Min - City Council - 1993 - 01/07 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 7, 1993
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Star :
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:35 p.m. on Thursday, January 7, 1993, in the
Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item 10
There was no discussion on the consent agenda items
Discussion was held regarding Agenda Item VII, Council Committee Reports. The
Finance/Administration, Development and Services Subcommittee had no reports since they had
meetings scheduled in the near future. The Mayor's Subcommittee discussed the finalization of the
TRW contract, AISD bond election and city involvement by adoption of a resolution in support of the
bond election as it enhances public service and the quality of life in the City of Allen, the Special
Olympics, and long-term CIP planning. It was indicated that individual councilmembers support and
involvement in the AISD bond project was not in conflict with the city's interests.
ALLEN CITY COUNCIL
WORKSHOP SESSION
JANUARY 7, 1993 PAGE 2
Discussion was held regarding Agenda Item VIII, Citizen's Comments. There was no indication
whether anyone would be present at the meeting this evening.
Discussion was held regarding Agenda Item IX, Consider Revisions to the Parks Board
Ordinance. Additional information was distributed to the Council regarding the ordinance and the
specific changes on the ordinance as revisions to the Park Board ordinance. Discussion was held
regarding the need to address the Park Board specifically for a special permit for an overnight stay in
the park. Discussion was also held regarding the difference between the overnight stay and an extended
stay past the curfew hours. It was felt that the Park Board should be charged with developing rules and
regulations in these instances but those rules and regulations would specify the particulars of the special
permit.
Discussion was held regarding Agenda Item X, Consider Awarding Contract for Parks Ball Field
Lighting Upgrades. Only one bid was received on the rebid process for ball field lighting upgrades.
Staff is recommending that the bid be accepted with the additional money budgeted to be used by Staff
for upgrades on Hillside. An electrical lighting expert is available for technical questions from the
Council this evening.
With no further discussion on the agenda, the workshop session of the Allen City Council was
adjourned at 7:25 p.m. on Thursday, January 7, 1993.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council
was called to order by Mayor Farmer at 7:36 p.m. on Thursday, January 7, 1993, in the Council
Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item VI)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Bishop,
the Council voted seven (7) for and none (0) opposed to approve and adopt all items on
the Consent Agenda as recommended and as follows:
A. Approve of City Council Minutes of December 17, 1992 - Regular Session.
B. Authorize city staff to pay bills associated with the 1985 Capital Improvement
Program as follows:
1. Arjang Electric Systems, Inc. $47,082.89
For: Bethany/Jupiter Traffic Signal
1985 Street Bond Funds
Period: Thm November 30, 1992
E ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 7, 1993
PAGE 3
2.
Cummings & Pewitt, Inc.
$ 2,558.00
For: Engineering Chaparral Sewer
1985 Water & Sewer Bond Funds
Period: Thru November 30, 1992
3.
Hunter Associates, Inc.
$ 650.00
For: Preparation of Plans for Bethany/Jupiter
Traffic Signal
1985 Street Bond Funds
Period: Thru December 15, 1992
4
Cummings & Pewitt, Inc.
$ 195.53
For: Engineering Printing & Reproduction FM
2170 Utility Relocation
1985 Water & Sewer Bond Funds
Period: Thru December 30, 1992
5.
After Hours Plumbing
$ 165.00
For: Install Faucet and Valve Box at Old Police
Building for Renovation
Interest Earned Bond Funds
Period: December 12, 1992
6. Acquisition Associates
For: Appraisal/Review for Parcels
23,24,30,31,5,6,15,18A,18B, and 1/2 Pay
for Acquisition on Parcels 23,24,30,31 for
FM 2170 East ROW Acquisition
1985 Street Bond Funds
Period: Thru January 7, 1993
The motion carried.
$22,840.00
End of Consent Agenda
Council Committee Reports (Agenda Item VII)
Mayor Farmer welcomed Joe Bilbo with TU Electric to the City of Allen. He will be replacing
James Nelson who was transferred to East Texas.
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 7, 1993
Finance/Administration:
A meeting is scheduled for January 19th.
Services:
A meeting is scheduled for January 8th.
Development:
A meeting is scheduled for January 13th.
A meeting is scheduled for January 18th with the Zoning Ordinance Review.
Mayor's:
PAGE 4
■ TRW Developments -- Contracts Fully Executed
■ AISD Bond Election -- City Involvement
■ Special Olympics -- April 16 and 17
■ Long term CIP planning to include Fire Station/Training
Facility/Parks/City Hall
Citizen's Comments (Agenda Item VIII)
There were no citizen's comments.
Consider Revisions to the Parks Board Ordinance (Agenda Item IX)
Rhoda Savage, Parks and Recreation Director, spoke before the Council regarding proposed
revisions to the Allen Code of Ordinances. The changes would provide a more efficient method for
establishing and updating park rules and regulations, remove public school playgrounds from the
definition of public park, allow overnight activities with special permission, update the park curfew, and
authorize the Park Board to allow concession and/or food sales in parks.
Ordinance No. 1152-1-93: An Ordinance of the
City of Allen, Collin County, Texas, Amending
Ordinances Nos. 172 and 697-5-86 and Chapter
11, "Parks and Recreation," of the Allen Code of
Ordinances as Follows: Section 11-21 of Article
U, "Parks and Recreation Board," Relative to
the Regulation of City Park and Recreation
Facilities, Section 11-36 of Article III, "Use of
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 7, 1993 PAGE 5
Public Parks," Redefining "Public Park," and
Section 11-39 of Article III, "Use of Public
Parks," Relative to the Acts Prohibited Within a
Public Park; Providing a Severability Clause;
and Providing for an Effective Date.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember
Christakos, the Council voted seven (7) for and none (0) opposed to approve Ordinance
1152-1-93 with Section 11-39, Subsection 11 and 12 to contain a period after "obtained"
and delete the rest of the sentence, as previously captioned and in accordance with Staff,
Services Subcommittee and Parks and Recreation Board recommendation. The motion
carried.
Consider Awarding Contract for
Parks Ball Field Lighting Upgrades
(Agenda Item X)
Rhoda Savage, Director of Parks and Recreation, spoke before the Council regarding the
upgrades for sports lighting. One bid was received by Boone Electric Company for upgrades to Bethany
j and Jupiter Park sport lights. Jupiter Field's bid ($19,965) utilizes existing poles but includes
SII replacement of the existing lights and electrical system. Bethany lakes improvements ($19,240)
includes replacement of existing features and reworking the electrical system so that it is functional and
meets city code.
Staff is proposing to use the additional monies previously authorized by Council with the total
budget of $63,800 to upgrade the ballfield lights at Hillside. The amount remaining is $24,595 for
upgrades to be used for Hillside sports lighting.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell,
the Council voted seven (7) for and none (0) opposed to authorize Staff to award the bid
for Jupiter sport lights and Bethany Lakes sport lights upgrades to Boone Electric
Company for $19,965 for Jupiter ballfields and $19,240 for Bethany Lakes fields and
authorizing Staff the use of the previously budgeted monies for ballfield upgrades of
$24,595 to upgrade Hillside fields for a total budget of $63,800. The motion carried.
Other Business
Calendar
(Agenda Item XI)
(Agenda Item XI -A)
(� Council was reminded of the Chamber Banquet on Saturday, February 6th, beginning at 6:00
j p.m. with dinner served at 7:30 p.m.
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 7, 1993 PAGE 6
CIIP (Agenda Item XI -B)
City Secretary Judy Morrison reviewed the most recent CIIP format. General topics of
discussion, who presented those topics, the number of people involved in the meetings, the format with
holiday snacks and music and other miscellaneous details were discussed.
Items of Interest (Agenda Item XI -C)
■ Council was reminded of the TML 1993 Legislative briefing and luncheon to be held at the
Austin Marriott on Monday, February 8. Those individuals interested in attending this briefing
are to contact the City Manager so that arrangements may be made for the trip to Austin.
■ Council reviewed the TML Resolution document and discussion was held regarding Allen's
home rule perspective on such items as the Airport Board. This item will specifically be
addressed by the Council in the future.
■ City Secretary Judy Morrison presented to the Council an update of the micrographics program
in her office. She reminded the Council that two years ago at spring planning session she
expressed a concern that the City was not "backed -up" in case of disaster or emergency. She
was especially concerned about her office which contained much of the archival history for the
City of Allen. She reviewed with the Council that all the minutes, ordinances and resolutions,
budgets, audits, and all City board minutes have been microfilmed and copies have been stored
off-site with one entire copy being presented to the library for citizen access during the time the
library is open.
Council expressed pleasure and congratulated the City Secretary on the accomplishment.
■ The City Manager asked the City Council to set a public hearing date for the establishment of
an enterprise zone at their next meeting to be held January 21, 1993. Council was in agreement
with this action.
Executive Session
(Agenda Item XII)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen
City Council convened into Executive Session at 8:23 p.m. in the Conference Room of the Allen
Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to considering
appointments of Municipal Judge and Alternate Judge.
1 The Executive Session was adjourned at 10:00 p.m.
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 7, 1993
Reconvene
PAGE 7
(Agenda Item XIm
The Allen City Council reconvened into regular session at 10:01 p.m. on Thursday, January 7,
1993, in the Council Chambers of the Allen Municipal Annex.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell,
the Council voted seven (7) for and none (0) opposed to appoint Linda Christiansen as
Municipal Court Judge and Cathy Haden as Alternate Municipal Court Judge for the City
of Allen. The motion carried.
Adjourn
(Agenda Item XIV)
MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember
Nichols, the Council voted seven (7) for and none (0) opposed to adjourn the regular
session of the Allen City Council at 10:03 p.m., on Thursday, January 7, 1993. The
motion carried.
These minutes approved on the 21st day of January , 1993.
ATTEST:
J y Mo icon, CITY SECRETARY
0
APPROVED:
Yoe Farmer, MAYOR