Min - City Council - 1990 - 05/03 - RegularPresent:
Joe Farmer, Mayor
Council Members
Rex Womack
Jerry Wilson, Mayor Pro Tem (Absent)
Bobby Glass
Jim Wolfe
Alan Fyke (Absent)
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:53 p.m. on Thursday, May 3,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Mayor Farmer
introduced Mark Hutchison who will be covering City news for The Allen American.
Discussion was held regarding the cost effectiveness of vehicle warranties on city
vehicles. Public Works will begin keeping records on warranty costs so that a
comparison can be made on these vehicles regarding the cost effectiveness of such a
program. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VI, Public Hearings: Request to Amend
Planned Development Shopping Center No. 4 by Approving a Site Plan with Specific Use
Permit for an Auto Laundry, as Requested by Joe Barton King, and Consider an
Ordinance Effecting this Change. Mr. King will be at the regular meeting to present the
request. The vote from the Planning and Zoning Commission was four for the request
and three opposed.
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ALLEN CITY COUNCIL
REGULAR MEETING
MAY 3, 1990
Present:
Joe Farmer, Mayor
Council Members
Rex Womack
Jerry Wilson, Mayor Pro Tem (Absent)
Bobby Glass
Jim Wolfe
Alan Fyke (Absent)
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:53 p.m. on Thursday, May 3,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Mayor Farmer
introduced Mark Hutchison who will be covering City news for The Allen American.
Discussion was held regarding the cost effectiveness of vehicle warranties on city
vehicles. Public Works will begin keeping records on warranty costs so that a
comparison can be made on these vehicles regarding the cost effectiveness of such a
program. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VI, Public Hearings: Request to Amend
Planned Development Shopping Center No. 4 by Approving a Site Plan with Specific Use
Permit for an Auto Laundry, as Requested by Joe Barton King, and Consider an
Ordinance Effecting this Change. Mr. King will be at the regular meeting to present the
request. The vote from the Planning and Zoning Commission was four for the request
and three opposed.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
MAY 3, 1990 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Bill Petty, Director of Community Development, discussed two major differences
of opinion of the Planning and Zoning Commission. At the present time, there is no
stacking requirement in our ordinance for car washes. Staff is recommending a
requirement similar to other cities in the metroplex. The movement of traffic on site was
another area of concern expressed by the Planning and Zoning Commission. There was
no further discussion on this item.
Mayor Farmer reviewed Agenda Item VI, Public Hearings: Request to Amend
Planned Development Shopping Center No. 5 by Amending the Existing Site Plan and
Expanding the Specific Use Permit for a Plant Nursery, as Requested by Joe Barton
King, and Consider an Ordinance Effecting this Change. The area directly behind the
present site would be utilized for plant display. Discussion was held regarding the fire
lane requirements and access to present property and future development. There was
no further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Appearance by Gary Wilson, Regional
Manager of the TCI Cablevision of Texas, Inc. to Discuss Changes in the Cable System.
Mr. Wilson will be present at the regular meeting to discuss the local service as well as
some federal regulations which affect local service. There was no further discussion on
this item.
Mayor Farmer reviewed Agenda Item VIII, Authorize Contract for Library
Automation Consultant Services. The Finance/Administration Committee has reviewed this
item with staff and is in agreement with the recommendation which will be given during
the regular meeting by Barbara Buehler. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Consider Capital Improvements Projects
for Fiscal Year 1989-90 Using Remaining Bond Funds. There are no Capital Improvement
Projects for FY 1989-90 under consideration at this time.
Mayor Farmer reviewed Agenda Item X, Other Business: Spring Planning Session.
This has been placed on the agenda for any final comments regarding the session. There
was no further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Other Business: Joint Allen City
Council/AISD School Board Meeting. This item was placed on the agenda for any final
comments regarding the meeting. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Other Business: Subcommittee Reports.
There was no discussion on this item.
Mayor Farmer reviewed Agenda Item X, Other Business: Calendar. Jon McCarty,
City Manager, presented a proposed budget calendar. He also reminded the Council of
the workshop session to be held on Tuesday evening. There was no further discussion
El on this item.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
MAY 3, 1990 PAGE 3
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item XI, Executive Session. There was no
discussion on this item.
Council Committee Reports:
Finance/Administration (Agenda Item III -A)
This agenda item was passed over. There was no discussion on this agenda item.
Council Committee Reports:
Development (Agenda Item III -B)
This agenda item was passed over. There was no discussion on this agenda item.
Council Committee Reports:
Services (Agenda Item III -C)
This agenda item was passed over. There was no discussion on this agenda.
Items of Interest to the Council (Agenda Item IV)
This agenda item was passed over. There was no discussion on this agenda item.
With no further discussion, the workshop session of the Allen City Council was
adjourned at 7:23 p.m. on Thursday, May 3, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen
City Council was called to order by Mayor Farmer at 7:30 p.m. on Thursday, May 3,
1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
CONSENT AGENDA (Agenda Item V)
MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman
Womack, the Council voted five (5) for and none (0) opposed to approve and
adopt all items on the Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of April 19, 1990 - Regular Session.
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 3, 1990 PAGE 4
CONSENT AGENDA (Cont'd) (Agenda Item V)
B. Authorization to city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1.
Southern Mechanical Plumbing
$15,108.51
For: Utility Relocation (McDermott Drive)
1985 Water/Sewer Bond Funds
Period: Sept. 25, 1989 - April 2, 1990
2.
Black & Veatch
$93.56
For: Water System Supervisory Control &
Telemetry
1985 Water/Sewer Bond Funds
Period: Thru March 16, 1990
3.
Hollon-Stantech
$275.00
For: Field Density Test High Point Estates
Sewer
1985 Water/Sewer Bond Funds
Period: Feb. 9, 1990 - Mar. 1, 1990
4.
H & S Utilities, Inc.
$11,137.58
For: Painting 2M Ground Reservoir
1985 Water/Sewer Bond Funds
Period: Feb. 26 thru Mar. 25, 1990
5.
Payless Cashways, Inc.
$150.36
For: Materials for Asphalt Overlay
1985 Street Bond Funds
Period: Thru April 23, 1990
6.
Texas Contractors Supply
$347.78
For: Materials for Asphalt Overlay
1985 Street Bond Funds
Period: April 10 thru 12, 1990
7.
Paten Utilities, Inc.
$2,242.76
For: High Point Estates Sewer Retainage
Release
1985 Water/Sewer Bond Funds
Period: Thru April 29, 1990
8.
Pacer Contracting, Inc.
$21,253.50
For: Rivercrest Sewer Improvements
1985 Water/Sewer Bond Funds
Period: April 1 thru 30, 1990
ALLEN CITY COUNCIL
1 REGULAR SESSION
MAY 3, 1990 PAGE 5
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CONSENT AGENDA (Cont'd)
(Agenda Item V)
C. Affirm the Decision of the Sign Control Board to Approve a Sign
Variance Request for a Class Six Billboard on U.S. 75 South of Stacy
Road.
D. Approve Specifications and Authorize Solicitation of Bids for Cellular
Telemetry Equipment for the Fire Department.
E. Award Bid and Authorize Purchase of Heart Monitor/Defibrillator for
the Fire Department.
F. Award Bid and Authorize Purchase of Pickup Truck for Public Works
Department.
The motion carried.
End of Consent Agenda
Public Hearing and Ordinance No. 979-5-90
Public Hearing: Request to Amend
Planned Development
Shopping Center No. 4
by Approving a Site
Plan with Specific Use
Permit for an Auto
Laundry, as Requested
by dce Barton King,
and Consider an Or-
dinance Effecting this
Change.
and
Ordinance No. 979-5-90: An Ordinance of
the City of Allen, Collin County, Temas,
Amending Comprehensive Zoning
Ordinance No. 829-11-87 of the City of
Allen, as Heretofore Amended, so as to
Attach a Specific Use Permit for an Auto
Laundry with Site Plan Approval, There-
fore Restricting a Portion of a 4.2 Acre
Tract in the Rufus Sewell Survey,
Abstract No. 875, City of Allen, Collin
County, Texas, Further Described as
Being Lasted North of the Christ the
(Agenda Item VI -A)
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 3, 1990
PAGE 6
Public Hearing and Ordinance No. 979-5-90 (Cont'd) (Agenda Item VI -A)
Servant Lutheran Church Fronting S.H.
5, South of Bethany and North of High -
trail, Allen, Texas; Subject to the Stipu-
lations Attached Herein and the Site Plan
Presented; Presently Delineated on the
Official Zoning Map as Planned Develop-
ment Shopping Center No. 4 (PD#4);
Providing for Exhibit "A" Site Plan;
Providing for a Penalty; Providing for an
Effective Date; and Providing for Publi-
cation of the Caption.
Mayor Farmer read the request into the record as follows:
"Request to amend Planned Development Shopping Center No. 4 by
approving a site plan with specific use permit for an auto laundry, as
requested by Joe Barton King, and consider an ordinance effecting this
change."
Mr. Joe King, representing Bill Davidson presented the request to the Council.
The property is located north of Christ the Servant Lutheran Church, fronts on SH 5
south of Bethany Drive and north of Hightrail Drive. Mr. King addressed the flow of
traffic and the fire lane requirements. The landscaping is enhanced on the southern
portion of the property to facilitate a buffer between the car wash and the church.
Mayor Farmer opened the public hearing and asked for anyone speaking either for
or against the request to do so at this time.
Mr. George Chrisman, resident of Allen and representative of Christ the Servant
Lutheran Church spoke before the Council, giving his support to this development.
With no one else speaking either for or against the request, Mayor Farmer closed
the public hearing.
Planning and Zoning Commission brought this item before Council with a 4 FOR and
3 OPPOSED vote. The following are the findings of the Commission:
MAJORITY FINDINGS:
1. Acceptable use.
2. The church neighbors spoke in favor of the request.
3. Compatible with the properties immediately adjacent to the north.
4. Signage would be addressed at the time of construction to indicate proper flow of
traffic.
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 3, 1990 PAGE 7
Public Hearing and Ordinance No. 979-5-90 (Cont'd) (Agenda Item VI -A)
5. Access to the rear of the property would be addressed at the time of platting.
6. Property dedication for expansion of S. H. 5 is being made.
7. Fire Marshal has approved the plan.
S. Landscaping is appropriate and exceeds minimum standards.
9. The landscaping on the west will not interfere with the identification sign.
MINORITY FINDINGS:
1. Fire lanes should not be used for stacking.
2. The use is not necessarily consistent with the uses to the north because the use
immediately north has not been determined.
3. A car wash in this location may not be appropriate.
4. Mr. Leach's concerns are valid.
5. The traffic flow is a problem.
A fence will be constructed to the east of the drying sheds.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman
Edstrom, the Council voted five (5) for and none (0) opposed to approve
Ordinance No. 979-5-90, in accordance with Planning and Zoning and staff
recommendation, however, to include a fence to the east of the drying shed
and to include an employee parking space on the site plan. The motion
carried.
Public Hearing and Ordinance No. 990-5-90 (Agenda Item VI -B).
Public Hearing: Request to Amend
Planned Development
Shopping Center No. 5
by Amending the Exist-
ing Site Plan and
Expanding the Specific
Use Permit for a Plant
Nursery, as Requested
by doe Barton King,
and Consider an
Ordinance Effecting
this Change.
and
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 3, 1990
PAGE 8
Public Hearing and Ordinance No. 980-5-90 (Cont'd) (Agenda Item VI -B).
Ordinance No. 980-5-90: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning
Ordinance No. 829-11-87, as Heretofore
Amended, and Ordinance No. 924-5-89 of
the City of Allen so as to Amend the
Specific Use Permit and Site Plan for a
Plant Nursery by Expanding the Specific
Use Permit to Include an Additional 1±
Acre, Which Restricts the Southern
Portion of Tract 8, Abstract 990, Peter
Weisel Survey, of the City of Allen,
Collin County, Texas, Further Described
as 811 E. Main Street, Allen, Texas;
Presently Delineated on the Official
Zoning Map as Planned Development -
Shopping Center (PD -SC) No. 5;
Providing for Exhibit "P" Site Plan; Pro-
viding for Special Conditions at Time of
Platting; Providing for a Penalty; Pro-
viding for an Effective Date; and
Providing for Publication of the Caption.
Mayor Farmer read the request into the record as follows:
"Request to Amend Planned Development Shopping Center No. 5 by
Amending the Existing Site Plan and Expanding the Specific Use Permit for
a Plant Nursery, as Requested by Joe Barton King, and Consider an
Ordinance Effecting this Change."
Mr. Joe King presented a request to amend Planned Development -Shopping Center
No. 5 by amending the existing site plan and expand the Specific Use Permit for a plant
nursery to include the entire property to the Council. This property is located at 811
East Main. The purpose of the revision is to increase the tree storage and display area
in the rear of the property.
Planning and Zoning presented the following findings:
The use is appropriate.
Fire Marshal has approved the plan.
3. Parking requirements were discussed and they are adequate because additional use
is outside storage.
Mayor Farmer opened the public hearing and asked for anyone speaking either for
or against the request to do so at this time.
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 3, 1990
PAGE 9
Public Hearing and Ordinance No. 980-5-90 (Cont'd) (Agenda Item VI -B)
With no one speaking either for or against the request, Mayor Farmer closed the
public hearing.
Discussion was held regarding the tree storage area and the display of those
trees. The Council encouraged the owner to arrange the display area in such a way as
to enhance the property.
The ordinance is styled in such a way so that the entire storage area can be used
at this time, but if more development takes place, it will need to come back to Council
for additional stipulations.
MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass,
the Council voted five (5) for and none (0) opposed to approve Ordinance
No. 980-5-90, as previously captioned, in accordance with Planning and Zon-
ing Commission and staff recommendation. The motion carried.
Appearance by Gary Wilson, Regional Manager
of the TCI Cablevision of Texas, Inc. to
Discuss Changes in the Cable System (Agenda Item VII)
Mr. Gary Wilson, Regional Manager of the TCI Cablevision of Texas, Inc., spoke
before the Council regarding recent programming and rate structure changes. Mr. Wil-
son also discussed new installation procedures and technology techniques to be installed
for Allen customers. He also discussed problems in the system and plans to address
these problems.
Mayor Farmer indicated he would like to communicate with TCI officials regarding
the local origination station and possibilities for its use.
This item was received as a matter of information. There was no action taken on
this item.
Authorize Contract for Library
Automation Consultant Services (Agenda Item VIII)
Barbara Buehler, Library Director, discussed the results of an RFQ request to
secure the services of an automation consultant to perform a needs assessment and cost
benefit analysis and a possible automation program. Three proposals were received.
After review by a five -person committee and review with the Finance/ Administration
Committee, the firm of RMG is being recommended for automation consultant services.
These services will include a needs assessment study, cost benefit analysis, specifi-
cations, the review of bids and a recommendation, how the data is to be handled -- a
complete automation program.
ALLEN CITY COUNCIL
1 REGULAR SESSION
MAY 3, 1990 PAGE 10
Authorize Contract for Library
Automation Consultant Services (Cont'd) (Agenda Item VIII)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Womack, the Council voted five (5) for and none (0) opposed to authorize
staff to enter into a contract with RMG for a fee of $11,800 minus 15% for the
total project for a cost of $10,030, in accordance with staff and
Finance/ Administration Committee recommendation. The motion carried.
Consider Capital Improvements Projects for
Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item IX)
There are no Capital Improvement Projects for FY 1989-90 under consideration at
this time.
Spring Planning Session (Agenda Item X-A)
The planning session was very good and the Council enjoyed the use of the new
facilities.
Joint Allen City Council/
AISD School Board Meeting (Agenda Item X-B)
The Council enjoyed the cooperative efforts of the AISD, the status reports were
excellent and it was hoped this fine relationship will continue.
Subcommittee Reports (Agenda Item X-C)
There were no committee reports.
Calendar (Agenda Item X-D)
A notation was made of the Quarterly Subcommittee Meeting to be held Tuesday
evening at 7:00 p.m.
Items of Interest to Council (Agenda Item X-E)
Barbara Buehler, Library Director, distributed information regarding a new teen
volunteer program being conducted by the Children's Librarian. Applications will be
made available at the Middle School and the High School. Discussion was held regarding
the application packet and the need for a parental consent form to be included.
Executive Session (Agenda Item XI)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law),
Section 2(f), the Allen City Council convened into Executive Session at 8:51 p.m. in the
Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order
to discuss matters pertaining to Property.
The Executive Session was adjourned at 9:30 p.m.
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 3, 1990
Reconvene
PAGE 11
(Agenda Item XII)
The Allen City Council reconvened into regular session at 9:30 p.m. on Thursday,
May 3, 1990, in the Council Chambers of the Allen Municipal Annex.
Adjourn
(Agenda Item XIII)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman ,
Glass the Council voted five (5) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 9:32 p.m., on Thursday, May
3, 1990. The motion carried.
These minutes approved on the 17th day of May, 1990.
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ATTEST:
7u Mo n, CITY SECRETARY
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APPROVED:
/�'�C e -e
Fermat-, MAYOR