Min - City Council - 1991 - 07/18 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JULY 18, 1991
Present:
Joe Farmer, Mayor
Council Members:
Kevin Lilly
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Gary Edstrom, Mayor Pro Tem
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:45 p.m. on Thursday, July 18, 1991,
in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding certain bills on the capital improvement program. Bill #4 and #5 have already
been budgeted for in the special use facility budget. Council has already seen this budget
prior to this time. Discussion for clarification was held regarding the schedule of taxes
receivable as of June 30, 1991. It was suggested that the Finance Administration Committee
review this format to see if it might be able to be clarified. Clarification was also sought
on the adjustment and refund to the 1986, 1987, 1988, 1989 and 1990 tax rolls for Billy C.
Armstrong.
Mayor Farmer reviewed Agenda Item VI, Citizen's Comments. No one was aware of
any citizens who wished to speak this evening.
Mayor Farmer reviewed Agenda Item VII, Administer Oaths -of -Office and Present
Certificates of Appointment to Reappointed and Newly Appointed Members of City Boards.
Judy Morrison, City Secretary, informed Council of certain individuals who were not
expected to be here this evening. A large group will be available for the oath -of -offices
and certificates of appointment.
ALLEN CITY COUNCIL
WORKSHOP SESSION
JULY 19, 1991 PAGE 2
Mayor Farmer reviewed Agenda Item VIII, Present Plaques -of -Appreciation to
Outgoing Member of City Boards. Don Nugent will be present tonight to receive his plaque
of appreciation. Richard Saunders is not able to attend and will be at the August 1, 1991
meeting. Eileen Karlsruher has moved out of the area and will be sent her plaque -of -
appreciation.
Mayor Farmer reviewed Agenda Item IX, Public Hearing on a Request to Amend the
Zoning Regulations on Tract 1 of Planned Development No. 46 to Include a Fitness Training
Center, More Particularly Described as Being Located at 608 S. Jupiter, South of Allen
Church of Christ as Requested by Jack Bolowskie and Consider an Ordinance Effecting
This Change. The request on this property is threefold: to amend the present zoning,
to cancel the existing site plan, and to approve a new site plan. Although a day care
center is an allowable use on the property at this time, a fitness training center is not
allowed; therefore, the use regulations need to be amended to include the fitness training
center. If this facility is not built within one year, the zoning will revert to its original
status. Discussion was held regarding the additional parking needed for a fitness center.
Also, the dumpster requirement was discussed. The owner does not plan to use a
dumpster, but intends to use cans for front curb pick-up.
Mayor Farmer reviewed Agenda Item X -A, Presentation of City's Emergency
Management Plan. Ron Gentry and Craig Gillis will be present for the regular meeting to
discuss this item. The annexes will be available for Council review if desired. Discussion
was held regarding shelters in the City of Allen.
Mayor Farmer reviewed Agenda Item X -B, Consider Changes in the Allen Substance
Abuse Prevention Bylaws. The Services Subcommittee has reviewed this agenda item. The
bylaws are quite elementary; however, the program for the year for Allen Substance Abuse
Prevention may need additional attention.
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:35 p.m. on Thursday, July 18, 1991.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:39 p.m. on Thursday, July 18, 1991, in
the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item V)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted seven (7) for and none (0) opposed
to approve and adopt all items on the Consent Agenda as recommended and as
follows:
A. Approval of City Council Minutes of June 11, 1991 - Quarterly
Subcommittee Workshop.
B. Approval of City Council Minutes of June 19, 1991 - Budget Workshop.
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 19, 1991 PAGE 3
C. Approval of City Council Minutes of June 20, 1991 - Regular Meeting.
D. Approval of City Council Minutes of July 4, 1991 - Regular Meeting.
E. Authorize city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. Joe Hix Company $4,502.50
For: Backhoe, Truck and Manpower
1985 Street Bond Funds
Period: Thru June 1991
2. Burk Asphalt Repair & Paving $420.00
For: Lay Down Machine & Operators
1985 Street Bond Funds
Period: Thru June 19, 1991
3. J&H Trucking Service, Inc. $448.00
For: Trucking Service
1985 Street Bond Funds
Period: Thru June 19, 1991
4. Alpha Testing, Inc. $3,375.00
For: Professional Services Associated with
Engineering of Allen Special Use
Facility
1985 Park Bond Funds
Period: Thru May -June 1991
S. Carter & Burgess, Inc. $14,036.51
For: Professional Services Associated with
Planning of Allen Special Use Facility
1985 Park Bond Funds
Period: Thru May -June 1991
6. OK Sand & Gravel $665.00
For: Concrete Work
1985 Street Bond Funds
Period: Thru April -June Billings
7. Farris Concrete $81.37
For: Porch Step @ Old Library Renovation
1985 Interest Earned Funds
Period: Thru June 25, 1991
8. Farris Concrete $290.63
For: Purchase of Concrete
1985 Street Bond Funds
Period: Thru June 25-26, 1991
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 18, 1991 PAGE 4
9.
Gohmann Asphalt
$1,053.00
For: Paved Parking Lot Renovation Old
Library
1985 Interest Earned Funds
Period: Thru June 18, 1991
10.
Gohmann Asphalt
$2,176.71
For: Purchase Hot Mix
1985 Street Bond Funds
Period: Thru June 1991
11.
J & H Truck Service, Inc.
$1,968.00
For: Hauling for Rivercrest and Lakeridge
1985 Street Bond Funds
Period: June 28 thru July 3, 1991
12.
Farris Concrete
$99.00
For: Concrete for FM2170 and Hillside
1985 Street Bond Funds
Period: Thru July 10, 1991
13.
Elf Asphalt
$181.20
For: Purchase of MS -1 for Alleys
1985 Street Bond Funds
Period: Thru July 8, 1991
14.
W. W. Grainger, Inc.
$67.71
For: Telemetry 11 Parts
1985 Water/Sewer Bond Funds
Period: Thru July 7, 1991
15.
Farris Concrete
$139.50
For: Concrete for Inlets
1985 Street Bond Funds
Period: Thru July 9, 1991
16.
Lattimore Materials
$275.73
For: Base for Anna Dr. and Coats
1985 Street Bond Funds
Period: Thru July 8, 1991
17.
Euless Excavating, Inc.
$2,924.00
For: Working Base
1985 Street Bond Funds
Period: Thru July 15, 1991
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 18, 1991 PAGE 5
18.
OK Sand & Gravel
$297.50
For: 8.5 Hours of Tractor Grading work on
2 -
John Garcia
Keith
6/30/93
Place No.
1985 Street Bond Funds
Judith Seale
Expires:
Period: Thru July 11, 1991
Place No.
19.
Lattimore Materials
$1,091.46
6/30/93
For: Base for Anna Drive and Coats
6 -
Douglas Gallagher
1985 Street Bond Funds
6/30/93
Period: Thru July 3, 1991
20.
Farris Concrete
$99.00
For: 2 yds Concrete for Hwy 5 and
Ridgemont
1985 Street Bond Funds
Period: Thru July 5, 1991
21.
Lattimore Materials
$2,731.63
For: 10 Loads of #1 Base, Kenefic
1985 Street Bond Funds
Period: Thru July 2, 1991
22.
W. W. Grainger, Inc.
$173.26
For: Relays and Indicating Lamps
1985 Water/Sewer Bond Funds
Period: Thru June 27, 1991
The motion
carried.
End of Consent Agenda
Citizens' Comments
(Agenda Item VI)
There were no citizens'
comments.
Administer Oaths -of -Office and Present Certificates
of Appointment to Reappointed and Newly Appointed
Members of City Boards (Agenda Item VII)
City Secretary, Judy Morrison, administered the oath -of -office to the following
newly appointed and reappointed members of the Planning and Zoning Commission, Library
Board and Board of Adjustment:
Planning and Zoning
Place No.
2 -
John Garcia
Expires:
6/30/93
Place No.
3 -
Judith Seale
Expires:
6/30/92
Place No.
4 -
Noel Crume
Expires:
6/30/93
Place No.
6 -
Douglas Gallagher
Expires:
6/30/93
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 18, 1991
Place No. 1 -
Place No. 4 -
Library Board
Rhonda Palmer Expires: 6/30/93
Board of Adjustment
Steve Allen Expires: 9/30/92
PAGE 6
Oaths -of -office had been previously been administered to the following members of
the Library Board:
Library Board
Place No. 3 - Mary Walker Expires: 6/30193
Place No. 5 - Don Wilson Expires: 6/30193
The following individuals will receive their oaths -of -office at another time:
Library Board
Place No. 7 - Betty Matthews Expires: 6130/93
Board of Adjustment
Alternate No. 2 - Jeff Cocking Expires: 6130192
Mayor Farmer presented Certificates of Appointment to all newly appointed and
reappointed members of the various city boards.
Present Plaque -of -Appreciation to
Outgoing Member of City Boards (Agenda Item VIII)
Mayor Farmer presented a plaque -of -appreciation to Donald P. Nugent, Jr. for his
years of service to the Library Board (June 1985 to June 1991) and extended the gratitude
of the Council for his service in this capacity.
Public Hearing and Ordinance No. 1040-7-91 (Agenda Item IX)
Public Hearing: Public Hearing on a
Request to Amend the Zoning Regulations on
Tract 1 of Planned Development No. 46 to
Include a Fitness Training Center, More
Particularly Described as Being Located at
60B Jupiter, South of Allen Church of Christ
as Requested by Jack Bolowskje and Consider
an Ordinance Effecting This Cbange.
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 18, 1991 PAGE 7
Ordinance No. 1040-7-91: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Planned Development -Community
Facilities No. 46 (PD -CF NO. 46) Zoning
Ordinance No. 802-8-87 to Include the
Attachment of Exhibit "E Amended,"
Approved Site Plan with One -Year Time
Limit, For Development of a Day Care Center
to Amend the Use Regulations to Include a
Fitness Training Center with a Definition,
and to Repeal Ordinance No. 1006-10-90,
Including Exhibit "E" on a .9982 Acre Tract
Out of the William Perrin Survey, Abstract
No. 708, Collin County, Texas, Presently
Delineated on the Official Zoning Map as a
Portion of PD -CF NO. 46; Providing for a
Penalty; Providing for an Effective Date; and
Providing for Publication of the Caption.
This property is Tract I of Planned Development - Community Facilities No. 46 which
was zoned in 1987. The City Council approved a site plan for a day care center on Tract
I in 1990, which was never constructed because financing was not obtained. Mr. Bolowskie
has requested that the use regulations be amended to include a fitness training center.
He is also seeking to amend the site plan. It is Mr. Bolowskie's intent to provide after
school care and martial arts training at the same facility. The site plan has been reviewed
and approved by the fire marshal. Parking and landscape requirements have been
satisfied. A dumpster is not a requirement in the site planning process and the proponent
indicates he is not desiring one at this time.
Mayor Farmer opened the Public Hearing and asked for anyone speaking either for
or against the request to do so at this time.
Jack Bolowskie, 547 Fisher Drive, Allen, TX, spoke before the council regarding the
dual function of the lot. His intent is to provide before and after school care for school
aged children and provide a fitness center in the evenings for those interested in martial
arts. The facility may also be used by the community if so needed.
With no one else speaking either for or against the request, Mayor Farmer closed the
Public Hearing.
The proponent agreed to the following stipulations requested by the Planning and
Zoning Commission:
1. Landscaping to have automatic sprinklers.
2. Building permit to be requested within one year from City Council approval
L of the site plan or the site plan shall become null and void.
3. The square footage of the building to be shown on the site plan.
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 19, 1991
Planning and Zoning Commission Findings:
1. The use is compatible.
PAGE 8
2. The parking requirements were discussed and were determined to be
satisfactory because of the nature of the use.
3. All city requirements were met.
4. Definition of Fitness Training Center as stated by city staff was acceptable.
MOTION: Upon a motion made by Councilmember Lilly and seconded by Councilmember
Edstrom, the Council voted seven (7) for and none (0) opposed to approve
Ordinance No. 1040-7-91 with the above stipulations as recommendations from
the Planning and Zoning Commission. The motion carried.
Presentation of CitY's Emergency Management Plan
(Agenda Item X -A)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted seven (7) for and none (0) opposed
to remove "Presentation of City's Emergency Management Plan" from the table.
The motion carried.
Ron Gentry, Fire Chief discussed the need for the City of Allen to have an
emergency management plan in effect. This is not a Collin County mutual aid program.
The basic plan has been adopted but the annexes have not been approved by the State.
In order to comply with State regulations, it may be necessary to go through the formalities
of adopting a Collin County plan in total but in reality use the plan that we have set forth
here tonight. During times of tension, certain areas will be designated as shelter areas.
Otherwise, those areas in unaffected crises zones will be designated as shelter area during
the time of crises. Exercises will take place in the future to review everyone's role in an
emergency situation.
There was no action taken on this item.
Administer Oaths -of -Office and Present
Certificates of Appointment to Reappointed
and Newly Appointed Members of City Boards
(Agenda Item VII)
Due to the arrival of another individual appointed to a City Board, City Secretary,
Judy Morrison, administered the oath -of -office to the following newly appointed member of
the Park Board.
r0ny:L.':S': 1
Place No. 3 - Gordon McIntyre Expires 9130192
The Mayor presented a Certificate of Appointment to Gordon McIntyre.
PAGE 9
Consider Changes in the Allen Substance
Abuse Prevention Bylaws (Agenda Item X -B)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted seven (7) for and none (0) opposed
to remove this item from the table. The motion carried.
Joel Blaylock, Director of Substance Abuse Prevention office in the City of Allen
discussed this item with the Council. There are three areas needing adjustment to the
bylaws: the manner in which steering committee members are selected, lengthening the
number of terms committee members can serve, and the number of times the ASAP Council
would meet per year. The Allen Independent School District Board of Directors has already
approved these bylaws with the changes as submitted.
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted seven (7) for and none (0) opposed
to amend the ASAP bylaws as presented to adjust the manner in which the
steering committee members are selected, to lengthen the number of terms
steering committee members can serve, and to review the number of times the
�e ASAP Council would meet per year. The motion carried.
Ej Council recessed for ten minutes.
® Consider Hours of Operation Proposal (Agenda Item XI)
Jon McCarty, City Manager, discussed the proposed hours of operation change for
City Hall. He indicated that these new hours would meet the needs of the citizens in the
community. An evaluation will be done at the close of the trial program. This evaluation
might include comments from citizens as well as hard information on numbers of people
using City Hall during that period of time. The evaluation is to include comments from
employees. City Hall operations will be open until 6:00 p. m. five days a week from August
5 to November 29. There was no action taken on this item.
Financial Report (Agenda Item XII)
Charlotte Smith, Finance Director, reviewed the quarterly financial report with the
council for the period ending June 30, 1991. The general fund reflects revenues over
expenditures of $244,136. Overall, revenues collected as a percent of budget are 75.50%
and expenditures are 67.16%. The water and sewer fund has revenues of $2,338,506 and
operating expenses of $1,830,519 for a net income of $507,987. Water sales are 55.43% of
budget and sewer charges are 69.24% of budget. This report was for information purposes
only. No council action was required on this item.
Other Business:
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ALLEN CITY COUNCIL,
REGULAR SESSION
JULY 19, 1991
PAGE 9
Consider Changes in the Allen Substance
Abuse Prevention Bylaws (Agenda Item X -B)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted seven (7) for and none (0) opposed
to remove this item from the table. The motion carried.
Joel Blaylock, Director of Substance Abuse Prevention office in the City of Allen
discussed this item with the Council. There are three areas needing adjustment to the
bylaws: the manner in which steering committee members are selected, lengthening the
number of terms committee members can serve, and the number of times the ASAP Council
would meet per year. The Allen Independent School District Board of Directors has already
approved these bylaws with the changes as submitted.
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted seven (7) for and none (0) opposed
to amend the ASAP bylaws as presented to adjust the manner in which the
steering committee members are selected, to lengthen the number of terms
steering committee members can serve, and to review the number of times the
�e ASAP Council would meet per year. The motion carried.
Ej Council recessed for ten minutes.
® Consider Hours of Operation Proposal (Agenda Item XI)
Jon McCarty, City Manager, discussed the proposed hours of operation change for
City Hall. He indicated that these new hours would meet the needs of the citizens in the
community. An evaluation will be done at the close of the trial program. This evaluation
might include comments from citizens as well as hard information on numbers of people
using City Hall during that period of time. The evaluation is to include comments from
employees. City Hall operations will be open until 6:00 p. m. five days a week from August
5 to November 29. There was no action taken on this item.
Financial Report (Agenda Item XII)
Charlotte Smith, Finance Director, reviewed the quarterly financial report with the
council for the period ending June 30, 1991. The general fund reflects revenues over
expenditures of $244,136. Overall, revenues collected as a percent of budget are 75.50%
and expenditures are 67.16%. The water and sewer fund has revenues of $2,338,506 and
operating expenses of $1,830,519 for a net income of $507,987. Water sales are 55.43% of
budget and sewer charges are 69.24% of budget. This report was for information purposes
only. No council action was required on this item.
Other Business:
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 19, 1991 PAGE 10
Calendar (Agenda Item XIII -A)
July 23 Economic Development Policy and Oversight Committee to be
rescheduled.
August 22 Public Hearing on the Budget at 7:00 p.m.
Subcommittee Reports and Assignments (Agenda Item XIII -B)
Finance/ Administration Subcommittee
Budget retreat is being finalized. Study being done on Southwestern Bell requested
increase.
Services Subcommittee
Discussions being held regarding rebid of solid waste contract and goals and
workplan for substance abuse prevention department.
Economic Development Subcommittee
Report on Allen Business Development Day. 1/2 cent sales tax reviewed.
Development Subcommittee
None.
Mayor Subcommittee
Communications discussion regarding Municipal Messenger, Intecom interface and
Newcomer's package.
Legislative Update (Agenda Item XIII -C)
None.
Items of Interest
(Agenda Item XIII -D)
Bill Petty, Community Development Director, discussed a special use permit request
by Calvary Baptist Church in the building previously occupied by Mario's Restaurant.
Adjourn (Agenda Item XIV)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Nichols, the Council voted seven (7) for and none (0) opposed
to adjourn the regular session of the Allen City Council at 9:49 p.m., on
Thursday, July 18, 1991. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
" JULY 18, 1991 PAGE 11
These minutes approved on the 1st day of August, 1991.
ATTEST:
J Q
i6dy Mo on, CITY SECRETARY
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APPROVED:
7� C 070— —
ce Farmer, MAYOR