Min - City Council - 1992 - 09/03 - RegularALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 3, 1992
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
city Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
BOARD CANDIDATE RECEPTION - 6:30 P.M.
A reception was hosted by the City Council for prospective board members.
WORKSHOP SESSION - 7:00 P.M.
With a quorum of the Councilmembers present, the workshop session of the Allen City
Council was called to order by Mayor Farmer at 7:00 P.M. on Thursday, September 3, 1992,
in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Iters;
(Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held
regarding the repeal of an Ordinance regulating massage establishments. Recent state law
legislation is more restrictive than the Ordinance on the City of Allen books. It is also
written in a way that precludes sexually oriented businesses under the disguise of a
massage establishment. With the adoption of the Ordinance repealing Ordinance No. 166,
legitimate massage establishments will be able to conduct business in properly zoned areas
of the City.
Discussion was held regarding Agenda Item VII, Citizen's Comments.
Councilmembers had received information from citizens regarding a "hot pink" house on
High Meadow and a request for a stop sign on Roaring Springs and High Meadow.
ALLEN CITY COUNCIL
WORKSHOP SESSION
SEPTZMEER 3, 1992 PAGE 2
Discussion was held regarding Agenda Item VIII, Consider Actions Related to Fiscal
Year 1992-93 Budget. Discussion was held regarding the salary reserve in both the
general fund and the water and sewer fund. The ear allowance line item will be eliminated
and the monies for the car allowance will be added to the salary and mileage line item.
Discussion was also held regarding the predicted loss of revenue from the county funding
for the public library. A total amount of $6,600 has been earmarked for the purchase of
books from this fund. Although this loss will be felt, the library does have adequate money
at the present time to purchase books.
Council was informed the City of Allen will be moving its insurance coverage from
Texas Political Subdivision to Texas Municipal League Risk Pool. Due to administrative
changes and cost differentials, administration felt that TML Risk Pool would be a better
purchase for the City of Allen at this time.
Discussion was held regarding Agenda Item IX, Authorize Southwest Securities to
Proceed with the Proposed General. Obligation Bond Sale. Finance/ Administration
Subcommittee is recommending the City of Allen use option 1 with an average annual
requirement of $2,400,000 for the General Obligation Refunding and Improvement Bonds,
Series 1992. Finance/Administration Subcommittee also recommended that Dean Whitter
work with Southwest Securities as co -underwriters of the issues.
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:32 p.m. on Thursday, September 3, 1992.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7 :36 p. m. on Thursday, September 3, 1992,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item VI)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember
Terrell, the Council voted seven (7) for and none (0) opposed to approve and
adopt all items on the Consent Agenda as recommended and as follows:
A. Approve Minutes of August 14 - 16, 1992, Council Budget Workshop.
B. Approve Minutes of August 20, 1992, Regular Meeting.
C. Approve Minutes of August 24, 1992, Special Called Workshop.
D. Authorize city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. Joe Barton King $ 270.00
For: Foundation Investigation for
Senior's Building
Interest Earned Funds
Period: July 12, 1992
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 3, 1992 PAGE 3
2.
Bedrock Foundation Repair
$ 4,880.00
For: Foundation Repairs per Contract
Senior's Building
Interest Earned Funds
Period: August 26, 1992
3.
Litchfield Industries, Inc.
$11,050.00
For: Steel Shelter for Picnic Shelter for
Bethany Lakes
1985 Park Bond Funds
Period: August 31, 1992
4.
Southern Telecom & Computer Systems
$ 7,985.00
For: Computer Cabling for Library
Automation
1988 Library Bond Funds
Period: Aug. 19 - Aug. 20, 1992
5.
Boone Electric Company
$ 1,138.10
For: Electrical Power, Conduit
Installation for Library Automation
1988 Library Bond Funds
Period: Aug. 19 - Aug. 26, 1992
6.
Cummings & Pewitt, Inc.
$ 3,001.00
For: FM 2170 Utility Relocation Services
1985 Water & Sewer Bond Funds
Period: July 31, 1992
7.
Acquisition Associates, Inc.
$ 4,000.00
For: Appraisal Services on Parcel No.
40, 41, 42 Utility Easements
1985 Water & Sewer Bond Funds
Period: July 31, 1992
E. Authorize Execution of the Annual Audit Engagement Agreement.
KPMG Peat Marwick - City's audit firm
Projected fees of $22,500 for audit and single audit are:
general purpose financial statements - $20,500
single audit account - $2,000
I
1'
q
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 3, 1992
PAGE 4
Approve Resolution Authorizing Execution of a Contract with the Texas
Department of Transportation for a Traffic Enforcement Grant.
Resolution No. 1126-9-92(R): A Resolution of the City Council of the
City of Allen, Collin County, Texas, to Enter into a Contract with the
Texas Department of Transportation for a Grant for the Enforcement of
the National Maximum Speed Limit; Allocating City Funds for Its
Participation and Designating the City Manager to Act in Behalf of the
City of Allen in Dealing with the Grant.
G. Adopt an Ordinance Repealing Ordinance No. 166 Regulating Massage
Establishments.
Ordinance No. 1127-9-92: An Ordinance of the City of Allen, Collin
County, Texas, Repealing Ordinance No. 166 and Article V, "Massage
Establishments," of Chapter 8, "Licenses and Business Regulations,"
of the Allen Code of Ordinances; and Providing for an Effective Date.
The motion carried.
End of Consent A¢enda
Citizen's Comments
(Agenda Item VII)
Sotoria Montanari, Assistant Director of the Allen Environmental Action League, 211
Sycamore Creek, Allen, TX, presented each Councihnember with a coffee cup designating
the City of Allen and its employees' participation in recycling.
Consider Actions Related to Fiscal Year 1992-93 Budget (Agenda Item VIII)
The entire budget process was reviewed for the Council and audience. All changes
have been incorporated into the line items as requested by Council; however, there will be
a few line item adjustments made with regard to car allowance but the final numbers will
remain the same.
Ordinance No. 1128-9-92: An Ordinance of
the City of Allen, Collin County, Texas,
Amending the Appropriations for the 1991-
1992 Fiscal Year Budget and Approving and
Adopting the Budget and Setting
Appropriations for the Fiscal Year Beginning
October 1, 1992, and Terminating Septem-
ber 30, 1993; and Providing for an Effective
Date.
(Agenda Item VIII -A)
J
I
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 3, 1992
PAGE 5
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember
Nichols, the Council voted seven (7) for and none (0) opposed to approve the
Ordinance 1128-9-92 with one amendment to include the car allowance in the
salary and mileage line items consistent with the policies previously approved
by the Council. The motion carried.
Ordinance Setting Tax Rate
Ordinance No. 1129-9-92: An Ordinance of
the City of Allen, Collin County, Taxes,
Setting, Fixing, and Adopting the Tax Rate
for the City of Allen, Texas, for the Fiscal
Year Beginning October 1, 1992, and Ending
September 30, 1993; and Providing an
Effective Date for this Ordinance.
(Agenda Item VIII -B)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Mayor Pro Tem
Lilly, the Council voted seven (7) for and none (0) opposed to approve
Ordinance 1129-9-92 as previously captioned. The motion carried.
Authorize Southwest Securities to Proceed
with the Proposed General Obligation Bond Sale
(Agenda Item DI)
In order for the City of Allen to complete certain projects of importance to the
community, a General Obligation Bond Sale needs to be completed. Interest rates are at
a twenty-year low and that fact presents an opportunity for the City to refund a portion
of its current existing debt at lower interest rates. The City of Allen is able to sell
$4,530,000 worth of new bonds, refund a portion of the existing General Obligation Debt
and restructure a portion of the current General Obligation Bond Debt and keep
approximately the same debt service payment as we currently have.
Financial Advisor Dan Almon of Southwest Securities spoke before the Council
regarding the sequence of events surrounding the bond refunding. He also distributed
information regarding the General Obligation Refunding and Improvement Bonds, Series
1992. If everything goes according to schedule, the money from this sale would be
available for use by the City in October. Finance/Administration Subcommittee is
recommending Plan 1 which has the annual average annual requirement of $2,400,000. It
was felt in the best interest of the community, this action would provide the community with
fire equipment, multi-purpose center and road projects needed by the community at this
time.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember
Hamner, the Council voted seven (7) for and none (0) opposed to authorize
Dan Almon of Southwest Securities to proceed with the Bond Sale including
advance refunding, partial restructuring and the sale of $4,530, 000 worth of
new bonds, authorize Southwest Securities to work with Dean Witter as joint
or co -underwriters of the issue, approve the schedule of events, and sign a
no arbitrage statement indicating that any new monies the City of Allen
receives from the upcoming General Obligation Bond Sale ($4.5 million) must
L
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 3, 1992
PAGE 6
be spent within three (3) years, according to Finance/ Administration
Subcommittee recommendation. The motion carried.
Other Business (Agenda Item X)
Calendar (Agenda Item X -A)
There were no additions to the calendar.
Appointments (Agenda Item X -B)
City Secretary Judy Morrison reviewed with the Council the appointment schedule
for appointments to City Boards. Interviews will be held next week and final appointments
will be made on September 17, 1992.
Subcommittee Reports (Agenda Item X-C)
Services Subcommittee:
• Library Meeting Room
• Ambulance fees and collections
Development Subcommittee:
• Signalization
• Opticon for the Fire Department
• Growth management
• Istea submittal
Finance/Administration Subcommittee:
• Work program
Mayor's Subcommittee:
• Rules and procedures for subcommittees
• New Council agenda beginning October 1 --
6:15 p.m. -- meeting begins
7:30 p.m. -- regular meeting begins
Committee reports to be held immediately prior to Citizen's Comments.
• Boards and Commission interview committee to be selected -- one member from
each subcommittee
Items of Interest
There were no items of interest.
(Agenda Item X -D)
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 3, 1992
Executive Session
PAGE 7
(Agenda Item XI)
Inaccordancewith Article 6252-17, V.A. T.C.S. (Open Meetings Law), Section 2(g),
the Allen City Council convened into Executive Session at 8:19 p.m. in the Conference
Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss
matters pertaining to (A) Employee Evaluations and Pay Plan.
The Executive Session was adjourned at 11:53 p.m.
Reconvene (Agenda Item XII)
The Allen City Council reconvened into regular session at 11:54 p.m. on Thursday,
September 3, 1992, in the Council Chambers of the Allen Municipal Annex. There was no
action taken on items discussed during Executive Session.
(Agenda Item XIII)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Nichols, the Council voted seven (7) for and none (0) opposed
to adjourn the regular session of the Allen City Council at 11:55 p.m., on
Thursday, September 3, 1992. The motion carried.
LThese minutes approved on the 17th day of September , 1992.
ATTEST:
I
APPROVED:
z
oe Farmer, MAYOR
Ju
Mc
on,
CITY SECRETARY
I
APPROVED:
z
oe Farmer, MAYOR