Min - City Council - 1990 - 03/01 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 1, 1990
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Jerry Wilson, Mayor Pro Tem
Bobby Glass
Jim Wolfe
Alan Fyke
Gary Edstrom (Arrived 7:10 p.m.)
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
IWORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:50 p.m. on Thursday, March 1,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. A notation was made
regarding Item F. The public hearing date should be listed as "April 5" rather than
"May 5". Comments were made regarding the tax collection rate being over 89%.
Mayor Farmer reviewed Agenda Item VI, Authorize Execution of Agreement for
Developer and City participation in Improvements to SH 5 and FM 2170 Intersection
Including SH 5 Bridge over Cottonwood Creek. Discussion was held regarding the
options available to the City with regard to the execution of this agreement and how it
may affect the State Highway Department design for this portion of roadway. The
developer has committed verbally to the financial formula noted in Exhibit "A" whereby
he would be responsible for $92,960 for this project.
Further discussion was held regarding the difference in cost if the City
E
accommodates the developer's desires. The engineering costs need to be paid by March
11. At the time of bidding, before the letting of the contract, the State would want the
construction monies also. The City will then pay the full amount and get a reimburse-
ment from the developer for his part. There was no further discussion on this item.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 1, 1990 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item VII, Authorize Staff to Seek Request for
Quotation for a Library Automation Consultant. The Finance/Administration Committee
agree with the Library Board and staff's recommendation to seek quotations. The cost
of this needs and cost benefit analysis will be in the range of $3-7,000. There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Approve Items Related to Council Spring
Planning Session. The Finance/ Administration Committee will request that this item be
tabled. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Award Bid for Turf Management Program.
Ed Voss, Parks and Recreation Program Coordinator, will discuss this item during the
Regular Meeting. Chemical and Turf Specialties Company, Inc. is a credible company
which came in as low bidder and the only company which met specifications. There was
no further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Award Bid for Water Meters. Discussion
was held regarding the water meter bid. The Neptune meters are produced by a
reputable company and are positive displacement type. Bid specs included several sizes
of meters, although for this bid award, only the 5/8" x 3/4" will be considered. A
minimum of 1000 meters will be ordered with a maximum of 6000 meters to be purchased
after an assessment study is done on the replacement meters to determine the results of
the changeout program. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Consider Capital Improvement Projects for
the Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no projects coming
forward for this item. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Other Business: Calendar. There was
no discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Other Business: Subcommittee Reports.
There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Other Business: Items of Interest to the
Council. There was no discussion on this item.
Council Committee Reports:
Finance/Administration
(Agenda Item III -A)
This agenda item was passed over. There was no discussion on this agenda item.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 1, 1990 PAGE 3
Council Committee Reports:
Development (Agenda Item III -B)
This agenda item was passed over. Thera was no discussion on this agenda item.
Council Committee Reports:
Services (Agenda Item III -C)
This agenda item was passed over. There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over. There was no discussion on this agenda item.
With no further discussion, the workshop session of the. Allen City Council was
adjourned at 7:35 p.m. on Thursday, March 1, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen
City Council was called to order by Mayor Farmer at 7:38 p.m. on Thursday, March 1,
1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
CONSENT AGENDA
(Agenda Item V)
Councilman Wolfe requested that Item F, Set May 5, 1990, as a Public Hearing Date
on a Request for Zoning Change to Light Industry on Property Located at 1022 and 1024
South. Greenville Avenue as Requested by Citizens Against Crime, Inc., be removed from
the Consent Agenda.
MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem
Wilson, the Council voted seven (7) for and none (0) opposed to approve and
adopt all remaining items on the Consent Agenda as recommended and as
follows:
A. Approval of City Council Minutes of February 15, 1990 - Regular
Session.
B. Authorization to City Staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. Farris Concrete Company $129.00
For: High Point Estates Sewer.
1985 Water & Sewer Bond Funds
Period: Thru Feb. 14, 1900
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 1, 1990
PAGE 4
CONSENT AGENDA (Cont'd) (Agenda Item V)
2. H & S Utilities, Inc. $18,922.76
For: 2MG Ground Reservoir painting.
1985 Water & Sewer Bond Funds
Period: Jan. 26 - Feb. 25, 1990
3. Tri -Con Services $11,571.30
For: Main Street Phases II & III
1985 Street Bond Funds
Period: Jan. 26 - Feb. 25, 1990
C. Schedule of Taxes Receivable as of January 31, 1990.
D. Resolution No. 974-3-90(R): A Resolution of the City Council of the
City of Allen, Collin County, Texas, Appointing the Election Officials
for the May 5, 1990 City Council Election, Setting the Rate of Pay for
the Election Officials, the Maximum Number of Election Clerks for the
Polling Place, and Designation of the Absentee Ballot Board.
E. Approve a 24 -Month Extension of a Temporary Amendment to the
Development Site Plan for the First Methodist Church.
G. Reject Bid and Authorize Re -solicitation of Proposals for Electronic
Meter Reading Devices.
Councilman Wolfe stated that Item F, which was removed from the Consent Agenda,
indicating "May 5, 1990" for the public hearing on a request for zoning change is to be
changed to "April 5, 1990".
MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem
Wilson, the Council voted seven (7) for and none (0) opposed to approve
Item F, noting the date change for the public hearing being April 5, 1990
rather than May 5, 1990. The motion carried.
The motion carried.
End of Consent Agenda
I
D
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 1, 1990 PAGE 5
Authorize Execution of Agreement for
Developer and City Participation in
Improvements to SH 5 and FM 2170
Intersection, Including SH 5 Bridge
over Cottonwood Creek (Agenda Item VI)
Bill Petty, Director of Community Development, discussed the bridge construction
and intersection on SH S. A substantial cost difference is involved in redesign and
construction efforts for the proposed 6 -lane bridge over Cottonwood Creek on SH 5 and
the intersection of SH 5 and FM 2170. The increased costs are based on three planning
elements:
1. City of Allen flood plain requirements to fully developed conditions.
2. Linear greenbelt pedestrian connection under bridge.
3. Developer's request for median break between FM 2170 and the
Cottonwood Creek bridge.
Discussion was also held regarding left turn lanes for northbound traffic on SH 5
into the southwest corner property and the sharing of cost for this project with this
property owner. This would not be feasible at this time.
MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to approve staff
recommendation on the City's portion and the sharing formula in regard to
the bridge and roadway improvement in the amount of $140,350, authorize
the City Manager to enter into a contract with the developer regarding
certain improvements to SH 5 with the developer's portion of the funding to
be $92,960, prior to notification to the State Highway Department, the
contract will be signed and if the negotiations with the developer do not
work out, staff is to bring this item back to Council for further discussion.
The motion carried.
Authorize Staff to Seek Request for
Quotation for a Library Automation Consultant (Agenda Item VII)
The modern library user expects to access much information regarding his needs
quickly and accurately. Computerization can aid in this process. After consideration
by the Library Board and according to staff recommendation, a needs and cost benefit
analysis of the library automation will provide valuable information for the implementation
of this program.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman
Edstrom, the Council voted seven (7) for and none (0) opposed to approve
the Library Board and staff recommendation that Council authorize the
solicitation of quotations from automation consultants to perform the needs
and cost benefit analysis of library automation. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 1, 1990 PAGE 6
Approve items related to council
Spring Planning Session (Agenda Item VIII)
The Spring Planning Session format has not been set at this time.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman
Edstrom, the Council voted seven (7) for and none (0) opposed to that the
item regarding the Spring Planning format be tabled until the next Regular
Meeting. The motion carried.
Award Bid for Turf Management Program (Agenda Item IX)
Bids were opened for the turf management program on February 13, 1990. Two
bids were received but only one bid met the minimum specifications. Chemical and Turf
Specialties, Inc. met specifications with the best price per unit, delivered and applied
to the designated areas. The amount of material purchased will not exceed the budgeted
amount of $12,000. The February application will not be included in the program because
of the unseasonably warm weather. This turf management program covers the period
ending this fiscal year.
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to award the bid for
fertilizer and herbicide to implement a turf management program to Chemical
and Turf Specialties Company, Inc. not to exceed $12,000, in accordance
with staff recommendation. The motion carried.
Award Bid for Water Meters
(Agenda Item X)
Six bids were opened on February 20, 1990 for water meters to be used for the
City of Allen meter replacement program. The low bidder for the 5/8" x 3/4" meter was
Industrial International, Inc. They met all specifications including the warranties
required.
MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to accept the low bid
from Industrial International, Inc. for Neptune 5/8" x 3/4" water meters,
according to staff recommendation. The motion carried.
Consider Capital Improvement Projects
for the Fiscal Year 1989-90 Using
Remaining Bond Funds
(Agenda Item XI)
There were no capital improvement projects for FY 1989-90 under consideration at
this time.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 1, 1990
PAGE 7
Calendar (Agenda Item XII -A)
Various election dates were brought to the Council's attention. Judy Morrison,
City Secretary informed the Council that May 10 has been noted as a Special Council
Meeting to fulfill the requirements of City Charter and the State Election Code to canvass
the election returns. The Council agreed this date should be set as noted on the May
calendar.
Committee Reports: (Agenda Item XII -B)
Finance/Admird tration
A new format will be set for the Spring Planning Session prior to your next Council
meeting.
* Aevelopment
The survey document is at the printers at the present time.
Services
The committee will be meeting this week to discuss medical control finalization and
the emergency frequency use between Allen and McKinney.
Items of Interest to Council (Agenda Item XII -C)
There were no items of interest to the Council.
Adjourn (Agenda Item XIII)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Fyke, the Council voted seven (7) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 8:13 p.m., on Thursday, March
1, 1990. The motion carried.
These minutes approved on the 15th day of March, 1990.
APPROVED:
J Parma ea, MAYOR
ATTEST:
J y Mo on, CITYARY