Min - City Council - 1992 - 05/21 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MAY 21, 1992
Present:
.Toe Farmer, Mayor
Councilmembers•
Kevin Lilly, Mayor Pro Tem
Mickey Christakos (arrived at 7:13 p.m.)
David Bishop
Mike Nichols (absent)
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary (absent)
�i Connie Schofield, Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Councilmembers present, the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:47 p.m. on Thursday, May 21, 1992, in
the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding the sale of food items at Ford Park for the May 23 "Growing Drug Free Families"
event. Council inquired if the booths would be non-profit or commercial. Joel Blaylock,
Substance Abuse Prevention Coordinator, explained that two of the booths were commercial
and the rest were non-profit. Concern was expressed that there might not be enough food
available if commercial type booths were not used. Council concluded a limited number of
commercial food booths is appropriate for this event but should be discouraged at future
events due to the park concessionaire contract in place with the city.
Mayor Farmer reviewed Agenda Item VI -H, Award Bids and Authorize Contracting
for the Following Parks and Recreation Items. The Mayor and Mayor Pro Tem congratulated
Rhoda Savage, Director of Parks and Recreation, on her ability to keep the cost of the total
project of Phase lA and Phase 1B of the Bethany Lakes project well within the budget.
Mayor Farmer reviewed Agenda Item VIII, Citizen's Comments. No one was aware of
any citizens to come before the Council this evening.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
MAY 21, 1992 PAGE 2
Mayor Farmer reviewed Agenda Item IX, Public Hearing on a Request to Annex
63.111 Acres of Land Located north of Chaparral Road and west of Cottonwood Creek. Bill
Petty, Director of Community Development, stated that this area will be used for residential
housing. A public hearing was also held at 1:00 p. m. on May 21 with Bill Petty officiating.
Mayor Farmer reviewed Agenda Item X, Tabled Item: Consider Approving By-laws
of the Allen Economic Development Corporation. Councilmember Christakos congratulated
the Mayor on his work with the Economic Development Corporation Board in helping develop
these by-laws. Mayor Pro Tem Lilly expressed concern on behalf of the Chamber of
Commerce. The appointed Chamber of Commerce member will only be serving a one (1) year
term while the appointed members from the City Council and school board serve two (2)
year terms and the two (2) board members appointed at large shall serve three (3) year
terms. The Mayor explained that the procedure was set up this way in order to establish
staggered terms for the Board. Each member of the Board shall be appointed and shall
serve for three (3) years or until his or her successor is appointed.
Mayor Farmer reviewed Agenda Item XI, Tabled Item: Consider Ordinance Adopting
the Comprehensive Plan Update. Bill Petty, Director of Community Development, explained
that they plan to have 500-700 Comprehensive Plan Update Books printed. The Community
Development Department is in the process of collecting quotes on this project. Color
Dynamics will be doing the printing of the maps that will be included in the book.
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:35 p.m. on Thursday, May 21, 1992.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:40 p.m. on Thursday, May 21, 1992, in
the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item VI)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember
Bishop, the Council voted six (6)for and none (0) opposed to approve and
adopt all items on the Consent Agenda as recommended and as follows:
A. Approve Minutes of May 7, 1992 - Regular Meeting.
Authorize city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
Cottonwood Creek Apts. - Joint Venture $30,337.50
For: Reimbursement for oversizing sanitary
sewer
1985 Water and Sewer Bond Funds
Period: Second Payment 517192
Tax Report.
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 21, 1992
PAGE 3
D.
Authorize Selling of Food Items at Ford Park on May 23, 1992 for the
"Growing Drug Free Families" event.
E.
Set June 18, 1992 as a Public Hearing Date on a Request to Amend
Zoning in Planned Development No. 22 to Single Family Detached on
Property Located South of Bethany and West of Allen Heights Drive.
F.
Set June 18, 1992 as a Public Hearing Date on a Request to Amend
Zoning in Planned Development No. 22, Changing a 22.4 Acre Shopping
Center Tract to 13.8 Acres of Single Family Detached, 2 Acres
Dedicated for Parks and 6.6 Acres to Remain Shopping Center Located
at Southwest Corner of Bethany and Allen Heights Drive.
G.
Set June 18, 1992 as a Public Hearing Date on a Request for Specific
Use Permit for an Auto Repair Garage Located at 112 W. Main.
H.
Award Bids and Authorize Contracting for the Following Parks and
Recreation Items:
1. Pavilion at Bethany Lakes.
Harper and Associates $11,050.00
2. Spillway Construction at Bethany Lakes.
Steve Allen
SVA Concrete $15,345.00
3. Backstops at Various Parks.
Miracle Recreation Equipment Company $5,870.00
4. Front Mounted Mower.
Watson Distributing, Inc. $6,429.00
The motion carried.
End of Consent Agenda
ALLEN CITY COUNCIL
REGULAR SESSION
1 MAY 21, 1992
PAGE 4
Plaque -of -Appreciation to Outgoing
Member of the Allen City Council (Agenda Item VII)
Mayor Farmer presented a plaque -of -appreciation to Gary Edstrom for his years of
service on the Allen City Council, from May 1988 through May 1992, as Councilmember and
Mayor Pro Tem.
Gary Edstrom expressed his gratitude and stated how much he had enjoyed being a
part of the City Council over the last four years. He was confident that the current
Council would work very hard to guide Allen in its continuing growth. He had seen Allen
grow in many ways and he was proud to be a citizen of Allen.
Citizen's Comments
There were no citizen's comments.
(Agenda Item VIII)
Public Hearing on a Request to Annex
63.111 Acres of Land located North of
Chaparral Road and Nest of Cottonwood Creek (Agenda Item IR)
Mayor Farmer read the request into the record as follows:
"Public Hearing on a request to annex 63.111 acres of land located north of
Chaparral Road and west of Cottonwood Creek."
Mayor Farmer indicated that a public hearing regarding this item had been held
earlier that day at 1:00 p.m. with Bill Petty, Director of Community Development,
officiating.
Mayor Farmer opened the public hearing and asked for anyone speaking either for
or against the request to do so at this time.
With no one speaking either for or against the request, Mayor Farmer closed the
public hearing.
The City Secretary's Office received an Application for Annexation from Issam
Karonouh (CB4, Ltd.) on April 6, 1992, requesting the City of Allen to annex 63.111 acres
of land north of Chaparral and west of Cottonwood Creek. This parcel of land has been in
the Plano City Limits and has been under consideration by the Plano City Council for
disannexation. The Plano City Council adopted Ordinance No. 92-4-1 on April 13, 1992
culminating the disannexation procedure for this piece of property (Case D92-01).
There is no other action required of Council at this time. Council will be requested
to consider adoption of the annexation ordinance at their regular meeting on June 18, 1992.
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 21, 1992 PAGE 5
Tabled Item: Consider Approving By -Laws
of the Allen Economic Development came ation (Agenda Item X)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted six (6) for and none (0) opposed to
remove this item from the table as previously presented. The motion carried.
During the Regular City Council Meeting on May 7, the Council reviewed a set of by-
laws proposed by the Board of Directors of the Economic Development Corporation. Council
requested staff and the Board to clarify several points addressed in the by-laws. Based
on this input, the Board of Directors adopted several revisions to the by-laws of the
Corporation.
Mayor Farmer expressed thanks to the Economic Development Corporation Board for
attending the Council meeting this evening.
Attorney John Rapier asked Council if the Articles of Incorporation for the Economic
Development Corporation Board had been approved. This matter needed to be attended to
before the by-laws could be approved.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember
Terrell, the Council voted six (6) for and none (0) opposed to approve
Articles of Incorporation and authorize their submission to the Secretary of
State. The motion carried.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember
Christakos, the Council voted six (6) for and none (0) opposed to approve the
By -Laws of the Allen Economic Development Corporation as written. The
motion carried.
Tabled Item: Consider Ordinance
Adopting the Comprehensive Plan Update (Agenda Item XI)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember
Terrell, the Council voted six (6) for and none (0) opposed to remove this
item from the table. The motion carried.
Councilmember Christakos expressed her gratitude to Bill Petty, Tom Keener, and
Sally Leeper for their concentrated efforts on updating the Comprehensive Plan. She
stated that she will use the book a great deal. Mayor Farmer also offered his
congratulations on ajob well done.
Bill Petty, Director of Community Development, gave a brief background on how the
update was prepared. The Survey Review Committee, consisting of members of the City
Council and the Planning & Zoning Commission, produced a complete analysis of the 1990
survey responses, which was the basis of direction for City Staff to proceed with the
update.
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 21, 1992
PAGE 6
The 1992 Comprehensive Plan Update was reviewed by the Development Subcommittee
of the City Council and direction was given to City Staff to proceed with map productions.
The Development Subcommittee recommended a process of adoption to the City Council that
would allow citizens a second opportunity of involvement through a public hearing process.
Ordinance No. 1105-5-92: An Ordinance of
the City of Allen, Collin
County, Texas,
Adopting the Comprehensive
Plan Which Seta
Forth Goals and Policy
Statements on Lend
Use, Transportation,
Housing. Parks,
Community Facilities, Urban Design,
Economic Development, Environment, Human
and Human Servide,
and Government
Services.
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Bishop, the Council voted six (6) for and none (0) opposed to
approve Ordinance No. 1105-5-92 as previously captioned. The motion
carried.
Rank Goals Established
at the Spring Planning Beeston.
(Agenda Item XII)
Chip Kerr, Facilitator, handed out a form listing the eighteen high priority issues
discussed during the Spring Planning Session which was held May 15-16, 1992. Council
was asked to number these according to their priorities. The purpose of ranking the issues
was to provide Staff with additional direction as to the priorities held by the Council
entering budgeting and programming for next fiscal year.
There was no other action taken on this item.
Other Buainees:
Pedestrian Underpass on FM 2170
(Agenda Item XIII -A)
Jon McCarty, City Manager, explained to the Council the various options available
to the City for the area in question -- FM 2170 at Fountain Park Drive (Rountree
Elementary School).
grade separation (tunnel or overpass)
traffic signal at the intersection
flashing yellow lights, orange traffic cones and crosswalk guards
The purpose of installing a grade separation at this location is pedeatrian safety.
Preliminary estimates for an underpass or overpass are very expensive. A tunnel could
possibly initiate security problems.
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 21, 1992 PAGE 7
The State Department of Transportation has indicated that they will not "warrant"
a traffic signal at the intersection.
Councilmember Hamner brought up the possibility of changing the boundaries of the
school involved thus eliminating the "school traffic."
Cable Television Franchise (Agenda Item XIII -B)
Ms. JoAnn Holtzclaw, TCI Cablevision of Texas, Inc., spoke before the Council in
reference to the renewal of the franchise. She informed the Council that according to the
Cable Communications Policy Act of 1984, Section 626 (a) through (g) , it would be possible
for the City of Allen to commence renewal proceedings through informal negotiations.
However, if the informal negotiations do not conclude and a renewed franchise is not
granted on or before one year prior to the end of the franchise, the City will be required
to undertake the more formal procedures contained in the Cable Act.
Council agreed to begin with the informal negotiations. The Finance/Administration
Committee will begin reviewing this information.
Calendar (Agenda Item XIII -C)
Mayor Farmer explained that possible Council reorganization of the Subcommittee
meetings would be discussed during the Executive Session.
June 12 Spring General Assembly
Jon McCarty, City Manager, will forward information concerning this
meeting to the Council
June 14 Flag Day Ceremony
Mayor Pro Tem Lilly will be the speaker for this event
Spring Planning Session (Agenda Item XIII -D)
Several Councihaembers expressed a recommendation for the next Spring Planning
Session. They want to "tie-up" previous year's goals and issues before selecting the
priorities for the next year. By not doing this, a feeling of confusion and/or lack of
accomplishment sometimes surrounds the issues.
Councilmember Christakos inquired about items that were brought up at Spring
Planning Session but were not included on the "priority list." What happens to them? It
was suggested that these items be brought to the attention of the Subcommittees for
possible action.
Subcommittee Reports (Agenda Item XIII -E)
Finance / Adminiatnation:
None.
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 21, 1992 PAGE 8
Economic Development:
None.
Services:
The policy of the Library Community Room has been rewritten. Council
will receive a copy of the new policy soon.
Development:
None.
Items of Interest (Agenda Item XIII -F)
• Possibly schedule workshop(s) to consider Council reorganization
• Mayor Pro Tem Lilly would like to see the City, community and service
organizations work together to "fix up" the community center at Bethany
Lakes. This could be accomplished with minimal cost and it would be a great
facility for the community.
• Dave Whitehead, Director of Public Works, showed a five minute video
regarding storm water drains in St. Petersburg. Dave presented information
to Council regarding the proposed Municipal Drainage Utility System. Public
hearing dates need to be set to determine the boundaries of the proposed
Municipal Drainage Utility System. Council wants a chance to meet with Dave
to discuss this further and gather more information before setting a public
hearing date.
Executive Session (Agenda Item XIV)
Inaccordance with Article 6252-17, V.A.T. C. S. (Open Meetings Law), Sections 2(f)
and 2(g), the Allen City Council convened into Executive Session at 9:30 p.m. in the
Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order
to discuss matters pertaining to (A) Council Reorganization and (B) Contract with NTMWD.
The Executive Session was adjourned at 11:28 p.m.
Reconvene (Agenda Item XV)
The Allen City Council reconvened into regular session at 11:29 p.m. on Thursday,
May 21, 1992 in the Council Chambers of the Allen Municipal Annex. There was no action
taken on items discussed during Executive Session.
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 21, 1992
(Agenda Item XVI)
MOTION: Upon a motion made by Councilmember Hamner and seconded by Mayor Pro
Tem Lilly, the Council voted six (6) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 11:30 P.M., on Thursday, May 21,
1992. The motion carried.
These minutes approved on the 4th day of June , 1992.
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ATTEST:
91
:.' �
Jde F—armer, MAYOR