Loading...
Min - City Council - 1990 - 10/18 - RegularPresent: Joe Farmer, Mayor Council Members: Rex Womack Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:52 p.m. on Thursday, October 18, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. There was no discussion on the consent agenda. Mayor Farmer reviewed Agenda Item VI, Citizen's Comments. There was no indication of an audience this evening. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Public Hearings. A question was raised regarding the convenience store in conjunction with the Fina station. Discussion was also held regarding the curb cut. The day care center is aware of the Methodist Church property and the possible need in the future to use the same ingress, egress to that property. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Approve Plans and Authorize Solicitation of Bids for Renovation and Construction at the Allen Cemetery. Rhoda Savage, Parks and Recreation Director distributed a bid package to the Council for review. Also distributed ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 18, 1990 Present: Joe Farmer, Mayor Council Members: Rex Womack Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:52 p.m. on Thursday, October 18, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. There was no discussion on the consent agenda. Mayor Farmer reviewed Agenda Item VI, Citizen's Comments. There was no indication of an audience this evening. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Public Hearings. A question was raised regarding the convenience store in conjunction with the Fina station. Discussion was also held regarding the curb cut. The day care center is aware of the Methodist Church property and the possible need in the future to use the same ingress, egress to that property. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Approve Plans and Authorize Solicitation of Bids for Renovation and Construction at the Allen Cemetery. Rhoda Savage, Parks and Recreation Director distributed a bid package to the Council for review. Also distributed I A ALLEN CITY COUNCIL WORKSHOP SESSION OCTOBER 18, 1990 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) was a budget for the Three Phases of the cemetery renovation. Discussion was held regarding plans, specifications and budget as presented. The plans and specifications have been reviewed by the Parks Board and meets with their approval. They have not seen the final budget figures. The cemetery association has not seen the final plans. However, Dale Holt was available for viewing of the current documents. Steve Malone with Blaney Meadows Landscape Company will be available to present the site plan to the Council. There was no further discussion on this item. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:38 p.m. on Thursday, October 18, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:45 p.m. on Thursday, October 18, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilwoman Christakos, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of October 4, 1990 - Regular Session. B. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: RMG Consultants, Inc. $2,000.00 For: Automation Consultant Services 1988 Library Bond Funds Period: June - August 1990 $7,165 00 Cajun Contractors, Inc. For: Lucas Flowmetering Control Station 1985 Water and Sewer Bond Funds Period: April 26 - July 27, 1990 Sasaki Associates, Inc. $1,833.35 For: Allen Civic Plaza/Phase C Interest Earned from Bond Funds Period: Thru July 28, 1990 A ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 18, 1990 PAGE 3 CONSENT AGENDA (Cont'd) (Agenda Item V) C. Approve Specifications, Authorize Solicitation of Bids for a T. V. Camera for Sewer Inspections. Resolution No. 1004-10-90(R): A Resolution of the City of Allen, Collin County, Texas, Supporting the Technically Preferred Alternative and Geometric Design for the Proposed Controlled Access Freeway for S. H. 121 from Near F.M. 423 in Denton County to Near U.S. 75 in Collin County, and Encouraging the State Department of Highways and Public Transportation to Proceed with the Preparation of Right -of -Way Maps and Construction Plans. The motion carried. End of Consent Agenda Citizens' Comments (Agenda Item VI) There were no citizens' comments. Public Hearing and Ordinance No. 1005-10-90 (Agenda Item VII -A) Mayor Farmer read the request into the record as follows: "Request for a Specific Use Permit with Site Plan Approval for a Service Station and Auto Laundry with a Convenience Store on Property Located in the Cottonwood Creek Shopping Center at the Northwest Corner of FM 2170 and SH 5 as Requested by Fina Oil Company, and Consider an Ordinance Effecting this Change." Ordinance No. 1005-10-90: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 829-11-87 of the City of Allen, as Heretofore Amended, so as to Attach a Specific Use Permit and Site Plan Approval for Gasoline Sales with an Auto Laundry and Retail Store as In©dental Uses; Therefore Restricting a 0.592 Acre Tract of land in the Cottonwood Creek Village Shopping Center Addition to the City of Allen, Collin County, Texas, Further Described as Being Located at 123 North Greenville Avenue; Subject to the Stipulations Attached Herein and ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 18, 1990 PAGE 4 Public Hearing and Ordinance No. 1005-10-90 (Cont'd) (Agenda Item VII -A) Exhibit "A": Site Plan; Presently Delineated on the Official Zoning Map as "SC" Shopping Center; Providing for Approval of Exhibit "A" Site Plan; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. Bill Petty, Director of Community Development spoke before the council regarding the request from Fina Oil and Chemical. The present Shell Station will be demolished before the new facility is constructed. A specific use permit does not currently exist on the property because it is a nonconforming use. The Shell station was permitted in 1978. All relevant codes have been satisfied with the new request. The landscaping exceeds the five percent requirement of the Zoning Ordinance. The site plan contains the five foot right- of-way dedication necessary for the reconstruction of SH 5. This will be dedicated by plat prior to the issuance of a building permit. Mr. Sam McGee, representing Fina Oil & Chemical, discussed the site plan, pointing out the pumps, convenience store, car wash, landscaping and the underground tanks. He discussed the parking availability at the site. Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. With no one speaking either for or against the request, Mayor Farmer closed the public hearing. All federal regulations will be adhered to in removal of the previous gasoline tanks and the placement of the new tanks. Planning and Zoning noted that all landscaped areas are to be sprinklered. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1005-10-90, as previously captioned, in accordance with Planning and Zoning Recommendation. The motion carried. Public Hearing and Ordinance No. 1006-10-90 (Agenda Item VII -B) Mayor Farmer read the request into the record as follows: "Request for a Specific Use Permit with Site Plan Approval for a Day Care Center on Property Located at 608 South Jupiter, being South of Allen Church of Christ, as Requested by Sue Edwards, and Consider an Ordinance Effecting this Change." ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 18, 1990 PAGE 5 Public Hearing and Ordinance No. 1006-10-90 (Cont'd) (Agenda Item VII -B) Ordinance No. 1006-10-90: An Ordinance of the City of Allen, Collin County, Texas, Amending Planned Development -Community Facilities No. 46 (PD -CF No. 46) Zoning Ordinance No. 802-8-87 to Include the Attachment of Exhibit "E," Approved Site Plan, for Development of a Day Care Center on a .9982 Acre Tract out of the William Perrin Survey, Abstract No. 708, Collin County, Texas, Presently Delineated on the Official Zoning Map as a Portion of PD -CF No. 46; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. Bill Petty, Director of Community Development, spoke before the Council regarding the proposed day care center. There are 13 parking spaces provided for this center which is based on the requirements for elementary schools -- one space for every classroom plus six spaces. A fire hydrant will be installed and planned landscaping exceeds the Zoning Ordinance requirement. The First United Methodist Church owns a strip of land to the north of the proposed site. If the church intends to use the strip for access to their property in the future, the ingress to the church and the ingress to the day care center will be closer than they should be and traffic management will have to be provided through appropriate signage. Planning and Zoning has approved this request with the following findings: 1. The use is compatible with the CF zoning. 2. The Commission addressed the issues of ingress/ egress as a major concern and it will be controlled through traffic control measures. Jerry Brown, representing Sue Edwards, discussed the site plan of the future day care center. Discussion was held regarding the traffic flow of the site. It was determined the internal radius was adequate for ingress and egress traffic flow. Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. With no one speaking either for or against the request, Mayor Farmer closed the public hearing. Discussion was held regarding landscaping and screening of the property. Screening would be necessary only if it were adjacent to single family residences. Ll ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 18, 1990 PAGE 6 Public Hearing and Ordinance No. 1006-10-90 (Cont'd) (Agenda Item VII -B) MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem Wolfe, the Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1006-10-90, as previously captioned, in accordance with Planning and Zoning recommendation. The motion carried. Approve Plans and Authorize Solicitation of Bids for Renovation and Construction at the Allen Cemetery (Agenda Item VIII) Steve Malone of Blaney Meadows Landscape Company discussed with the Council the plans for the cemetery renovations. This included the main cemetery entrance, the north fenceline, the columns for the east and west entrances, plus aligning the new fence with the existing streets. Plants located along the existing fence line will be removed with the exception of five crepe myrtles. The main entry gate will be 5-6' in height, built of limestone with a location for the historical marker. There will be minimal landscaping. A five foot hollow steel tube fence is being proposed for the north boundary. The remaining fence would eventually be replaced with black chain link. The cost of the project was discussed. The following recommendations were considered. 1. Approve the conceptual plan for the proposed cemetery improvements. 2. Authorize staff to solicit bids for renovation of the Allen Cemetery. 3. Allow staff to work with the Development Subcommittee to locate additional funding necessary to renovate the north boundary. Base bid items included in the North boundary improvements will cost approximately $33,554. Alternates added to the base bid will raise the total cost for Phase I to approximately $49,504. Staff was directed to develop appropriate arteries for proper vehicular circulation throughout the property. Staff is to note that eventual irrigation, landscaping and enhancements also need to take place. MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to approve, according to Park Board recommendation, the conceptual plan for cemetery improvements (adding arteries for proper vehicular circulation) , to authorize the solicitation of bids, and to authorize staff to work with the Development Subcommittee to locate funding for the project. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 19, 1990 PAGE 7 Authorize Request for Proposals for a Consultant to Develop a Water/Sewer Impact Fee Ordinance (Agenda Item EK) Dave Whitehead, Director of Public Works, informed the Council that with the passage of S. B. 336, all impact fees must be developed by certain procedures in order to be charged. The study and analysis to accomplish this will require approximately six months and will cost approximately $25,000. MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilwoman Christakos, the Council voted seven (7) for and none (0) opposed to approve a request for proposal for a consultant to satisfy the requirements of S. B. 336 for the adoption of development impact fees, according to Development Committee recommendation. The motion carried. Consider Proposed Personnel Policies and Procedures Manual (Agenda Item X) A workshop will take place at 7:00 p.m., November 14, to discuss the Personnel Policies and Procedures Manual. MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to table Item X, Consider Proposed Personnel Policies and Procedures Manual. The motion carried. Consider Capital Improvement Projects for Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item XI) There are no Capital Improvement Projects for FY 1989-90 under consideration at this time. Other Business: 800MZ Radio System (Agenda Item XII -A) Lieutenant Ed Stevens presented an update on the 800MZ radio system which has been in operation for approximately two months. He indicated it had far outpassed any of their expectations on the following: range, clarity, channel capabilities, interagency capabilities and ease of programming. The Council expressed pride in the new system as well. Health Insurance Update (Agenda Item XII -B) Michael Stanger, Assistant to the City Manager, informed the Council the employees' reception to the insurance package has been very encouraging. Final enrollment is taking place at the present time. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 18, 1990 PAGE 8 Calendar (Agenda Item XII -C) Finance Administration Committee, 7:00 p.m., November 6 Personnel Policies Workshop, 7:00 p.m., November 14 Committee Reports (Agenda Item XII -D) • Finance/Administration: Received an update on library automation and the computerization schedule. • Services: Discussions have been held regarding solid waste and recycling. • Development: Discussions have been held on the cemetery, impact fees, community Feedback and the survey review and the development of a series of articles for the Allen American. • Economic Development: Work has begun on an incentives package. Two highlights of that package will be the Freeport Amendment and tax abatement. Items of Interest (Agenda Item XII -E) Mayor Farmer met with 20 of 25 Collin County mayors recently to discuss current topics of interest to all. He is on the Planning Committee to stipulate the direction of the committee. Stacie Churchwell, wife of fireman Patrick Churchwell, passed away this week and the funeral will be held Saturday at 1:00 p.m. at St. Jude Catholic Church. The joint AISD/Council meeting is set for 6:30 p.m. dinner, 7:00 p.m. meeting. A joint tax office meeting will take place at 6:15 p.m. Any Council members desiring specific topics on the agenda are to relay those topics to the City Manager prior to Tuesday, October 23. Executive Session (Agenda Item XIII) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at 9:56 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Consultation Regarding Pending Lawsuits. The Executive Session was adjourned at 11:43 p.m. Reconvene (Agenda Item XIV) The Allen City Council reconvened into regular session at 11:44 p.m. on Thursday, October 18, 1990, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during the Executive Session. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 18, 1990 Adjourn PAGE 9 (Agenda Item XV) MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Womack, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11:44 p.m., on Thursday, October 18, 1990. The motion carried. These minutes approved on the let day of November, 1990. IATTEST: � Judy Mo on, CITY SECRETARY 0 APPROVED: A? � JJbe Farmer, MAYOR