Min - City Council - 1990 - 04/19 - Regular1
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 19, 1990
Present:
Joe Farmer, Mayor (Absent)
Council Members:
Rex Womack
Jerry Wilson, Mayor Pro Tem
Bobby Glass (Absent)
Jim Wolfe
Alan Fyke
Gary Edstrom (Arrived 6:55 p.m.)
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORESHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Pro Tem Wilson at 6:52 p.m. on Thursday,
April 19, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle,
Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Pro Tem Wilson began the review of the Consent Agenda items. Discussion
was held regarding the policy establishing a code of conduct for the Library. Due to the
increased use of the new library building and the potential for unsuitable use patterns,
the Library Director was commissioned by the Services Committee to develop a code of
conduct to delineate certain issues that may arise.
Several specific areas discussed included the administration of the code of conduct,
the age limit contained in the policy presented, and the handling of children who need
attention after being left at the library unattended.
Concern was expressed with library personnel taking a child to the Police
Department rather than having Police Department personnel deliver the child to the
Police lobby until the parent of the child arrived to transport the child home. The code
of conduct statement was to mean only that a supervised transport would be made to the
Police Lobby by a responsible individual and to place the child in a safe environment.
ALLEN CITY COUNCIL
WORKSHOP SESSION
APRIL 19, 1990 PAGE 2
Dismission of Consent Agenda
and Regular Agenda Items (Cont,d) (Agenda Item II)
The nine-year-old age limitation for unsupervised patronage was also discussed.
Individuals would not generally be checked unless they were involved in disruptive
behavior at which time the library staff would be allowed by the code of conduct, to
handle the situation.
With a few changes in the Code of Conduct, Council will be agreeable to this
policy. Section C-1 and C-2 will be changed. There was no further discussion on this
item.
Mayor Pro Tem Wilson reviewed Agenda Item VI, Introduction of the Economic
Development Coordinator. David Pitstick is prepared to introduce himself to the Council
and the audience. There was no further discussion on this item.
Mayor Pro Tem Wilson reviewed Agenda Item VII, Authorize Execution of Contracts
for Biomedical Telemetry Monitoring and EMS Medical Director Support for Paramedic
Program. Fire Chief, Ron Gentry, distributed information which reflected changes in
the contracts. He explained the need for these changes. There was no further
discussion on this item.
Mayor Pro Tem Wilson reviewed Agenda Item VIII, Consider Accepting
Responsibility for Construction of the Entry Ways into the Allen Cemetery. Jon McCarty,
City Manager, discussed the items to be considered. First, the City of Allen has been
requested by the Cemetery Association to accept a donation to be used for renovations
to the entry -ways of the Allen Cemetery. Secondly, the City of Allen has been
requested by the Association to accept responsibility for the construction of the entry
ways to the cemetery. Lastly, after Park Board and Subcommittee review and
recommendation, the City Council will be asked to appropriate monies for further
maintenance as necessary for the Allen Cemetery. There was no further discussion on
this item.
Mayor Pro Tem Wilson reviewed Agenda Item X, Quarterly Financial Report.
Charlotte Smith will present the financial report and be available for questions from the
Council. There was no further discussion on this item.
Mayor Pro Tem Wilson reviewed Agenda Item XI, Consider Capital Improvements
Projects for Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no projects
coming forward for approval at this time. There was no further discussion on this item.
Mayor Pro Tem Wilson reviewed Agenda Item XII, Other Business: Boards and
Commissions Appointment Schedule. This is a schedule of events surrounding the
appointment of board candidates during the month of June. There was no further
discussion on this item.
Mayor Pro Tem Wilson reviewed Agenda Item XII, Other Business: Subcommittee
Reports. These reports will be given during the Regular Meeting. There was no further
discussion on this item.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
APRIL 19, 1990 PAGE 3
Discussion of Consent Agenda
and Regular Agenda Itemm (Cont 'd)
(Agenda Item II)
Mayor Pro Tem Wilson reviewed Agenda Item XII, Other Business: Calendar.
Calendar highlights will be mentioned during the Regular Meeting. There was no further
discussion on this item.
Mayor Pro Tem Wilson reviewed Agenda Item XII, Other Business: Items of
Interest to the Council. There was no discussion on this item.
Council Committee Reports:
Finance/Administration (Agenda Item III -A)
This agenda item was passed over. There was no discussion on this agenda item.
Council Committee Reports:
Development (Agenda Item III -B)
This agenda item was passed over. There was no discussion on this agenda item.
Council Committee Reports:
Services
(Agenda Item III -C)
This agenda item was passed over. There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over. There was no discussion on this agenda item.
With no further discussion, the workshop session of the Allen City Council was
adjourned at 7:32 p.m. on Thursday, April 19, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen
City Council was called to order by Mayor Pro Tem Wilson at 7:38 p.m. on Thursday,
April 19, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle,
Allen, Texas.
CONSENT AGENDA
(Agenda Item V)
Councilman Wolfe requested that Item D, Approve a Policy Establishing a Code of
Conduct for the Library, be removed from the Consent Agenda.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman
Fyke, the Council voted five (5) for and none (0) opposed to approve and
adopt all items on the Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of April 4, 1990 - Regular Session.
B. Authorization to city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 19, 1990 PAGE 4
CONSENT AGENDA (Cont'd) (Agenda Item V)
1. Sasaki Associates, Inc. $875.93
For: Allen Civic Plaza Professional Person-
nel Expenses
1985 Library Bond Funds
Period: Thru February 24, 1990
2. O'Brien Landscape Contracting $9,908.89
For: Main Street Phases II & III Material
and Labor for Landscape Project
1985 Street Bond Funds
Period: Thru March 26, 1990
C. Resolution No. 978-4-98(R): A Resolution of the City of Allen, Collin
County, Texas, Approving and Authorizing the City Manager to
Execute a Co tract on Behalf of the City of Allen with the State of
Texas for the Blanket Coverage of Various Projects Covering the
Installation,Construction,Existence, Use, Operation, and Maintenance
of Certain Highway Traffic Signals/ Illumination in the City of Allen,
Texas.
E. Authorize Sale of Certain Assets of the Public Works Department.
The motion carried.
MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Fyke,
the Council voted five (5) for and none (0) opposed to approve Item D,
Approve A Policy Establishing a Code of Conduct for the Library, in
accordance with the recommendation of the Library Board, staff and the
Services Committee, with changes to Item C-1 to read: "Parents should not
leave children under age nine unattended in the Library. . . and C-2 to
read: "When it is determined that a child is lost or left unattended, a staff
member shall take appropriate steps which may include:" . . . and C -2,d:
"If a parent has not been located within an hour, or if the Library is
closing, staff members will escort the child to the Police Department on
foot." The motion carried.
End of Consent Agenda
Introduction of the Economic Development Coordinator (Agenda Item VI)
David Pitstick, Economic Development Coordinator, introduced himself to the
Council and the audience. He will assume his duties on May 14, 1990 but will be present
at the Spring Planning Session on April 27 and 28. He is terminating his position as
Economic Development Coordinator for the City of Denton to accept the position with
the City of Allen. This item was received as a matter of information. There was no
action taken on this item.
ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 19, 1990
PAGE 5
Authorize Execution of Contracts for Biomedical
Telemetry Monitoring and EMS Medical Director
Support for Paramedic Program (Agenda Item VII)
Ron Gentry, Fire Chief, presented information related to this item. The Services
Committee began discussions with area hospitals in search of a hospital to supply medical
control and telemetry support for the paramedic service to begin this summer. Contract
negotiations have taken place with HCA Medical Center of Plano and J. Thomas Ward,
Jr., M.D. There will not be any initial budget impact by implementation of these
contracts since HCA will be bearing these expenses for a period of three years. The
City of Allen will need to pay for the initial stocking of drugs to be carried on the
ambulance, however.
The Services Committee was complimented on the time and effort put into this
particular contract. The citizens of Allen should be pleased with this milestone of
service to be available in the near future as requested by the results of the 1985
Comprehensive Plan Survey Document.
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Wolfe,
the Council voted five (5) for and none (0) opposed to approve the contracts
as amended, with HCA Medical Center of Plano and J. Thomas Ward, Jr.,
M.D. in accordance with Services Committee recommendation, and to
? authorize staff to enter into these contracts. The motion carried.
Consider Accepting Responsibility for Construction
of the Entry Ways into the Allen Cemetery (Agenda Item VIII)
Rhoda Savage, Parks and Recreation Director, discussed the request presented
by the Allen Cemetery Association. They are requesting that the City accept
responsibility for the entry ways construction, accept a donation for that construction,
and after further discussion and recommendation from the Park Board and Development
Committee, further improvements be made to enhance the overall appearance of the
facility and create a positive impact.
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Wolfe,
the Council voted five (5) for and none (0) opposed to approve, according
to Park Board recommendation, the City of Allen's acceptance of a donation
of $9,946.39 from the Allen Cemetery Association, to accept responsibility
for the construction of the entry ways to the cemetery, and to bring back
to Council in a timely fashion a recommendation from the Park Board and
Development Committee for further maintenance projects for the enhancement
of the Allen Cemetery. The motion carried.
Consider Amendments to the City's
Meeting Room Policy (Agenda Item Df)
The Finance/ Administration Committee has reviewed the meeting room policy for
clarity and equity and has recommended amendments to Sections 2, 4 and 11 to be
adopted as presented in the Council information.
ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 19, 1990 PAGE 6
Consider Amendments to the City's
Meeting Room Policy
(Agenda Item UI)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Womack, the Council voted five (5) for and none (0) opposed to approve the
Policy for the Use of City Buildings in accordance with
Finance/Administration Committee recommendation. The motion carried.
Quarterly financial Report
(Agenda Item X)
Charlotte Smith, Finance Director, reviewed with the Council the quarterly
financial report for the period ending March 31, 1990. The General Fund is reflecting
revenues over expenditures of $1,219,131. The Water and Sewer Fund has revenues of
$1,512,196 and operating expenses of $1,172,013.
This item was received as a matter of information. There was no action taken on
this item.
Consider Capital Improvements Projects for
Fiscal Year 1989-90 Using Remaining Bond Funds
(Agenda Item XI)
There were no Capital Improvement Projects for FY 1989-90 under consideration
at this time.
Boards and Commission Appointment Schedule
(Agenda Item XII -A)
Mayor Pro Tem Wilson reviewed the schedule for appointments to boards and
commission. Planning and Zoning has four regular vacancies and the Library Board has
three regular vacancies. The reception for the candidates will be held June 7 prior to
the Council Meeting, interviews will be held the following week and appointments will be
made the second meeting in June.
Committee Reports: (Agenda Item XII -B)
Finance Administration
A meeting has been scheduled to review Library automation.
Develo meat
Returns of the Comprehensive Plan Survey Document is at 55%. The Boards and
Commission and City Council were thanked for their effort in helping to make this
happen. The citizens who took the time were also complimented for such a fine
response. The documents will be opened April 26.
Services
The solid waste issue is being researched and will be brought before the Council
at a future date.
ALLEN CITY COUNCIL
REGULAR SESSION
APRIL 19, 1990
Calendar
PAGE 7
(Agenda Item XII -C)
Several dates were reviewed and highlighted by the City Manager.
Items of Interest to Council (Agenda Item XII -D)
Those interested in attending the CCPOA meeting are to notify Judy Morrison so
that reservations can be made.
Mayor Pro Tem Wilson announced that Mark Warnken is leaving The Allen American
and complimented him on the excellent job he has done on City Hall news coverage.
Gary Harris, candidate for the Collin County Community College Board of Trustees
introduced himself to the Council and audience. He gave a brief history of his
experiences and qualifications for the Trustee position.
Adiourn
(Agenda Item XIII)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Wolfe, the Council voted five (5) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 8:22 p.m., on Thursday, April
i 19, 1990. The motion carried.
These minutes approved on the 3rd day of May, 1990.
ATTEST:
Jitdy Mo on, CITY SECRETARY
I
APPROVED:
' �- "A-Vzle-�
Jbe Farmer, MAYOR