Min - City Council - 1990 - 11/15 - RegularALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 15, 1990
Present:
Joe Farmer, Mayor (Absent)
Council Members:
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
1 WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Pro Tem Wolfe at 6:50 p.m. on Thursday,
November 15, 1990, in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. There was no
discussion on the consent agenda.
Mayor Pro Tem Wolfe reviewed Agenda Item VI, Citizen's Comments. Robert Butcher
will be discussing some aspect of bicycling. There may be other citizens available for
comments during this item as well. There was no further discussion on this item.
Mayor Pro Tem Wolfe reviewed Agenda Item VII, Consider Adoption of Proposed
Personnel Policies and Procedures Manual. Because the Council did not finish its review
of the manual during the recent workshop, this item will not be removed from the table.
There was no further discussion on this item.
Mayor Pro Tem Wolfe reviewed Agenda Item VIII, Approve Resolution Authorizing
Participation by City Employees in a Deferred Compensation Plan. This seems to be an
excellent benefit for the employees of the City. Discussion was held regarding dispersal
of the monies and possible affect it may have on the City's bond rating. There was no
further discussion on this item.
ALLEN CITY COUNCIL
WORKSHOP SESSION
NOVEMBER 15, 1990 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Pro Tem Wolfe reviewed Agenda Item IX, Approve an Ordinance Establishing
a Records Management Program. The ordinance has been reviewed by the City Attorney
and the Texas State Library staff. It meets all requirements of the state. There was no
further discussion on this item.
Mayor Pro Tem Wolfe reviewed Agenda Item X, Award Bid for Sewer Inspection
Camera. Dave Whitehead discussed the bid process and the recommendation. Training will
not be included in the package, nor will a VCR. There was no further discussion on this
item.
Mayor Pro Tem Wolfe reviewed Agenda Item XI, Consider Appointment of Municipal
Court Judge as Required by Section 2.14 of Allen City Charter. Judge Robinson has not
been contacted but he will be appointed this evening. The City has been extremely pleased
with the work he has done over the years. There was no further discussion on this item.
Mayor Pro Tem Wolfe reviewed Agenda Item XII, Consider Capital Improvement
Projects for Fiscal Year 1990-91 Using Remaining Bond Funds. There will be no requests
for this item. There was no further discussion on this item.
Mayor Pro Tem Wolfe reviewed Agenda Item XIII, Other Business: Calendar. There
were no items added to the calendar.
Mayor Pro Tem Wolfe reviewed Agenda Item XIII, Other Business: Subcommittee
Reports. Economic Development Committee solicited information regarding tax incentives
and the freeport amendment prior to David Pitstick's presentation to the School Board on
November 19. There were no other committee reports.
Mayor Pro Tem Wolfe reviewed Agenda Item XIII, Other Business: Items of Interest.
There were no items of interest.
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:25 p.m. on Thursday, November 15, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:25 p.m. on Thursday, November 15,
1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
CONSENT AGENDA (Agenda Item V)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Fyke, the Council voted six (6) for and none (0) opposed to approve and
adopt all items on the Consent Agenda as recommended and as follows:
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 15, 1990 PAGE 3
CONSENT AGENDA (Cont'd)
(Agenda Item V)
A. Approval of City Council/ School District Board of Trustees
Minutes of
October 29, 1990 - Joint Special Meeting.
B. Approval of City Council Minutes of November 1,
1990 - Regular
Session.
C. Authorize city staff to pay bills associated with
the 1985 Capital
Improvement Program as follows:
1. W.W. Grainger, Inc.
$24.76
For: Bethany Road Storm Sewer
1985 Street Bond Funds
Period: Thru November 1, 1990
2. Payless Cashways
$103.05
For: Cement and Gravel Mix
1985 Street Bond Funds
Period: Thru November 1, 1990
3. Williams Landscape
$3,300.00
For: Main Street Phases II & III - Removal
and Installation of 110 Trees on
McDermott Drive
1985 Street Bond Funds
Period: Thru November 12, 1990
4. Axon, Inc.
$18,113.71
For: Main Street Phases II & III - Landscape
Irrigation System
1985 Street Bond Funds
Period: Thru November 14, 1990
5. Joe Rix Company, Inc.
$3,200.00
For: Street Project - Wipe Pipe in Storm
Sewer
1985 Street Bond Funds
Period: Thru October 29, 1990
6. Illuminations by Greenlee
$2,564.53
For: Main Street Phases 11 & III
1985 Street Bond Funds
Period: Thru November 15, 1990
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ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 15, 1990
The motion carried
PAGE 4
End of Consent Agenda
Citizens' Comments (Agenda Item VI)
Robert Butcher, 926 Rivercrest, spoke before the Council regarding the ban of
bicycles on FM 2170. He requested that the Allen City Council rescind the order
establishing no bicycles on McDermott Road between US 75 and Custer and proceed with
immediate removal of the signs. He further requested that the Allen City Council refrain
from posting restrictions to bicycle access to any roadways in its jurisdiction.
Joyce Sanden, 522 English Oak, spoke before the Council regarding skateboarding
in the City of Allen. She requested we look at our ordinances, at zoning, and requested
the City consider building a skateboard park for the children interested in skateboarding.
Mark Goff, 520 Fairhaven, spoke before the Council regarding skateboarding. He
requested that a mutual compromise be met to allow kids to have fun and to not be harassed
by the police department.
Councilman Rex Womack brought to the attention of the Council possible price
gouging by certain service stations and the responsibility the Council has in this situation.
Consider Adoption of Proposed Personnel
Policies and Procedures Manual (Agenda Item VII)
As a result of the workshop held this week, this item will not be removed from the
table at this time.
Approve Resolution Authorizing Participation by
City Employees in a Deferred Compensation Plan (Agenda Item VIII)
Resolution No. 1010-11-90(R): A
Resolution of the City Council of the
City of Allen, Collin County, Texas,
Adopting a Deferred Compensation
Plan.
The deferred compensation plan is a supplemental retirement program authorized
under Section 457 of the Internal Revenue Code. Participation is available to public sector
employees only. Participants may invest the lessor of 25 percent of their salary or $7, 500
per year, before taxes. They may elect to have their retirement funds invested in any one
or more of five variable funds or one guaranteed fund with no minimum investment.
Investments in the plan are the sole property of the City and are subject to the claims of
general creditors of the City.
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ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 15, 1990 PAGE 5
Approve Resolution Authorizing Participation by
City Employees in a Deferred Compensation Plan (Agenda Item VIII)
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Womack, the Council voted six (6) for and none (0) opposed to approve
Resolution No. 1010-11-90(R), as previously captioned, in accordance with
Finance/ Administration Committee recommendation, authorizing the City's
employees to participate in the plan effective January 1, 1991. The motion
carried.
Approve an Ordinance Establishing a Records
Management Program (Agenda Item IX)
Ordinance No. 1011-11-90: An
Ordinance of the City Council of the
City of Allen, Collin County, Texas,
Providing for the Establishment of a
Records Management Program in Order
to Manage Municipal Records;
Providing for the Ownership,
Responsibilities, Micrographics,
Destruction and Disposition of
Municipal Records; Providing for a
Definition of Public Records; Providing
a Repealing Clause, Providing a
Severability Clause; and Providing for
an Effective Date.
The Local Government Records Act which took effect on September 1, 1989, mandates
uniform standards and procedures for the maintenance, preservation, microfilming and
disposition of local government records. The authority and responsibility for carrying out
the records management program that is both efficient and economical, has been set forth
in the ordinance before the Council.
MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman
Fyke, the Council voted six (6) for and none (0) opposed to approve
Ordinance No. 1011-11-90, as previously captioned, in accordance with
Finance/ Administration Committee recommendation. The motion carried.
Award Bid for Sewer Inspection Camera
(Agenda Item X)
Bids were received on November 7 for a black and white mini camera to be used to
inspect sewer lines to determine leak locations, infiltration and help in the repair of sewer
system analysis. Five bids were received.
MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman
Fyke, the Council voted six (6) for and none (0) opposed to award the low
base bid of $17,000 to Cues for the purchase of the sewer inspection camera
for the Public Works Department. The motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 15, 1990 PAGE 6
Consider Appointment of Municipal Court Judge
as Required by Section 2.14 of Allen City Charter (Agenda Item XI)
According to Section 2.14 of the Allen City Charter, the Council has the
responsibility of appointing a City Judge for a term of two years. Judge Raymond
Robinson's term shall expire on January 1, 1991.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass,
the Council voted six (6) for and none (0) opposed to appoint Raymond
Robinson as Municipal Court Judge for the City of Allen to fill a two year term
to expire on January 1, 1993. The motion carried.
Consider Capital Improvement Projects for
Fiscal Year 1990-91 Using Remaining Bond Runde (Agenda Item XII)
There are no Capital Improvement Projects for FY 1990-91 under consideration at this
time.
Other Business:
Calendar (Agenda Item XIII -A)
There are no additions to the Calendar.
Committee Reports (Agenda Item XIII -B)
There were no committee reports.
Items of Interest (Agenda Item XIII -C(
Tim Henricksen, Senior Group Sales Representative with Washington National
Insurance Company, the City's previous insurance carrier, presented the City manager a
check for $1,551.34 as a return on the premium.
A special welcome was extended to Mr. Jay Labhart and Troop 224 who attended the
City Council meeting as part of a program to earn their citizenship award. It was a
pleasure to have them present.
Executive Session (Agenda Item XIV)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law),
Sections 2(e), 2(f), and 2(g), the Allen City Council convened into Executive Session at
8:15 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to City Manager Evaluation and Annual Work
Program.
The Executive Session was adjourned at 8:30 p.m.
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 15, 1990
Reconvene
PAGE 7
(Agenda Item XV)
The Allen City Council reconvened into regular session at 8:30 p.m. on Thursday,
November 15, 1990, in the Council Chambers of the Allen Municipal Annex. There was no
action taken on items discussed during the Executive Session.
Adjourn
(Agenda Item XVI)
MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Fyke,
the Council voted six (6) for and none (0) opposed to adjourn the regular
session of the Allen City Council at 8:30 p.m., on Thursday, November 15,
1990. The motion carried.
These minutes approved on the 6th day of December, 1990.
ATTEST:
Jud o on, CITY SECRETARY
L
APPROVED:
#6f /;4'�
e Farmer, MAYOR