Min - City Council - 1992 - 02/20 - RegularI
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ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 20, 1992
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Gary Edstrom, Mayor Pro Tem
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Councilmembers present, the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:48 p.m. on Thursday, February 20, 1992,
in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding Agenda Item VI, D-1, Approve Specifications and Authorize Bidding for Ford
Park Concession. Allen Sports Association does not desire to renew their contract for
concessions at Ford Park this year. Last year they had difficulty locating volunteers to
run the concessions. Discussion was also held regarding Agenda Item VI, D-2, Approve
Specifications and Authorize Bidding for Grass at Bethany Lakes Park. Phase I -A
construction included temporary seeding for this park. Since construction of Phase I -B
will be completed during the spring seeding time, permanent seeding of Buffalograss is
requested rather than temporary seeding at this time.
Mayor Farmer reviewed Agenda Item VII, Citizens' Comments. No one was aware of
any citizens to comment during the regular meeting.
Mayor Farmer reviewed Agenda Item VIII, Accept Annual Finance Audit Report.
Charlotte Smith, Finance Director, and Mike Nichols, Chairman of the
Finance/Administration Committee, will present the annual finance audit report to the
Council.
ALLEN CITY COUNCIL
WORKSHOP SESSION
FEBRUARY 20, 1992 PAGE 2
Mayor Farmer reviewed Agenda Item IX, Appoint Member to Economic Development
Board of Directors. This item will be discussed in Executive Session and will come forward
with a recommendation during the regular meeting.
Mayor Farmer reviewed Agenda Item X, Consider Items Related to Solid Waste Fees.
Michael Stanger, Assistant to the City Manager, discussed the new state tax authorized by
the legislature which is retroactive to October 1, 1991. Due to continuing contract
negotiations with BFI the city is not proposing the residential share of this tax at this time.
This tax will be assessed when the solid waste contract with BFI is completed, hopefully
within thirty days. Discussion was held regarding commercial users being assessed the
tax, while residential users will not be assessed the tax until later. An amortization
schedule will ensure that both residential and commercial will be paying their fair share.
Since the commercial rate increase includes the amortized schedule retroactive to October 1,
staff was instructed to review this figure at the beginning of next fiscal year to see if the
charges are appropriate at that time.
Mayor Farmer reviewed Agenda Item XI, Other Business, Spring Planning Session.
The Spring Planning Session will be held March 27-28.
Mayor Farmer reviewed Agenda Item XI, Other Business, Items of Interest. Jon
McCarty, City Manager, invited the Council to review the calendar for a date for the joint
bra AISD/Council meeting. A date of March 23 - first choice or March 30 - second choice was
■ chosen.
LCity Manager Jon McCarty discussed a request from a cycling group who would like
to use a portion of the City of Allen near the water tower for a weekly criterion. The
Council agreed that this group should be allowed to participate in this fashion.
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:25 p.m. on Thursday, February 20, 1992.
Executive Session (Agenda Item V)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law),
Sections 2(g), the Allen City Council convened into Executive Session at 7:26 p.m. in the
Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order
to discuss matters pertaining to an Economic Development Board appointment.
The Executive Session was adjourned at 7:42 p.m.
Reconvene (Agenda Item V)
The Allen City Council reconvened into regular session at 7:43 p.m. on Thursday,
February 20, 1992, in the Council Chambers of the Allen Municipal Annex.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:43 p.m. on Thursday, February 20, 1992,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 20, 1992 PAGE 3
CONSENT AGENDA (Agenda Item VI)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Nichols, the Council voted seven (7) for and none (0) opposed
to approve and adopt all items on the Consent Agenda as recommended and as
follows:
A. Approval of Minutes of February 6, 1992, Regular Meeting.
B. Authorize city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. Cummings and Pewitt, Inc. $9,108.26
For: Engineering on Cottonwood Creek
Branch Sanitary Sewer
State Revolving Fund
Period: Thru January 31, 1992
2. Alpha Testing, Inc. $ 631.00
For: Concrete Testing at Bethany Lakes
Park
1985 Park Bond Funds
Period: January 1992
C. Tax Report.
D. Approve Specifications and Authorize Bidding for Following Parks and
Recreation Items:
1. Ford Park Concession.
2. Grass for Bethany Lakes Park.
E. Set Two Public Hearing Dates.
1. Set March 19, 1992, as Public Hearing Date on a Request for a
Specific Use Permit with Site Plan Approval, for Property Located
at the Northeast Corner of Chaparral and Jupiter as Requested by
All Saints Episcopal Church.
2. Set March 19, 1992, as Public Hearing Date on a Request for a
Specific Use Permit with Site Plan Approval, for Property Located
at 602 North Federal Drive as Requested by Allen Paint and Body.
The motion carried.
End of Consent Agenda
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 20, 1992
Citizens' Comments
PAGE 4
(Agenda Item VII)
Susan J. Redmond, 556 Fisher, brought several Tiger Cubs from Den #2 to the
Council meeting to learn about their community and how their city government works.
Accept Annual Finance Audit Report (Agenda Item VIII)
The Finance/Administration Subcommittee met with Chas Michel and Jerri Calle of
KPMG Peat Marwick recently. At that time discussions were held regarding the most recent
financial audit report. The Finance Department was commended on the fine job they had
done throughout the year. The City of Allen received a unqualified opinion in 1990-91 as
it has for the last several years. The General Fund balance showed 53.54 days in working
capital. The Water and Sewer Fund shows a net loss of $421,485. The times -coverage ratio
in the fund was 1.185 which is below the City's bond covenants which requires a 1.2
coverage ratio.
Discussion was held regarding the drug-free workplace policy statement included in
the Personnel Policies and Procedures Manual. Due to grant requirements, the City of
Allen has notified employees of this responsibility in employee meetings. All employees
were required to attend one of these meetings and sign a statement which states that they
! have attended such a meeting. Staff is to review this section in the Manual for future
fel' compliance of new employees. Staff and Finance/ Administration Subcommittee will review
Audit Policy prior to next year's audit.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Mayor Pro Tem
Edstrom, the Council voted seven (7) for and none (0) opposed to accept the
Annual Financial Report fiscal year ended September 30, 1991 in accordance
with Finance/ Administration Subcommittee recommendation. The motion
carried.
Appoint Member to Economic
Development Board of Directors
(Agenda Item IX)
Mayor Farmer reviewed the background of the 1/2Q sales tax election and the
responsibilities at this point to appoint a Board for Economic Development. That Board will
consist of a Chamber nominee, an AISD nominee, a City Council nominee and one individual
representing business and one individual representing the City -at -large. Councilmember
Lilly nominated Mike Nichols as the City Council nominee to the Economic Development
Board of Directors.
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Terrell, the Council voted seven (7) for and none (0) opposed
that the nominations cease and that Councilmember Mike Nichols be appointed
by acclamation as the City Council nominee to the Economic Development Board
of Directors. The motion carried
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ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 20, 1992
Consider Items Related to Solid Waste Fees
Ordinance Increasing Commercial Rates
PAGE 5
(Agenda Item X)
(Agenda Item X -A)
During the 1991 Regular Session, the Texas Legislature increased the state's landfill
tax from 50@ a ton to $1.50 a ton. That increase has been assessed for the City of Allen
through the North Texas Municipal Water District (NTMWD) . Allen's current disposal costs
of $14 per ton will be raised to $15.62 per ton due to a retroactive effective date to
October 1, 1991.
This same tonnage increase will apply to residential solid waste costs which is in
negotiation at the present time. This dedicated state tax will be going directly to the Water
Commission for the administration of recycling programs.
Ordinance No. 1080-2-92: An Ordinance of
the City of Allen, Collin County, Texas
Amending the City of Allen Code of
Ordinance, Chapter 6, "Health and
Environment," and Ordinance No. 468-10-83,
as Amended, by Approving Rate Increases;
and Providing for an Effective Date.
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted seven (7) for and none (0) opposed
to approve Ordinance No. 1080-2-92 as previously captioned in accordance
with Services Subcommittee recommendation. The motion carried.
Resolution Authorizing a Contract Amendment
(Agenda Item X -B)
The actual contract for solid waste disposal fees between the City of Allen and BFI
will need to be amended in order to allow for a tax increase assessed by the state of Texas.
Resolution No. 1081-2-92(R): AResolution of
the City Council of the City of Allen, Collin
County, Texas, Authorizing Amendments to
the City's Solid Waste Contract with
Browning-Ferris Industries of Plano, Texas.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember
Christakos, the Council voted seven (7) for and none (0) opposed to approve
Resolution No. 1081-2-92(R) as previously captioned in accordance with
Services Subcommittee recommendation. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 20, 1992 PAGE 6
Other Business:
Spring Planning Session (Agenda Item XI -A)
Council and Staff will hold a Spring Planning Session at the Allen Public Library from
noon Friday through Saturday, March 27-28. Council was encouraged to complete a
questionnaire in their agenda packet and return it to Staff as soon as possible.
Calendar (Agenda Item XI -B)
March 23 or 30 AISD/Council joint meeting
March 27-28 Spring Planning Session
April 10-11 Special Olympics
Subcommittee Reports (Agenda Item XI -C)
Economic Development:
Economic Development work plan.
Services Subcommittee:
• Policies and procedures for Library meeting room.
Finance/Administration Subcommittee:
• Audit report.
• Car allowance.
• G.O. Revenue Bonds.
• Spring Planning Session.
• Depository agreement.
Development Subcommittee:
• Comprehensive Plan update response is needed by the end of the month.
Mayor's Subcommittee:
�. "Municipal Messenger" is at the printer.
• A TV has been purchased for city cable TV.
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 20, 1992
Items of Interest
PAGE 7
(Agenda Item XI -D)
The City of Allen has formed a task force to study the topic "Americans with
Disabilities Act." This task force will study the scope and philosophy that the
City of Allen will be taking in accordance with ADA recommendations.
Discussion was held regarding the role that the Economic Development
Subcommittee will play in making available information to the Economic
Development Board of Directors in compliance with the philosophy of the City
of Allen with respect to the accomplishment of the 1/2$ sales tax election.
Council took a recess from 8:50 p.m. to 9:12 p.m.
Post Meeting Workshop: Presentation on General
Obligation and Revenue Bonds for City of Allen (Agenda Item XII)
Southwest Securities representative, Dan Alman, discussed with the City Council
information regarding refunding, existing debt, and incurring new debt. He discussed
principles of current refunding and advance refunding principles. He indicated that there
are two reasons to look at different bond options: saving opportunities and debt
restructuring. Mr. Alman discussed the general obligation refunding bond series 1992.
There are several reasons for refunding revenue bonds: (1) reestablish credit worthiness
in investment communities, (2) remove onerous covenants from bond ordinance, (3) reduce
debt service payments and capture savings from lower interest rates.
A bond election will not need to be held to refinance existing bonds. Additional voter
approval is not necessary, only Council action. Mr. Alman discussed the refunding
scenario #1, #2 and #3, showing differences in front-end savings, level debt payments and
tail -end savings.
The Council would like to do something serious with the existing and new G.O.
Bonds. They would also like to look at refunding scenario #1 on the proposed waterworks
and sewer system revenue refunding bonds. Dan Alman and City Manager Jon McCarty will
meet to discuss the options available to the City of Allen.
Adjourn (Agenda Item XIII)
MOTION: Upon a motion made by Mayor Pro Tem Edstrom and seconded by
Councilmember Terrell, the Council voted seven (7) for and none (0) opposed
to adjourn the regular session of the Allen City Council at 10:47 p.m., on
Thursday, February 20, 1992. The motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 20, 1992 PAGE 8
These minutes approved on the 5th day of March , 1992.
ATTEST:
J y Mo on, CITY SECRETARY
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APPROVED:
r, MAYOR