Min - City Council - 1991 - 11/21 - RegularI
Present:
Joe Farmer, Mayor
Councilmembers•
Kevin Lilly
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Gary Edstrom, Mayor Pro Tem
City Staff:
ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 21, 1991
Jon McCarty, City Manager
{ Judy Morrison, City Secretary (absent)
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Councilmembers present, the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:55 p.m. on Thursday, November 21,
1991, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. City Manager, Jon
McCarty, requested that Item C, Approve Payment of Bills Associated with the 1985 Capital
Improvement Program be discussed. Payment to Williams Landscape needs to be removed
from the Consent Agenda. This bill is for a project for which the budget has not yet been
approved for the Country Meadow Park, to connect water and electricity to the sprinkler
system. This item will be taken to the Development Subcommittee for budget approval prior
to actual approval for payment by Council.
Discussion was also held regarding Item D, Tax Report. It was noted that Raintree
Estates is still considered a delinquent account on this report. The City Manager will
research this item and discuss it with the tax collector and tax attorney if necessary to
determine exactly where the City of Allen stands with regard to this particular property.
The City Manager will report to the Council regarding this topic in a future Administrative
Report.
ALLEN CITY COUNCIL
WORKSHOP SESSION
' NOVEMBER 21, 1991 PAGE 2
Discussion was also held regarding Item E, Authorize Solicitation of Bids for
Employees' Uniform Service. Eleven uniforms were included on the specifications to allow
a turnaround time for new uniforms each week.
Mayor Farmer reviewed Agenda Item VI, Citizen's Comments. Council had received
feedback regarding a citywide smoking ordinance. However, no one was sure if anyone
would be present to speak regarding that item this evening.
Mayor Farmer reviewed Agenda Item VII, Public Hearing on a Request to Annex 142±
Acres of Land Located South of S. H. 121 and East of Proposed Rowlett Road. The Council
was informed a Public Hearing had been held that afternoon at which time Mr. Johnson
spoke and stated that although he is requesting annexation of the property, at this time
he would like to reserve the right to withdraw the annexation request if he is unable to
obtain zoning to his satisfaction. Mayor Farmer reviewed with the Council certain
alternatives that the Council, the City and Mr. Johnson might have. Further research will
be done regarding this item.
Mayor Farmer reviewed Agenda Item VIII, Tabled Item: Approve the Substance
Abuse Prevention Office Yearly Work Plan. No discussions have taken place regarding this
item; therefore, unless Council desires, this item may remain tabled until the next meeting
+++ scheduled for December 5.
Mayor Farmer reviewed Agenda Item IX, Consider Naming Allen Special Use Facility.
Discussion was held regarding the park naming contest. The Park Board had selected
several names for the Council to choose a name for the park. Subsequent to that time,
additional names were added to the list and the Park Board was again requested to review
the new list. The Park Board chose names which have been considered by the Development
Subcommittee. Morningside Park and Bethany Lakes were the two names brought forward.
After much discussion it was recommended Bethany Lakes be the name for the new Special
Use Facility. Bethany is a Biblical term and means "House of Springs."
Mayor Farmer reviewed Agenda Item X, Other Business: Calendar. City Manager,
Jon McCarty, reminded the Council the Board Appreciation Dinner will be held on December
11, beginning at 7:00 p.m. The employee Christmas Party will be held at David McCall's
"Snow Hill" Ranch House on December 13 and will cost $9.00 per person.
There will be a Development Impact Fee Workshop at 7:00 p.m. on December 2.
Council will be briefed with information regarding area city fees. The City's Bond Agent
will also prepare and have available for Council information concerning the bonding
capacity for street bonds. A list of projects to be completed that street bond funds will not
cover will also be updated and provided to the Council.
Mayor Farmer reviewed Agenda Item X, Other Business: Items of Interest. The City
Council decided as a whole to sit in the VIP stands to watch the Christmas Parade this year
rather than participating in the parade itself.
With no further discussion on the agenda, the workshop session of the Allen City
E Council was adjourned at 7:30 p.m. on Thursday, November 21, 1991.
I
ALLEN CITY COUNCIL
WORKSHOP SESSION
NOVEMBER 21, 1991
REGULAR SESSION - 7:30 P.M.
PAGE 3
With a quorum of the Councilmembers present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:35 p.m. on Thursday, November 21,
1991, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
CONSENT AGENDA
(Agenda Item V)
City Manager, Jon McCarty, recommended that Bill No. 1 from Williams Landscape for
$730.00 for Conduit be removed from Item C, Approve Payment of Bills Associated with the
1985 Capital Improvement Program.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember
Nichols, the Council voted seven (7) for and none (0) opposed to approve and
adopt all items, except that item removed, on the Consent Agenda as
recommended and as follows:
A. Approval of City Council Minutes of November 6, 1991 - Special Called
Workshop.
B. Approval of City Council Minutes of November 7,
1991 - Regular
Session.
C. Authorize city staff to pay bills associated with
the 1985 Capital
Improvement Program as follows:
1. Dodson Contractors
$4,895.00
For: Demolition and Repair of Interior
Walls on Old Police/ Courts Building
Interest Earned Funds
Period: November 21, 1991
2. Concrete Pipe and Products
$2,649.15
For: Purchase of Miscellaneous Pipe for
Allen Special Use Facility Spillway
1985 Park Bond Funds
Period: November 13, 1991
3. Alpha Testing, Inc.
$70.00
For: Loss of Ignition
1985 Park Bond Funds
Period: October 27. 1991
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 21, 1991 PAGE 4
Tax Report.
E. Authorize Solicitation of Bids for Employees Uniform Service.
Approve Ordinance Abandoning a Portion of Sanitary Sewer Line
Easement Within Cottonwood Bend North Subdivision.
Ordinance No. 1063-11-91: An Ordinance of the City of Allen, Collin
County, Texas, Abandoning a Portion of a Sanitary Sewer Easement
Located on a Tract of Land Situated in the G. W. Ford Survey, Abstract
No. 328, and Further Being a Part of the Cottonwood Bend North Phase
II, an Addition to the City of Allen, as Recorded in Cabinet G, Page 24,
of the Deed Records of Collin County, Texas; Providing for Exhibits
"A" and "B"; Providing for a Severability Clause; and Providing for an
Effective Date.
The motion carried.
End of Consent A¢enda
Citizen's Comments (Agenda Item VI)
There were no citizen's comments.
Public Hearing on a Request to Annex
149± Acres of Land Located South of
S.H. 121 and East of Proposed Rowlett Road (Agenda Item VII)
Mayor Farmer read into the record the following request:
"Public hearing on a request to annex 149± acres of land located south of S. H.
121 and east of proposed Rowlett Road."
A public hearing had been held at 1:00 this afternoon in accordance with annexation
proceedings and the annexation calendar.
Mayor Farmer opened the public hearing and asked for anyone speaking either for
or against the request to do so at this time.
Mr. Bob Johnson, owner and trustee of the property, spoke in favor of the
annexation request.
With no one else speaking either for or against the request, Mayor Farmer closed the
public hearing.
No action was required of the Council at this time. The annexation ordinance will be
considered by Council at their December 19 meeting.
E ALIEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 21, 1991 PAGE 5
Tabled Item: Approve the Substance Abuse
Prevention Office Yearly Work Plan
(Agenda Itam VIII)
No motion came forth from the Council to remove this item from the table; therefore,
this item will be brought forward for the December 5 meeting.
Consider Naming Allen Special Use Facility
(Agenda Item IX)
Rhoda Savage, Parks and Recreation Director, discussed the background for the
"Name the Park" campaign for the Special Use Facility. The campaign was to generate
public interest in the project and to come up with the best name possible for the site. The
Park Board and the Development Subcommittee reviewed all entrees and made a
recommendation to the City Council. The top contestants were Morningside Park and
Bethany Lakes. The Development Subcommittee is recommending "Bethany Lakes" for the
new Special Use Facility. A brief history of the name, Bethany, was given by Rhoda
Savage.
MOTION: Upon a motion made by Councilmember Edstrom and seconded by
Councilmember Lilly, the Council voted seven (7) for and none (0) opposed
to name the new Special Use Facility "Bethany Lakes" in accordance with
Development Subcommittee recommendation. The motion carried.
Other Business:
Calendar
November 28, 29
December 2
December 11
Committee Reports
Services:
(Agenda Item X -A)
City Holiday.
Impact Fee Workshop
Board Appreciation Dinner
(Agenda Item X -B)
Discussions are being held regarding the solid waste issue, BFI contract, the ASAP
workplan, and home alarm systems.
Economic Development:
Discussions are being held regarding funding sources and a recommendation
regarding the 1/2 cent sales tax will be coming forward at the next meeting.
I
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 21, 1991 PAGE 6
Financel Administration:
A meeting will be held next week and items to be discussed will be car allowance,
goals and objectives from the strategic planning session, policy statement related to
the general fund reserve and interest earnings on bond funds and representatives
from the Cable TV Company will be present.
Development:
None.
Mayor's Committee:
The Mayor requested input regarding the next series of CIIP meetings to be held mid
to late January or early February. The Mayor also requested that the City Manager,
City Secretary and he review the next Municipal Messenger. He also requested input
regarding the Cable TV link with the citizen's communication program.
Items of Interest
(Agenda Item X-C)
The annual Christmas Parade will be held Saturday, December 7 beginning at 5:30
p.m. A tree lighting ceremony will be held at the Fire Department at 7:00 p.m.
Executive Session
(Agenda Item XI)
In accordance with Article 6252-17, V.A.T.0-.S. (Open Meetings Law),
Sections 2(g), the Allen City Council convened into Executive Session at 7:58 p.m. in the
Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order
to discuss matters pertaining to council employee evaluations.
The Executive Session was adjourned at 10:15 p.m.
Reconvene (Agenda Item XII)
The Allen City Council reconvened into regular session at 10:16 p.m. on Thursday,
November 21, 1991, in the Council Chambers of the Allen Municipal Annex. There was no
action taken on items considered during Executive Session.
Adiourn
(Agenda Item XIII)
MOTION: Upon a motion made by Councilmember Lilly and seconded by Councilmember
Nichols, the Council voted seven (7) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 10:16 p.m., on Thursday,
November 21, 1991. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 21, 1991 PAGE 7
These minutes approved on the 5th day of December , 1991.
ATTEST:
}AA��
I y Mo son, CITY SECRETARY Y
E
0
APPROVED:
J6e Farmer, MAYOR