Min - City Council - 1990 - 07/19 - RegularPresent:
Joe Farmer, Mayor
Council Members:
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:52 p.m. on Thursday, July 19,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. There was no
discussion on this item.
Mayor Farmer reviewed Agenda Item VI, Present Certificate of Appointment to
Newly Appointed Member of Planning and Zoning Commission. Judy Morrison, City
Secretary, stated that Mike Nichols would be present to receive the Certificate from the
Mayor. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Citizen's Comments. It was uncertain
if any citizens would be present for this item. Several citizens have had discussions with
various Council members and staff regarding cable TV programming, property drainage,
McDermott trees and the neighborhood integrity ordinance. Mayor Farmer discussed the
status of this ordinance. He asked the City Manager to review with him its development
and the process by which this ordinance will be handled expeditiously. There was no
further discussion on this item.
ALLEN CITY COUNCIL
REGULAR MEETING
JULY 19, 1990
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:52 p.m. on Thursday, July 19,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. There was no
discussion on this item.
Mayor Farmer reviewed Agenda Item VI, Present Certificate of Appointment to
Newly Appointed Member of Planning and Zoning Commission. Judy Morrison, City
Secretary, stated that Mike Nichols would be present to receive the Certificate from the
Mayor. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Citizen's Comments. It was uncertain
if any citizens would be present for this item. Several citizens have had discussions with
various Council members and staff regarding cable TV programming, property drainage,
McDermott trees and the neighborhood integrity ordinance. Mayor Farmer discussed the
status of this ordinance. He asked the City Manager to review with him its development
and the process by which this ordinance will be handled expeditiously. There was no
further discussion on this item.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
JULY 19, 1990 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item VIII, Award Bids for Public Works:
Replacement Pickup Truck. Dave Whitehead, Director of Public Works, stated that he
had received three bids. The bids from Bob Tomes Ford and E1 Dorado Chevrolet did
not meet all specifications. However, those specifications may be waived by the Council.
Courtesy Nissan met all specs and can deliver the vehicle in two weeks. There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Award Bids for Public Works: Rental
Equipment. Only two bids were received for rental equipment. One bid included only
truck rental, the other bid included all equipment. Staff had recommended that the City
go out for a rebid in order to receive more bids at a more competitive price. Discussion
was held regarding a rebid process and its effect on the completion of the Hillside project
which is now in process. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Allen Bike Tour. Rhoda Savage will
present information regarding this item during the Regular Meeting. There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Consider Capital Improvement Projects for
Fiscal Year 1989-90 Using Remaining Bond Funds. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Other Business: Items of Interest.
Discussion was held regarding the status of Texet. There has been no commitment from
EDS on the Belz Outlet Mall. A letter was received from Texas Parks and Wildlife
indicating an extension has been granted the City of Alien with regard to Texins Rod and
Gun Club for a year, having begun February 1, 1990. There was no further discussion
on this item.
With no further discussion, the workshop session of the Allen City Council was
adjourned at 7:31 p.m. on Thursday, July 19, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen
City Council was called to order by Mayor Farmer at 7:35 p.m. on Thursday, July 19,
1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
CONSENT AGENDA (Agenda Item V)
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to approve and adopt
all items on the Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of June 27, 1990 - Called - Special
Budget Workshop.
1 ALLEN CITY COUNCIL
REGULAR SESSION
JULY 19, 1990
CONSENT AGENDA (Cont'd)
PAGE 3
(Agenda Item V)
B.
Approval of City Council Minutes of July 5, 1990 -
Regular Session.
C.
Authorization to city staff to pay bills associated with
the 1985 Capital
Improvement Program as follows:
1. O'Brien Landscape Contracting
$2,285.00
For: Main Street Phases II & III -
Landscape Maintenance (60 days)
1985 Street Bond Funds
Period: Thru June 30, 1990
2. Deltatek Engineering
$13545.00
For: Inspection Services - Painting of
Lucas 2 MG Tank
1985 Water & Sewer Bond Funds
Period: Thru June, 1990
3. Latimore Materials
For: Asphalt Overlay 61 - No. 1 Base
$1,623.45
1985 Street Bond Funds
Period: Thru June 25, 1990
4. Latimore Materials
$2,905.49
For: Asphalt Overlay
1985 Street Bond Funds
Period: June 26 thru July 5, 1990
5. Carson Carriers of Dallas
$529.84
For: Asphalt Overlay
1985 Street Bond Funds
Period: July 3 thru July 9, 1990
D.
Schedule of Taxes Receivable as of May 31, 1990.
E.
Approve a Recommendation to Amend an Existing Approved Site Plan
to Allow Two Additional Temporary Buildings
for First United
Methodist Church.
The
motion carried.
End of Consent Agenda
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 19, 1990 PAGE 4
Present Certificate of Appointment to
Newly Appointed Member of the Planning
and Zoning Commission (Agenda Item VI)
Mayor Farmer presented a Certificate of Appointment to Newly Appointed Member
of the Planning and Zoning Commission, Mike Nichols. The City Secretary had
previously administered his oath of office prior to his first Planning and Zoning meeting.
Citizens' Comments (Agenda Item VII)
There were no citizens' comments.
Award Bids for Public Works:
Replacement Pickup Truck (Agenda Item VIII -A)
Dave Whitehead, Director of Public Works discussed the bid process for a meter
reading truck. Due to the nature of use, an automatic transmission was requested in the
bid specs. Only Courtesy Nissan respected this request. Bids were received from Bob
Tomes Ford, El Dorado Chevrolet and Courtesy Nissan. Staff recommendation was to
award the bid to Courtesy Nissan for $8,142.75 plus $306 which included a five year,
100,000 mile warranty. This bid met all specifications.
Discussion was held regarding the truck use and the cost of replacement of a
clutch versus an automatic transmission.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman
Fyke, the Council voted six (6) for and one (1) opposed, with Mayor Farmer
casting the negative vote, to award the bid to Bob Tomes Ford in the amount
of $7,388.25 plus $515 for a five year, 100,000 mile warranty, for a 1990
Ford Ranger, five speed manual transmission vehicle, with the understanding
that this does not meet specifications, and is in variance with staff
recommendation. The motion carried.
Rental Equipment
(Agenda Item VII -B)
Two bids were received for equipment rental. One bid provided only a truck
quote, the other bid quoted all equipment. Discussion was held regarding the need to
bid this equipment and the possibility of using equipment for a single project and
requesting quotes elsewhere for future projects. This project was bid to try to receive
from the marketplace the best product for the dollar. Discussion was held regarding the
project in progress, the bidding process and how it relates to equipment rental contracts
and the limitations of seeking quotes for other project equipment rental. The City
Manager was instructed to get a final legal opinion with backup legislation for the
Council's viewing regarding these two items in question.
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 19, 1990
Rental Equipment Cont'd)
PAGE 5
(Agenda Item VII -B)
MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem
Wolfe, the Council voted seven (7) for and none (0) opposed that this item
be tabled until further clarification is available, allowing staff to proceed
with the project if that clarification indicates the City may proceed with the
rental as needed. The motion carried.
Allen Bike Tour
(Agenda Item IX)
City staff is organizing a bike tour in conjunction with the Allen Country Fair on
September 8. Sponsorships are being offered in the form of money contributed, products
contributed or manpower contributed. The neighboring cities have been contacted
regarding the route and have expressed support of the course. Specific questions
regarding age limitations, family participation and legal release forms were discussed.
Overflow parking will be handled at the high school parking lot. This event will promote
the Allen Country Fair and the Allen Country Fair will promote this event.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman
Edstrom, the Council voted seven (7) for and none (0) opposed to approve
the sponsorship contract requesting assistance from various groups
promoting and organizing the 1990 Allen Bike Tour, in accordance with staff
recommendation. The motion carried.
Consider Capital Improvement Projects for
Fiscal Year 1989-90 Using Remaining Bond Funds
(Agenda Item X)
There are no Capital Improvement Projects for FY 1989-90 under consideration at
this time.
Other Business:
Texas Municipal League Conference
(Agenda Item XI -A)
Council was encouraged to review the TML information regarding the annual
conference to be held October 24-27. Judy Morrison will make arrangements for those
wishing to attend.
Committee Reports (Agenda Item XI -B)
• Finance/Administration
The Committee met and were updated with regard to the insurance study. A
survey will be distributed to all employees Friday.
The budget retreat agenda will be the same as last year. Department heads will
El be offering topics for discussion which the Council will review at the retreat.
PAGE 6
Committee Reports (Cont'd) (Agenda Item XI -B)
The Finance Director will be requesting an engagement letter from the auditors for
next year's work.
Development
The Committee met and future topics for the committee were discussed.
Services
The Committee met and future topics for the committee were discussed.
Mayor
Topics have been assigned to Michael Stanger regarding the new legislative session
and charter revisions.
Calendar (Agenda Item XI -C)
Their was no discussion on the calendar.
Items of Interest (Agenda Item XI -D)
The Allen Industrial Board of Directors will hold a meeting regarding the Texet
Property on Monday, July 30, 1990, in the Council Chambers of the Allen Municipal
Annex.
Adjourn
(Agenda Item XII)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Fyke, the Council voted seven (7) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 8:56 p.m., on Thursday, July
19, 1990. The motion carried.
These minutes approved on the 2nd day of August, 1990.
k\JJKHlipis
Farrher, MAYOR
ATTEST:
c.' diJ
JuV Mo on, CITY SECRETARY
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 19, 1990
PAGE 6
Committee Reports (Cont'd) (Agenda Item XI -B)
The Finance Director will be requesting an engagement letter from the auditors for
next year's work.
Development
The Committee met and future topics for the committee were discussed.
Services
The Committee met and future topics for the committee were discussed.
Mayor
Topics have been assigned to Michael Stanger regarding the new legislative session
and charter revisions.
Calendar (Agenda Item XI -C)
Their was no discussion on the calendar.
Items of Interest (Agenda Item XI -D)
The Allen Industrial Board of Directors will hold a meeting regarding the Texet
Property on Monday, July 30, 1990, in the Council Chambers of the Allen Municipal
Annex.
Adjourn
(Agenda Item XII)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Fyke, the Council voted seven (7) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 8:56 p.m., on Thursday, July
19, 1990. The motion carried.
These minutes approved on the 2nd day of August, 1990.
k\JJKHlipis
Farrher, MAYOR
ATTEST:
c.' diJ
JuV Mo on, CITY SECRETARY