Min - City Council - 1990 - 11/01 - RegularA
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 1, 1990
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:50 p.m. on Thursday, November 1,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding payments to subcontractors on the McDermott project. Bill Petty, Director of
Community Development, requested that we submit the outstanding amounts owed to each
of the subcontractors for payment approval. The suppliers for the sign and some of the
shrubbery have not been paid and that also should be submitted for payment at this time.
These amounts reflect services performed to date and retainage will still remain in tact until
final acceptance.
Axon $3,987.00
Illuminations by Greenlee $5,373.09
Texas Environmental $4,473.36
Dick Custy Masonary $2,000.00
Jenco Nursery $1,160.60
Dick Custy Masonry/
Classic Cut Stone $2,250.00
ALLEN CITY COUNCIL
WORKSHOP SESSION
NOVEMBER 1, 1990 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item VI, Citizen's Comments. Representatives from
the Environmental Action League will be present for comment during the regular session.
There was no discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Public Hearing on a Specific Use Permit
with Site Plan Approval for a Service Station and Auto Laundry with a Convenience Store
on Property Located at the Southeast Corner of US 75 and McDermott Drive (FM 2170), as
Requested by Fina Oil and Chemical Company and Consider an Ordinance Effecting this
Change. There was no discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Authorize a Request to Participate as a
Member City of North Texas Municipal Water District for Solid Waste Disposal. Michael
Stanger, Assistant to the City Manager, distributed information delineating a tentative
timetable for joining North Texas Municipal Water District. If the schedule were followed
and the City chose to contract with NTMWD, the new operation would begin February 1,
1991. He discussed possible rates for residential; however, commercial rates were not
available at this time. Mr. Stanger discussed the pros and cons of this joint service with
NTMWD and BFI Waste Systems. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Award Contract for Microcomputer
Maintenance and Repair. Discussion was held regarding the low number of responses to
the bid invitation. Due to certain computers present at the City, some parts are difficult
to obtain and therefore, many companies did not bid since they do not carry these parts.
This contract does not cover major problems with numerous city machines. There is a top
end limit on the amount of money to be spent. There was no further discussion on this
item.
Mayor Farmer reviewed Agenda Item X, Authorize Execution of Contract for
Engineering and Inspection Services for Painting of Hillside Water Tower. Dave Whitehead,
Director of Public Works, discussed the background and the specific request with the
Council. There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XI, Consider Capital Improvement Projects for
Fiscal Year 1990-91 Using Remaining Bond Funds. Development Committee will be
recommending use of Park, Interest Earned funds for necessary cemetery improvements.
There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item XII, Consider Authorizing a Contract for
Painting of the Old Library Building. Joel Blaylock, Substance Abuse Prevention
Coordinator, informed the Council the one bid received for this project was above the
budgeted amount and the project manager advised the rejection of this bid and that a rebid
process take place. There was no further discussion on this item.
Mayor
Farmer reviewed Agenda Item
XIII,
Economic
Development Report on
Incentives.
David Pitstick will be
prepared
to give
a report
on economic development
incentives.
There was no further discussion
on this
item.
ALLEN CITY COUNCIL
WORKSHOP SESSION
NOVEMBER 1, 1990
PAGE 3
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:25 p.m. on Thursday, November 1, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:30 p. m. on Thursday, November 1, 1990,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item V)
MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to approve and adopt
all items on the Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of October 18, 1990 - Regular Session.
B. Authorize city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. Busse Marble Company $1,050.00
For: Sandblasting Inscription on Granite
Wall
1985 Library Bond Funds
Period: Thru September, 1990
2. Joe Hix Company, Inc.
$1,800.00
For: 144 Ft. Storm Sewer - Labor and
Replace Joint
General Obligation Bond Funds
Period: Thru October 30, 1990
3. Texas Contractors
$7.50
For: Bethany Road Storm Sewer
General Obligation Bond Funds
Period: Oct. 22 thru Oct. 25, 1990
4. Payless Cashways
$77.70
For: Bethany Road Storm Sewer
General Obligation Bond Funds
Period: Thru October 18, 1990
C. Approve Specifications and Authorize Solicitation of
Bids for Police
Vehicles.
D
P
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 1, 1990 PAGE 4
CONSENT AGENDA (Cont'd)
(Agenda Item V)
D. Resolution No. 1007-11-90(R): A Resolution of the City Council of the
City of Allen, Texas, Designating the City Manager to Act for and on
Behalf of the City of Allen in Applying to the United States Department
of Education for Funding Through the LSCA Title VI Grant Program,
and Certifying that the City of Allen will Comply with the Regulations,
Policies, Guidelines and Requirements of Said Program.
E. Resolution No. 1008-11-90(R): A Resolution of the City Council of the
City of Allen, Texas, Authorizing the City Manager to Purchase
Computer Equipment Through the Annual Contracts of the Texas State
Purchasing and General Services Commission.
The motion carried.
End of Consent Agenda
Citizens' Comments
(Agenda Item VI)
Susan Redman of the Allen Environmental Action League distributed letters to the
Council showing support of a program for Allen to move forward in a progressive manner
to save the Earth. This group is supportive of the Council's desire to address this issue
and make a long term commitment to this matter.
Aaron Clouse, Scoutmaster of BSA Troop 79, distributed letters to the Council
explaining the recycling effort their Troop has been involved in since March of 1988.
Pioneer Reclamation has been contacted to service the reclamation center to be set up at
Christ the Servant Lutheran Church but a letter from the City is required for this process.
Mayor Farmer complimented Lanny Perdue with the Public Works Department on his
response to a citizen's complaint last Friday night regarding tar in the alley.
Mayor Farmer also complimented the response and professionalism exhibited by the
Allen Fire Department during a recent incident with a family member.
Public Hearing and Ordinance No. 1009-11-90 (Agenda Item VII)
Mayor Farmer read the request into the record as follows:
"Public Hearing on a Specific Use Permit with Site Plan Approval for a Service
Station and Auto Laundry with a Convenience Store on Property Located at
the Southeast Corner of U.S. 75 and McDermott Drive (FM 2170), as
Requested by Fina Oil and Chemical Company and Consider an Ordinance
Effecting this Change."
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 1, 1990
PAGE 5
Public Hearing and Ordinance No. 1009-11-90 (Cont'd) (Agenda Item VII)
Ordinance No. 1009-11-90: An
Ordinance of the City of Allen, Collin
County, Texas, Amending
Comprehensive Zoning Ordinance No.
829-11-87 of the City of Allen, as
Heretofore Amended, so as to Attach a
Specific Use Permit and Site Plan
Approval for Gasoline Sales with an
Auto Laundry and Retail Store as
Incidental Uses; Therefore Restricting
a 24,893 Square Foot Tract of Land
Located in the William Perrin Survey,
Abstract No. 708, Collin County,
Texas, Further Described as Being
Located at 301 S. Federal; Subject to
the Stipulations Attached Herein and
Exhibit "A" Site Plan; Presently
Delineated on the Official Zoning Map
as "CBD" Central Business District;
Providing for Approval of Exhibit "A"
Site Plan; Providing for a Penalty;
Providing for an Effective Date; and
Providing for Publication of the
Caption.
Bill Petty, Director of Community Development, spoke before the Council regarding
the request for a Specific Use Permit by Fina Oil & Chemical and site plan approval for a
gasoline station with retail sales and a car wash as incidental uses. The proposed location
for this facility is the southeast corner of FM 2170 and US 75, which is the abandoned Shell
Station. The Shell Station will be demolished before the new facility is constructed. Fina
Oil & Chemical is purchasing additional property from the adjacent property to the east and
south. The site is located in the Central Business District. The site plan has been
reviewed and all relevant codes have been satisfied.
Planning and Zoning presented the following findings:
1. A service station is a compatible use at this location.
2. The traffic study was considered.
3. City Engineer and Fire Marshall have approved the plan.
4. All necessary easements are provided.
I
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 1, 1990
PAGE 6
Public Hearing and Ordinance No. 1009-11-90 (Cont'd) (Agenda Item VII)
Sam McGee, representative of Fina Oil and Chemical, spoke before the Council. He
displayed the site plan and explained the locations of the auto laundry, convenience store,
pumps and tanks. He pointed out the ingress and egress routes and discussed the
landscaping and easement provided for an 8 -foot sewer line that will connect the adjacent
properties.
Mayor Farmer opened the public hearing and asked for anyone speaking either for
or against the request to do so at this time.
With no one speaking either for or against the request, Mayor Farmer closed the
public hearing.
It was noted that westbound traffic on McDermott will have no access to this station.
It was also stated that staff will work with Fina Oil to ensure the landscaping on the site
will be tended to on a timely basis since this is such a crucial and important piece of
property for the City of Allen. An attachment to the site plan will ensure that the
landscaping will be cared for and removal and replacement of dead foliage will be attended
to expeditiously.
Jack Hatchell and Associates prepared a Traffic Impact Study on this property. The
study was prepared to address the traffic related issues of site accessibility, projected
traffic volumes generated by the development (site traffic), and roadway capacity. Jack
Hatchell stated the level of service projected for the year 2000 will be Level C+/B. An
exclusive right -turn lane will be added to the US 75 northbound frontage road, which will
then consist of three lanes at the intersection.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to approve Ordinance
No. 1009-11-90 as previously captioned, in accordance with Planning and
Zoning recommendation. The motion carried.
Authorize a Request to Participate as a
Member City of North Texas Municipal Water
District for Solid Waste Disposal (Agenda Item VIII)
Michael Stanger, Assistant to the City Manager, informed the Council that staff and
the Services Committee has met with North Texas Municipal Water District to discuss the
possibility that the City of Allen might desire to join the District as a Member City for solid
waste disposal. The interest of the City joining the District stems primarily from a desire
for a long-term solution to waste disposal. Public concern and new environmental
regulations are making it increasingly difficult and expensive to develop and license new
landfills. The "public convenience centers" offered at the transfer station would provide
city residents the opportunity to dispose of large items six days a week at their
convenience. Although figures are available for residential service, no figures are
available at this time for commercial service. Timing may become a critical issue regarding
this contract.
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 1, 1990
PAGE 7
Member City of North Texas Municipal Nater
District for Solid Waste Disposal (Cont'd) (Agenda Item VIII)
MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman
Glass, the Council voted seven (7) for and none (0) opposed to authorize the
City Manager to formally request participation as a Member City for solid
waste disposal from the North Texas Municipal Water District, according to
Services Committee recommendation. The motion carried.
Award Contract for Microcomputer
Maintenance and Repair
(Agenda Item IX)
Michael Stanger, Assistant to the City Manager, informed the Council two proposals
had been received after solicitation for RFP's had been completed. Since this is a
professional service, the City has the right to award this contract to the vendor or vendors
who are believed to be able to provide the best combination of service and price. A total
of $10,000 is budgeted in the General Items budget for PC and printer maintenance. The
recommended program will cost $2,800 for preventive maintenance, leaving $7,300 for
repair services and parts.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilwoman
Christakos, the Council voted seven (7) for and none (0) opposed to authorize
the City Manager to enter into a contract to Southland Technology, Inc. of
Richardson, Texas in the amount of $2,800 for PC and printer maintenance
and to authorize staff to enter into a time -and -materials agreement with
Southland Technology, Inc. for repair services and parts in an amount not to
exceed $7,300. The motion carried.
Authorize Execution of Contract for
Engineering and Inspection Services for
Painting of Hillside Water Tower (Agenda Item X)
Dave Whitehead, Director of Public Works, informed the Council the painting of the
Hillside Water Tower and Ground Storage Tank is consistent with the Water and Sewer Bond
program. In order to paint the tower during the low use months, a contract to write
specifications for painting is necessary.
MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem
Wolfe, the Council voted seven (7) for and none (0) opposed to authorize the
City Manager to enter into a contract with Delta Tek Engineering Technical
Consultants for the writing of specifications for painting of the Hillside Water
Tower and Ground Storage Tank in an amount not to exceed $4,960 and to
authorize staff to proceed with bidding the project when those specifications
are completed. The motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 1, 1990 PAGE 8
Consider Capital Improvement Projects for
Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item XI)
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Fyke,
the Council voted seven (7) for and none (0) opposed to authorize use of
interest earned monies from the Park Bond Funds for renovations to the Allen
Cemetery, as recommended by the Development Committee. The motion
carried.
Consider Authorizing a Contract for
Painting of the Old Library Building (Agenda Item XII)
Joel Blaylock, Substance Abuse Prevention Coordinator, informed the Council one
bid was received for the painting of the old library facility. The bid was in excess of the
budget for the project and therefore he is requesting to reject the bid from Houston's and
to rebid the project.
MOTION: Upon a motion made by Councilman Glass and seconded by Mayor Pro Tem
Wolfe, the Council voted seven (7) for and none (0) opposed to reject the bid
from Houston's and authorize solicitation of new bids for the interior and
exterior painting of the old library facility. The motion carried.
Economic Development Report on Incentives (Agenda Item XIII)
The formation and implementation of business incentives has been a key activity in
the Economic Development Action Plan. The steps required for adoption of the
comprehensive incentive program include consideration and action on the freeport
amendment and a community -wide tax abatement policy by the Allen City Council. The
Committee is asking for any comments regarding the incentive program to be directed to
them prior to November 13 so they may be considered at that time. There was no action
taken on this item at this time.
Other Business:
Calendar. (Agenda Item XIV -A)
There were no comments on this item.
Committee Reports (Agenda Item XIV -B)
•
Finance/Administration: A meeting has been scheduled for November 6.
• Services: There were no reports.
• Development: There were no reports.
• Economic Development: There were no reports.
11
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 1, 1990 PAGE 9
Items of Interest (Agenda Item XIV -C)
There were no comments on this item.
Executive Session (Agenda Item XV)
In accordance with Article 6252-17, V.A.T.0-.S. (Open Meetings Law),
Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at
9:11 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to City Manager Evaluation and Annual Work
Program.
The Executive Session was adjourned at 9:40 p.m.
Reconvene (Agenda Item XVI)
The Allen City Council reconvened into regular session at 9:40 p.m. on Thursday,
November 1, 1990, in the Council Chambers of the Allen Municipal Annex. There was no
action taken on items discussed during the Executive Session.
Adjourn
(Agenda Item XVII)
MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman
Edstrom, the Council voted seven (7) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 9:40 p.m., on Thursday,
November 1, 1990. The motion carried.
These minutes approved on the 16th day of November, 1990.
ATTEST:
JVOYMorVison, CITY SECRETARY
APPROVED:
� �-u 4
T Olfe, MAYOR P O TIN