Min - City Council - 1989 - 12/21 - RegularALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1989
Present:
Joe Farmer, Mayor
Council Members.
Rex Womack
Jerry Wilson, Mayor Pro Tem
Bobby Glass
Jim Wolfe
Alan Fyke
Gary Edstrom (Arrived 6:50 p.m.)
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the
Allen City Council was called to order by Mayor Farmer at 6 45 p. m. on Thursday,
December 21, 1989, in the Conference Room of the Allen Municipal Annex, One
Butler Circle, Allen, Texas
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items The item
regarding solicitation of bids for copy machines was discussed. Although this
item was brought before Council previously and staff had been directed to rent or
lease new copiers without competitive bids, after further investigation we were
advised by TML attorneys that we must use competitive bids or competitive
proposals to acquire these copy machines. Council felt comfortable leaving this
item on the consent agenda.
Discussion was held regarding the speed limit on F.M. 2170. The McDermott
section between U S 75 and Allen Drive will remain 30 MPH and from Allen Drive
to SH 5, McDermott will be posted at 35 MPH. There was no further discussion on
this item.
Mayor Farmer reviewed Agenda Item V, Parks and Recreation Board
Chairman's Annual Report to City Council. Don Proeschel will be presenting the
annual report to Council. There was no further discussion on this item.
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 21, 1989
PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item VI, Consider Action Regarding
Proposition 5, Freeport Amendment. Discussion was held regarding the fiscal
impact this particular amendment has on the City of Allen. Further study will
need to be done to determine how this will affect the tax rate for local
homeowners. Discussion was also held regarding the impact this amendment might
have on economic development in the area. A comparison between the immediate
fiscal impact versus long range economic development needs to he made. Even
though we need to pass the ordinance this evening, it will be witha stipulation to
review it in the near future. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Consider a Rate Increase Request
for Solid Waste Disposal. Michael Stanger, Assistant to the City Manager,
discussed the requested rate increase by BFI. There was no further discussion
on this item.
Mayor Farmer reviewed Agenda Item VIII, Adopt Resolution Authorizing
Participation in the TexPool Investment Service. Charlotte Smith, Director of
Finance discussed the objectives of TexPool and the service they are able to
provide for City investments. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX -A, Award Bids for Public Works
Department, Replacement of Backhoe There was no discussion on this item.
Mayor Farmer reviewed Agenda Item IX -B, Award Bids for Public Works
Department, Painting of Lucas Water Storage Tank. There was no discussion on
this item.
Mayor Farmer reviewed Agenda Item X, Consider Capital Improvement
Projects for the 1989-90 Fiscal Year Using Remaining Bond Funds No
subcommittee had any items regarding the use of bond funds. There was no
discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Other Business There was no
discussion on this item.
Council. Committee Reports.
Finance/Administration (Agenda Item III -A)
This agenda item was passed over There was no discussion on this agenda
item.
Council Committee Reports:
Development (Agenda Item III -B)
This agenda item was passed over There was no discussion on this agenda
item.
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ALIEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 21, 1999 PAGE 3
Council Committee Reports.
Services (Agenda Item III -C)
This agenda item was passed over There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over There was no discussion on this agenda
item.
With no further discussion, the workshop session of the Allen City Council
was adjourned at 7.30 p.m. on Thursday, December 21, 1989
REGULAR SESSION - 7.30 P.M.
With a quorum of the Council Members present, the regular session of the
Allen City Council was called to order by Mayor Farmer at 7 32 p.m. on Thursday,
December 21, 1989, in the Council Chambers of the Allen Municipal Annex, One
Butler Circle, Allen, Texas
CONSENT AGENDA (Agenda Item V)
MOTION Upon a motion made by Councilman Fyke and seconded by Councilman
Wolfe, the Council voted seven (7) for and none (0) opposed to
approve and adopt all items on the Consent Agenda as recommended
and as follows
A. Approval of City Council Minutes of December 7, 1989 - Regular
Session.
Approval of City Council Minutes of December 14, 1989 - Called
Special Meeting
Authorization to city staff to pay bills associated with the 1985
Capital Improvement Program as follows
1 O'Brien Landscape Contracting $24,172.34
For, Materials and labor on Main
Street Phases II & III Project.
Period. Thru November 25, 1989
2. Black & Veach $778 11
For- Engineering services -design of
water system supervisory control and
telemetry
Period. Sept. thru Oct., 1989
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 21, 1989 PAGE 4
CONSENT AGENDA (Cont'd) (Agenda Item V)
3 American Striping $1,984.00
For, Sixty two buttons for Main
Street Phases II & III.
Period. Thru Oct. 12, 1989
4. Standard Paints $959 39
For, Paint, Reducer and Beads for
Main Street Phases II & III.
Period. Thru Oct. 16, 1989
D Schedule of Taxes Receivable as of November 30, 1989
E. Ordinance No. 962-12-89: An Ordinance of the City of Allen,
Texas, Amending Section 1-40 of the Allen Vehicle and Traffic
Code, Ordinance No. 259, as Previously Amended by Ordinance
No.'s 309, 482-12-83, 724-8-86 and 859-6-88, and Chapter 9,
"Motor Vehicles and Traffic", Article V, "Operation of
Vehicles", Division 2, "Speed Regulations", Section 9-135 of the
Allen Code of Ordinances; Altering the Prima Facie Speed Limits
Established for Vehicles Under the Provisions of Section 169(b)
of Article 6701d, Vernon's Texas Civil Statutes, Upon McDermott
Drive, Between Allen Drive and S.H. 5, and Within the
Corporate Limits of the City of Allen, as Set out in this
Ordinance; and Providing Penalty Clauses, Severability Clauses
and an Effective Date.
F Approve Specifications and Authorize Solicitation of Bids for
Copy Machines
The motion carried
End of Consent Agenda
Parks and Recreation Board Chairman's
Annual Report to City Council
(Agenda Item V)
Don Proeschel, Chairman of the Parks and Recreation Board, presented to
the City Council the Annual Report for 1989 Mr Proeschel discussed strategic
leadership of the department and board, the special use facility and the various
programs offered by the Parks Department. He also discussed department goals
and the future of parks and recreation in the City of Allen.
Mayor Farmer discussed future facility needs for various programs offered
by the City and expressed his and the Council's appreciation to the board and the
department's many fine accomplishments in the past and its goals in the future.
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 21, 1989 PAGE 5
Parks and Recreation Board Chmirman's
Annual Report to City Council (Cont'd) (Agenda Item V)
The City Council officially accepted the annual report from the Chairman of
the Parks and Recreation Board.
Consider Action Regarding Proposition V -
Freeport Amendment (Agenda Item VI)
The Freeport Amendment, if allowed to take effect, would exempt from
property tax some business personal property in-state for less that 175 days.
Preliminary figures show this could show a revenue loss of $111,025 for the City
of Allen. Staff recommends that the ordinance be approved, postponing the
implementation of the Freeport Amendment indefinitely
Ordinance No. 963-12-89: An Ordinance
of the City of Allen, Collin County Texas,
Providing for the Taxation of Property
Exempt Under Article VIII, Section 1-j,
Texas Constitution Beginning with the
1990 Tax Year; and Declaring an
Emergency
MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro
Tem Wilson, the Council voted seven (7) for and none (0) opposed to
approve Ordinance No. 963-12-89 as previously captioned according
to staff recommendation. The motion carried.
MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman
Glass, the Council voted seven (7) for and none (0) opposed that
the subject of Proposition 5 be made a part of the economic develop-
ment study on incentive packages and the Council obligate itself to
reconsider this issue prior to September 1990. The motion carried.
Consider a Rate Increase Request
for Solid Waste Disposal (Agenda Item VII)
The City's sanitation contractor, BFI Waste Systems of McKinney, last
increased rates for sanitation in April of 1988. The City was presented a
notification of rate changes recently on the basis of increased landfill costs.
Based on the 1988 ordinance, changes in disposal expenses imposed by the
implementation of federal and state regulation of landfills would be passed on to the
City within ninety days of notification. This would impose a 2.54% increase on
Allen customers
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 21, 1989 PAGE 6
Consider a Rate Increase Request
for Solid Waste Disposal (Cont'd)
Ordinance No. 964-12-89: An Ordinance
of the City of Allen, Collin County, Texas
Amending the City of Allen Code of
Ordinances, Chapter 6, "Health and
Environment", Article III, "Solid Waste",
Section 6-58, "Same -Fees", and Amending
Ordinance No. 468-10-83, Section 2.05,
"Residential Collection Fees", as
Amended, by Approving a Rate Increase,
Amending the City of Allen Code of
Ordinances, Chapter 6, "Health and
Environment", Article III, "Solid Waste",
Section 6-60, "Same -Fee", as Amended,
by Adopting an Attachment "A" and
Attached to and Made a Part of Said
Ordinance; Providing for an Effective
Date.
(Agenda Item VII)
MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by
Councilman Fyke, the Council voted seven (7) for and none (0)
opposed to adopt Ordinance No. 964-12-89 as previously captioned,
in accordance with subcommittee and staff recommendation, adopting
a 2.54% increase to the residential and commercial sanitation rates to
take effect January 1, 1990 and that other rate -related considerations
be postponed pending study by staff and the Services Subcommittee
regarding membership with the North Texas Municipal Water District..
The motion carried.
Adopt Resolution Authorizing Participation
in the TexPool Investment Service (Agenda Item VIII)
Resolution No. 965-12-89(R) A Resolu-
tion of the City Council the City of
Allen, Collin County, Texas, Establishing
an Account in its Name with the Texas
Treasury Safekeeping Trust Company's
Public Funds Investment Pool "TexPool";
Authorizing Certain Individuals to Trans-
mit Funds to the Trust Company; and
Continuing in Force and Effect Until
Amended or Revoked by the City.
TexPool, Texas Local Government Investment Pool, was created by the
Texas State Treasury to provide a public funds investment pool for public entities
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 21, 1989 PAGE 7
Adopt Resolution Authorizing Participation
in the TeaPool Investment Service (Cont'd) (Agenda Item VIII)
in Texas It provides a safe environment for the placement of public funds in
short term, fully collateralized investments and to provide liquidity of those funds
It offers flexibility in the maturity of funds and allows the maturing of only the
amount needed on any specified day The fee of 25% annually is only to recover
the costs of operating the pool.
MOTION Upon a motion made by Councilman Edstrom and seconded by
Councilman Womack, the Council voted seven (7) for and none (0)
opposed to approve Resolution No. 965-12-89(R) in accordance with
the Finance/Administration subcommittee and staff recommendation,
authorizing the City to delegate to TexPool the authority to make
investments with City funds. The motion carried.
Award Bids for Public Works Department:
Replacement of Backhoe (Agenda Item DI -A)
Bids for Public Works backhoe were opened on December 6, 1989. A total
of five bids were received, all under the approved budget. The final budget on
low bidder, Case Power and Equipment is as follows.
Backhoe $30,390.00
Option #1 $117.00
Option #2 $358.00
Extended Warranty (5 yr/5000 hr) $500 00
Allowance $5,500 00
Total $25,865.00
MOTION Upon a motion made by Councilman Womack and seconded by
Councilman Glass, the Council voted seven (7) for and none (0)
opposed to accept the low bid from Case Power and Equipment to
include Option 1, Option 2 and the extended 5 year/5000 hour
warranty, in accordance with staff recommendation. The motion
carried.
Award Bids for Public Works Department:
Painting of Lucas Water Storage Tank (Agenda Item DI -B)
Bids were opened for the repainting of the Lucas Ground Storage Tank on
November 28, 1989 Four bids were received with the low bidder being H & S
Utilities. The budget, based on the best and lowest bid, is listed below
Specifications and inspection $ 4,545 00
Construction $69,951 00
Contingencies 8,000 00
Total $82,496.00
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 21, 1999
PAGE 8
Award Bids for Public Works Department:
Painting of Lucas Water Storage Tank (Cont'd) (Agenda Item IX -B)
MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman
Glass, the Council voted seven (7) for and none (0) opposed to accept
the low bid from H & S Utilities in accordance with staff
recommendation. The motion carried.
Consider Capital Improvement Projects
for the 1989-90 Fiscal Year Using
Remaining Bond Funds (Agenda Item X)
This item was received as an matter of information. There was no action
taken on this item.
EAS Celebration (Agenda Item XI -A)
Mayor Farmer discussed the EAS Celebration. About 200 people attended
and he expressed his appreciation to all those who put it together to make it
happen. He read a letter from Governor Clements complimenting Allen on this
successful progress There are still some resolutions with regard to EAS phone
lines. These should be reported directly to Southwestern Bell. The City Manager
is to discuss this matter with J B King of Southwestern Bell, McKinney
Council Committee Reports (Agenda Item XI -B)
• Pinance/Administration
The Library Director has delivered to Council a collection policy document
and would like to solicit Council comments
• Development
The committee distributed the final draft of the development survey with
final changes as a result of the pilot group responses.
• Services
Ambulance finalization is not ready at this time. The committee expects to
have information in January regarding communication system. Solid waste
was the last topic discussed which was on the agenda tonight.
Items of Interest to Council (Agenda Item XI -C)
r
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Mayor Farmer discussed the Policy Oversight Committee which includes
Susan Bartlemay of the Chamber and Jim Kerr from the School District. A meeting
Lwill
be scheduled to finalize the document developed by the Steering Committee.
Personnel recruitment will be a priority item for the Oversight Committee.
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 21, 1989 PAGE 9
Adjourn
(Agenda Item XII)
MOTION Upon a motion made by Councilman Wolfe and seconded by Mayor Pro
Tem Wilson, the Council voted seven (7) for and none (0) opposed to
adjourn the regular session of the Allen City Council at 8 47 p.m., on
Thursday, December 21, 1989 The motion carried.
These minutes approved on the 18th day of January, 1990.
APPROVED:
JOe Farmer, MAYOR
ATTEST•
Ju Mo n, CITY SECRETARY