Min - City Council - 1990 - 10/04 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 4, 1990
Present:
Joe Farmer, Mayor
Council Members:
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:50 p.m. on Thursday, October 4,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding the foreclosure of property due to back taxes. There was no further discussion
on this item.
Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. Inquiry had been
received regarding conditions of an empty lot behind Timberbend Trail. Representation
may be present to discuss this condition.
It was suggested a proclamation declaring October 7 through 13 as Fire Prevention
Week be considered at this time. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Administer Oaths -of -Office and Certificates
of Appreciation to Newly Appointed and Reappointed Members of the Board of Adjustment,
Sign Control Board, Parks and Recreation Board and City Health Officer. Judy Morrison,
City Secretary, indicated there would be several individuals present to receive the oath.
Numerous individuals have made other arrangements due to schedule conflicts. There was
no further discussion on this item.
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:50 p.m. on Thursday, October 4,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding the foreclosure of property due to back taxes. There was no further discussion
on this item.
Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. Inquiry had been
received regarding conditions of an empty lot behind Timberbend Trail. Representation
may be present to discuss this condition.
It was suggested a proclamation declaring October 7 through 13 as Fire Prevention
Week be considered at this time. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Administer Oaths -of -Office and Certificates
of Appreciation to Newly Appointed and Reappointed Members of the Board of Adjustment,
Sign Control Board, Parks and Recreation Board and City Health Officer. Judy Morrison,
City Secretary, indicated there would be several individuals present to receive the oath.
Numerous individuals have made other arrangements due to schedule conflicts. There was
no further discussion on this item.
ALLEN CITY COUNCIL
WORKSHOP SESSION
OCTOBER 4, 1990 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item VIII, Present Plaques of Appreciation to
Outgoing Board Members. George Chrisman and Don Proeschel will be present for the
receipt of their plaque. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Consider Capital Improvement Projects for
Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no items coming forward.
There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Other Business: Calendar. Numerous items
were noted as additions for the Calendar. It will be updated next meeting. There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Other Business: CCPOA. The October
meeting will be held October 18 which is in conflict with a regular council meeting. There
was no further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Other Business: Subcommittee Reports.
Finance/ Administration will be presenting to the Council a working copy of the new
Personnel Policies and Procedures Manual for review Tuesday of next week. It was noted
that the tax statements were sent out September 29. Services has been reviewing recycling
and solid waste. Development has nothing coming forward at this time. There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item X, Other Business: Items of Interest. An
update was given on the Texins Rod and Gun Club property. Discussion was also held on
the McDermott landscaping and Allen Civic Plaza maintenance. There was no further
discussion on this item.
With no further discussion, the workshop session of the Allen City Council was
adjourned at 7:18 p.m. on Thursday, October 4, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:18 p.m. on Thursday, October 4, 1990,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item V)
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to approve and adopt
all items on the Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of September 20, 1990 - Regular
Session.
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 4, 1990
PAGE 3
CONSENT AGENDA (Cont'd) (Agenda Item V)
B. Authorization to city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
E. Set November 1, 1990, as the Public Hearing Date for a Specific Use
Permit and Auto Laundry in conjunction with a Convenience Store on
Property Located North of FM 2170 on SH 5 as Requested by Fina Oil
and Chemical Company.
F. Declare Certain Equipment as Excess and Authorize its Sale at Auction.
G. Approve Specifications and Authorize Bids on Parks and Recreation
Items:
A. Bulk Fertilizer
B. Contract Mowing
C. Pickup Truck
The motion carried.
End of Consent Agenda
1. Sasaki Associates, Inc.
$4,043.46
For: Allen Civic Plaza - Interest Earned
from Bond Funds
Period: Thru August 25, 1990
2. Graham Associates, Inc.
$825.00
For: Main Street Phases II & III
1985 Street Bond Funds
Period: Thru August 25, 1990
3. Graham Associates, Inc.
$9,262.50
For: FM 2170 East
1985 Street Bond Funds
Period: Thru August 25, 1990
C. Schedule of Taxes Receivable as of August 31,
D. Resolution No. 1003-10-90: A Resolution of the
1990.
City Council of the City
of Allen, Collin County, Texas, Designating
the Allen
American the
Official Newspaper of the City of Allen, Collin
County,
Texas for FY
1990-1991.
E. Set November 1, 1990, as the Public Hearing Date for a Specific Use
Permit and Auto Laundry in conjunction with a Convenience Store on
Property Located North of FM 2170 on SH 5 as Requested by Fina Oil
and Chemical Company.
F. Declare Certain Equipment as Excess and Authorize its Sale at Auction.
G. Approve Specifications and Authorize Bids on Parks and Recreation
Items:
A. Bulk Fertilizer
B. Contract Mowing
C. Pickup Truck
The motion carried.
End of Consent Agenda
1
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 4, 1990
Citizens' Comments
PAGE 4
(Agenda Item VI)
Mrs. Leo Cotten and M. L. McDonald sent letters of thanks and compliments to the
paramedic team. Mayor Farmer relayed this to those involved. Mayor Farmer also
complimented the Public Works Department for immediate action during a recent waterline
crisis at Highpoint Estates.
Administer Oaths of Office and Certificates of
Appreciation to Newly Appointed and Reappointed
Members of the Board of Adjustment, Sign Control
Board, Parks and Recreation Board and the City
Health Officer
(Agenda Item VII)
City Secretary, Judy Morrison, administered the oath -of -office to the following
newly appointed and re -appointed members of the Board of Adjustment, Sign Control Board
and the Parks and Recreation Board:
Board of Adjustment
John Karlsruher, Place No. 4
Sign Control Board
Mike Claytor, Place No. 2
Bruce Kleinschmidt, Place No. 4
George Smyser, Place No. 5
Parke and Recreation Board
Ray Galloway, Place No. 1
Jim Waldbauer, Place No. 2
Mayor Farmer presented Certificates of Appreciation to those appointed and reappointed
board members present.
The following individuals have received or will receive their oath at another time:
Board of Adjustment
Ray Lewis, Place No. 2
Barbara Eubanks, Alternate No. 1
Lonnie Thomas, Alternate No. 2
Parks and Recreation Board
rr Richard Saunders, Place No. 3
!.1 Mary'Aiddowson-Martin, Place No. 5
■`' Tom Clark, Place No. 7
1,
0
F
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 4, 1990 PAGE 5
Administer Oaths of Office and Certificates of
Appreciation to Newly Appointed and Reappointed
Members of the Board of Adjustment, Sign Control
Board, Parks and Recreation Board and the City
Health Officer (Cont'd) (Agenda Item VII)
City Health Officer
Dr. Anthony E. Vita
Present Plaques of Appreciation to Outgoing
Board Members (Agenda Item VIII)
Mayor Farmer presented a plaque -of -appreciation to George Chrisman, Sign Control
Board, October 1983 - September 1990, and extended the gratitude of the Council for his
service in this capacity.
Mayor Farmer presented a plaque -of -appreciation to Donald Proeschel, Parks and
Recreation Board, November 1984 - September 1990 and extended the gratitude of the
Council for his service in this capacity.
Consider Capital Improvement Projects for
Fiscal Year 1989-90 Using Year 1989-90 Using RemainingBond Funds (Agenda Item IX)
There are no Capital Improvement Projects for FY 1989-90 under consideration at this
time.
Other Business:
Calendar (Agenda Item X -A)
The calendar has been updated as follows:
• October 15, Economic Development Meeting - 7:00 p.m.
• October 16, Finance Meeting - 7:00 p.m.
• November 27, Development Subcommittee Meeting - 7:00 p.m.
• December 4, Quarterly Meeting - 7:00 p.m.
• December 11, Board Appreciation Dinner
CCPOA (Agenda Item X -B)
Collin County Public Officials October meeting will be held October 18.
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 4, 1990
PAGE 6
Committee Reports (Agenda Item X-C)
• Finance/Administration: Policies and Procedures Manual will come to Council at the
next regular meeting. Tax statements have been sent out prior to September 29.
•
Services:, No report.
• Development: Discussions have been held on cemetery refurbishing.
• Economic Development: Discussion will take place in a future meeting regarding the
incentive package.
Items on Interest (Agenda Item X -D)
There were no items of interest.
Executive Session (Agenda Item XI)
In accordance with Article 6252-17, V . A. T . C . S. ( Open Meetings Law) , Section
2(g), the Allen City Council convened into Executive Session at 7:46 p.m. in the
Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order
to discuss matters pertaining to Council Employee Evaluations and Pay Plan.
The Executive Session was adjourned at 9:55 p.m.
Reconvene (Agenda Item XII)
The Allen City Council reconvened into regular session at 9:56 p.m. on Thursday,
October 4, 1990, in the Council Chambers of the Allen Municipal Annex.
The Council will retain the services of the current City Attorney and Municipal Court
Judge for the upcoming year.
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to approve the
recommendations as discussed during the Executive Session regarding Council
employee evaluations and pay plan.
Adjourn (Agenda Item XIII)
MOTION: Upon a motion made by Councilman Glass and seconded by Councilwoman
Christakos, the Council voted seven (7) for and none (0) opposed to adjourn
the regular session of the Allen City Council at 9:56 p.m., on Thursday,
October 4, 1990. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 4, 1990 PAGE 7
These minutes approved on the 18th day of October, 1990.
ATTEST:
C�,r,/�.
Ju Mo on, CITY SECRETARY
I
I
APPROVED:
5kQ2'Q"�
J6e Farmer, MAYOR