Min - City Council - 1990 - 11/14 - WorkshopPresent:
Joe Farmer, Mayor (Arrived 7:13)
Council Members:
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
Call to Order and Announce a Quorum is Present (Agenda Item I)
With a quorum of the Council Members present, the Special Called Workshop of the
Allen City Council was called to order by Mayor Pro Tem Wolfe at 7:07 p.m. on Thursday,
November 14, 1990, in the Council Chamber of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
Review the Discussion of the Proposed Personnel
Policies and Procedures Manuel (Agenda Item II)
Jon McCarty, City Manager, discussed the format of the workshop. The City
Manager and Bill Chibotta, Consultant, will field questions or area of concerns from the
Council regarding the manual.
Certain global concerns were raised with regard to the Council's role in the adoption
of the manual. Definition of certain terms were also a concern that may be addressed.
Questions were raised regarding the meaning of the statement: "in compliance with
procedures of the City Manager."
Generally speaking, if the Council errs in having insufficient written policy, they
very well may be taken to court. If it errs in having an abundance and a specifically
written policy, they may be accused of being bureaucratic.
1
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
NOVEMBER 14, 1990
Present:
Joe Farmer, Mayor (Arrived 7:13)
Council Members:
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
Call to Order and Announce a Quorum is Present (Agenda Item I)
With a quorum of the Council Members present, the Special Called Workshop of the
Allen City Council was called to order by Mayor Pro Tem Wolfe at 7:07 p.m. on Thursday,
November 14, 1990, in the Council Chamber of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
Review the Discussion of the Proposed Personnel
Policies and Procedures Manuel (Agenda Item II)
Jon McCarty, City Manager, discussed the format of the workshop. The City
Manager and Bill Chibotta, Consultant, will field questions or area of concerns from the
Council regarding the manual.
Certain global concerns were raised with regard to the Council's role in the adoption
of the manual. Definition of certain terms were also a concern that may be addressed.
Questions were raised regarding the meaning of the statement: "in compliance with
procedures of the City Manager."
Generally speaking, if the Council errs in having insufficient written policy, they
very well may be taken to court. If it errs in having an abundance and a specifically
written policy, they may be accused of being bureaucratic.
1
D
I
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
NOVEMBER 14, 1990 PAGE 2
Review the Discussion of the Proposed Personnel
Policies and Procedures Manual (Cont'd) (Agenda Item II)
Section 1.02 C Residency
Employees likely to be called to work in cases of emergency may be required by their
Department Head "after approval of the City Manager" to reside within a reasonable
commuting distance of their places of work.
Section 2.01 A Employees Covered
Discussion was held regarding the terms regular part-time, irregular part-time,
regular full-time, irregular full-time, etc. All employees are aware of their
classification through the hiring process.
Chapter 3 Official Records
Discussion was held regarding the rehiring of an employee by the City or another
city or corporation. Subjective comments are not appropriate for the file, however,
specific, current comments relevant to the termination procedure are able to be
upheld in court.
Section 4.02 A Vacancy Postings
Waiver of the five day vacancy posting is not generally practiced.
Section 4.02 B Employee Responsibility
This section refers to any additional training or certifications the employee has
completed since that employee was hired. It is the responsibility of the employee to
update that personnel file.
Section 4.03 A Acceptance of Applications
Applications shall be accepted for posted vacant positions only. These positions are
tied directly to the positions listed in the budget document.
Section 4.03 D Disqualification of Applicants
Delete #6.
Section 4.04 C Applicant Assessment Records
Discussion was held regarding documentation of those hired and those not hired.
This is to be documented only on those individuals who have been interviewed.
ALLEN CITY COUNCH,
SPECIAL CALLED WORKSHOP
NOVEMBER 14, 1990
PAGE 3
Review the Discussion of the Proposed Personnel
Policies and Procedures Manual (Cont'd) (Agenda Item II)
Section 4.05 A Discussion of Salary
The selecting officials may include a department head or mid -manager within the
department.
Discussions are held with the City Manager for any vacancy, posting, application
and final authorization for hiring.
Section 4.06 B Medical/Physical
This section needs to be cleaned up.
Section 5.01 E Promotional Probation
The key word in this section is "may."
Section 5.01 F Departmental Documentation
1Delete entire section.
Section 6.02 Transfers
Paragraph 2 -- Intradepartmental transfers within the same class are allowed if
approved by the Department head.
Section 8.02 C Waiver of Overtime Payment
Paid overtime for non-exempt employees shall not be waived for comp time unless
agreed to in writing by the employee.
Section 9.01 A Rating Objectives
Number 2 does not generally happen in a typical review.
Section 9.01 D Eligibility for Merit Increases
Delete "if funded." The document needs to be void of gender references.
Section 10.03 G Non -pay Status
Leave will not be accrued for any month . . . .
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ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
NOVEMBER 14, 1990 PAGE 4
Set Timetable for Adoption of the Manual (Agenda Item III)
The item on the agenda for November 15 is to authorize the review of an attorney for
the Personnel Policies and Procedures Manual.
Items of Interest (Agenda Item IV)
There was no discussion on this item.
Adjourn (Agenda Item V)
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass,
the Council voted seven (7) for and none (0) opposed to adjourn the regular
session of the Allen City Council at 9:54 p.m., on Thursday, November 14,
1990. The motion carried.
These minutes approved on the 6th day of December, 1990.
H
ATTEST:
CIT i.nRET
J y Mo CITY Y SECRETARY
L
APPROVED:
ce Farmer, MAYOR