
30
For, Professional Services - Special
Use Facility
Period. Thru September 30, 1989
15
Corwin Engineering
$1,400
00
For, Professional Services - High -
point Sanitary Sewer Line
Period. Thru October, 1989
16
Price Barricade
$514
98
For, Signs for McDermott - Main
Street Phases II and III
Period. Thru September 17, 1989
17
Central Freight
$39.89
For- Paint and Glass Beads Freight
- Main Street Phases II and III
Period. October 16, 1989
A
William H. Hidell III representing Hidell Architects spoke before the Council
regarding their recent accomplishments in the City of Allen, those being the Fire
Station, Police and Courts Building and the Library Building Mr Hidell
expressed his gratitude for being able to work with the Council and city staff and
indicated that these projects and those people involved with these projects are
very special to the company Hidell Architects will be entering them in a local
AIA competition in the near future. This item was received as a matter of
information. There was no action taken on this item.
Cast Ballots for Board of Director
Positions for Central Appraisal
District of Collin County (Agenda Item IX)
Resolution No. 952-11-89(R): A Resolu-
tion of the City Council of the City of
Allen, Collin County, Texas, Casting
Ballots for Nominees for the Board of
Directors for the Central Appraisal
District of Collin County
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 2, 1989 PAGE 6
CONSENT AGENDA (Cont'd) (Agenda Item V)
D Resolution No. 951-11-89(R): A Resolution of the City Council
of the City of Allen, Collin County, Texas, Designating the City
Manager to Act for and on Behalf of the City of Allen in
Applying to the United States Department of Education for
Funding Through the LSCA Title VI Grant Program, and
Certifying that the City of Allen will Comply with the
Regulations, Policies, Guidelines and Requirements of Said
Program.
The motion carried.
End of Consent Agenda
Presentation of Plaque -of -Appreciation
to Valree Cox, Place No. 4 of the Sign
Control Board and Lisa Ann Howell,
Place No. 6 of the Library Board (Agenda Item VII)
Mayor Farmer informed the Council that Valree Cox, Sign Control Board,
October 1988 - October 1989 and Use Ann Howell, Library Board, November 1987 -
October 1989 would not be present to receive their plaques due to a schedule
conflict. Mayor Farmer expressed the gratitude of the Council to those who served
on these boards and indicated their plaques would be forwarded to them by the
City Secretary
Request to Appear by Bill Hidell
Regarding his Work on the Allen
Police and Court and Library Buildings (Agenda Item VIII)
William H. Hidell III representing Hidell Architects spoke before the Council
regarding their recent accomplishments in the City of Allen, those being the Fire
Station, Police and Courts Building and the Library Building Mr Hidell
expressed his gratitude for being able to work with the Council and city staff and
indicated that these projects and those people involved with these projects are
very special to the company Hidell Architects will be entering them in a local
AIA competition in the near future. This item was received as a matter of
information. There was no action taken on this item.
Cast Ballots for Board of Director
Positions for Central Appraisal
District of Collin County (Agenda Item IX)
Resolution No. 952-11-89(R): A Resolu-
tion of the City Council of the City of
Allen, Collin County, Texas, Casting
Ballots for Nominees for the Board of
Directors for the Central Appraisal
District of Collin County
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 2, 1989 PAGE 7
Cast Ballots for Board of Director
Positions for Central Appraisal
District of Collin County (Agenda Item IX)
and
Resolution No. 952-11-89(R) (Cont'd)
Mayor Farmer indicated the City of Allen has 112 votes to cast for a
candidate for the Board of Directors of the Central Appraisal District of Collin
County
MOTION Upon a motion made by Councilman Wolfe and seconded by Mayor Pro
Tem Wilson, the Council voted seven (7) for and none (0) opposed to
adopt Resolution No. 952-11-89(R) authorizing the City of Allen to
cast all of its 112 votes for Donald Rodenbaugh. The motion carried.
Approve Findings of the Allen Economic
Development Alliance Conferees (Agenda Item X)
The Allen Economic Alliance Conferees met recently and provided clarifica-
tions and refinements to the Allen Economic Development Strategy These
clarifications and refinements will be taken to the Chamber Board and the AISD
School Board for adoption so that all entities will be in agreement with the final
Allen Economic Development Strategy
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman
Glass, the Council voted seven (7) for and none (0) opposed to adopt
the clarification and refinement statements to the Allen Economic
Development Strategy which will put the Council in absolute support
of the Allen Economic Development Strategy The motion carried.
Consider Capital Improvement Projects
for the Fiscal Year 1989-90 Using
Remaining Bond Funds
(Agenda Item XI)
This item regarding Capital Improvement projects will continue on the agenda
until the Council has met the needs and resolved the prioritization of these
particular projects as suggested by the various council subcommittees There was
no action taken on this item.
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A
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C
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 2, 1999 PAGE 8
Review Bide and Consider Action Regarding
Painting of Ground Storage Tank Located
at the Southeast Corner of the Intersection
of FM 2170 and FM 1378 (Agenda Item XII)
Tom Glab, Public Works Director, discussed the recent bid process to paint
the Lucas Ground Storage Tank. Bids were opened on the published date of
October 12 One bid was received from Tank Sandblasting and Painting At this
time, it is advisable to revise the current projected cost of construction as follows
MOTION Upon a motion made by Councilman Edstrom and seconded by Mayor
Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed
to reject the bid from Tank Sandblasting and Painting, to amend the
budget as shown above, and to re -bid the project, according to staff
recommendation. The motion carried.
Subcommittee Reports
Finance/Administration
(Agenda Item XIII -A)
The committee anticipates bringing forward a document regarding the Lone
Star Gas rate increase at the next meeting A joint meeting with the Tax Office
has been set for December 5 A meeting will be set in December for discussion of
the Library computerization. The Boards and Commission Appreciation Dinner will
be held December 13.
Services
It is anticipated a recommendation will be brought to the Council at its next
meeting regarding the city communications system.
Development
Changes have been incorporated into the development survey A pilot group
will be surveyed prior to the general mahout of the document.
CURRENT
REVISED
BUDGET
BUDGET
Specifications and inspection
$4,545
$4,545
Construction
$77,700
$90,000
Contingencies (5%)
$7,755
$8,000
TOTAL
1102,545
MOTION Upon a motion made by Councilman Edstrom and seconded by Mayor
Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed
to reject the bid from Tank Sandblasting and Painting, to amend the
budget as shown above, and to re -bid the project, according to staff
recommendation. The motion carried.
Subcommittee Reports
Finance/Administration
(Agenda Item XIII -A)
The committee anticipates bringing forward a document regarding the Lone
Star Gas rate increase at the next meeting A joint meeting with the Tax Office
has been set for December 5 A meeting will be set in December for discussion of
the Library computerization. The Boards and Commission Appreciation Dinner will
be held December 13.
Services
It is anticipated a recommendation will be brought to the Council at its next
meeting regarding the city communications system.
Development
Changes have been incorporated into the development survey A pilot group
will be surveyed prior to the general mahout of the document.
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 2, 1989 PAGE 9
Items of Interest to the Council (Agenda Item XIII -B)
Mayor Farmer informed the Council a letter will be sent to Southwestern Bell
customers regarding the December 17 switchover to EAS
Executive Session (Agenda Item XIV)
In accordance with Article 6252-17, V.A.T C S (Open Meetings Law),
Sections 2(g), the Allen City Council convened into Executive Session at 8.11 p.m.
in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to personnel.
The Executive Session was adjourned at 9.20 p.m.
Reconvene (Agenda Item XV)
The Allen City Council reconvened into regular session at 9.25 p.m. on
Thursday, November 2, 1989, in the Council Chambers of the Allen Municipal
Annex.
Candidates for ASAP Steering Committee (Agenda Item XV -A)
Mayor Farmer advised that the role of the Steering Committee is to serve in
an advisory capacity to the Council, Board of Trustees and Staff and serve in a
leadership capacity in the planning and implementation of substance abuse
prevention activities within the community
Candidates for ASAP Steering Committee (Cont'd) (Agenda Item XV -A)
Mayor Farmer opened the floor for nominations to the Steering Committee of
the Allen Substance Abuse Prevention Council.
Councilman Rex Womack nominated the following individuals to the following
places.
Place No. 1 Carl Osborn March 1, 1991
Place No. 2 Danny Meek March 1, 1992
Place No. 3 Anita Rushing March 1, 1991
Place No. 4 Treva Wolfe March 1, 1992
Place No. 5 Lois Lindsey March 1, 1991
Place No. 6 Debbie Gaddis March 1, 1992
Place No. 7 Bob Carr March 1, 1991
MOTION Upon a motion made by Councilman Wolfe and seconded by Mayor Pro
Tem Wilson, the Council voted seven (7) for and none (0) opposed
that the nominations cease and that the aforementioned individuals be
appointed by acclamation to the designated places and for the
designated terms on the Steering Committee of the Allen Substance
Abuse Prevention Council. The motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 2, 1989
PAGE 10
Other Personnel Related Matters
Regarding Evaluation and Selection (Agenda Item XIV -B)
Mayor Farmer discussed the work plans of the City Secretary and the City
Manager
MOTION Upon a motion made by Councilman Wilson and seconded by Councilman
Wolfe, the Council voted seven (7) for and none (0) opposed to accept
the work plans of the City Secretary and the City Manager for FY
1989-90.
Adiourn
(Agenda Item XVI)
MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman
Glass, the Council voted seven (7) for and none (0) opposed to
adjourn the regular session of the Allen City Council at 9.35 p.m. , on
Thursday, November 2, 1989 The motion carried.
These minutes approved on the 16th day of November, 1989
ATTEST-
d y M on, CITY SRCRRTARY
APPROVED:
/, rP�
Joe Farmer, MAYOR