Min - City Council - 1990 - 09/20 - RegularL
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 20, 1990
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:55 p.m. on Thursday, September
20, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Item
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding the request for a specific use permit of the service station and auto laundry
request. The convenience store and the service station is an allowable use for this area.
The specific use permit is required for the auto laundry.
Discussion was also held regarding the cemetery renovations, the contract, plans
and specifications and the bidding phase. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. There was no
discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Consider Items Related to FY 1990-91
Budget. Mayor Farmer indicated this item and the following item, Consider Awarding a
Contract for Employee Health Insurance, will need to be tabled until after the Executive
Session at which time these items will be discussed. When these items are removed from the
ALLEN CITY COUNCIL
WORKSHOP SESSION
SEPTEMBER 20, 1990 PAGE 2
table, the health insurance item will be discussed prior to the adoption of the budget and
setting of the tax rate. There was no further discussion on this item.
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item IX, Consider a Resolution Supporting Dallas
Forth Worth Airport Expansion. A resolution has been prepared for consideration which
supports the expansion, but also asks that the appropriate agencies resolve issues
affecting adjacent communities. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Consider Capital Improvement Projects for
Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no items for consideration.
Mayor Farmer reviewed Agenda Item XI, Other Business: Hillside Lane/Allen
Heights Paving. Dave Whitehead, Director of Public Works, informed the Council this
project was now completed with a savings of $3,435 or 7$ due to the reconsideration of the
original bid. The total cost per square yard came to $6.38 for the paving. The Council
congratulated Dave on a job well done. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Other Business: Freeport Tax. This item
was to be considered by Council this month but it will be postponed again until completion
of the Economic Development Incentive Package. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Other Business: Calendar. Several
additions were made to the calendar.
Mayor Farmer reviewed Agenda Item XI, Other Business: Subcommittee Reports.
These will be given in the regular meeting.
Finance/ Administration Committee discussed the progress of the policies and
procedures manual. The document will be distributed to the Council prior to the next
meeting for their review. If after reviewing the document Council feels a workshop is
needed to analyze it in further detail, one will be set. Otherwise, the Council will be asked
to adopt the manual at its regular meeting.
With no further discussion during the workshop session, the workshop session of the
Allen City Council was adjourned at 7:20 p.m. on Thursday, September 20, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:30 p.m. on Thursday, September 20,
1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
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ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 20, 1990
CONSENT AGENDA
PAGE 3
(Agenda Item V)
MOTION: Upon a motion made by Councilman Eyke and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to approve and adopt
all items on the Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of September 6, 1990 - Regular
Session.
B. Authorization to city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. Corwin Engineering, Inc. $500.00
For: Survey of Civic Plaza - Interest
Earned
Period: Thru September 6, 1990
2. Corwin Engineering, Inc. $525.00
For: Construction Staking - Hillside Drive
Asphalt Overlay
1985 Street Bond Funds
Period: Thru August 29, 1990
3. H & S Utilities $3,424.05
For: Painting 2MG Ground Reservoir
1985 Water and Sewer Bond Funds
Period: Thru July 31, 1990 (final pmt.)
C. Approve Plan for Renovation of Allen Cemetery
D. Set October 18, 1990 as Public Hearing Date on a Request for Specific
Use Permit for a Service Station and Auto Laundry with a Convenience
Store on Property Located in the Cottonwood Creek Shopping Center at
the Northwest Corner of FM 2170 and State Highway 5 as Requested by
Fina Oil Company.
E. Set October 18, 1990, as Public Hearing Date on a Request for Specific
Use Permit for a Day Care Center with Site Plan Approval on Property
Located at 608 South Jupiter, being South of Allen Church of Christ as
Requested by Sue Edwards.
The motion carried.
End of Consent Agenda
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 20, 1990 PAGE 4
Citizens' Comments (Agenda Item VI)
Compliments have been expressed to the Street Department from citizens in the
Highpoint Estates area for an excellent job recently completed.
Consider Items Related to FY 1990-91 Budget:
Adopt an Ordinance Approving the Budget (Agenda Item VII -A)
Ordinance No. 1001-9-90: An Ordinance of
the City of Allen, Collin County, Texas,
Amending the Appropriations for the 1989-90
Fiscal Year Budget and Approving and
Adopting the Budget and Setting
Appropriations for the Fiscal Year Beginning
October 1, 1990, and Terminating September
30, 1991; and Providing for an Effective
Date.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilwoman
Christakos, the Council voted seven (7) for and none (0) opposed to table
Item VII -A, Adopt an Ordinance Approving the Budget. The motion carried.
Adopt an Ordinance Setting Tax Rate (Agenda Item VII -B)
Ordinance No. 1002-9-90: An Ordinance of
the City of Allen, Collin County, Texas,
Setting, Fixing, and Adopting the Tax Rate
for the City of Allen, Texas, For the Fiscal
Year Beginning October 1, 1990, and Ending
September 30, 1991; and Providing an
Effective Date for this Ordinance.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilwoman
Christakos, the Council voted seven (7) for and none (0) opposed to table
Item VII -B, Adopt an Ordinance Setting the Tax Rate. The motion carried.
Consider Awarding a Contract for Employee
Health Insurance (Agenda Item VIII)
MOTION: Upon a motion made by Councilman Womack and seconded by Councilwoman
Christakos, the Council voted seven (7) for and none (0) opposed to table
Item VIII, Consider Awardinga Contract for Employee Health Insurance. The
motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 20, 1990 PAGE 5
Consider a Resolution Supporting Dallas -
Fort North Airport Expansion (Agenda Item DI)
Resolution No. 1000-9-90(R): AResolution of
the City Council of the City of Allen, Collin
County, Texas Supporting the Expansion of
the Dallas -Fort Worth Airport and
Encouraging the Appropriate Agencies to
Resolve Issues Effecting Adjacent
Communities.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Fyke,
the Council voted seven (7) for and none (0) opposed to adopt Resolution No.
1000-9-90(R) as previously captioned supporting the Dallas/Fort Worth
Airport Expansion. The motion carried.
Consider Capital Improvement Projects for
Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item X)
There are no Capital Improvement Projects for FY 1989-90 under consideration at this
time.
Other Business:
Hillside Lane/Allen Heights Paving (Agenda Item XI -A)
Dave Whitehead, Director of Public Works informed the council of the completion of
the Hillside paving project from FM 2170 to Bethany Road. This project came in $3,435
under the original bid total.
Freeport Tax (Agenda Item XI -B)
After the incentive package for economic development has been developed, the
Freeport Amendment issue will be reconsidered by the entire Council.
Calendar (Agenda Item XI -C)
The Comprehensive Plan Review Committee for September 25 was moved to September
26. An Economic Development Committee meeting has been scheduled for October 15 at 7:00
p.m. A Finance/Administration Committee meeting has been scheduled for October 16. A
Services Committee Meeting is scheduled for 11 a.m. on November 6 at the Fire Station.
Committee Reports (Agenda Item XI -D)
• Services - No Report.
• Development - No Report.
ALLEN CITY COUNCIL
MP REGULAR SESSION
SEPTEMBER 20, 1990 PAGE 6
Committee Reports (Cont'd) (Agenda Item XI -D)
•
Finance/ Administration - Met to discuss the health insurance, employee policy
manual and board candidates.
Items of Interest (Agenda Item XI -E)
There were no items of interest.
Executive Session (Agenda Item XII)
Inaccordance with Article 6252-17, V.A.T. C. S. (Open Meetings Law), Section
2(g), the Allen City Council convened into Executive Session at 7:45 p.m. in the
Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order
to discuss matters pertaining to personnel.
The Executive Session was adjourned at 9:17 p.m.
Reconvene (Agenda Item XIII)
The Allen City Council reconvened into regular session at 9:17 p.m. on Thursday,
September 20, 1990, in the Council Chambers of the Allen Municipal Annex.
Boards of Adjustment
(Agenda Item XIII -A)
The Finance/ Administration Committee discussed the process for appointment to the
City Boards. Councilman Edstrom placed the following names as a slate of nominations for
the specific places on the City boards:
:1::1•';11 i..1:.k
Place No. 2 - Ray Lewis
Place No. 4 - John Karlsruher
Alternate No. 1 - Barbara Eubanks
Alternate No. 2 - Lonnie Thomas
All places carry two year terms to expire September 30, 1992.
Sign Control Board (Agenda Item XIII -B)
SIGN CONTROL BOARD
Place No. 2 - Mike Claytor
Place No. 4 - Bruce Kleinschmidt
Place No. 5 - George Smyser
Places No. 2 and 4 carry two year terms to expire September 30, 1992. Place No. 5 carries
a one year term to expire September 30, 1991.
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ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 20, 1990 PAGE 7
Parks and Recreation Board (Agenda Item XIII -C)
PARKS AND RECREATION
Place No. 1 - Ray Galloway
Place No. 2 - Jim Waldbauer
Place No. 3 - Richard Saunders
Place No. 5 - Mary Widdowson-Martin
Place No. 7 - Tom Clark
Places No. 1, 5 and 7 carry two year terms to expire September 30, 1992. Place No. 2
carries a one year term to expire September 30, 1991. Place No. 3 will expire on June 20,
1991.
MOTION: Upon a motion made by Mayor Pro Tem Wolfe and second by Councilman Glass,
the Council voted seven (7) for and none (0) opposed that the nominations
cease and that the slate of individuals previously nominated be appointed by
acclamation to the designated places on the Board of Adjustment, Sign Control
Board and Parks and Recreation Board respectively. The motion carried.
City Health Officer (Agenda Item XIII -D)
Councilman Edstrom nominated Dr. Anthony Vita as the City of Allen Health Officer
for a term to begin October 1, 1990 and to expire September 30, 1992.
MOTION: Upon a motion made by Mayor Pro Tem Wolfe and second by Councilman Glass,
the Council voted seven (7) for and none (0) opposed that the nominations
cease and that Dr. Vita be appointed by acclamation as the City Health
Officer. The motion carried.
Pay Plan (Agenda Item XIII -E)
There was no action taken on the pay plan.
Consider Awarding a Contract for Employee
Health Insurance (Agenda Item VIII)
MOTION: Upon a motion by Councilman Fyke and second by Mayor Pro Tem Wolfe, the
Council voted seven (7) for and none (0) opposed that Item VIII, Consider
Awarding a Contract for Employee Health Insurance, Item VII -A, Adopt an
Ordinance Approving the Budget, and Item VII -B, Adapt an Ordinance
Setting the Tax Rate, be removed from the table. The motion carried.
Councilman Fyke removed himself from the Council Chambers due to a conflict of
interest on this particular item.
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 20, 1990
PAGE 9
Consider Awarding a Contract for Employee
Health Insurance (Cont'd) (Agenda Item VIII)
Deloitte & Touche recommended the following package of benefits for the City of
Allen.
• A switch of medical insurers from Washington National to Travelers.
• Adding employer -paid Dental and Long Term Disability (LTD) coverage to the
medical plan with the cost of dependent dental coverage paid by the employee.
• Adding a number of optional coverages including additional life insurance,
dependent life insurance, short term disability protection and vision coverage to be
paid by the employee.
• Placing most of the premiums for dependent coverage to be on a pre-tax basis in
order to save money.
MOTION: Upon a motion by Councilman Edstrom
and second by Mayor Pro Tem Wolfe, the
Council voted
six (6) for and none
(0) opposed that Council
approve the
contract for
health insurance benefits
in accordance with the recommendation
of Deloitte &
Touche and the Finance/
Administration Committee.
The motion
carried.
Consider Items Related to FY 1990-91 Budget:
Adopt an Ordinance Approving
the Budget
(Agenda Item VII -A)
Councilman Fyke returned to the Council bench.
MOTION: Upon a motion by Mayor Pro Tem
Wolfe and second by Councilwoman
Christakos,
the Council voted six
(6) for and one (1) opposed, with
Councilman
Womack casting the dissenting vote, to approve Ordinance
No.
1001-9-90 as
previously captioned, with
the following revisions.
Attachment
"A" will be modified to include:
Page 4
Estimated Budget
Use of Reserve Funds
$ 157,000
Page 4
Estimated Budget
Total General Fund
$6,288,340
Page 6
Proposed 1990-91
General Items
$1,116,491
Page 6
Proposed 1990-91
Total
$6,286,108
Page 7
1990-91 Budget
Personnel Services
$4,221,473
Page 7
Percent of Budget
Personnel Services
67.16%
Page 7
Percent of Budget
Operating Expenditures
11.71%
Page 7
Percent of Budget
Contract Services
3.97%
Page 7
1990-91 Budget
Total
$6,286,108
Page 9
General Fund
Estimated Revenues
$6,288,340
Page 9
General Fund
Proposed Expenditures
$6,286,108
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ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 20, 1990 PAGE 9
Adopt an Ordinance Approving the Budget (Cont'd)
Page 21
1990-91 Proposed
Payroll Reserve
$ 182,500
Page 22
1990-91 Proposed
Department Total
$1,116,491
The motion carried.
Adopt an Ordinance Setting Tax Rate
(Agenda Item VII -B)
MOTION: Upon a motion by Councilman Fyke and second by Councilman Glass, the
Council voted six (6) for and one (1) opposed, with Councilman Womack
casting the dissenting vote, to approve Ordinance No. 1002-9-90 as previously
captioned. The motion carried.
Adlaurn
(Agenda Item XIV)
MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman
Glass, the Council voted seven (7) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 9:30 p.m., on Thursday,
September 20, 1990. The motion carried.
These minutes approved on the 4th day of October, 1990.
ATTEST:
Ju�MoCJn�,✓ /C�ILTNY�7/SLELCR�ZEbT�AR--Y'
APPROVED:
JJ ffier, MAYOR