Min - City Council - 1990 - 08/02 - RegularALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 2, 1990
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack (Absent)
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:48 p.m. on Thursday, August 2,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding the anticipated tax collections for the 1990-91 tax year. A question was also
asked regarding the amount to be paid Collin County for asphalt overlay material. This
figure includes not only Malone Road but a section of Exchange Parkway.
Mayor Farmer reviewed Agenda Item VI, Employee Tenure Pins and Certificates.
City Manager Jon McCarty will present the tenure pins and Mayor Farmer will present
the certificates to deserving employees. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Citizens' Comments. It was uncertain
whether anyone will be present to speak on this item. There was no further discussion
on this item.
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�A AND),90)U W410101IR to) I
WORKSHOP SESSION
AUGUST 2, 1990 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item VIII, Tabled Item: Award Bid for Rental
Equipment for Public Works Department. A motion will be required to bring this item
from the table. It will then be appropriate to reject all bids by another motion. Dave
Whitehead, Director of Public Works, discussed the amount of money saved by rejecting
all bids and contracting on a daily basis. The Hillside project is nearing completion at
this time. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Public Hearing on a Proposed Ordinance
Restricting Parking of Boats and Recreational Vehicles on City Streets in Residential
Areas and Providing Certain Restrictions on Parking of Various Vehicles in Zoning
Districts Other than Residential. This is the first public review of the ordinance.
Depending upon the comfort level of Council, a workshop may be necessary before final
adoption of the ordinance which is scheduled for the first meeting in September. There
will be no action on this item this evening. There was no further discussion on this
item.
Mayor Farmer reviewed Agenda Item X, Approve Resolution Amending Thorough-
fare Plan Establishing Alignment for Portions of Ridgeview Drive and Stacy Road. Bill
Petty, Director of Community Development, discussed the alignment of Stacy Road at SH
121 and the alignment of Ridgeview in Plano. There was no further discussion on this
item.
Mayor Farmer reviewed Agenda Item XI, Repeal the School Zone on Bethany
Between Ridgemont and Livingston. Dave Whitehead, Director of Public Works, indicated
that discussions have been held with the AISD regarding this zone. Busing will take
place this school year from the Heritage Park area to Vaughan Elementary. Sidewalks
have been constructed along this stretch of road. The city plans to build a connecting
sidewalk on the east side of Cottonwood Creek bridge along the hike and bike trail to
eliminate a school crossing over Bethany. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Select Discussion Issues for Budget
Retreat. Michael Stanger will present a ranking system to choose topics for discussion
by each department head during the budget retreat. There was no further discussion
on this item.
Mayor Farmer reviewed Agenda Item XIII, Consider Capital Improvement Projects
for Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no items for
consideration. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XIV, Other Business, Calendar. Several
committee meetings were added to the calendar. There was no further discussion on
this item.
Mayor Farmer reviewed Agenda Item XIV, Other Business, Appointment to Boards.
Judy Morrison, City Secretary, explained the appointment procedure for the Park Board,
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ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 2, 1990 PAGE 3
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Sign Control Board and Board of Adjustment. The city health officer is to be appointed
at this time also. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XIV, Other Business, Subcommittee Reports.
There will be no subcommittee reports. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XIV, Other Business, Items of Interest.
Mayor Farmer informed the Council of a meeting scheduled with Collin County regarding
their upcoming bond proposals. He is hoping to attend that meeting. There was no
further discussion on this item.
There was no discussion on the remainder of the agenda.
With no further discussion, the workshop session of the Allen City Council was
adjourned at 7:20 p.m. on Thursday, August 2, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen
City Council was called to order by Mayor Farmer at 7:30 p.m. on Thursday, August 2,
1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
CONSENT AGENDA
(Agenda Item V)
MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem
Wolfe, the Council voted six (6) for and none (0) opposed to approve and
adopt all items on the Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of July 17, 1990 - Called - Special
Workshop.
Approval of City Council Minutes of July 19, 1990 - Regular Session.
Authorization to city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
Latimore Materials
For: Asphalt Overlay - 61 #1
1985 Street Bond Funds
Period: July 7 thru July 10,
Base
1990
$5,472.57
ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 2, 1990 PAGE 4
CONSENT AGENDA (Cont'd) (Agenda Item V)
2. North Star Paving Company $271.80
For: Asphalt Overlay - Paving Material
1985 Street Bond Funds
Period: Thru July 16, 1990
3. Collin County $36,650.95
For: Asphalt Overlay - Upgrading of Malone
Road
1985 Street Bond Funds
Period: Thru July 17, 1990
4. US Rentals $809.80
For: Asphalt Overlay - Duo Pact Roller
1985 Street Bond Funds
Period: Thru July 5, 1990
D. Set August 23, 1990, as the Public Hearing Date on the Budget as
Required by Section 4.04 of the Allen City Charter.
E. Ordinance No. 990-8-90: An Ordinance of the City of Allen, Collin
County, Texas, Abandoning all Right, Title and Interest in and to a
Sanitary Sewer Easement Situated in the City of Allen and being a
Survey of Part of Tract 5 of the (Allen Towne Center) as Shown on
the Plat Recorded in Volume E, Page 139, Collin County Deed Records,
and being Described by Metes and Bounds in Exhibit "A" Herein;
Quitclaiming all Right, Title and Interest of the City in Such Easement
to Property Owners to the Extent of the City of Allen's Interest;
Authorizing City Manager to Execute any Documents Deemed
Necessary; and Providing an Effective Date.
F. Ordinance No. 991-8-90: An Ordinance of the City Council of the City
of Allen, Collin County, Texas, Certifying and Approving the 1990
Appraisal Roll as Approved by the Collin County Appraisal Review
Board.
C. Resolution No. 992-8-90(R): A Resolution of the City Council of the
City of Allen, Collin County, Texas, Approving Certification of
Anticipated Tax Collection Rate for the City of Allen, Collin County,
Texas, for the 1990-91 Taxable Year.
H. Acknowledge Receipt of Fiscal Year 1990-91 Budget.
The motion carried.
End ofConsent Agenda
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ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 2, 1990 PAGE 5
Employee Tenure Pins and Certificates (Agenda Item VI)
Mayor Farmer and City Manager, Jon McCarty, presented tenure pins and
Certificates of Appreciation to the following city employees for their years of service to
the City of Allen. They were congratulated for a fine job they had done for the city.
Five Years
Karen Chapman, Community Development Department
David Hansen, Public Works Department
Bret Miller, Police Department
Charlotte Smith, Finance Department
Ten Years
Conrad Averna, Police Department
Paul Duckworth, Fire Department
John D. Miller, Fire Department
Michael Stephens, Police Department
Fifteen Years
Richard Carroll, Police Department
Twenty Years
Ronald Gentry, Fire Department
Citizens' Comments
(Agenda Item VII)
R.J. Parr, 914 Wandering Way, spoke before the council and expressed his
concerns regarding junk cars, high weeds and grass and litter or trash within the City
of Allen. He also expressed concerns regarding his perception of city vehicle misuse.
Frances Williams, 3712 Beverly Drive, Dallas, discussed the receipt of a grant to
promote the Collin County Open Space plan. She distributed a brochure which was
developed through the cooperation of Collin County Community College art students
portraying the Rowlett Creek Greenway . . . A Vision for our Future.
Tabled Item: Award Bid for Rental
Equipment for Public Norks�ntfor Public Norks�nt
(Agenda Item VIII)
MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman
Glass, the Council voted six (6) for and none (0) opposed to remove from
the table, award bid for rental equipment for public works department. The
motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 2, 1990
Tabled Item: Award Bid for Rental
Equipment for Public Works Department (Cont'd)
PAGE 6
(Agenda Item VIII)
The law firm of Hutchison Price gave an opinion regarding the bidding of
equipment on a daily basis. If the work is performed and paid for on a daily basis, it
would fall under exemption (5) of Vernon Statutes, Chapter 252.022 (a) (5) allowing the
leasing of equipment without going out for bid.
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass,
the Council voted six (6) for and none (0) opposed to reject all bids received
for equipment rental, according to staff recommendation, and to procure
such equipment on a daily basis as required. The motion carried.
Public Hearin ¢: On a Proposed Ordinance
Restricting Parking of
Boats and Recreational
Vehicles on City Streets
in Residential Areas and
Providing Certain Re-
strictions on Parking of
Various Vehicles in
Zoning Districts other
than Residential.
(Agenda Item IX)
The public hearing for an on -street parking ordinance has been scheduled to
encourage input from the public prior to final consideration of the ordinance. This
ordinance would amend the City's existing traffic code and deals only with vehicles
parked on City streets. It does not address parking of vehicles on private property.
Mayor Farmer informed the citizens that there would be no action taken on this item at
the present time. The ordinance is scheduled for adoption on September 6.
Mayor Farmer read the request into the record as follows:
"Public Hearing on a Proposed Ordinance Restricting Parking of Boats and
Recreational Vehicles on City Streets in Residential Areas and Providing certain
Restrictions on Parking of Various Vehicles in Zoning Districts Other than Residential."
Mayor Farmer opened the public hearing and asked for anyone speaking either for
or against the request to do so at this time.
Archie Adkins, 1303 Timbercreek Court, expressed his concern regarding the
safety factor of not only RV's and trailers, but all vehicles being parked on the street.
Parking on the street is hazardous to all emergency vehicles.
Bill Auten, 5 Brewster Court, is an RV sales person and spoke against the
ordinance since it would restrict current and future RV owners. He suggested that the
city not pass the ordinance, but take a pro -active approach in encouraging RV owners
to move to Allen and build an RV park for those owners.
ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 2, 1990
Public Hearing (Cont'd)
PAGE 7
(Agenda Item IX)
City Manager, Jon McCarty, provided highlights of the ordinance to the audience.
He explained which vehicles were affected and where they could be stored or parked.
Police Chief, Richard Carroll, provided the audience with several slides and
pictures, depicting those vehicles in violation and those vehicles not in violation of this
ordinance.
Raymond Brookshire, 1211 Matagorda, was in favor of differentiating in the
ordinance between parking and storing of the over -sized vehicles.
R.J. Parr, 914 Wandering Way, indicated the need for short term parking to be
allowed but not allow a long time storage period.
Charlie Lawrence, 821 Greenbrook, asked for council caution about the restric-
tions, but he felt we do need restrictions.
Chris Russman, 1301 Timbercreek Court, uses his trailer as part of his business.
It is no larger than a standard van and feels that it should not be prohibited from street
parking.
Ken Rieger, 1404 Petunia, indicated that a lawyer had told him those with
■■ii oversized vehicles would be covered by the "grandfather" clause and would not be
affected by this ordinance.
Marlene Bellew, Rush Creek, mentioned that the home is a person's largest
investment in his lifetime. Pride in one's neighborhood is very important. This
ordinance is designed to keep the neighborhood looking good and she is in support of
the ordinance.
Brenda Nolan, 506 Scarlet Oak, recommended that concrete slabs be required for
storage of these vehicles as an incentive to keep the neighborhoods looking nice.
Beverly Parr, 914 Wandering Way, said she has a handicapped trailer for a "Little
Rascal" and felt that certain exceptions may need to be made with regard to the
restrictions of the new ordinance.
With no further comments from the audience, Mayor Farmer closed the public
hearing.
The Council will study the items brought forward tonight and incorporate certain
changes to make this the best possible ordinance. The ordinance is scheduled for
adoption September 20.
The Mayor called for a ten minute recess.
ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 2, 1990
PAGE 8
Approve Resolution Amending Thoroughfare
Plan Establishing Alignment for Portions
of Ridgeview Drive and Stacy Road (Agenda Item X)
Resolution No. 993-8-90(R): A Resolution
of the City Council of the City of Allen,
Collin County, Texas, to Amend the City of
Allen Thoroughfare Plan to Establish Align-
ment for Portions of Ridgeview Drive and
Stacy Road, and Directing that it be used
by City Boards, Commission, and Staff.
Bill Petty, Community Development Director, discussed the need for the resolution
to establish alignment for portions of Ridgeview Drive and Stacy Road. Because of
zoning that has taken place, the City of Plano location of the intersection of Ridgeview
Drive with Custer immediately north of and adjacent to the NTMWD transfer station on
Custer Road and the NTMWD plans for obtaining right-of-way from U. S. 75 to Custer for
a major water supply line, the City of Allen finds this new alignment for portions of
Ridgeview and Stacy Road to be in our best interest. The property owners who are
affected by the change in alignment have been contacted and are in agreement with this
new alignment. This alignment will set in place future planning efforts and right-of-
way as it affects the development of all properties in that area. It will also insure the
location for the alignment of North Texas Municipal Water District's water supply line so
it is adjacent to the right-of-way and will not dissect properties.
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Fyke, the Council voted six (6) for and none (0) opposed to approve
Resolution No. 993-6-90(R) as previously captioned and to authorize staff
to provide copies of same to North Texas Municipal Water District. The
motion carried.
Repeal the School Zone on Bethany
Between Ridgemont and Livingston
Ordinance No. 994-8-90: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Chapter 9, "Motor Vehicles and
Traffic," Article V, "Operation of Vehicles,"
Division 2, "Speed and Regulations," Section
9-137, of the Allen Code of Ordinances, and
Article VI, Division 2, and Section 1-46,
"Speed in School Zones; Signe in School
Zones," of the Allen Vehicle and Traffic
Code, Ordinance 259, as Previously
Amended, of the City of Allen, Texas;
Altering Established Zones; Altering Prima
Maximum Speed Limits Established in Such
Zones During Certain Periods on School
(Agenda Item XI)
ALLEN CITY COUNCIL
REGULAR SESSION
® AUGUST 2, 1990
A
PAGE 9
ce No. 994-8-90: Cont'd) (Agenda Item XI)
Days; Defining Such Periods and "School
Days"; Malting it Unlawful to Pass Within
School Zones; Providing Penalty Clauses,
Severability Clauses and an Effective Date.
Dave Whitehead, Director of Public Works, discussed the elimination of the school
zone along Bethany Road between Ridgemont and Livingston. Bus service is offered in
the Heritage Park area and sidewalks are now completed along this portion of the
roadway. School officials have requested that connecting the existing sidewalk on
Bethany to the hike and bike trail under the Cottonwood Creek bridge should be
constructed prior to the opening of school if possible.
MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Fyke,
the Council voted six (6) for and none (0) opposed to approve Ordinance
No. 994-8-90 as previously captioned. The motion carried.
MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem
Wolfe, the Council voted six (6) for and none (0) opposed to authorize staff
to complete the connecting sidewalk under Cottonwood Creek Bridge prior
to the start of school either with in-house personnel or outside construction
crews, as deemed necessary. The motion carried.
Select Discussion Issues for Budget Retreat (Agenda Item XII)
Michael Stanger, Assistant to the City Manager, discussed with Council the
procedure to be used for selecting budget issues to be discussed at the budget retreat.
He reviewed items to keep in mind from the budget message prior to ranking these
issues. There was no other action taken on this item.
Consider Capital Improvement Projects for
Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item XIII)
There are no Capital Improvement Projects for FY 1989-90 under consideration at
this time.
Other Business:
Calendar (Agenda Item XIV -A)
There was no discussion on this item.
Appointments to Beards (Agenda Item XIV -B)
There was no discussion on this item.
ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 2, 1990
PAGE 10
Committee Reports
(Agenda Item XIV -C)
There was no discussion on this item.
Items of Interest
(Agenda Item XIV -D)
There was no discussion on this item.
Executive Session
(Agenda Item XV))
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law),
Section 2(f), the Allen City Council convened into Executive Session at 9:40 p.m. in the
Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order
to discuss matters pertaining to Park Property Acquisition.
The Executive Session was adjourned at 10:40 p.m.
Reconvene (Agenda Item XVI)
The Allen City Council reconvened into regular session at 10:41 p.m. on
Thursday, August 2, 1990, in the Council Chambers of the Allen Municipal Annex.
No action was taken on this item.
Adjourn (Agenda Item XVII)
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass,
the Council voted six (6) for and none (0) opposed to adjourn the regular
session of the Allen City Council at 10:41 p.m., on Thursday, August 2,
1990. The motion carried.
These minutes approved on the 16th day of August, 1990.
APPROVED:
.Toe Farmer, MAYOR
ATTEST:
y Mdftwon, CITY SECRETARY