Min - City Council - 1991 - 01/15 - Workshopr�
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
JANUARY 15, 1991
Present:
Joe Farmer, Mayor
Council Members:
Rex Womack
Mickey Christakos
Bobby Glass (Absent)
Jim Wolfe, Mayor Pro Tem
Alan Fyke
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
Call to Order and Announce a Quorum is Present
(Agenda Item I)
With a quorum of the Council Members present, the Special Called Workshop of the
Allen City Council was called to order by Mayor Farmer at 7:13 p.m. on Tuesday, January
15, 1991, in the Council Chamber of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Personnel Policies and Procedures Manual
(Agenda Item II)
The Allen City Council began review of the proposed Personnel Policies and
Procedures Manual for the City of Alien. The review began on page 29 or Section 10.03.
A notation was made to insure certain definitions regarding categories of employees would
be included somewhere in the manual.
Section 10.03 D Minimum Hourly Use
Vacation use of not less than two hours does not forecast problems in the future.
Department heads are required to approve all vacation each January.
Section 10.04 Leave Without Pay
This is especially applicable in conjunction with an extended injury or
sickness after vacation time and sick leave has been exhausted.
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
JANUARY 15, 1991 PAGE 2
Personnel Policies and Procedures Manual (Cont'd) (Agenda Item II)
Section 10.04 D Insurance Coverage
Employees who desire to continue insurance coverage must insure the premium
is paid to the City prior to the City's payment to the insurance company.
Section 10.12 B Maximum Accrual
Discussion was held regarding the number of days able to be accumulated.
This does not allow for full coverage after vacation and sick leave to bring an
employee to the beginning of long-term disability. The term "60 days" should
be noted in terms of hours to be consistent with the remainder of this section.
Section 11.01 A-11Conduct Inconsistent with Interests of City of Allen
Section should read: "Violation of nepotism, sexual harassment, secondary
employment, falsification of records or other conduct policies addressed in
this manual.
Section 11.01 F Financial Obligations
This can cause a disruption to the employee in the workplace.
Section 11.02 A Restrictions
Section should read: . Use of City facilities, equipment, supplies or time
without prior approval by the City Manager for engaging in secondary
employment will result in disciplinary action up to and including termination.
Section 11:02 B Approval Requirements
Employees need to be made aware of this section because they may not be
aware of their responsibilities.
Section 12.01 G Discharge
Section should read: . Should it be determined that discharge is the appropriate
action, the employee shall be issued a memorandum or letter . . .
Also eliminate all gender references in this section and all sections of the Personnel
Manual.
Section 13.01 C Revocation of Resignations
Bill Chibotta to review this section for clarification.
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ALLEN CITY COUNCIL.
SPECIAL CALLED WORKSHOP
JANUARY 15, 1991
Personnel Policies and Procedures Manual (Cont'd)
Section 13.03 E Restoration of Service and Leave Credit
Reinstatement is an option of the employer.
Section 14.01 A Purpose
Strike the last sentence of this section.
Section 14.02 F Refusal
Consultant to clarify the last sentence of this section.
Section 16.01 B Actions Addressed as a Complaint
PAGE 3
(Agenda Item II)
Discussion was held regarding the grievance procedure surrounding the employee
performance appraisal.
Section 18
All references to "policy" is to be changed to "procedure."
Freeport Amendment
(Agenda Item III)
Jon McCarty, City Manager, discussed the background regarding the Freeport
Amendment. Recent communications have taken place with officials from Matra (Intecom) .
It is the desire of Matra leadership to insure that Matra becomes a financially stable
company within three years. Avenues being explored at the present time include
discussions with the Central Appraisal District regarding tax assessment, the Freeport
Amendment and how it may relate to them, and the leasing of a portion of their building.
Matra officials discussed the future of their company and what may be in store for the City
of Allen as a result.
The Council reviewed various scenarios surrounding the Freeport Amendment issue
and the needs of several companies in the Allen area. Council will not only consider the
Freeport Amendment as an immediate issue, but also a long term issue and the effect it will
have on the City for years to come. Another item to consider is the voter response in the
City of Allen for the Freeport Amendment in 1989.
The Mayor, City Manager and Mayor Pro Tem will attempt to meet with officials from
the school district to discuss the options surrounding this issue. If there is no specific
action to be taken at the Council meeting Thursday evening, the item will remain on the
table.
There were no items of interest.
Adjourn
PAGE 4
(Agenda Item IV)
(Agenda Item V)
MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman
Womack, the Council voted six (6) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 10:42 p.m., on Thursday,
January 15, 1991. The motion carried.
These minutes approved on the 7th day of February, 1991.
ATTEST:
r
11
APPROVED:
yG-c
Farmer, MAYOR
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
JANUARY 15, 1991
Items of Interest
There were no items of interest.
Adjourn
PAGE 4
(Agenda Item IV)
(Agenda Item V)
MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman
Womack, the Council voted six (6) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 10:42 p.m., on Thursday,
January 15, 1991. The motion carried.
These minutes approved on the 7th day of February, 1991.
ATTEST:
r
11
APPROVED:
yG-c
Farmer, MAYOR