Min - City Council - 1991 - 06/11 - WorkshopL
MINUTES
f CITY COUNCIL SPECIAL CALLED MEETING
L QUARTERLY SUBCOMMITTEE WORKSHOP
JUNE 11, 1991 - 7:00 P.M.
Members Present:
Joe Farmer, Mayor
Gary Edstrom, Mayor Pro Tem
Kevin Lilly
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
City Staff
Jon McCarty, City Manager
With a quorum of the Councilmembers present, the Special Called meeting of the Allen
City Council was called to order by Mayor Farmer at 7:00 p.m., on Tuesday, June
11, 1991, in the conference room of the Allen Municipal Annex Building, One Butler
Circle, Allen, TX 75002.
Disesss Subcommittee Structure,
Assignments and Membership (Agenda Item II)
Mayor Joe Farmer asked City Manager, Jon McCarty to review the minutes from the
last meeting and to comment on status of issues raised at the March 14, 1991,
meeting. McCarty commented on the adoption of the Ordinance establishing
ambulance fees in accordance with the recommendation of the subcommittee, the
formatting of the Police Report, progress on 9-1-1 and the conduct of the Spring
Planning Session. McCarty also described the upcoming meeting on July 2, 1991,
with Mrs. McDermott, and her comment that she would pledge another $100,000 from
the McDermott Foundation, but under the condition that the entire Civic Plaza
construction be completed. Council also discussed the Business Development Day
scheduled for late June, and the process for considering the 1124 sales tax ballot
issue.
Council discussed in some detail the "Hours of Operation" issue and agreed that Staff
could, when ready, begin a change in the operations of Public Works and Parks and
Recreation crews. As much as possible those departments would schedule their
crews to allow for work hours to include six days a week ten hours a day. It was
understood that the Street crew and the Parks Ballfield crew could not maintain that
schedule, but most services could be provided on a six day ten hour day schedule.
The understandings of the Council included an awareness that the new hours of
operation would be stopped at the end of November, 1991, and that an evaluation
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Quarterly Workshop Minutes
June 11, 1991
would occur on the hours of operation and subsequently a decision made as to
whether or not to continue. Council directed that the evaluation be put in place
prior to beginning the new hours of operation. Council also agreed that Staff would
propose for Council review and input a new hours of operation schedule for the City
Hall functions. It was understood that the implementation of new hours at City Hall
would be separated from the hours of operations for the crews in Public Works and
Parks and Recreation.
Mayor Farmer next discussed the assignments to the subcommittees and referred to
documents reviewed and approved by the Council in June of 1990. The Council
discussed the need to "weed" the focused activities and incorporate the objectives
from the strategic planning process as part of the focused activities of each
subcommittee (see attached updated Subcommittee Assignments list).
Council did ask to be given a status report on the State review on the FM2170 east
project and also directed that Customer Service should be a focused activity under
each subcommittee.
Subcommittee Reports and Diacussione (Agenda Item III)
A. Mickey Christakos gave the report on the Economic Development
Subcommittee and discussed the following topics, including the
Business Development Day, the 112h sales tax schedule and
development of a strategy for the election. She also talked about the
Fact Book being ready for the Business Development day and discussed
the Committee's business and retention and expansion activities.
Mickey Christakos also gave the report on the Services Subcommittee.
She raised a question regarding the City of Allen's membership status
with the North Texas Municipal Water District, and the Council asked
that Jon McCarty call Carl Riehn and begin the process. Mickey also
talked about the development of the Services Subcommittee work
program and stated that work had begun on the refinements of the
contract with BFI regarding curb side recycling.
Mike Nichols gave the report on the Finance/ Administration
Subcommittee activities. He stated that they were presently reviewing
the plans for the retreat provided by Judy Morrison and that they had
met with Cable Television representatives. He reported that the Cable
Television representatives had placed an emphasis on customer relations
and that the Cable T.V. representatives would be willing to renew the
City franchise at any time the Council so desired. Mike also discussed
the employee car allowance review and there was some information
distributed about the Council Photograph and the interview of
candidates for Boards and Commissions.
D. Gary Edstrom gave the report on the Development Subcommittee and
[' spoke briefly about the Texins Special Use Facility and that the
Subcommittee had spent a good deal of time reviewing last year's work
program. Gary also commented that the Development Subcommittee was
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Quarterly Workshop Minutes
June 11, 1991
meeting Wednesday morning, June 12, 1991, and reviewed the agenda
items. He stated that the subcommittee would have a recommendation
for Council consideration on the appointment of a representative from
the City's extraterritorial jurisdiction to be appointed to the
Development Impact Fee Committee.
Mayor Joe Farmer gave the update on the Mayor's Subcommittee which
included plans to bring forward the issue of an Alternate Judge. He
stated that he would spend some time and refine the Council
Subcommittee structure and provide that information to the individual
councilman for review and approval by the next council meeting. Mayor
Farmer also outlined the communication improvement efforts being
initiated and the legislative update.
Items Of Interest
(Agenda Item IV)
There was discussion regarding the Personnel Policies and Procedures Manual and
it was expected that the manual would come forward for Council approval at the next
council meeting on June 16, 1991.
Set Next Meeting Date
(Agenda Item V)
Council set September 10, 1991, as the next Quarterly Subcommittee Meeting.
Adiourn (Agenda Item VI)
The Council adjourned at 9:36 p.m.
These minutes approved on the �Aday of 1991.
ATTEST:
Q"i L4-1tJ16ti—
J y M 011, CITY SECRETARY
I
APPROVED:
Joe Farmer, MAYOR